HomeMy WebLinkAbout1996 09 09 Regular Item G
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COMMISSION AGENDA
ITEM
G
REGULAR x
CONSENT
INFORMATIONAL
September 9 ~ 1996
Meeting
MGR f(Jvf/ /DEPT
Authorization
REQUEST:
City Manager requests City Commission to accept a donation of
$2430 from the Winter Springs Rotary Club to update the
RUOK computer system, to authorize the Mayor to send a letter
of appreciation to the Rotary Club, and to authorize the City
Manager to expend $4,861 to update the system as described
herein.
PURPOSE:
The purpose of this item is to gain authorization to fund
improvements to the RUOK system for the senior citizens to be
administered by the Police Department.
CONSIDERA TIONS:
In 1991 the Winter Springs Rotary Club funded the City's first RUOK
computer system. This system is currently outdated, unserviceable
and in dire need of replacement. Some of the problems with the
current system include the hard drive dropping data, a growing
number of bad sectors on the disk, inadequate memory and speed, and
an ongoing problem with the system bringing up an error during the
calling process; when this happens the calling stops. We have been
unable to correct this problem even though we have replaced some of
the hardware. The Rotary Club has agreed to pay one-half of the cost
of updating the system which includes the following:
. RUOK software program from Northland Innovation Corporation in
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September 9, 1996
Regular Agenda Item
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Minneapolis, Minnesota. The cost is $3,500 + $50 shipping for a total
of $3,550.
. Pentium 100 MHZ computer, desktop, 850MB hard drive, DOS 6.22,
Keyboard, 14" monitor, 3-1/2" floppy disk, and a full-length ISA bus
slot for a voice board. The cost for this is $1,279.
. Other miscellaneous equipment needed is a Radio Shack one-watt
speaker/amp (catalog #32-2040), a Radio Shack AC adapter (catalog
#273-1454), and a Radio Shack audio cable (catalog #42-2387). The
cost of these miscellaneous items is approximately $32.00.
Total cost of this system $4,861.
FUNDING:
Funds are available in the General Fund General Government Contingency
line code 1900-56910. The City's half would be $2,431.
IMPLEMENTATION SCHEDULE:
The hardware and software can be installed and operational within one
month from the time the orders are placed.
RECOMMENDATION:
1. The Commission receive a donation of $2,430 from the Winter Springs
Rotary Club to aid in the funding of the updating of the RUOK computer
system.
2. The Commission authorize the Mayor to send a letter of appreciation to the
Winter Springs Rotary Club in behalf of the City.
3. The Commission authorize the City Manager to spend $4,861 to update the
RUOK computer system.
A TT ACHMENT:
Letter to Rotary.
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September 9, 1996
Regular Agenda Item
Page 3 of 3
COMMISSION ACTION: