HomeMy WebLinkAbout1997 06 09 Informational Item B
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COMMISSION AGENDA
ITEM
B
REGULAR
CONSENT
INFORMATIONAL X
June 09. 1997
Meeting
MGR!J.,M.IDEPT fii!!J
Authorization
REQUEST: Land Development Division presenting to the Commission for informational
purposes, an update on the progress of the John Govoruhk Public Safety Complex.
PURPOSE: The purpose of this Board Item is to inform the Commission on the progress of the
John Govoruhk Public Safety Complex, and on the status of the funding for the
project.
CHRONOLOGY:
04-10-96 - Contract with Southland Building Contractors, Inc. signed.
04-22-96 - Notice to Proceed issued.
01-18-97 - Substantial Completion Date, (this date was not met because of
additional work the City requested, and disagreement on the
windows to be ordered).
04-24-97 - New Substantial Completion Date, (not met).
06-12-97 - New Substantial Completion Date.
FINDINGS: The issue of windows had to do with the Dade County Building Code, (established
after Hurricane Andrew) as it related to wind loads and pressure testing. This was
resolved on February 17, 1997.
The City desired changes to be made for the communications system. This
involved installing cable trays above the ceiling, adding conduits, etc. This took
detailed coordination between Omnicom, Inc., Motorola, ADT and Architects
Design Group.
June 9, 1997
Informational Agenda Item B
Page 2
The above two (2) items resulted in the original Substantial Completion Date being
moved ninety seven (97) days to April 24, 1997.
The April 24, 1997 date was not met. The reasons established are inconclusive.
The City Attorney notified the Bonding Company.
A new Substantial Completion Date was set for June 12, 1997. It appears that
this date will be met. Thirty (30) days are allowed to correct all discrepancies
noted, followed by an air quality testing period. It is anticipated that a
Certificate of Occupancy will be issued around July 31, 1997.
Prior to the move being made, cabling will have to be installed, the telephone
system will have to be installed, and the communications center will have to be
furbished.
The estimated move-in date is September 1997.
FUNDING: Please see attached "Public Safety Building Allocation of Sources and Uses of
Funds". The 3 add-on change orders ($31,651) have been paid without adding
to the original contract price of $1 ,831,344 because of the tax savings realized by
the City being responsible for payment of some of the material used on the job.
There is a balance of $9,479 left attributable to the tax savings. There should be
more tax savings due before the job is completed.
RECOMMENDATION:
None required, informational item only.
COMMISSION ACTION:
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PUBLIC SAFETY BUILDING
ALLOCA TION OF SOURCES AND USES OF FUNDS
Sources of funds:
Amount
Proceeds from 1993 Bond Issue
$2,500,000
Accumulated interest on investments prior 02/01/96
227,305
Projected interest on investments after 03/1 4/96
35,475
Police and Fire Impact Fees at 03/31/96
429,703
Total Available Sources of Funds
$3.192.483
Funds already expended:
Replacement of Fire Station #26 (amount of purchase orders
issued to include construction, engineering, design, etc.) 396,662
Land purchase for public safety complex 314,864
Total funds already expended: $711.526
REMAINING FUNDS FOR PUBLIC SAFETY COMPLEX $2.480.957
Spent or Encumbered Funds for Public Safety Complex
Architects Design Group (Design, contract administration
tax savings, etc.) 252,506
Conklin, Porter and Holmes (site design, permit fees, contract
administration) 24,440
Carl Gill (data and telecommunication change consultant) 3,000
Universal Engineering Sciences (construction testing) 2,750
SUB-TOTAL 282,696
. t' '.;
Southland Building Contractors (building/site construction)
Reduced $691,883 because of 41 tax savings change orders
($41,130 actual tax savings in this total)
Added $31,651 because of3 change orders
$ 1,171, 162
City responsibility because of STS Change Orders 650,703
(City responsible for payment of some material to realize tax savings)
Contingency (estimate) 5% of construction bid
91,567
Water and Sewer Capaciy Charges
6,530
OMNICOM (telephone consultants)
29,870
ADT (move and update security equipment)
8,000
TOTAL SPENT OR ENCUMBERED FUNDS
$2.240.528
REMAINING FUNDS (includes tax savings of$41.130)
$240.429
DATE: May 27, 1997
In the FY97 amended budget, the following items were budgeted for funding from the projected
surplus. The actual bid numbers were substantially below the budget.
BUDGETED BID
Orange Avenue Modification
Recreation Maintenance Building
$200,000.00
70,000.00
$167,155.00
57,500.00
Total:
$270,000.00
$224,655.00