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HomeMy WebLinkAbout1997 01 13 Consent Item B COMMISSION AGENDA ITEM B REGULAR CONSENT X INFORMA TIONAL Janauary 13. 1997 Meeting MGR//vV> fDEPTJ.J)/ Authorization REQUEST: Utility Department Requesting Authorization to Execute Supplement No.1 to Amendment 39 for Consulting Engineering Services with Conklin, Porter & Holmes Engineers, Inc. PURPOSE: The purpose of this Board item is to request authorization for the execution of Supplement NO.1 to Amendment 39 for North Orlando Fourth Addition Water Main Improvements Construction Administration Services with Conklin, Porter & Holmes Engineers, Inc. at a cost of$4,000.00. CONSIDERATIONS: This supplement is needed to provide construction administration services for the North Orlando Water Main Improvements. The City does not have the stafffor full construction adminstration and this service has been historically contracted out. The scope of work includes preconstruction and progress meetings, shop drawing review, change order preparation, pay request processing, record drawings, and DEP certification of completion. The design of this project was authorized and completed in FY 95/96 at a cost $31,630. The project low bid is $462,030.95 by Sunshine Building and Development Corp. Of Casselbeny. FUNDING: The cost for Supplement NO.1 to Amendment 39 is $4,000. The source offunds will be the capital improvements line code (56310) of the Utility Fund (3600). Funds would be Janaury 13, 1997 Consent Agenda Item B Page .2. expended in 120 days of approval. RECOMMENDATION: It is recommended that authorization be given for the execution of Supplement No. 1 to Amendment 39 for North Orlando Wate rMain Improvements Construction Administration Services with Conklin, Porter & Holmes Engineers, Inc. at a cost of$4,000.00 payable from the Utility Enterprise Fund capital improvements line code (3600-56310). IMPLEMENTATION SCHEDULE: The scope of services will be completed within 120 days of approval. ATTACHMENTS: 1. Supplement No.1 to Amendment 39 COMMISSION ACTION: Attachment No. 1 AMENDMENT NO. 39 SUPPLEMENT NO.1 CONSULTING ENGINEERING SERVICES Bidding and Construction Administration Services North Orlando Fourth Addition Water Main Improvements This Supplement is made and entered into this day of 1996, by and between the City of Winter Springs and Conklin, Porter and Holmes - Engineers, Inc. WHEREAS, the CITY and ENGINEER have previously entered into an Agreement for the ENGINEER'S professional services (Amendment No. 39); and WHEREAS, the CITY and the ENGINEER shall refer to Amendment 39 herein, and desire to have it incorporated by reference; and WHEREAS, the CITY and the ENGINEER now wish to modify and add specific items to Amendment 39. NOW THEREFORE, in consideration of the mutual promises and covenants contained herein and given one to the other, the sufficiency of which is hereby acknowledged, the parties agree as follows: I SCOPE OF WORK The scope of work has been agreed to by the parties, and is attached hereto and incorporated herein, by reference, as Exhibit 1. Mr. Terry M. Zaudtke, P.E., Senior Vice President, has been designated as Project Manager for this project, by the ENGINEER. II FEE The fee has been agreed to by the parties, and as attached hereto and incorporated herein, by reference, as EXHIBIT II. III. TERM The term of this Supplement shall be for six (6) months from the date of final execution by the City. IV. ENTIRE AGREEMENT This Supplement supersedes all previous authorizations, agreement, or representations, either verbal or written, heretofore in effect between the CITY and the ENGINEER that may have concerned the matters covered herein, except that this Supplement shall in no way supersede or amend Amendment 39 or other authorizations except as specifically provided herein. No additions, alterations, or variations to the terms of this Supplement shall be valid, nor can the provisions of this supplement be waived by either party, unless such additions, alternations, or waivers are expressly set forth in writing in a document of import equal to Amendment 39 or the Supplement, and duly executed. IN WITNESS WHEREOF, the parties hereto have executed this Supplement No.1 on the day and year first written above. CITY OF WINTER SPRINGS, FLORIDA BY: DATE: A TTEST AND SEAL: City Clerk CONKLIN, PORTER AND HOLMES ENGINEERS, INC. BY: DATE: ATTEST AND SEAL: Linda M. Gardner EXHIBIT I SUPPLEMENT NO.1 SCOPE OF WORK 1. CONSTRUCTION ADMINISTRATION SERVICES 1.1 The construction phase will commence with the award of the construction contract and will terminate upon written approval of final payment by the ENGINEER on the construction contract. During the construction phase, the ENGINEER will provide construction administration services. The contract period is estimated to be 120 days 1.2 Advise and consult with the OWNER and act as his representative as provided in the General Conditions of the construction contract. The extent and limitations of the duties, responsibilities and authority of the ENGINEER as defined in said General Conditions shall not be modified without the ENGINEER's written consent. 1.3 Conduct a preconstruction conference. Conduct all monthly progress meetings (three anticipated). 1.4 Make periodic visits to observe the progress and quality of the executed work and to determine, in general, if the work is proceeding on time and in accordance with the Contract Documents. ENGINEER will not be required to make exhaustive or continuous on-site observations to check the quality or quantity of the work under this item; he will not be responsible for the construction means, methods, techniques, sequences, or procedures for the safety precautions incidental thereto; his efforts will be directed toward providing additional assurance for the OWNER that the completed project will substantially conform to the requirements of the Contract Documents, but he will not be responsible for the Contractor's failure to perform the construction work in accordance with Contract Documents; and during such visits and on the basis of his on-site observations as an experienced and qualified design professional, he will keep the OWNER informed on the progress of the work, will endeavor to guard the OWNER against defects and deficiencies in the work of the Contractors, and may disapprove or reject work as failing to conform to the Contract Documents. We have estimated for the purposes of this project that one two-hour inspection will be made each week for a total of 32 hours. 1.5 Check and approve shop drawings, diagrams, illustrations, brochures, catalog data, schedules and samples, the results of tests and inspections and other data which the contractor is required to submit, but only for conformance with the design concept of the project and compliance with the information given in the Contract Documents; assemble maintenance and operating instructions, schedules, guarantees, bonds and certificates of inspection required by the Contract Documents. 1.6 Prepare routine change orders. 1.7 Based on his on-site observations as an experienced and qualified design professional and on his review of the contractors I applications for payment and supporting data, determine the amount owing to the contractor and approve in writing payment to the contractor in such amounts; such approval of payment to constitute a representation to the CITY, that is an expression of the ENGINEER 's opinion, based on such observations and review, that the work has substantially progressed to the point indicated and that, to the best of his knowledge, information and belief, the quality of the work is in accordance with the Contract Documents subject tot an evaluation of the work as a functioning project upon Substantial Completion and to the results of any subsequent tests called for in the Contract Documents and to any qualifications stated in his approval, but by approving an application for payment, the ENGINEER shall not be deemed to have represented that he has made any examination to determine how and for what purposes the Contractor has used the monies paid on account of the Contract Price or that title to any ofthe Contractor's work, materials, or equipment has passed to the CITY free and clear of any liens, claims, security interests or encumbrances. Such representation shall at no time be considered as a legal obligation of the ENGINEER. 1.8 Participate in a prefinal inspection to determine if the project is substantially complete with punchlists of items to be corrected (if applicable) and a final inspection to determine if the project has been completed substantially in accordance with the Contract Documents and that the contractor has substantially fulfilled his obligation thereunder so that the ENGINEER may approve, in writing, final payment to the contractors. 1.9 The ENGINEER shall not be responsible for the acts or omISSIOns of the contractors, any subcontractor, or any of the contractors' subcontractors, agents, or employees or any other persons performing any of the work under the construction contracts, or of others. 1.10 Furnish the OWNER a set of reproducible record drawings for the construction contract showing those changes made during the construction process, based on the marked up prints, drawings and other data furnished by the contractor and/or the OWNER to the ENGINEER and which the ENGINEER considers significant in accordance with Section 01300 of the Contract Documents. 1.11 Furnish three additional copies of reports, permits, and of drawings and Contract Documents for use by the contractors in performing their work. 1.12 Construction Quality Control Testing. All quality control testing will be performed by the contractor in accordance with the documents. 1.13 Resident Project Services No Resident Project Services, supplementing OWNER personnel activities, shall be provided for the project. The OWNER will provide a full time inspector on this project who will communicate with the ENGINEER. 2. BIDDING SERVICES 2.1 Prepare advertisement of bid for placement in appropriate publications by the OWNER. 2.2 Distribute and keep records of the distribution of documents to bidders and suppliers. 2.3 Issue addenda to the documents as required. 2.4 Answer questions of bidders and suppliers. No interpretations of the documents shall be made, other than through issuance of addenda to the documents. 2.5 Attend the bid opening and OWNER's meetings at which time bids are to be opened and contracts awarded. 2.6 Evaluate the bids and assist the OWNER in the selection of the construction contractor. 2.7 Consult with the OWNER and participate in all decisions as to acceptability of subcontractors and other persons and organizations proposed by the general contractor for these portions of the work for which subcontractor approval is required by the documents. 2.8 Prepare and review contracts, bonds, insurance certificates, construction schedules and other portions of the Contracts in order to assist the OWNER in his determination as to whether to issue a Notice to Proceed to the Contractor. EXHIBIT II SUPPLEMENT NO.1 (AM. 39) COST ANALYSIS Bidding Services $1,500.00 Construction Administration Services $2,500.00 Subtotal (Supplement No.1) $4,000.00 Original Authorization Am. 39 (Surveying,Design, Permitting, Bidding) $31,630.00 Supplement No. 1 Construction Administration $ 4,000.00 Total Authorization $35,630.00