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HomeMy WebLinkAbout1996 12 09 Consent Item A COMMISSION AGENDA ITEM A REGULAR CONSENT X INFORMATIONAL December 9. 1996 Meeting ;:(;/YJ /~;-- MGR /'. (, /DEPT Authorization REQUEST: Utility Department Requesting Authorization to Execute Supplement No.1 to Amendment 49 for Consulting Engineering Services with Conklin, Porter & Holmes Engineers, Inc. PURPOSE: The purpose of this Board item is to request authorization for the execution of Supplement No.1 to Amendment 49 for Hayes Road Bridge Construction Administration Services with Conklin, Porter & Holmes Engineers, Inc. at a cost of $10,500.00. CONSIDERATIONS: This supplement is needed to provide construction administration services for the Hayes Road Bridge Replacement and Drainage Improvements Project. The City does not have the stafffor full construction adminstration and this service has been historically contracted out. The scope of work includes preconstruction and progress meetings, shop drawing review, periodic inspections totalling 128 hours, pay request processing, record \ drawings, and SJR WMD certification of completion. The design of this project was previously authorized by the City Commission on February 26, 1996 at a cost of$40,000. The project construction bid was awarded to Prime Construction Group, Inc. at a cost of$348,800 as authorized on September 9, 1996. Construction is scheduled to begin on January 13, 1996 with the bridge being closed for approximately 90 days. Signs will be posted notifYing residents two weeks prior to closure. December 9, 1996 Consent Agenda Item A Page .1. FUNDING: The cost for Supplement No. ] to Amendment 49 is $10,500. The source offunds would be the consulting engineering line code (53180) of the Transportation Impact Fee Fund. Funds would be expended in 180 days. RECOMMENDATION: It is recommended that authorization be given for the execution of Supplement No. 1 to Amendment 49 for Hayes Road Bridge Replacemeut Construction Administration Services with Conklin, Porter & Holmes Engineers, Inc. at a cost of$10,500.00 payable from the Transportation Impact Fee Fund consulting engineering line code (53180). IMPLEMENTATION SCHEDULE: The scope of services will be completed witlrin 180 days of approval. AITACHMENTS: 1. Supplement No. 1 to Amendment 49 COMMISSION ACTION: Attachment No. 1 AMENDMENT NO. 49 SUPPLEMENT NO.1 CONSULTING ENGINEERING SERVICES Construction Administration Hayes Road Bridge This Supplement is made and entered into this day of 1996, by and between the City of Winter Springs and Conklin, Porter and Holmes - Engineers, Inc. WHEREAS, the CITY and ENGINEER have previously entered into an Agreement for the ENGINEER'S professional services (Amendment No. 49); and WHEREAS, the CITY and the ENGINEER shall refer to Amendment 49 herein, and desire to have it incorporated by reference; and WHEREAS, the CITY and the ENGINEER now wish to modify and add specific items to Amendment 49. NOW THEREFORE, in consideration of the mutual promises and covenants contained herein and given one to the other, the sufficiency of which is hereby acknowledged, the parties agree as follows: I SCOPE OF WORK The scope of work has been agreed to by the parties, and is attached hereto and incorporated herein, by reference, as Exhibit 1. Mr. Terry M. Zaudtke, P.E., Senior Vice President, has been designated as Project Manager for this project, by the ENGINEER. II FEE The fee has been agreed to by the parties, and as attached hereto and incorporated herein, by reference, as EXHIBIT II. III. TERM The term of this Supplement shall be for six (6) months from the date of final execution by the City. IV. ENTIRE AGREEMENT This Supplement supersedes all previous authorizations, agreement, or representations, either verbal or written, heretofore in effect between the CITY and the ENGINEER that may have concerned the matters covered herein, except that this Supplement shall in no way supersede or amend Amendment 49 or other authorizations except as specifically provided herein. No additions, alterations, or variations to the terms of this Supplement shall be valid, nor can the provisions of this supplement be waived by either party, unless such additions, alternations, or waivers are expressly set forth in writing in a document of import equal to Amendment 49 or the Supplement, and duly executed. IN WITNESS WHEREOF, the parties hereto have executed this Supplement No.1 on the day and year first written above. CITY OF WINTER SPRINGS, FLORIDA BY: DATE: ATTEST AND SEAL: City Clerk CONKLIN, PORTER AND HOLMES ENGINEERS, INC. BY: DATE: A TTEST AND SEAL: Linda M. Gardner EXHIBIT I SUPPLEMENT NO.1 SCOPE OF WORK CONSTRUCTION ADMINISTRATION SERVICES 1.1 The construction phase will commence with the award of the construction contract and will terminate upon written approval of final payment by the ENGINEER on the construction contract. During the construction phase, the ENGINEER will provide construction administration services. The contract period is estimated to be 180 days 1.1.1 Advise and consult with the OWNER and act as his representative as provided in the General Conditions of the construction contract. The extent and limitations of the duties, responsibilities and authority of the ENGINEER as defined in said General Conditions shall not be modified without the ENGINEER's written consent. 1.1.2 Conduct a preconstruction conference. Conduct all monthly progress meetings (four anticipated). 1.1.3 Make periodic visits to observe the progress and quality of the executed work and to determine, in general, if the work is proceeding on time and in accordance with the Contract Documents. ENGINEER will not be required to make exhaustive or continuous on-site observations to check the quality or quantity of the work under this item; he will not be responsible for the construction means, methods, techniques, sequences, or procedures for the safety precautions incidental thereto; his efforts will be directed toward providing additional assurance for the OWNER that the completed project will substantially conform to the requirements of the Contract Documents, but he will not be responsible for the Contractor's failure to perform the construction work in accordance with Contract Documents; and during such visits and on the basis of his on-site observations as an experienced and qualified design professional, he will keep the OWNER informed on the progress of the work, will endeavor to guard the OWNER against defects and deficiencies in the work of the Contractors, and may disapprove or reject work as failing to conform to the Contract Documents. We have estimated for the purposes of this 1.1.4. 1.1.5 1.1.6 1.1.7 1.1.8 project that two four-hour inspections will be made each week for a total of 128 hours. Check and approve shop drawings, diagrams, illustrations, brochures, catalog data, schedules and samples, the results of tests and inspections and other data which the contractor is required to submit, but only for conformance with the design concept of the project and compliance with the information given in the Contract Documents; assemble maintenance and operating instructions, schedules, guarantees, bonds and certificates of inspection required by the Contract Documents. Prepare routine change orders. Issue all instructions of the OWNER to the contractor; he may as the OWNER's representative, require special inspection or testing of the work (whether or not fabricated, installed or completed); he will act as interpreter of the terms and conditions of the Contract Documents and judge of the performance thereunder by the OWNER and the contractor relating to the execution and progress of the work and all other matters and questions related thereto; but the ENGINEER shall not be liable for the results of any such interpretations or decision rendered by him in good faith. Based on his on-site observations as an experienced and qualified design professional and on his review of the contractors' applications for payment and supporting data, determine the amount owing to the contractor and approve in writing payment to the contractor in such amounts; such approval of payment to constitute a representation to the CITY, that is an expression of the ENGINEER's opinion, based on such observations and review, that the work has substantially progressed to the point indicated and that, to the best of his knowledge, information and belief, the quality of the work is in accordance with the Contract Documents subject tot an evaluation of the work as a functioning project upon Substantial Completion and to the results of any subsequent tests called for in the Contract Documents and to any qualifications stated in his approval, but by approving an application for payment, the ENGINEER shall not be deemed to have represented that he has made any examination to determine how and for what purposes the Contractor has used the monies paid on account of the Contract Price or that title to any of the Contractor's work, materials, or equipment has passed to the CITY free and clear of any liens, claims, security interests or 'encumbrances. Such representation shall at no time be considered as a legal obligation of the ENGINEER. Participate in a prefinal inspection to determine if the project is substantially complete with punchlists of items to be corrected (if applicable) and a final 1.1.9 1. 1. 10 1.1.11 1.1.12 1.2 inspection to determine if the project has been completed substantially in accordance with the Contract Documents and that the contractor has substantially fulfilled his obligation thereunder so that the ENGINEER may approve, in writing, final payment to the contractors. The ENGINEER shall not be responsible for the acts or omISSIOns of the contractors, any subcontractor, or any of the contractors' subcontractors, agents, or employees or any other persons performing any of the work under the construction contracts, or of others. Furnish the OWNER a set of reproducible record drawings for the construction contract showing those changes made during the construction process, based on the marked up prints, drawings and other data furnished by the contractor and/or the OWNER to the ENGINEER and which the ENGINEER considers significant in accordance with Section 01300 of the Contract Documents. Prepare certificates of completion for the St. Johns River Water Management District. Furnish three additional copies of reports, permits, and of drawings and Contract Documents for use by the contractors in performing their work. Construction Quality Control Testing. All quality control testing will be performed by the contractor in accordance with the documents. Resident Project Services No Resident Project Services, supplementing OWNER personnel activities, shall be provided for the project. The OWNER will provide a full time inspector on this project who will communicate with the ENGINEER. EXHIBIT II SUPPLEMENT NO. 1 (AM. 49) COST ANALYSIS Construction Administration Services $10,500.00 $10,500.00 Subtotal (Supplement No.1) Original Authorization Am. 49 (Design, Permitting, Bidding) $40,000.00 Supplement No.1 Construction Administration $10,500.00 Total Authorization $50,500.00