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Home My WebLink About1997 02 10 Consent Item A -' COMMISSION AGENDA ITEM A REGULAR CONSENT X INFORMATIONAL 2-10-97 Meeting MGR. i(~vV\. IDEPT.~ Authorization REQUEST: The Parks and Recreation Department requests the City Commission waive the $4,000.00 threshold for repair of tennis courts at Sunshine Park located at 400 North Edgemon Avenue allowing contract for such work with Advantage Courts of Fern Park, FL at a cost of $4,450.00. PURPOSE: The purpose of this request is to proceed immediately recognizing costs would not change appreciably after bids were asked and the bid process would delay the service. CONSIDERATIONS: . Three quotes were solicited. See Attachments #1,2 & 3. . The process quoted by Advantage Courts is most complete and should provide the best results. . The lower quote by Pro-Sports Surface (low by $160.00) proposes a less effective methodology for the resurface. . The Parks and Recreation Department is processing several capital projects and by allowing this purchase variation, the Department can go on to accomplish other projects in a more timely fashion. ISSUE ANALYSIS: . It is forecast that the costs and time involved in the bid process would neither save money or improve the product. . Extra time required in the bid process would only delay the service intended. , Page 2 Agenda Item-Tennis Courts February 10, 1997 RECOMMENDA TION: . The Parks and Recreation Director requests the Commission to waive the threshold for bidding and allow the Department to contract with Advantage Courts for $4,450.00 to refurbish the tennis courts at Sunshine Park. IMPLEMENTATION SCHEDULE: N/A ATTACHMENTS: Attachment #1- Attachment #2- Attachment #3- Advantage Courts Proposal Pro-Sports Surface Proposal Nidy and Associates Proposal COMMISSION ACTION: AGENDA31 ;::;;:;;::;:;:::;:::~:; :~:::::,::,:iii::::;::::~::::~ ATTACIIKENT # 1 ;e::~~h::~!t~:jl~no October 24, 1996 ~"'~ 'I't~ '~~~ ,/~.y - I.,~ e/t. ' ~ ,) () 1"'")' . ~ ' ,t" 1.1 /W "~f ~/ V"'-."h. ~C!y'- .~~ :.q,s't ,s,l;)b '\to'r/J'v. % Mr. Don Wilson City of Winter Springs 1126 E. st. Rd. 434 Winter Springs, FL 32708 Dear Mr. Wilson: Inspection of indicated the resurfacing: the tennis following courts at conditions the in Edgemon need of Sr. Center repair and Because of the extended exposure of without acrylic cover; these courts coats of acrylic resurfacer applied will need to be thoroughly machine edges and irregularities previous to the asphalt to weathering should have at least two previous to acrylics. They ground to remove the crack any coatings also. Advantage Courts, Inc. proposes to repair and resurface the two tennis courts at the Senior Center according to the following specifications: J r.J!,.rt5~..L...., ~) A. Completely machin'e;.. gr ind}\the entire surface to remove crack edges and minor irregularities. cr/ tYI pr~561At'~ eLufu B. Clean^the courts of all dirt, debris, and mildew. C. Flood the courts and patch all areas holding water to 1/16" tolerance after draining. ~T~,9- D. Fi 11 structural cracks wi th patch j\. mix and membrane flexible polymer to reduce reflection. v." ~., ~; ~~ ~ with a E. Square up all patched areas with acrylic resurfacer and machine grind to keep patches from showing through the acrylics. F. Apply two coats of acrylic resurfacer to the entire surface to help fill cracks and minor voids. /I P (.AJ/7;Me. ,,'M ~;j)) rI~ fJ~ N G. Apply two coats of ~J~,-lif~ sand-filled acrylic to the entire surface inside the fence. (~~~~ dark green playing areas and light green perimeter) (' f i I I I I H. Stripe the courts according to USTA standards producing sharp white lines. ) 'fC~ I. paint~ the net postsl ~~~. ~ ~ Proposal pricl<--$4,450.00~ Options: owner's ne-t s,-,a'fl d-'--c e nte r We shal apply,o~ one not rec mmenJed( Deduct: ~O. 00 coat of ~fi:. C~I J44' 2 v~() C/"r.". o~ 1 1991 acry~~~~surfacer -I-f"'l SF> S/^,C f:?IIVCS although it is '~ / ~f\,;i ~upply Ball Product nets and center strapSltr1. ~~{p~),(: ~ lona r~ ~ L,~ )1~ ~ Advantage Courts, Inc. guarantees materials and workmanship for ~ one year upon completion except for structural cracking. f~J' Thank you for considering Advantage Courts for this project. ~~' Sincerely, V; ~ /~ ;f~}, Ron LeClair O~ _ Advantage Courts, Inc. t vi / 0~J Please note that it would be three weeks after previous to our being able to start this project. notification " ,', . '.' " . _. ., .-... '. ... '. ~ ,;:, 0" . _._ ....:,....:. ;.:..: .\:':. :;'{ :'. ~. _ :. , :;.,,:.:li:D;.;:~'i;:;';':~'::'j.;':'. 10/24/1996 12:13 407-957-2769 PAGE 02 attaclunent #2 PRO SPORTS SURFACES 1108 New York Avenue St. Cloud, FL 34769 (407) 957-0227 Fax: (407) 957-2769 SUBMITTED TO: Sunshine Park Edgemon Boulevard Winter Springs, FL Attn: Don Wilson DATE: It~~ J4,f IS-'a." Ol{- l ~ ~() ~ Ot' " /g, ,00 "vllv ~ l ~O }-€"~ "Y..q" SI;, "'live;- "T/~ G's PROPOSAL October 24, 1996 PHONE: (407) 327-7110 FAX: 327-0018 We hereby submit specifications and estimates for repair and color coating of: Two Tennis Courts. Preoaration Surface shall be thoroughly cleaned of all dirt and loose debris by power blowing, sweeping and pressure washing if needed, Crack Fillina All craCks shall be cleaned of all dirt and vegetation, then treated with herbicide. Cracks shall then be filled with a tennis court crack filler. Court DeDressions Patch all holes and low spots to minimize court irregularities. Resurfacer One coat of resurfacer shall be applied to the entire court areas, to provide a uniform and even surface. All patch work will also be patched with resurfacer. Color Inside playing lines shall be DARK GREEN and outside shall be DARK GREEN. Color Finish Two coats of sand-filled acrylic color shall be applied to the entire court surfaces. OCT-24-1996 12:09 407 957 2769 P.02 '. .,:,. '~'. -. .< ,~ :-:~~:.~.~ ,.::,:.~~::":il.:'.<-.:Jl:,.:....::~(Lt~i;)~L;/;:~';.i;,.~:::;ci~;.j, '" ,;.. .;, ~. ":.. I. ''', . ...' . ... ,'.. - " .. ':" I ,,:.: ....~l.:"._JI;::. .j, ...:,....., :....':..: . :.1. .:; .....",. ~ " I 'II" . 10/24/1996 12:13 407-957-2769 PAGE 03 " Sunshine Park Proposal October 24, 1996 Page 2 of 2 Plaving Lines Lines shall be taped to assure razor sharp edges prior to painting. Two coats of acrylic line paint shall be applied in accordance with the U.S.T.C. & T.e.A. We hereby propose to provide material and labor complete In accordance with the above specifications for the sum of: --.--.---....... Four Thousand Two Hundred Forty and 41/1~ Additonal Work Needed: Alt #1: 2 - 3.0 Duranet Tennis Net, includes Center Strap - Add $160.00 ea. Term~ of Payment Twenty-five percent (25%) at inception of work, balance due upon completion. /0 cJ4r(,S de:lcx:f 5'~ 1Ia./<<.02 A one year warranty shall apply on all color work. All work is to be completed in 8 workman-like manner according to standard practices. Any alteration or deviation from the above or attached specifications involving extra costs will be executed only upon written orders, and will be come an extra charge over and above the proposed cost. Authorized Signature: Kw '~lnb)JQ Ricky W. stus, President AcceDtance of ProDosal The above cost, specifications and conditions are satisfadory and are hereby accepted. .f You are authorized to do the wor1< as specified. Payment shall be made 8S outlined above. Date of Acceptance Signature Please sign both copies and return one copy to Pro Sports Surfaces, at 1108 New York Avenue, St. Cloud, Florida 34789. OCT-24-1996 12:10 407 957 2769 P.03 ATIACHKENT #3 =rt;e,!: N I DY / / Go: i.'~..u.~~0..Ea }C2J. January 19, 199j 2300 C2l...NTP'f CLUB HeAD. 1=. Q BOX 730 . SANFORD, cLORIDA 32772-0730 . (407) 330-9466 ~~'.~ " ~..' ~ I J4~ 2 ,,~O c/1''y Or. ~ 1 /991 f:J/,) 1I1tv'r I?Ci-;, 12/y St:> ~Sl/\,(' <:>:'I,c... ... ..>...:::. 110 Ct~y of W~~:er ~p~~ngs Parka ~ Re~~ca~l~n Depr.. 1126 E.a:ilr: SR 4iG Winter ,Springs . Pl. 327'08 Aten: ~~)n W~la~n, D1~ec~0r Re: Sun~hine Pa~~ TaDota C0urc~ Dear StI': Our pr~ ce f')'!' ...,~rl( :'In rW0 ("?) "enni8 ',:01Jrts aa n,)~dd oelow 1.s the aum of Six ?h0U8~~d O~e Hu~d~~1 E~gh~ ~ad 00/:00 j0:~~~S (~5:0~.CO) !ump 3um. Price :3utject: t::; .:h,;:,n~e ""f::er 30 d",y". I,,:CY .:) flH,~ja~ wa::EtI' as required tor the wo..!t. SCOPE .J1' WORY.: 1) Clean b~a~k mold off CCU~:8 wi~h chlorine solution. 2) ?!'ovlde and install N(~a 6~~er 310 ft. or crack~ In the paving wi~h ~ICO sy~'::em. 3) Prcvide and install twc e%~ra heavy ~oats of A~rylic Resurfacer over the ,~he CO~l:=-':a. Encire liIurface lJI~chine sanded aft;e:::- ea::!l 9urfa::e ;,;ca: :1P91.ied 4) Provide ,~!'ld 108'.:':111 three c~at8 ~f Port:.1.f'1ed Plexlpave t:ennts co1o'r coat uvet' ;:~e ;''l'l~~ ;J:::-ea. eolot's as 3e:.",.;r.ed b.y own~~. Line courts in regu13tlon mark1n~8 wi~h wht~~ ~extured line pai~t and pa~~t ne~ ~C3~S w:~h ~lack mecal pa~n:. ~, , , ACCEPTS!) 'JA'!'E S1ncerely. L(~6yr :':." ". .L" ..p. Pre!! id en !: ,,;;. ~. l\.. . ",,' , '''''5 ('c~"a,.t venue 01 same ~;hail -. t of 1"" "'(Ion 01 llll ,-,lIl, '" , . In the den '''O~~, .d~ ',-u' "" rW\i;)ilir.g party snail iJe . . c: i ! ~ CO:.l ilLj i i:O r ~ C ..111 \.1 "" ... .... ... lie In ..em,l1o." " _ ~,' 'blo attorney's tees and costs ':::(""IJ~-C"' t:ll ,; '0 .,n aw:::rd 01 le,,~Oila w _w ,- ~"-'.en I e" \ Uol from the non. prevailing P;HlY. MEMBER FLORIDA RECREATION AND PARKS ASSOCIATION 4N EQUAL ::;poO,c,TUNITY ::MPLOYE,c;