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HomeMy WebLinkAbout1996 09 23 Regular Item B COMMISSION AGENDA ITEM B REGULAR X CONSENT INFORMATIONAL 23 September 1996 MGR '(WcI'\IDEPT JI)< Meeting . Authorization I REQUEST: Fire Department requesting City Commission approval of the First Reading of Ordinance No. 628 which will amend Section 9-157 of the Code of Ordinances, inserting language to provide for access standards into gated communities for public safety purposes. PURPOSE: The purpose of this item is to authorize Ordinance No. 628 implementing the policy that was approved at the Regular Meeting. of the City Commission on August 12, 1996. See Attachment #1 Ordinance No. 628. CONSIDERA TIONS: · On Monday August 12, 1996 the City Commission approved Regular Agenda Item "H" with exceptions, which established a policy for access standards into gated communities for public safety purposes. See Attachment #2. ISSUES: · No additional other than those reviewed on August 12, 1996 and listed in Attachment #3, FUNDING: No additional funding is requested. September 23, 1996 AGENDA ITEM UB" Page 2 RECOMMENDATION: The Fire Department recommends that the City Commission approve the First Reading of Ordinance No. 628, and at a later meeting approve the Second Reading and Adoption of this Ordinance. IMPLEMENTATION SCHEDULE: Upon approval of the Second Reading and Adoption of this Ordinance. ATTACHMENTS: 1. Ordinance No. 628. 2. August 12, 1996 - Regular Meeting City Commission Minutes, page 10, 3. August 12, 1996 - Commission Agenda Item "H". COMMISSION ACTION: Attachment #1 ORDINANCE NO. 628 AN ORDINANCE OF THE CITY OF WINTER SPRINGS, FLORIDA, AMENDING SECTION 9-157. PRIVATE STREETS, CHAPTER 9 OF THE CODE OF ORDINANCES, CITY OF WINTER SPRINGS, FLORIDA, PROVIDING FOR SEVERABll...ITY, CONFLICTS AND EFFECTIVE DATE. WHEREAS, the City Commission of the City of Winter Springs, Florida, has determined that the following amendment to the Code of Ordinances is in the best interest of the health, welfare and safety of the citizens of the City of Winter Springs, Florida. NOW THEREFORE, TJI? CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA, HEREBY ORDAINS; SECTION I - That the following Section be amended to read as follows: Sec. 9-157. Private streets. (a) A private street as a principle means of access to individually owned lots shall be prohibited unless appropriate deed restrictions are recorded and legally binding, permanent maintenance associations are formed. This requirement may not apply to the provision of roadways within shopping centers, industrial or wholly commercial districts, apartment projects or townhouse projects and other developments under single ownership or commercial ownership. In such cases, the owner shall be responsible for the construction, maintenance and control of such private streets. Private streets shall meet design/construction and inspection standards est~blished for public streets unless waived by specific council action. Attachment #1 (b) All gated communities in the City of Winter Springs shall install on each access gate into the community an E.V.A.c. (Emergency Vehicle Access Control) system. The E.Y.A.C. system shall be installed and maintained at the communities expense for the purpose of public safety admittance into their development. The E.Y.A.C. system shall be in addition, and separate, from the gate opening system that is provided for the residents. The installation of the E.Y.A.C. system shall be done with a vendor of the communities choice. (1) Each gated community shall also install at each access gate a keypad code entrance device. The keypad entrance code must be supplied to the Fire Department in writing upon installation, and written notice must be made when any changes are made to the code. (2) It shall be a requirement in the design of any gate that, in the event of a power failure to the gate, that all gates automatically go to the fully opened position. NOTE: Existing gated communities will not be required to comply with this requirement until such time as the existing gated community replaces the gate opening device. (3) Entrance and exit gates must allow a minimum of twelve (12) feet of roadway clearance when in the open position. (4) Existing gated communities shall have one hundred eighty (180) days after adoption of this policy to come into compliance with this requirement. (5) New communities must come into compliance with this requirement before any Certificates of Occupancy for that community will be issued by the City. Attachment #1 SECTION II - If any section or portion of a section of this ordinance proves to be invalid, unlawful or unconstitutional, it shall be held to invalidate or impair the validity, force or effect of any other section or portion of a section of this ordinance. SECTION III - That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION IV - This ordinance shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED THIS DAY OF ,1996. JOHN F. BUSH, MAYOR ATTEST; CITY CLERK FIRST READING POSTED SECOND READING AND PUBLIC HEARING ATTACHMENT #2 Re2:ular Meetin2: City Commission AU1:wst 12. 1996 95-96-23 Pa2:e 10 Personnel Policy of the City and to approve recommendations 1 and 2 of the request. Seconded by Commissioner Fening. Attorney Kruppenbacher read Resolution 786 by title only. Discussion. Vote: Commissioner McLeod: aye; Commissioner Gennell: aye; Commissioner Langellotti: aye; Commissioner Ferring: aye. Motion passes. ITEM G - PULLED FROl\'I THE AGENDA Fire Department H. Requesting the Commission review information relative to public safety access into gated communities in the City, and to adopt a policy for access standards for existing and future communities. PURPOSE: to provide sufficient information to the City Commission from which to adopt a policy for access standards into gated communities for public safety purposes: Fire Chief Tim Lallat.hin, gave his presentation. ChiefLallathin stated the agenda item packet outlined past experiences with gated communities, as well as recommendations that the Fire and Police Departments have put forth in trying to correct a situation that occurs in our communities today. Discussion. :Motion was made by Commissioner McLeod to approve the recommendation proposed to the Commission with exception of the paragraph regarding grandfathering, and that upon any present gated community, upon replacement of their gates they would have to bring it up to code. Seconded by Commissioner Fening. Discussion. Vote: Commissioner Gennell: aye; Commissioner Langellotti: aye; Commissioner Fening: aye; Commissioner McLeod: aye. Motion passes. Parks and Recreation Department 1. Requesting the Commission review and approve Resolution No. 787 which will authorize the establishment of a $25.00 exclusive use fee for park picnic pavilions reservations and use. PURPOSE: to obtain approval of the Resolution setting a $25.00 exclusive use fee for park picnic pavilion exclusive use by individuals and groups: l\tIotion was made by Commissioner Fening to approve Resolution No. 787 and to read Resolution No. 787 by title only. Seconded by Commissioner McLeod. Discussion. Commissioner Gennell said to confirm that the Parks and Recreation Department will intend to use a policy of only reserving one pavilion so that one is available for the public to use it, first come - first serve. N1r. Wuson stated yes, at Trotwood and Central Winds, as they are the only places that have two pavilions. Commissioner McLeod asked about a time limit for the exclusive use. Mr. Wilson stated that it will be in four hours increments: 10:00 - 2:00; and 2:30 until dusk. Vote: Commissioner Ferring: aye; Commissioner Langellotti: aye; Commissioner Gennell: aye; Commissioner McLeod: aye. Motion passes. Attorney Kruppenbacher read Resolution 787 by title only. City Manager 1. Seeking direction from the Commission relative to the Golf Villa's Drainage Problem. PURPOSE: to finalize Commission action regarding the City's role in the drainage problem at Golf Villa's in Tuscawilla: Michael Christiansen, 941 Wedgewood Dr., expressed his appreciation to the Mayor, Commission and to the City for the assistance provided to the Wedgewood Golf Villas in the past with their ATTACHMENT #3 COMMISSION AGENDA ITEM H REGULAR X CONSENT INFORMATIONAL 12 August 1996 Meeting MGR IDEPT Authorization REQUEST: The Fire Department requesting the City Commission to review information relative to public safety access into gated communities in the City, and to adopt a policy for access standards for existing and future communities. PURPOSE: The purpose of this item is to provide sufficient information to the City Commission from which to adopt a policy for access standards into gated communities for public safety purposes. CONSIDERATIONS: · During the recent budget discussions the Commission requested staff to provide information regarding improved access to gated communities for public safety purposes. · The first gated community in the City was Dunmar Estates. This community originally provided the Police and Fire Department with a transmitter (garage door opener type device) that would open the gate into their community. There was also the ability to open the gate with a keypad code at the entrance to the community. This procedure has worked well, however, from time to time the community changes the keypad codes as well as the transmitter code because of security reasons. This transmitter code change process involves the Police and Fire Department changing the codes in approximately 40 units. . The second gated community in the City was Bear Creek Estates. This community for some time in the beginning operated on the same transmitter codes as Dunmar Estates. However, when Dunmar Estates changed their transmitter code, the transmitters that were purchased by Dunmar Estates were changed to that community's code. This left the Police and Fire Departments to either enter the community via the keypad code, or purchase additional transmitters for that community. August 12, 1996 AGENDA ITEM "H" Page '2 ATTACHMENT #3 . As additional gated communities have been built the City has required them to provide additional transmitters, however, currently there are 8 gated communities, with an additional 7 proposed gated communities in various review stages. If each community had a different transmitter code then each City vehicle would require 15 different transmitters for entrance into these communities. · The difference between entering a gated community via the keypad code and the in-vehicle transmitter is time. When you use the transmitter, as you approach the gate, the vehicle operator pushes the transmitter button. This in turn transmits a radio signal to the gate opener receiver device, that activates the opener, and opens the gate for approximately 30 seconds. The transmitter procedure is done without delay in entering the community. · The keypad entrance code gate opening procedure many times requires the vehicle operator to park and exit their vehicle, and enter a specified code to activate the gate opening device. Each gated community currently has different keypad entrance codes for security purposes. The keypad entry procedure is further complicated during inclement weather, and requires the operator to memorize different keypad functions and community codes. ISSUES: . Is there a problem with the current procedure for entering gated communities? Staff agrees that there is a problem with the current procedure. 1. With multiple transmitters in a vehicle it gets very confusing to which device opens that particular community. 2. Each community also maintains a separate entrance keypad code that requires continuous monitoring for code changes. Notification by the community of keypad code changes often does not occur and it is discovered during routine community patrols and fire hydrant testing. 3. Large vehicles, such as fire and rescue units are unable to get close enough to the keypad to enter the code without exiting the vehicle. This can cause delay and in some instances vehicle operators have to position a person at the keypad until the unit clears the gate path, because the time allotted for closing does not allow the operator to re-enter their vehicle and pull through the gate opening before it starts closing. August 12, 1996 AGENDA ITEM "H" Page 3 ATTACHMENT #3 AL TERNA TIVES: 1. Leave the system for access as is and require the communities to provide the City with the keypad entrance codes when changed. This option will not cost the communities anything additional for implementation. This option however does cause delay in access to the community by emergency services. 2. Require each gated community to provide the City with transmitters with the frequency code for their community for each City vehicle. The community must also provide the City with the proper keypad entrance code. This option will cost the communities approximately $800 with the number of City vehicles that would require the transmitter. This option is not desirable because of the number of transmitters per vehicle, and battery replacement. It also could be confusing with the number of transmitters to which unit opens what community. 3. Require each gated community to install the E.V.A.C. (Emergency Vehicle Access Control) system. This system is an discriminatory RF (Radio Frequency) that could not be duplicated by other RF transmitters now or in the future. This system would be for public safety access only, the gated community would still be required to maintain their non-discriminatory RF system for the residents of that community. The community must also provide the City with the proper keypad entrance code. This option is recommended for implementation and would cost the gated community approximately $350 per entrance into the development. 4. Require each gated community to install the S.O.S. (Siren Operated Sensor) system. The siren detector senses the "Yelp" sound produced by emergency vehicle sirens. When this sound is detected for more than two seconds, at a short distance from the gates, the gate is caused to open. The community must also provide the City with the proper keypad entrance code. This option would cost the gated community approximately $650 per entrance into the development. This option is not recommended because some public safety access must be done in the silent response mode, and sirens only lead to excitement in many cases. Some investigative vehicles also do not have sirens installed. 5. Require the gated community to install a transponder type gate opening system. This system uses a transponder similar to the E-P ASS system on the expressways for toll collections. When the vehicle with the transponder is within 10 feet of the gate the gate automatically goes to the open position. The community must also provide the City with the proper keypad entrance code. This option would cost the gated community approximately $5,000 per entrance into the development. This option is not recommended because of the high cost to the community. August 12, 1996 AGENDA ITEM "H" Page 4 ATTACHMENT #3 FUNDING: No additional funding is requested. Each community would be required to install the gate access devices for public safety at the communities expense. The installation for each gate is estimated to cost $350.00. Vehicle transmitters are estimated to cost between $20 to $30 each and would become an operating expense for each Department that required the opening transmitters. RECOMMENDATION: The Police and Fire Department recommend that the City Commission consider adoption of policy Alternative 3, and to direct staff to prepare an Ordinance providing for the following: All gated communities in the City of Winter Springs shall install on each access gate into the community an E. VA. C. (Emergency Vehicle Access Control) system. The E. VA. C. system shall be installed and maintained at the communities expense for the purpose of public safety admittance into their development. The E. VA. C. system shall be in addition, and separate, from the gate opening system that is provided for the residents. The installation of the E. VA. C. system shall be done with a vendor of the communities choice. Each gated community shall also install at each access gate a keypad code entrance device. The keypad entrance code must be supplied to the Fire Department in writing upon installation, and written notice must be made when any changes are made to the code. It shall be a requirement in the design of any gate that, in the event of a power failure to the gate, that all gates automatically go to the fully opened position. Entrance and exit gates must allow a minimum of twelve (12) feet of roadway clearance when in the open position. Existing gated communities shall have one hundred eighty (180) days after adoption of this policy to come into compliance with this requirement. New communities must come into compliance with this requirement before any Certificates of Occupancy for that community will be issued by the City. August 12, 1996 AGENDA ITEM "H" Page 5 ATTACHMENT #3 NOTE: It is the intent to insert the proposed terminology in the Code of Ordinances, Chapter 9, Land Development, Article m. Design Standards, Division 3. Streets and Alleys, Section 9-157. Private Streets., Subparagraph (b). The existing wording in this section will become subparagraph (a). ATTACHMENTS: Attachment "A" List Of Gated Communities COMMISSION ACTION: ATTACHMENT #3 Attachment "A" City of Winter Springs Existing Gated Communities . Arrowhead at Tuscawilla . Bear Creek Estates . Dunmar Estates . Eagles Watch . Grand Reserve . Howell Creek Reserve . . Public Storage . The Reserve at Tuscawilla Proposed Gated Communities . Golf Terrace Apartments . Lake Jesup Property . Seville Chase . Tuscawilla Tract 15 - Parcel 3 . Arrowhead at Tuscawilla Unit 3 · Arrowhead at T'uscawilla Unit 4 · Arrowhead at Tuscawilla Unit 5, including the existing Woodstream Subdivision