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Home My WebLink About1996 09 09 Regular Item A ITEM 9/9/96 Meeting COMMISSION AGENDA A REGULAR X CONSENT INFORMA TIONAL MGR. ~{,IM. IDEPT yiJ Authorization REQUEST: The Parks and Recreation Department requests that the Commission receive the Trotwood Park Master Plan presentation which will be formally brought before the Commission on September 9, 1996 by the citizen committee representatives, consultant and the Parks and Recreation Director for conceptual approval. PURPOSE: The purpose of this item is to present the Trotwood Park Conceptual Master Plan to the Commission and address any questions which they may have relative to the plan and its conceptual approval. CONSIDERATIONS: * * * The Parks and Recreation Director has scheduled and conducted five meetings with interested citizens and the consultant, Mr. Michael Wadley, Planning Manager of Berryman & Henigar. The purpose of the meetings was to receive public input regarding concerns, issues and needs for formulating a conceptual master plan for Trotwood Park. All attendants of the meetings took an active role in the processes of identifying concerns, solutions, needs and viable alternatives for the plans development. A significant portion of the meetings was dedicated to the park site analysis process and alternative concepts and how they impact the park functions. A fmal Conceptual Master Plan presentation was made to the citizen committee by their representatives on August 15, 1996 to conclude this process. See Attachments #2 & #3-Notice of Presentations. Page 2 Agenda Item- Trotwood September 9, 1996 ISSUE ANALYSIS: * A premier concern of the citizens focus was the condition, appearance and future role of Lake Tuscawilla located on the southern edge of the park. It was very obvious to all from the master planning process inception, that the "lake" had its own independent needs and concerns which had to be addressed on a different level and in an entirely separate manner. It was by consensus ofthe citizens that we remove the lake issue from the conceptual master plan process and approach the lake as a separate issue by forming a subcommittee to address the lake. It was understood by all that whatever the lake subcommittee derived, as far as goals for the lake- that they must be compatible with the overall conceptual master plan. * Other issues of priority which remained at the forefront of discussions and plan refinements during the process were: *Park drainage by homes courts *Offensive language from basketball *Errant soccer balls *Organization of parking *Maintaining parks "natural" am biance *Quantity and orientation of fields & soccer facilities *Entrance area improvements *Dogs/pets in park *Buffer and landscaped zones per park & residents *Need for two restrooms or one large facility *Perimeter landscaping vs fencing of the facility * Perimeter fencing of the facility had previously been proposed by City staff but was vehemently opposed by the residents. The favorable alternative to the issue is proposed as adding landscaping along the perimeter paralleling the interior of the sidewalk-park side. * The citizens, staff and consultant delivered a concerted effort in striving to Page 3 Agenda Item- Trotwood September 9, 1996 address all issues and mold alternatives and solutions which would generate consensus by all. We believe that this was accomplished in all areas with the exception of the soccer facilities. The compromise resulting from this issue was that the four existing soccer fields (2 small & 2 large) which are oriented east and west would be reduced to three proposed fields (2 small & 1 large) which would be reoriented north and south. This reduction in quantity and reorientation will benefit the residents that have property lines contiguous to the park by (A) allowing the fields to be moved further west and a greater distance from the property lines and (B) reducing the number of errant balls entering the residents yards. See Attachment # 1. Everyone is in agreement that the compromise is the best solution alternative to the issue. other than eliminating soccer. however. everyone is not pleased with it. * "Dogs/Pets in the park" was discussed extensively as an issue. The concept of adding a "dog walk" was reviewed and rejected due to the following: (A) Homeowners have yards, and apartment and condominium residents have easements, to utilize as "dog walk" areas. (B) The Parks and Recreation Department does not wish to set a precedent for City parks by allowing dogs in the park-the community would not be able to easily distinguish which park allowed pets and which did not. (C) Existing park rules which are posted at both entrances to the park state "No Pets Allowed". Rules need to be enforced. (D) City Ordinance 4.2 and County Ordinance 20.24 prohibits animals from soiling, defiling, urinating or defecating on any private or public property-other than that of the owner. FUNDING: * These improvements will not be encumbered in Fiscal Year 1996. Staff is Page 4 Agenda Item- Trotwood September 9, 1996 recommending that $29,675.00 be rebudgeted in the Fiscal Year 1997 budget for the construction of (2) Tennis Courts ($25,000.00) and Materials/Equipment-Exercise Course Installation (4,675.00) at Trotwood Park. The other improvements will be included in future year budgets. Line Code 7200-56310 is presently approved at stated levels to accomplish the following at Trotwood Park: (These items were scheduled prior to the Master Plan process being implemented): *Grading and Drainage *Replace Restrooms *Replace Jogging Trail *F encing *Tennis Court Construction (2) $ 8,000.00 54,000.00 8,000.00 13,100.00 25,000.00 TOTAL: $108,100.00 Presently Funded * Upon Commission approval of the Conceptual Master Plan the Parks and Recreation Department will revise the Trotwood Park project of the Five Year Capital Improvement Program for realignment of the plan amenities and phasing future funding requests on a five year/5 phase implementation. * The Parks and Recreation Department has also conducted a vel)' rough cost estimate exercise for formulating budget estimates based on the project having construction completed in one phase and immediately going into operation with maintenance requirements. These are rough estimates for information purposes only and are as follows: Construction Costs .(3) Softball Fields (bermuda)$ 115,000. .(3) Soccer Fields (bermuda) 67,500. .(8) Parking areas 104,000. .(2) Tennis Courts 25,000. .(1) Volleyball Court 2,500. Page 5 Agenda Item- Trotwood September 9, 1996 .Lake cleanup & amenities .Entrance enhancements & Signs, security .Roads-stabilization & delineation .Landscaping, irrigation berming, screening .Maintenance Bldg. alteration .Restroom Construction Design 18,000. 30,000. 25,000. 40,000. 7,500. 97,200. Construction & Design Costs: $667.700.00 * The following maintenance equipment will be necessary, up and above existing equipment to maintain the 40 acre parcel which will be converted to Bermuda turf, shell parking and road areas. Minimum costs upon project completion are as follows: Equipment Costs .(1) MowerlFairway .(1) SP Walk Mower .(1) Utility/Workman Vehicle .(1) Each: Blower, Roll Edger .(2) Each: Stick Edger, Weedeater $ 35,000. 9,000. 15,000. 600. 1,000. Equipment Costs: $62.1 00.00 Page 6 Agenda Item- Trotwood September 9, 1996 Additional Annual Operational Costs .F ertilizer .Insecticide .Herbicide .Rye Seed .Toilet Paper .Cleaner .Hand Soap .Filters . Grease .Fuel, 1,000 Gallons .Lapping Compound .Hydraulic Fluid .Oil $ 7,000. 1,500. 500. 2,000. 150. 200. 160. 200. 1,000. 1,180. 150. 300. 150. Additional Operational Costs: $14.490.00 Personnel Costs * One additional maintenance worker will be required upon turf conversion to maintain the athletic facilities. *(1) Maintenance Worker (level 13) $15,802. 4,267. 25. 234. 73. 155. Salary (based on Cody Report update 4/96) Benefits @ 27% Holiday Incentive Uniform Rental T-Shirts, Caps, Jacket Safety Boots, Rubber Boots, Back Support, Safety Glasses & Gloves Total Personnel Costs: $20.556.00 Page 7 Agenda Item- Trotwood September 9, 1996 RECOMMENDATION: * Parks and Recreation Department recommends that the Commission consider: (A) Receiving the Trotwood Park Conceptual Master Plan presentation to be made by the citizen presentation committee with staff/consultant support and; (B) Approve the conceptual plan as presented or; (C) Approve the conceptual master plan with the stipulation that specific amendments, corrections or deletions are made which are deemed appropriate by the Commission after considerations are given to the presentation. (D) Extend thanks and gratitude to the Citizen Presentation Committee and the citizens that participated in the plan development for a successful project. (E) Rebudget $29,675.00 in the Fiscal Year 1997 budget to construct two (2) tennis courts and install the exercise course. IMPLEMENTATION SCHEDULE: * Conceptual Plan approval will trigger the site drainage plan design development. Completion ofthis is estimated to be two (2) months. Consideration is being given to assigning this element to City Staff for completion if work agendas can accommodate the added task. * Upon completion of the necessary grading we will install the Exercise Page 8 Agenda Item- Trotwood September 9, 1996 Equipment and have the Tennis Courts constructed. This element will be six to eight weeks in process. The balance of the Master Plan amenities will be addressed in a phased process within the five (5) year Capital Improvement Program. ATTACHMENTS: Attachment # 1- Trotwood Park Conceptual Master Plan. Attachment #2- Citizen Planning Committee letter noticing committee members of presentation. Attachment #3- Citizen Planning Committee noticing the Commission presentation date change. COMMISSION ACTION: agenda18 ATTACHMENT 112 CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708-2799 Telephone (407) 327-1800 Fax (407) 327-0018 Parks & Recreation Dept. July 26, 1996 Dear Citizen Planning Committee Member: The Trotwood Park Conceptual Master Plan has been completed and the consultant, Mr. Mike Wadley is concluding the fine tuning of the plan. Mr. John DreHoff and Mr. Gordon Naruta of our committee will be making the presentation to the City Commission. Prior to making our presentation of the plan to the City Commission we will be making a presentation to our citizen committee-please join us in reviewing the final results of your hard effOlts. We feel that with all the issues which we faced that the plan is a great product for the community. Presentations are scheduled as follows-please mark your calendar and join us. . Citizen Planning Committee Presentation City Commission Presentation August 15, 1996, Thursday 7:00pm Civic Center 400 N. Edgemon Avenue Winter Springs, FL 32708 August 26, 1996, Mond.1Y 7 :30pm City Hall-Commission Chambers 1126 E. SR 434 Winter Springs, FL 32708 ~diallY' ~~' on Wilson, Director PARKS AND RECREATION DEPARTMENT CITY OF WINTER SPRlNGS flmg cc: file AnACHMENT 83 CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708-2799 Telephone (407) 327-1800 . Fax (407) 327-0018 Parks & Recreation Dept. July 30, 1996 Dear Citizen Planning Committee Member: Please be advised that the previously received correspondence dated July 26, 1996 regarding the Trotwood Park Conceptual Master Plan presentation to the City Commission has been changed from August 26, 1996 to September 9,1996 at 7:30p"l11. All other information in the correspondence remains unchanged. Please mark your calendars accordingly. Cordially, Q~aJ~ Don Wilson, Director PARKS AND RECREATION DEPARTMENT CITY OF WINTER SPRINGS /lmg cc: file ) "- EXISTING BASKETBALL COURTS " IMPROV~ ACCESS ~. _ _________._~ _ __ _ _ _ _ _ __ ____. _ _____________ ---------------.~-- IMPROVE .__________.~~~._.._.._ --. --.- --- -- ~~~~~---~~~~._- --_._~:CESSE_=:_~::'H.~~A.Y _-=-~.=_==__._ _ _ ~"'-::::---._--- - ---- -:.-1=1. _._________.~__ ~- - - ---~r--- /' VOLLEYBALL -- .. I ill 1 / ........" COURT . all // J \ '\ -. I ~t < TOT PLAY / \\ \ ,...-=r~I:-=''''''-'~~_ AREA I ? I ~ y ~'- """'~, \ / ~ ::::?~ Q J '--^--,- ~ ~ \ Y ~~ \ II .;\ ~ \ _!-L__._ . . . '-- -. -.. EXISTING - . P> \~ PICNIC.-::? ~ SHEl TER ~~ ~~i, /' ~ ~ / ~ SHELTER ~ f'H./ "VII /I /l ; / . . . . . . . .. . . . II II . . . . . . . . . . . . . . . 20' eXISTING OAK TREES ~ -- I I , \ ~ '\ " \ ~ ~-'. ~~~t\'"< -- v-.$ --- ~ ~G~ -'\\ O~ -- \\ -- l\ U ~ U I II U II II II II U H II ( I J ~ 60' 100' LrL 40' 80' r~. I I I I J EXISTING : RACQUETBALL ~~ COURT " DUMPSTER ?ik-/' MAINTENANCE \~ooo ACCESS : '. . . ONLY~ ..... eXISTING DOCK NEW PICNIC ADDITIONAL lANDSCAPING . . . . . " ". . . . . . . . .c~ I:~ ~ ~ --~ ",. , ./ / ~~.// / /' ~~ /1 /I ~ ~ \ \ ~ ~ ~ \ ~ , ~ ~ ~ i \ ~ ~ \ REBUILD------- \-\ EXERCISE TRAIL ~ -------- NEW RESTROOM . '. GRASS PARKING .' ......./ / . . . POND 000 . . . . .' . . . . . '. . .~. LAKE TUSCAWILLA ~--- ------- ~ -ifp, ~--~ fit. SH~1.. :------.--____ ~ ~ ~ -..--.. L. I?OAO _______~_______.~ ............... --------- ..... ..... ..... - ------------- - -~~-. ......-- -'- -..... PARKING - - - - -. ..... .... .... - - -. - - -. - -- BASEBALL FIELD REV'T AUZE LAKE - ~//// --- ",. ,;' -- ..... .. . . .' . . . . .' . . . . . . . . . . . . ........: . . . . . . . -- - _.....- ........ ....... ......... . . . . . . ........ . . ;...; SOCCER FIELD :: :: 40 x 60 yds. :: . : .....! . . . . . . ,.... . . . . . . . . . ' . . . . .......... : .................. =. .. .. .. .. .. .. .. .. .. .. / . . - .. .. .. .. .. .. . . . . . . . . .. .... ............ ....... ....... ... . . ...." .. . . . . . . . . -. .... . , . --- -- ~---- - ------. *--. ---...----- . . . .. -', . . . '. . . . ....~:... ........ . . . . . . . .' . . . . . . . . . BASEBALL FIELD ~- --:;:? ~ :::? ~ ~ #~ ~~ ~ ~ ~ ~ / ~ ~ wi ?P o ~ ~l ~ 0:: 4' . \ . . .. .. .. . . , : . . .... .. ..' : . I . . . . . . . . SOCCER FIELD 60 x 110 yds. : . . . . . . .. .... .. .. . . . . . . . . . ..... .1 . . . .' - . , . . . . . . . . . . o. . ,..... . ...., .......... ...... .......... : ........,... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........ ........ ...... . ........ I' . I r----- I . . .. .. .... e. . . . . . . . . . . t.. .. .. I . . . . . . . . . . . . .....:. . . . . I . . : : :... ..~ . . . . . . . . BASEBALL FIELD . :.... .. .. SOCCER FIELD 40 x 60 yds. .......... OPEN AREA . :........... .. .. .. .. .. .... .. .. ..... .. ....... PROPOSED LANDSCAPE BUFFER c ~-v-~ ~ ~ 0~ r~) ~ ~~""^~~ ~ ~~\. ~"^" .... fD I I o o ~ ~ Ci o ..J U. -1 I- I I / ,'~: . ~ & ~&1t19/IR I ,- r- , \ J I I