HomeMy WebLinkAbout1996 07 08 Consent Item F
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COMMISSION AGENDA
ITEM
F
REGULAR
CONSENT X
INFORMA TIONAL
7/8/96
Meeting
MGR. ~Wlll IDEPTOV
Authorization
REQUEST: The Parks and Recreation Department requests that _the City Commission
review the information regarding the City of Winter Springs Annual
Employee Picnic scheduled to be held October 12, 1996 from 10:00am to
3:00pm at Central Winds Park.
PURPOSE: The purpose of this item is to update the City Commission on the planning
preparations regarding the event which will be attended by City employees,
Commissioners, Board members and their families.
CONSIDERATIONS:
*
The picnic has been planned by a committee comprised of the following
staff members: (each Department represented)
Linda Godkin
Mary Wilson
Ellen Simpson
Martha Jenkins
Allen Hill
Patricia Schraff
Parks and Recreation Department
General Services
Police Department
City Clerk's Office
Public Works & Utilities
Fire Department
*
The committee has received quotes from food and other vendors as
follows:
The COlll1try General Store
Jr. BBQ
Red's Bar-B-Que
Moonwalk rental
$2,262.00 ($6.00 adults-$3.50 child)
$2,451.25
$2,915.38
$ 100.00
.,.
'i
*
*
The food quotes encompass feeding an estimated 175 children and 275
adults for a total of 450.
*
The low quote would provide hamburgers and hotdogs for the children
along with one (1) roasted pig and Boston butts (like pork roast), baked
beans, coleslaw, garlic bread, iced tea and lemonade. It has been suggested
that. potato salad be added to the menu also. The vendor will supply all
paper goods, plastic ware, cups, ice, etc.
The following entertainment and games are being planned:
Clowns
Softball Games
Miniature Golf
Moonwalk
Entertainment provided by City Staff
ISSUE ANALYSIS:
FUNDING:
N/A
*
*
The estimated cost of hosting the event is $2,800.00.
The 1995/1996 budget was funded at $1,700.00 for this event and funding
in the amount of$1,700.00 in line code 1200-54810/ Employee Relations
has been requested in the 1996/1997 budget to host the function again.
Note: Due to the event being scheduled October 12, 1996 the 1995/1996
funding could be carried over to compliment the additional cost
estimates for food, etc in 1996/1997.
RECOMMENDATION:
*
The Parks and Recreation Department recommends that the City
Commission grant approval to host the Annual Employee City Picnic at
Central Winds Park on October 12, 1996 and requests that the Finance
Director take the appropriate action to carry over the $1,700.00 funded in
the fiscal year 1995/1996 budget to the Fiscal year 1996/1997 budget at
the appropriate time in order to accommodate the estimated $2,800.00
event cost.
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IMPLEMENTATION SCHEDULE:
ATTACHMENTS:
Picnic scheduled to be held Saturday, October 12, 1996.
N/A
COMMISSION ACTION:
/agenda13