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Home My WebLink About1997 01 27 Consent Item B COMMISSION AGENDA ITEM B REGULAR CONSENT X INFORMATIONAL 1/27/97 Meeting MGR. j(l/;//J/I IDEPTt:56 Authorization REQUEST: The Parks and Recreation Department requests the Commission review information pertaining to youth programming; proposed, provided and promoted by Young Olympians / Cheer America and approve authorization for the City Manager to execute a use agreement with Young Olympians / Cheer America to use the Civic Center for programming and fees received for use. PURPOSE: The purpose of this request is to inform the Commission of proposed youth programming available through Young Olympians / Cheer America and to request authorization for the City Manager to execute a use agreement for utilization of the Civic Center, programming and related fees. CONSIDERATIONS: . The Parks and Recreation Department was approached by Young Olympians / Cheer America with a proposal to offer youth self defense and cheerleading instruction for boys and girls five (5) years old and above at the Civic Center two (2) afternoons per week. (See Attachments # 2, #3, & #4) . Young Olympians / Cheer America has offered to return seventeen and a half percent (17.5%) of all class fees collected to the City of Winter Springs for use of the Civic Center. . The Senior Manager was requested to conduct a background review of Young Olympians / Cheer America and also requested to search out any similar type programs which may already be available and offered in Winter Springs, The background review resulted in all Cities responding positively and one City stated that they experienced a minor problem, however, when they/approached / Page 2 Agenda Item-Olympians North January 27, 1997 the Young Olympians organization with the concern-it was corrected. (See Attachment #4) The only known similar program offered in Winter Springs is: PJKS KARATE 1055 State Road 434 Winter Springs, FL 32708 Operates Monday-Friday 5pm-6pm . A revenue projection analysis was calculated based on twenty (20) participants per class and two (2) classes being held per day for two (2) days per week. Revenue projections are: 20 participants @ 4 classes= (Max class 25) Class fee @ $4.00 per student= 80 students per week City 17.5% .$4..QQ $320.00 total week fees @ 17 5% of gross fees $56.00 weekly revenue $56,00 week average @ 38 weeks annually=$2,168.00 TOTAL $2,168.00 total revenue for 114 total hours (3 hr, per week) use= $19.00 per hour ISSUE ANALYSIS: . As noted previously, we could only locate one (1) self defense privately operated program offering in the area-that being PJKS Karate which conducts programming only one (1) hour daily. PJKS could possibly challenge the City executing an agreement with Young Olympians on the basis that they would be in competition with each other, however, we feel that the public need for karate is sufficient to support both operations. . Issue could be made that the City of Winter Springs is not prudent by allowing private enterprise to utilize public facilities to conduct programming rather than renting or building business space themselves. By allowing the Young Olympians to utilize the facility on a percentage fee basis the service becomes more affordable for residents. Page 3 Agenda Item-Young Olympians January 27,1997 FUNDING: N/A RECOMMENDATION: · The Parks and Recreation Department recommends that the Commission grant the City Manager authorization to execute the use agreement between Olympians North and the City of Winter Springs which stipulates that the City of Winter Springs be compensated seventeen and a half percent (17.5%) of all class fees collected, that they provide the City of Winter Springs with a valid insurance certificate listing the City of Winter Springs as co-insured and that the City may terminate the agreement with thirty (30) calendar days written notice. (See Attachment # 1 ) IMPLEMENTATION SCHEDULE: . Upon approval by the Commission the City Manager could execute the agreement with Olympians North immediately and Olympians North could begin program instruction in February, 1997. ATTACHMENTS: Attachment #1- Multi-use Facility Agreement Attachment #2- Youth Self Defense / Cheer America Program Flyer Attachment #3-Young Olympians I Cheer America Introduction Letter signed by Barry Tacktill, Attachment #4-Memorandum dated September 24, 1996 from Senior Manager to Parks and Recreation Director COMMISSION ACTION: c:Iadm\CAI27 ATTACHMENTD 1 crry 011' WINTER SPRlNGS PARKS AND RECREATION DEPARTMENT MULTI-USE FACILITY AGREEMENT APPLICANT/SPONSORNN-1E:~MQ \I\~ S C c./o ~(('1 'To....c..K-\- 'I \l L Phone: (l.J)8oo-~t:jLj-3C;iJ1 Address: Street ~+ L1'8 'Foj. \-\ OLLOW 1<1::>. City TI\ ~Pn State f" L. _1_1- ~13- (H) O,'1-3-,.Wf' ZiPj~C:,l./+ FAC IU IT REQUESTED: C;"\C CcaV\1-€2. cl: S<JNSn;~ Pw."- Date(s) Requested: . .... ",,;.. Event Hours: From To , Fileil Hy Open: From To Dl r -L- ~r.- S r J CheeK: 'NameofEvent:~'Mrn\tJs ~t: r l.-AortA) c: jA,l1<flC,fDescriptionofEvent: Estimated: PiJrtieipants '. . Vchiclcs_ YouTH /t'FTEfSCHOOL fluS. \ \ How will program/event be advertised/promoted? TJ1ro ~/1 h . v Person Responsible for Progrillll/Churges: ~. LClCK-)-.; It Address :Street ..5d p~ M C\ 10 v-f:. SGAool d/s+'o'c+ Phone: (W) 5('(' a~ovE '(H) City State Zip List ALL special requests. Explain completely (concession, pilrking,' rehearsal, lighting, equipment, sound system. tents. etc.)_ Fireworks/Pyrotechnics? Yes 1I0-X Amusement Rides? Yes 110 )( Animal Rides? Yes_____ Ii NoL Will Admission Fee be Chilrged? Yes No If yes, ex'plain revenue source/costs per person (tickets. donations. solicitatil Will food. goods or services be sold at event: Yes--.: No-X If yes, cxplilin: Will live/recorded music be used? Yes~ No (OCCq)";O'lCj III foy (k..err P6l?7.) Will facility be used for commercial filming or photogrilphy? Yes~ NO~ If yes, explain: v Does your organization have current insurance for these activities? Yes X No_ If ye,s, explain type of coverage. amo.l:Int. carl andcarrierphone: See. LA -t+q +eke.& ^ Commun5ty Based Organizatlon? Yes NO--lC If yes, Approved Verification Date: IA-Ct-TIL.L;5 Ol.(lL/fII-J-tUS AJOOL7i-j . As A6b0vC Phone NameorOrganization . ~(\.{ Street ,<;bIC .Addrcss: II. City State Zip ITEM CllARGE (To bo complotod by ParKo and Rocroation Dopartmont) 11.. n. .sonior Contor-" llouro_ Civi~ Contor-" llouro_ Xitchon/Othor Foo " of ^dditional poroonnol_ " Ilourn_ $' $ $ $ 1i-05 col[ecfecR dM-:J dJ.(J.Q' \ .Innuranco Policy Expiroo (Dato) $ $ por lIour $ Saloo Tax 7\ (unlooo Tax Exomryt' '~ TAX Exompt II: / . Qa""h..."_ Ql\~\i~ ~t...o)o ~ I" \ Kooolved Dy . DAte .- .. .;... .- ....~..,.i.; ...1 "'---...-........ II~ Wlil'!l~ .,~~..u...~_"""'........... Dalanco Duo: (Dato) Damago/Cloao Up Dopooit (Rofund~lo) Mako.chocko payablo. to: City of Wintor Sprin~~" $ $ .. '", 1',~.J."!lCO <t\lO ... ______.__. lIayo 1>1:10r to ovont. I I :r:. HOLD HlUU1LESS/IHSURANCE lI.GREEHEN'l' The Contractor. Vendor or '~ser hereby promises ilnd ilgrees to indemnify ilnd hold hilrmless the City of .Winter Springs, a municipal, . corporation. its officers, ilgents. and employees from ilnd i'gainst any ilncl all l'iilbility, clilims. damages. demands, expenses.. fees, fines. penalties. suits. proceedings. actions ilnd costs of actions, including attorney's fees for trial and on appcal. of any kind nature arising 01' gro~ling out of 01' in any way connected \,lith the pel'formance of the Agreement ~,hether by ilct or omission of the Contrilctor' Vendor, offi cel's. ogen~s, servonts. emrloyces or others, or because 0 f or due to the mere exi stence of the ilgreement bet~, the parties. . The ilppl icant shall supply 11 "CertHi cate of Insurancc" rcn ccting' 011 nimum coverage of $500.000 bodil y injury occurrence and: $~OO; property damage. The City of Hinter SprinC]s Shill' he nilmcd as on ildditionill insured which sholl be noted on the Certificate. Tilt Certificate shilll indicate that the applicant's insurance policy shilll not be cancelable V1ithout thirty days prior written notice to City. The undersigned agl'ees to abide by ttle reguliltions governing the said filcility and is responsible for chilrges incurred ilnd m supply a "Certificate of Insurallce" to the Par}:s ilncl Recrciltion Department no later thilt tcn (10) cillendar dilYS prior to progrilm/event da COPYRIGHT UM: License assumcs illl costs arising from the use of.patcnted. trildclIlarkcd or copyrighted milterials, equipmen~, devic p~occsscs, or dramatic rights used on or incorporated in the conduct. of any event covered under the agreement; and license agrees indemnify ilnd hol d hilrml ess the J.i.ty;--'1rom-' 11 damilgcs. costs ilnd expenses in 1 iM or equi ty for or on ilccount of any patented, trademark:,9/o copyr,' hted ;l'tcl'ials. equipm,c lt, dc~ice:;. processes or uranliltic I'ights furnished or used by license in connection w ",th" Ag,,'me an wi , d r .or,,"h '"it or action, reg,.."'ess of whether it be groundlcscil ;:;;/,ft.' ..... ..~,~t~:.i. \:. IV. LICENSEE ACKNOWLEDGEz..mNT n ~f the ev~nt by to si gn and dil te your agreement. r'ngs. -* THE PARKS AND RECREATION DEPARTMENT IS AN EQUAL OPPORTUNlfY ORGANIZATION AND DOES NOr.DISCRIMINP 'ON THE BASIS OF RACE. RELIGION, COLOR. AGE, SEX.' NATIONAL ORIGIN OR HANDICAPPED STATUS IN ITS FACILITY' USES OR PROGRAMS. The progrilm/evcnt ~{ill be tcrminatcd should it creatc or ciluse' any viOl'iltioll of Locill. Statc or City of Winter Springs laws or I . ordinilnces, Litter resulting from the use of this filcility is to be pickcd up ilnd deposited in refuse containers before le'aving thee, of facility. Filcility must bc left is samc condition as when rented. ,Should the City Manager determine that it is V. in the best interest of the City to terminate the use agreement he may execute a thirty (30) da termination notice' .. g_~o Olympians North. OFFICE USE ONLY Contract Approved Di sappl'ovcd Certificate of Insurance Required: Yes____ No 'Director Authoriziltion to \'lilive Insurilnce City Employee in chilrgc during event USER IS: Rcsident ( ) Non-Rcsident ( ) City Progrilm Number [3y Authorizotion of Dilte Received City Listed as Additional .Insured Yes_ No Dilte Supcrvisor COPIES OF TI11:3 CONTRACT HAILED TO (I): DATE DATE ( ) General Service Depilrtment ( ) City Clerk's Department ( ) Finallc6 Deportment ) Utility/Public Work Deportment ) Ci ty . Manage.r ) Police' Depilrtment ) Fire Deportmcnt Comments: Winter Springs Parks' & Recreation Department, 1126 East State Rd. 434, Winter Springs, FL 327 Parks ~nd Recreation Department FAX (~07) 327-0018 Central Winds Park .1000 E. S.R. 434 Hinter Springs. FL 32708 "'(~07) 327 - 7110 Ci vi c Centel' 400 North Edgemon Ave. Hi nter Spl'i ngs. FL 32708 (407)'327~4031 . Senior Center'. 400 North Edgemon. Ave. Winter Springs: FL 32708, (407).327..4031 F()f'!p\ ,'f'r 01 ( ATTACHMENT #2 YOUTH SELF DEFENSE CLASSES TO BE HELD WEEKLY AT THE SOU111 BRAnClIvmCA 814 WEST OAK RIDGE ROAD PROGRAM REGISTRATION WILL BE HELD FROM 3:00-5:15PM ON TUESDAY AUGUST 20TH, WITH CLASSES BEGINNING THE FOLLOWING WEEK ON TUESDAY AUGUST 27TH. PLEASE BRING THIS COMPLETED FLYER TO THE CENTER. THIS PROGRAM WILL RUN WEEKLY THROUGH LATE DECEMBER. YOUNG OL YMPIANS PROGRAM PROMOTES: ~ SELF CONFIDENCE ~ STREET AWARENESS ~ SELF DEFENSE ~ PHYSICAL FITNESS ~ SELF DISCIPLINE CLASSES ARE OFFERED FOR BOYS AND GIRLS AGES 5 AND UP. THIS FUN COURSE IS DESIGNED FOR SELF DEFENSE PURPOSES ONLY. CLASSES ARE SUPERVISED BY DUAL CERTIFIED BLACK BELT INSTRUCTOR BARRY E, T ACKTILL. CLASSES WILL BE HELD EVERY TUESDAY EVENING FROM 3:00-3:45, 3:50-4:35 AND 4:40-5:25PM. CLASS FEES ARE $4.00 PER WEEK. THERE WILL BE A ONE-TIME REGISTRATION FEE OF $4.00 UNIFORMS WILL BE AVAILABLE FOR PURCHASE. CASH OR CHECKS ARE ACCEPTED. PLEASE MAKE ALL CHECKS PAYABLE TO "OLYMPIANS" FOR MORE INFORMATION PLEASE CALL: 1-800-694-3919 (FOR DIRECTIONS TO CENTER CALL 855-2430) PRINT: NAME AGE PHONE ADDRESS ZIP SCHOOL CLASSES TO BE HELD WEEKLY AT SOU111 BRAnClIvmCA 814 WEST OAK RIDGE ROAD PROGRAM REGISTRATION WILL BE HELD FROM 3:00-5:15PM ON WEDNESDAY AUGUST 21ST, WITH CLASSES BEGINNING THE FOLLOWING WEEK ON WEDNESDAY AUGUST 28TH. PLEASE BRING THIS COMPLETED FLYER TO THE CENTER. THIS PROGRAM WILL RUN WEEKLY THROUGH LATE DECEMBER. YOUNG OLYMPIANS PROGRAM PROMOlES: * POISE & CONFIDENCE * PHYSICAL FITNESS * COORDINATION * SELF CONFIDENCE THESE CLASSES ARE OFFERED FOR GIRLS & BOYS AGES 5 AND UP. TIllS COURSE IS DESIGNED FOR MAKING FRIENDS WHILE YOU LEARN CHOREOGRAPHED POM-POM/DANCE ROUTINES. YOU WILL ALSO LEARN THE MOST POPULAR IDGH SCHOOL AND COLLEGE CHEERS, WORK ON JUMPS, LEAPS AND MANY OTHER SKILLS REQUIRED FOR SCHOOL TRYOUTS. CLASSES WILL BE HELD EVERY WEDNESDAY EVENING FROM 3:00-3:45, 3:50-4:35, AND 4:40-5:25 PM. CLASS FEES ARE $4.00 PER WEEK. THERE WILL BE A ONE-TIME REGISTRATION FEE OF $4.00. AWARDS AND PARENT PERFORMANCES WILL BE OFFERED. UNIFORM SETS,POM-POMS WILL BE AVAILABLE. NONE ARE CURRENTLY MANDATORY. FOR MORE INFORMATION PLEASE CALL: 1-800-694-3919 (FOR DIRECTIONS TO THE CENTER-CALL 855-2430) PRINT: NAME AGE PHONE ADDRESS ZIP SCHOOL ATTAl;l::I..M.tNT If3 August 15, 1995 YOUNG OLYMPIANS/CHEER AMERICA 9748 FOX HOLLOW ROAD ~ _ ~cf) t I II TAMPA,FLORIDA 33647 U((~1 ~J ~ - crT 3-1 Lflff I - 8oo-(;CfL/ - ,391 q To Whom It May Concern, YOUNG OLYMPIANS is an organization dedicated to providing quality out-reach programs at a cost which is affordable to families within your community. All ,of our programs are offered to boys and girls ages 5 through 15. Since 1986, Young Olympians has been involved in community service with school districts, YMCA's, Boys and Girls Clubs and Parks and Recreation Departments. During this time, we have provided youngsters with the best opportunity to attend specialized programs such as these which would normally not be affordable to many families. Students benefit in many ways from participation in our programs; improved self-esteem, confidence, coordination and concentration, to name a few. In addition, many parents have commented upon their child's improved academic performance and social: interaction at school. The organizations with which we are associated receive additional recomtion within - - their communities for sponsoring our youth programs. Families become aware of your organization's programs, activities, and services which often results in new members. Our self-defense program includes safety awareness tips, self defense maneuvers, warm ups with stretching, basic blocks, release moves along with hand techniques and kicks to be used against "bullies" and adult attackers.. Emphasis is placed on self-defense, communication and the appropriate use of skills learned and practiced in class. Each successive session provides reinforcement of previously learned techniques and maneuvers, in addition to new and more advanced instruction. We have an annual State-wide tournament held each year during the early part of June. Our cheerleading program provides choreographed dance/porn porn routines with leaps and jumps. Coordination. poise and self confidence are the major benefits to the young girls. Shyness is very often quickly overcome. We participate in parades, competitions and cheer for some junior high and high school games, along with occasional parent performances. We provide these Classes ona weekly basis throughout the year. Students are placed into classes in accordance to their age and abilities. We would need to use your facility for only 2-4 hours, one evening a week, in order to provide these youth programs in the co mrnum ty. Our goal is to become established within the community in order to provide on-goin~ top quality, youth oriented programs that are affordable and. fun for everyone involved We would appreciate your taking a moment to review the enclosed references, parent letters and anicles about our programs - and we look forward to working with you in the furure. . .Th~~ ~. / ~ E. Tacktill Director, Young Olympians of North Florida ~ Rob Hood President, Young Olympians Self Defense ATTACHMENT II 4 l\'fEMOR~l'lD UM TO: DON WILSON, PARKS AND RECREATION DIRECTOR FROM: SUSIE COFFl\tlAN, SENIORS MANAGER SUBJECT: YOUNG OLYMPIANS / PROGRAlYI PROPOSAL FOR CIVIC CENTER DATE: SEPTEl\tffiER 24, 1996 Young Olympians is an organization dedicated to providing quality out-reach programs at a cost which is affordable to families within our community. These programs are offered to boys and girls ages five through fifteen. They are interested in using our Civic Center to provide this program to the children of Winter Springs. The average class size is twenty five students. Monday would be reserved for two self defense classes at 4:45pm to 6: 15pm, cheerleadingFriday's at 4:45pm to 6: 15pm. Olympians are willing to pay 17.5% so our revenue would depend on the amount of participants and of course, their consistent attendance. The fee will be submitted to the City at the beginning of each month for the previous month. I have called several references and all spoke highly of this program. One gentleman from the Jacksonville Boys and Girls Club remarked that the summer program session experienced a problem with an instructor not showing up, When I questioned the Director, Barry Tactill about this he stated that man y fail-safes have been put into place this year in response to three instances which involved problems with instructors. Olympians have recently opened this program in Longwood, Winter Park and Red Bug Lake Park. This youth after school program will be promoted through our local schools if approved. Attached is the Young Olympians current insurance coverage certificate which expires October 6, 1996. If the program proposal is approved we will receive a copy of the renewal listing the City of Winter Springs as an insured party. Initial class registration fee is $4,00 to sign up and enter the session and then students pay $4.00 per week. I feel this program is affordable and is designed to teach youth self confidence, self discipline and personal fitness, I recommend we give Young Olympians a chance. /Img