The URL can be used to link to this page

Home My WebLink About1997 03 10 Regular Item F " , ,. COMMISSION AGENDA ITEM F REGULAR X CONSENT INFORMATIONAL March 10. 1997 Meeting REQUEST: The General Services Department requests that the City Commission reconsider purchasing a surplus Christmas Sled from the Orlando Naval Training Center for use in the City of Winter Springs Annual Holiday Parade. PURPOSE: The purpose of this Board Item is to allow the City Commission to make a decision as to whether they want ,to place a bid on a Christmas Sled for use in the ,City of Winter Springs Annual Holiday Parade. CONSIDERA TIONS: 1. In July 1996, the City Manager posted a $5,000 bid on the above referenced sled to secure the commissioner's ability to bid on the sled. A minimum bid of $4,500 was placed on the sled by the Navy. 2. On August 5, 1996, the Commission voted unanimously to withdraw the bid for the sled, but to submit a bid of $1.00 if no bids were received. (See attached minutes) The $1.00 bid was rejected and the item is up for reconsideration. 3. The Navy was unable to sell the sled at the original minimum price of $4,500, and is offering the sled at a minimum price of$I,800 in this year's auction. 4. The Winter Springs Civic Association Parade Committee supports the acquisition of the sled (see attached letter ofPebruary 27, 1997). 5. J.P. Petrencsik, Purchasing Director, has assessed the value of the sled to be approximately $2,200.The minimum bid is $1800. , March 10, 1997 AGENDA ITEM Page 2 6. The City currently has no place to house the sled, 7. It would cost $2,645 for a 20' x 14' shed to store the sled, and cost $1,300 for a thru-wall NC unit to climate control the sled. 8. A 15' X 20' tarp would cost $70/year, but would not provide as much protection as the shed. 9. Operating and maintenance cost is unknown, 10. Quotes must be submitted before March 14, 1997. ISSUES: Does the City Commission desire to incur additional costs estimated at $2,200 for acquisition, $2,645 for a new shed, $1,300 for a thru wall NC unit for climate control, additional liability insurance, and annual operating and maintenance expenditures to acquire a Christmas Sled to be used in the City of Winter Springs Annual Holiday Parade? FUNDING: Funding would have to be allocated from General Fund reserves. RECOMMENDATION: That the City Commission considers bidding on the Christmas Sled offered by the Orlando Naval Training Center, at a bid not to exceed $2,200,00, authorize $2,645 for a new shed to house the sled, $1,300 for a thru-wall NC unit to climate control the sled, authorize the addition of the sled to the City's liabilities insurance policy, and authorize annual operating and maintenance expenditures (undetermined) for the sled. IMPLEMENTA TION SCHEDULE: Quotes must be submitted before March 14, 1997. " March 10, 1997 AGENDA ITEM Page 3 ATTACHMENTS: 1. Orlando Naval Training Centers Requestsfor Quotations, 2. Commission Meeting Minutes of August 5, 1996, 3. August 6, 1996-letter, withdrawing bid for sled, (bid no. 96-0012). 4. February 27, 1997-letter from the Winter Springs Civic Association Parade Committee COMMISSION ACTION: .~-,,'7'.-r REQUEST FOR QUOTATIONS (THIS IS NO TAN ORDEA) r'o. 1 I ?I /4 CERTIF'EO FOR NA TlONAl OEFENSE UNoe" 2- aOSA REG. 2 ANO'OR OMS ReG . RA TlNG. 0, oellVER ay 10.,., I REOUEST NO. /2. OATE Issueo I J. REOUISITlON/PURCHASE ReQUeST NO, RFQ-97-000S 12 FES 1997/ 5. ISSUEO BY MORALE, WELFARE & RECREATION SUITE 0713 SLDG 2034 NAVAL TRAINING CENTER 1657 JOHN PAUL JONES AV ORLANDO, FL 32813-8323 FOR 'NFORMATlON CALL 1"'._ i"" I... no./ (NO collec, c.II~' a TO NAME ANO AOORESS INQ.UOING lIP COOE r OEllVERY o F09 OESTINA rlON Ii] 0 rHER , S.. Scn"'u/., 9 OESTlNA TlON ICO"~'9,," i"" ''''''.U "'Cluo"'9 ZIP c""., City of Winter Springs 1126 East St Rd 434 Winter Springs, Fl 32708-2799 Attn: Mr. J.P. Petrencsik .Director of Purchasing 10. PLEASE FURNISH OUOTA TlONS TO THE 'SSUING OFFICE ON OR aeFORE Close OF aU:;INESS 1 d MA]:? 1 Q Q i SUPPLIES "RE OF IJOMES TIC ORIGIN UNLESS ;0.,., OTHERWI$C INO!C"'TeO BY OUOTeR T""S'S" >'!EoueST FOR .NFORM'ATlON. ANa eUOTATIONS FUANISHea .>.Re NOT ')FFERS. .F you "Re UNABle TO eUOTe. ~lE"se 50 'NO/C" Te :ON TH'S FOR'" .>.nO ReTURN. T. THIS'" eoueST ooes NOT CO....,T THe GOveRN..e" T TO "" Y "NY COSTS INCURReo '01 T...e PRe"AFU T'ON OR T...e SUB"'SSION OF 'H'S OUOT.. TlON. OR TO PROcunE OR CONTRACT FOR SUPPLIES OR SERVICES. SCHEDULE 11 12. IJ .. 15 16 I rEM NO SUPP1..JES/SERV'CES Ov"NTlTY UNIT UNI T PRICE '>''''OUNT Non-Appropriated , PROPoJ This Organization has Fund equipment in excess of our needs which includes the following: 1 LOT #l - CHRISTMAS SLED Min Sid $1,800.06 1 ea BID I , The above item is offered for sale on a sealed bid process. For further information call Ron Guilfoyle at 646-5952 between the hours of 8:00AM -1130AM Mon-Fri. Items can be inspected at BLDG 129 , NTC, ORLANDO, FL, Auto Hobby Shop on FES 26 (Wed) & FEB 27 (Thur) - lO:OOAM to 1:0 PM MAR 5 (Wed) & MAR 6 (Thur) - 10:00AM to l:obPM Successful bidder must pick up the item at its present location and pay in full with Cashiers or Certified check at that time. illiCI~IVE1J FES 1 7 1997 Successful bidder will have five (5) working days after notification of acceptance of bid to remove equipment from premises. If property is not picked up within the 5-working day perioc the property will be awarded to the next highes bidder. " PRICES QUOTEO INCLUOE APJO\.IC"'9lE FEOERAl. 5U rEo ANO lOCAL r AXES. O'SCOUNT FOF! PROMPT PAYMENT .... 10 CALENOAR OAYS. ... 20 CAleNDAR OAYS, ... JO CAlENOAR DAYS. ... C-'lENOAA OA'5 NOTE: Reverse must also be completed by the quoter. IB NAMe AND AOORess OF OUOTE.q ISI'".,. cuy. county. SIaIII. 19. SIGNA TURe OF PERSON AUTHORllEO TO SIGN 20 OA rE OF OUO rATION '''clu'''''9 !IP CO"., QUOTATION City of Wi! tar Sprjnc~ -" 'r-I':" " . ..... .- 2 t SIGNER'S NAMe AND TITLE I rye. or Olln/l 22. TE~EP"ONE NO. I '''cluOll if" co.,., - STANOARO FeRM 18 IReV 2..n P~.~crln"'(I bv as,.l ."pq ,A' CFRI !.16 201 -'1 REQUEST FOR QUOTATION Page 2 of 2 REQUEST NO. 97-0005 DATE ISSUED: 12 FEB 1 997 LOT DESCRIPTION: CHRISTMAS SLED SELF PROPELLED CHRISTMAS SLED APPROXIMATELY 12' LONG, 6'4" WIDE AND 6'2" HIGH. 1969 VOLKSWAGEN CHASSIS AND ENGiNE, MANUAL TRANSMISSION. EXTRA CHROME ON ENGINE. STREET LIGHTS, TURN SIGNALS, SOUND SYSTEM. THREE MOUNTED REINDEER IN FLIGHT, 45" X 54" WITH MOVABLE HEADS ON FRONT OF SLED. SLED IS COVERED IN RED FELT WITH GOLD TRIM. REINDEER ARE REMOVABLE FOR STOWAGE. AUXILIARY DAYTON MODEL 5W260 GENERATOR MOUNTED FOR 115v POWER. MINIMUM BID: sn.800.DO BID PROPOSAL: Signature Company Name Print Name ..- "' , --_._."-------~,.. . -\ '''1 . WORKSHOP CITY COMMISSION AUGUST 5.1996 PAGE 5 Commissioner Ferring said it is important to have communication with the residents that will have the paving as there are different opinions regarding sidewalks and paths etc. Mayor Bush said there is consensus of the Commission to have the Manager go ahead with the rural road concept. Mr. Nold asked if there could be consideration of having retention ponds instead of having ditches. Mayor Bush called for a recess at 8:50 p.m. Mayor Bush reconvened the meeting at 8:58 p.m. SPECIAL MEETING FOLLOWING WORKSHOP Roll Call: Mayor John F. Bush, present Deputy Mayor John Ferring, present City Manager Ron McLemore, present Commissioners: Larry Conniff, absent John Langellotti, present Cindy Gennell, present David McLeod, present Consider Request of Winter Springs Civic Association Parade Committee to bid on a Parade Float. being surplused by the Naval Training Center in Orlando. FL: Manager McLemore stated that we have put a bid on this for $5,001.00. We can take the bid back if the Commission chooses not tobid on this. The bids will be opened at 1:00 p.m. tomorrpw. Manager McLemore described the parade float to the Commission. Discussion. Mayor Bush stated that the City has two activities in the City that brings the City together one being the Parade and the other the Art Festival. Mayor Bush said even though it wasn't budgeted, this activity he feels is very worthwhile for the City, it is one of the few times that we get together as a City. Mayor Bush said he hasn't spoken to any to the people on the Parade Committee but these are people that have been involved in the City and'said he would like to have the Commission give this serious consideration. Mayor Bush said the Parade Committee would not have recommended this - if they didn't think it was in the best interest of the City. Commissioner Fening mentioned that this request has not been before the Board of Directors of the Civic Association. Commissioner Ferring said personally he doesn't see this request as a benefit for the City. Commissioner Ferring stated that he feels the City should pull the bid and ask the Navel Training Center to donate the float to the City. . Don Wilson,' Parks and Recreation Director, stated that he was working with the B.O.W.S. Board and Civic Assoc., trying to get the two groups together to consider having an additional event at one of the City Parks (preferably Central Winds Park) after the parade concluded. There was a meeting scheduled and members from the B.O.W.S. Bd., somehow didn't get it on their calendar and didn't show; the Parade Committee and he met. Time was discussed to take back to the B.O.W.S. Bd. and CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708-2799 Telephone (407) 327-1800 Fax (407) 327-6288 Purchasing August 6, 1996 /~~ ~ Ms. Jean DeGrendle, Purchasing Department Moral, Welfare & Recreations Suite 0713 Bldg 2047 Naval Training Center 1657 Jolm Paul Jones Ave Orlando, Fl. 32813-5323 Dear Ms. DeGrendle: Tllis is to confirm our conversation of this morning, regarding the withdrawal of the City of Winter Springs' bid for the Sled, Bid Number 96-0012. Thank you for your cooperation Sincerely, .~~~ JP Petrencsik ' Director of Purchasing .; ;; ;' WINTER SPRINGS CIVIC ASSICIADIN P.O. BOX 195332 " WJNI:E1l's,?p'RINGS, Fl.-ORIDA 32708 .. . . . ..____ 'O.U"_~ February 27, 1997 CITV MANAGER RON MClEMORE CITV OF WINTER SPRINGS WIN'IER SPRINGS CITV HAI--IJ 1126 E. mGHW AY 434 WINTER SPRINGS, F10RIDA 32708 ATIN: RON MCLEMORE, CITY MANAGER Mr. McLemore: The Winter Springs Civic Associadon sponsors our Annual HoBday Parade on the Sunday prior to ThanJc~giving each year. The Parade Committee sent a letter on July 26 1996 nlaldng a Cormal request Cor the City to submit a bid Cor a Christmas sled Cor Santa Claus to ride on. Our Assocladon does not have the funds and are in hopes that the City could possibly bid Cor the sled. As per our phone conversation on Feb. 27 1997, I understand that the sled is up Cor sale again at a reduced price. It would be a tremendous asset to the parade and to the City. Thanldng you in advance Cor your kind consideration in 1his matter. Respectively, --"-" Winter Springs Civic Associadon Parade Committee: Rae Artman 327-1832 Lurene Lyzen 327-3702 Patricia FerriDg 358-8408 Chairpersons cc: Cindy Kaehler President Lurene Lyzen Secretary Eleanor Hoffinan Treasurer