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Home My WebLink About1996 05 13 Consent Item E COMMISSION AGENDA ITEM E REGULAR CONSENT X INFORMATIONAL May 13. 1996 Meeting MGR Ill/,v /DEP Authorization REQUEST: The General Services Department requests the City Commission to approve the surplus property list, and participation in the joint governmental auction of such property on June 15, 1996, at the Seminole County Greyhound Park in the City of Casselberry. PURPOSE: The purpose of this request is to obtain City Commission approval of: 1. The attached list as surplus property. 2. Participation in the joint governmental auction on June 15, 1996. 3. The piggyback of the Volusia County state contract (via Lake County) at 7.5% auctioning fee for the first $50,000 gross proceeds, 8% of $50,000 to $100,000 gross proceeds, and 8.5% for amounts over $100,000. CONSIDERA TIONS: The attached list of items have been declared surplus by the City Department Heads and the City Manager. The cities of Oviedo, Longwood, Casselberry, Winter Park, Maitland, Lake Mary, Sanford, Altamonte Springs, and Seminole County will be participating in this auction, and are piggybacking on the Volusia County contract via Lake County. The City has used this piggyback bid before with much success. May 13, 1996 AGENDA ITEM ~ Page 2 The Seminole County Greyhound Park will provide security at a reduced rate for the nights of June 13 and 14, 1996. The auctioneer will collect all funds and disclose each city's amounts within ten (10) days after the auction. The auctioneer will also do all the title work for all vehicles. Miscellaneous items will be auctioned at a tent (cost split among all participants). The auctioneer will visit each City on May 20, 1996 to obtain a copy of the surplus list, and take pictures for the advertising brochure. An advertisement will be placed in the Orlando Sentinel publicizing the auction. ISSUES: Does the City Commission desire to declare the attached list surplus? Does the City Commission desire to participate in the Casselberry auction and piggyback on the V olusia County's state contract rather than re-bid, via Lake County? The staff feels that we can achieve economies of scale by joining with the other area cities in the auction rather than bidding out separately. FUNDING: There would be no funding requirements for this request. Auctioneer fees would be paid from the sale of proceeds according to the following schedule: a. - First $50,000 of gross proceeds - 7.5% commission. b. - $50,000 to $100,000 of gross proceeds - 8% commission. c. - Allover $100,000 of gross proceeds - 8.5% commission. c. - Tent fee - paid for from the proceeds. IMPLEMENTATION SCHEDULE: This recommendation needs to be effective immediately upon adoption in order to comply with the June 15, 1996 auction schedule. May 13, 1996 AGENDA ITEM ~ Page 3 RECOMMENDATION: That the City Commission approve the following: 1. The attached list as surplus property; 2. Authorize participation in the joint governmental auction June 15, 1996, and; 3. Authorized the City Manager to participate in the V olusia state contract via Lake County. ATTACHMENTS: 1. Memo from JP Petrencsik, Director of Purchasing dated April16, 1996. 2. City of Winter Springs Surplus Property List. 3. Letter from the City of Oviedo dated April 23, 1996. 4. Auctioneer Services Agreement COMMISSION ACTION: Purchasing CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS. FLORIDA 32708-2799 Telephone (407) 327-1800 Fax (407) 327-6288 MEMORANDUM TO: John Ketteringham, General Services Direct FROM: JP Petrencsik, Director ofPurchas. DATE: April 16, 1996 RE: 1996 Auction The auction will be held June 15, 1996 at the Seminole Greyhound Park in the City of Casselberry, by a professional auctioneer. The following cities are participating in this event: Oviedo, Longwood, Casselberry, Winter Park, Winter Springs, Maitland, Lake Mary, Sanford, Altamonte Springs, and Seminole County. For your information, we did this last year and had better success then trying to run an auction ourselves. I need the following placed on the agenda for approval by Commission: 1. Approval to enter the auction. (as per letter attached) 2. Approval to enter the list of surplus property into the auction attachment( s) RECEIVED APR 2 9 196 GilV of \Ninter Sprlnglll "~Ne:RAL- SERVIce!: THE FOLLOWING ITEM ARE SUBMITTED FOR APPROVAL INTO THE AUCTION ON JUNE 15, 1996. FINANCE DEPARTMENT: Item 1 ea NCR Printer SIN 461840286 1 ea NCR Printer SIN 18140831 Items not economically feasible to operate. GENERAL SERVICES DEPARTMENT 1 ea 1984 Chevrolet Caprice 1 ea Sheet Feeder, Toshiba 1 ea Printer, Toshiba 1 ea High back chair (Mauve) 1 ea High back chair (Green) 1 ea Low back chair (Burgandy) Cost of repairs to vehicle overrides the value Chairs broken RECREATION DEPARTMENT 1 ea 1 ea 41 rls Ice Maker, Manitowac SIN 910460301 Electric Griddle (Starting Bid $350.00) Tensar (Starting Bid $7,500.00) Items not need by department UTILITY DEPARTMENT 2 ea CWorine Scales 1 ea Meter Test Bench 1 ea Okidata Printer I ea NCR 9 pin Dot Matrix Printer 1 ea 1983 Ford F-150 SIN IFTDF15Y9DNA51932 Pick-up truck Cost of repairs to vehicle overrides the value Purchase Date 11-23-87 08-20-87 09-02-84 1986 1986 unknown unknown unknown 01-22-91 1992 1992 1990 1984 07-06-90 05-23-90 10-05-84 Other items obsolete PUBLIC WORKS DEPARTMENT 1 ea 1985 Ford F-150 SIN IFTEF25N4FNA72206 Pick-up truck 1 ea Computer, Keyboard and Monitor 1 ea Printer 9 Pin Dot Matrix 1 ea Bell & Howell, Microfiche ABR- VIII 1 ea Diesel Pump 06-15-85 Unknown Unknown Unknown Unknown Cost of repairs to vehicle overrides the value Other items obsolete POLICE DEPARTMENT I ea Low back swivel chair 09-09-85 1 ea 1990 Ford Crown Vie. SIN 2F ACP72F 1 LX 15 5171 12-19-90 1 ea 1986 Ford Taurus SIN IFABP29D7GA169965 04-24-95 Seized Vehicle Cost of repairs to vehicles overrides the value Other item broken -------------------------------)?()1JND JlIt()JlEItTY ---------------------------------------- 1 ea 1 ea 1 ea 1 ea 1 ea 4 ea 1 ea 1 ea 1 ea 1 ea 1 ea 1 ea 104 ea 1 ea 15 ea 1 ea 1 ea 1 ea NEC Cellular Phone Telephone Booth GE Portable Radio Crossman BB Pistol Filet Knife Compact Discs Boot Knife Pocket Knife Knife Binoculars 7x25 Marksman BB Pistol Realistic 8 Track Player 8 Track Tapes Cassette Case Cassette Tapes Blue Back Pack Teal Travel Bag Black Canvas Bag 1 ea Vinyl Bag W/Tent Poles 1 ea Dome Tent 1 ea Kershaw Pocket Knife 1 ea Buck Knife 1 ea Num-Chucks 1 ea Amer. Classic BB Pistol 1 ea Marksman BB Pistol 1 ea Handheld CB 1 ea Filet Knife I ea IBM Page Printer 1 ea Nylon Bag 1 ea Oakley Sunglasses 1 ea Uvex Sunglasses 5 ea Darts W ICase I ea Car Jack POLICE DEPARTJ\.1ENT 1 ea Motorola Mobile Radio M/C 1 ea Motorola Mobile Radio M/C 1 ea Motorola Mobile Radio M/C 1 ea Motorola Mobile Radio M/C 1 ea Motorola Mobile Radio Automobile 1 ea Motorola Mobile Radio M/C 1 ea Motorola Mobile Radio Automobile 1 ea Motorola Mobile Radio Automobile 1 ea Motorola Mobile Radio Automobile 1 ea Motorola Mobile Radio Automobile 1 ea Motorola Mobile Radio Automobile Automobile radios obsolete Motorcycle radios no longer needed FIRE DEPARTJ\.1ENT 1 ea 1981 Chevrolet SIN IGIAT69J7BK466325 1 ea Executive Chair 1 ea Two drawer file 1 ea Low Back Chair 1 ea High Back Chair 1 ea Federal Lightbar 1 ea Federal Lightbar 3 ea Scott, Air Storage Cylinders 2400 psi 09-25-84 03-18-88 03-30-92 04-30-91 03-08-90 05-08-90 12-26-90 06-16-82 03-21-77 03-18-85 06-24-83 1981 03-16-86 Unknown Unknown 12-01-89 Unknown Unknown 08-08-85 CITY OF OVIEDO FLORIDA 400 ALEXANDRIA BOULEVARD. OVIEDO, FLORIDA 32765. (407) 977-6000 April 23, 1996 Iml ~ @ ~ u w ~ ,mil i u 11 I APR 2 4 1996 I ~ I CITY OF WINTER SPRINGS PURCHASING V. EUGENE WILLIFORD, III CCTY MANAGER To All Interested Parties, The following entities have given tentative approval to holding ajoint auction between nine cities in Seminole and Orange County. City of Altamonte Springs City of Winter Park City of Casselberry City of Sanford City of Winter Springs City of Longwood City of Oviedo City of Maitland City of Lake Mary The Auction will be held at the Dog Track on Seminola Blvd (Courtesy of the City of Casselberry), on June 15th, 1996. Preview from 8:00 am to 9:00 am with the Auction to start at 9:00 am. The Auctioneer will collect all funds, and disburse each City's amount withing 10 days after the Auction. The Auctioneer will also do the title work for all vehicles. Each entity will need to provide a signed title, mileage statement and the keys for all vehicles. We will be piggybacking Volusia County's contract (via Lake County) at 7 1h percent auctioneering fee for the first $50,000 per each entity. The next $50,000 would be at 8 Y2 percent. You will be able to take your vehicles and miscellaneous items to the Dog Track on June 13, 1996. The Dog Tract will be providing security at a reduced rate for the nights of June 13 and June 14. We will be renting a tent for all of the miscellaneous items with the cost to be split between all entities needing it. George will visit each City on May 20, 1996 to get a copy of your list and to take pictures for the advertising brochure that he will have produces. He will also take care of a general add in the Orlando Sentinel. If you have small local papers, you might also want to advertise this Auction in them. I thank each City for their participation. As a group effort, this Auction should be a great success and get a lot of exposure, which will in return, net greater profits to each Entity. In sharing the costs, each Entity is wisely spending their tax dollars. If you need any further information, please feel free to call me at 977-6058. George Gideon, the Auctioneer's phone number is 695-2475 if you need to ask him anything. _ I look forward to seeing everyone on June I 5th. Sincerely, &-iffJ~ J~ Denise Schneider, C.P.M. Purchasing Agent City of Oviedo cc: Wes Hamil, Finance Director ,. ~~~ ~~~~ AUCTIONEER SERVICES AGREEMENT THIS AGREEl\tIENT is made and emered this qft1 day of G fY~ 1996, by and between Rene' BATES AUCTIONEERS, INC., whose address is 1209 Jaguar Court, Winter Springs, FL 32708, hereinafter referred to as CONTRACTOR, and LAKE COUNTY, a political subdivision of the State of Florida, whose address is P. O. Box 7800, Tavares, Fl., hereinafter referred to as County. WITNESSETH: 'WHEREAS, the CONTRACTOR agrees to provide auctioneer services to the COUNTY in accordance with this Agreement; and WHEREAS, Lake County Code authorizes procurement of services from contracts of other local governments; and WHEREAS, the CONTRACTOR and COUNTY agree to incorporate by reference the terms and conditions of the Agreement between Rene' Bates Auctioneers, Inc; and V olusia County dated February 12, 1990. NOW, THEREFORE, in consideration of the mutual understandings and covenants set forth herein, the COUNTY and CONTRACTOR agree as follows: Section 1. Incorporation By Reference. The CONTRACTOR and COUNTY agree to incorporate by reference the terms and conditions of the agreement between Rene' Bates Auctioneers, Inc., and Volusia County dated February 12, 1990 attached as Exhibit A. Specifications contained in Exhibit A shall constitute the working contract for the auctioneer and Lake County. The term "Lake County" shall . be substituted in place of the term "Volusia County." Section 2. Tenn. The term of this Agreement is for a period of one (1) year commencing upon execution of this Agreement by COUNTY. frD] -.ffi _[ II W ~ {:l; '[ /'l'~11 11,0 J: Idi~ ~ it "1 , :! 'j jl4AY - 7 IC('!~ , , vii i i....'!. "'''' il'}. i L ' 1....1 f t CITY OF Vv'iN.;.c;;-:----1 f L PURCH~SI~~RINGS I . ,.; Section 3. Notices, Whenever either party desires to give notice unto the other, notice may be sent to: FOR COUNTY County Manager Lake County Administration Building P. O. Box 7800 Tavares, FL 32778-7800 (352) 343-9768 FOR CONTRACTOR George Gideon, Local Agent George Gideon Auctioneers, d.b.a. Rene' Bates Auctioneers, Inc. 1209 Jaguar Court Winter Springs, FL 32708 (407) 695-2475 Either of the parties may change, by written notice as provided herein, the addresses or persons for receipt of notices. Section 4. Records and Audits. CONTRACTOR shall maintain in its place of business all books, documents, papers, and other evidences pertaining to work performed under this Agreement. CONTRACTOR shall maintain for three (3) years from the date of fInal payment under this Agreement for audit or inspection by COUNTY or other authorized agent of the COUNTY. Section 5. Auction Collection. CONTRACTOR agrees to collect all funds from the auction in their name, and remit checks to each entity, less auction commission and any pro-rated labor expe,nse, within ten (10) working days. Section 6. Title Transfers. CONTRACTOR agrees to transfer vehicle titles for each entity according to State of Florida Law. IN WITNESS WHEREOF, the parties hereto have executed this instrument for the purpose herein expressed. ATTEST: A TrEST: Q~~ ames C. Watkins Clerk to the Board of County Commissioners, Lake County, Florida -' ~ BOARD OF COUNTY COMMISSIONERS LAKE COUNTY, FLORIDA '- ~,~ Welton G. Cadwell, Chairman ChaiIDlan Date: ~, l \ 0Ftlo For the use and reliance of Lake County only. Approved as to form and legal sufficiency. MW Sanford.A. Minkoff County Attorney As authorized for execution by the Board of County Commissioners at their April 9th ,1996, regular meeting. Attachment Exhibit A - V olusia County Agreement ( . I'F~br'uary 12, Department: File No: Subject: -County of volu-s{yt:f1~'iida- :1-7' _~':'L) -,{.--/ -,' ;' 1990 AGEN DA ITEM Page 1 01 2 FINANCE/ PURCHASING Attachments: PR-M-90-159 I I Ordinance SELECTION OF AUCTIONEER I I Resolution RFP NO. 90- P-19 I 1 Bueget Resolution I I Other i '-- Amount: . TO BE DETER!'1INED Account Number (5): SURPLUS PROPERTY/CONTRACTED SERVICE xl Supporting Documents/Contracts available for review in the department and County Managers Office /PURCHASING DIV Summary/Highlights Requests for qualifications and performance data were properly advertised and mailed on RFP No. 90-P-19 to provide professional auctioneer services for Surplus County Vehicles and Equipment. Two responses were received on December 5, 1989: First Coast Auction & Realty, Inc., Jacksonville, FL Renet Bates Auctionners, Inc., Winter Springs, FL Proposals were reviewed by a Selection Committee of: Roy Schleicher, Council Member Ray Pennebaker, Assist. County Attorney Capt. Bob Rickmyre, Sheriffts Administrative Services Bill Harris, Vehicle Maintenance Superintendent C. W. Bruso, Purchasing Director On February 10th, Mr. Bruso, Capt. Rickmyre, Brenda Thompson, Buyer and Mary McConnel, Fixed Assets Account, traveled to Valdosta, GA, to view an auction and to interview the First Coast Auction tew~. Recommended Motion On February 12th, the Selection Committee met to review the proposals and discuss the results of the Valdosta interview. It is the unanimous deci- sion of the Selection Committee to recommend Rene' Bates Auctioneers, Inc. Winter Springs, FL, to provide professional auctioneer services for the County for a periof of three (3) years. Mr. Bates has agreed to provide the services at the same commission rate previously negotiated with the County of Volusia: Department H MB Legal County Manager Approved as to Budget Requirements Approved as to Form and Legality Approved Agenda Item For. Council Action: [ I Approved As Recommended I I Approved With. Modification ( ] Disapproved [ I Continued Date: Modification Agenda Page No: Februarv 12. 1990 Subject: SELECTION OF AUCTIONEER RFP NO. 90-1'-19 -County of Vol usia, Florida AGENDA ITEM - Department: Page 2 of 2 FINANCE/PURCHASING PR-M-90-159 File No: BaCkground/Discussion * . 7.5% of the first $50,000 gross proceeds 8% of $50,000 to $100,000 gross proceeds 8.5% of allover $100,000 gross proceeds All Auction expenses are paid from Auction Proceeds. Council approve the Selection Committees recommendation for Rene' Bates Auctioneer Services for the County for a period of three (3) years at the commission rates listed. Il\~ Further, Council approve a May .i-zf'h auction of surplus vehicles and equipment and authorize staff to begin preparation for the auction. (A report of items to be auctioned 'will be submitted at a later date) . *C~l sales with a total gross of under $50,000 will be charged at a flat rate of 10%) Agenda Page No: CD1mt;g of vo[usia F[orida ......... Charles '1'1. Bruso, CPM . Purc!18sing PURCHASING DIVISION 123 West :ndiana Avenu e DeLand, Florida 32720-.1608 Oirectcr . Telephone 90..!/735-5935 November 1, 1989 PR-L-90-39 SUBJECT: Provide Professional Auctioneer Services for the County of Volusia, Florida BID NO. 90-P-19 Gentlemen: Expressions of interest, qualification and performance data will be received at the office of the County Purchasing Director, 123 W. Indiana Ave., 3rd FL, DeLand, FL, 32720-4608, until 2:00 PM, T~esday, December 5, 1989. A general description of the scope of service required is as Iollows: Disposal at public auction of all types of surplus property, except real estate, in accordance with the attached specifications. NOTE: It is anticipated Volusia County will schedule its next auction in late March or April, 1990. Firms desiring to provide the required professional services shall submit one "ORIGINAL" and six (6) "COPIES" (marked as such) of their qualifications and performance data for evaluation and ranking by a Selection Committee consistent with the provisions of the administra- tive procedures of the County of Volusia. Commission rate shall be negotiated with the number one ranked firm. Any or all firms submitting proposals may be subject to making a presentation and submitting to interviews by the Selection Committee. Any awarded contractor resulting from this Invitation for Proposals is given the privilege and is required to permit all municipalities and governmental agencies in the counties of Volusia, Osceola, Orange, Lake, Seminole and Brevard to obtain auctioneering services under the same prices, terms and conditions. - 1 - COUNTY COUNCIL MEMBERS Clay Hencerson . At Large 8ig John. At Large .4.lice Cycler. District #, Vic!<y Jac!<son . District "2 Robert E. Tunle . District #3 Deanie Lowe. District "4 Roy M. Schleicher - Cistrlc: ~5 Bid No. 90-B-19 Specifications contained herein shall constitute the working contract for the awarded auctioneer. The County of Volusia reserves the right to reject any or all proposals, to waive informalities, and to accept all or any part of any proposal as they may deem to be in the best interest of the County. THE COUNTY OF VOLUSIA, FLORIDA HAS ADOPTED A 10% GOAL AND POLICIES WHICH ASSURE AND ENCOURAGE THE FULL PARTICIPATION OF DISADVANTAGED AND WOMEN BUSINESS ENTERPRISES IN THE PROVISION OF GOODS AND SERVICES. FURTHER, THE COUNTY OF VOLUSIA WILL MONITOR THE D&WBE PROGRAM WITH RESPECT TO THE GOALS AS ESTABLISHED BY COUNTY COUNCIL. Very truly yours, ~'.".r"'" ,- . 1 '" " . "f:" .~~{., Charles W. Bruso, CPM Purchasing Director - 2 - Bid No. 90-B-17 SPECIFICATIONS 1.0 Services required shall be for the disposel, et public auction, of all types of surplus property except real estate. 2.0 The contract awarded as a result of proposals submitted shall be for a period of three (3) years. The contract shall be renewable annually, thereafter, upon mutual consent of the County and the contracted Auctioneer, at the same terms end conditions as the original contract except that the contract may be cancelled by either party with thirty (30) days written notice. 3.0 A general description of the services required of the Auctioneer is as follows: 3.1 PROMOTION AND ADVERTISING a. Maintenance of mailing list of prospective buyers and adding newly registered prospective buyers from each auction. b. Preparation, printing, end mailing of a minimum of 1,000 auction brochures at least twenty (20) days prior to each auction. Brochures to include a list and pictures of the items to be offered tor sale as well as any other information the County requires. c. Providing a minimum of 500 brochures to the County Purchasing Division at least twenty (20) days prior to each auction. d. Advertise in national publications targeting buyers of this type of merchandise. e. Advertise in specialized trade publications targeting buyers of specialized merchandise when the County offers such items as aircraft, boats, and heavy road machinery. f. List Volusia County auctions on Auctioneer's printed and advertised calendar. g. Provide Volusia County Auction brochures and verbally announce Volusia County auctions at all other auctions conducted by the contracted Auctioneer. h. Advertise in local newspapers. i. Conduct press conference type interviews with local newspapers, television and radio stations. - 1 - Bid No. 90-3-17 j. Personally contact those prcspectlVe buyers known to have interest in the types of mer- chandise the County is offering for sale. 3.2 AUCTION PREPF~.TICN a. Furnish personnel, forms and equipment for use at the auction site, at least two (2) days in advance of each sale, to review merchandise being offered, to lot items for sale, and to assist in public preview. b. Provide information as required by the County on lot sheets, such as property numbers, depart- ment, and other necessary accounting data. 3.3 CONDUCT AUCTION a. Provide personnel and forms for the registration of prospective buyers on the day of the auction. b. Provide personnel and forms necessary to record the sale of each lot during the auction. c. Provide personnel and equipment necessary to conduct a professional and orderly auction. d. Provide a permanent written itemized record of each auctionts proceedings in a format containing informa- tion as required by the County. e. Provide tape recordings of each auction as a perma- nent record for the County. 4.0 A general description of the responsibilities of the County are as follows: 4.1 Obtain required authorization and legally post notification of each auction. 4.2 Provide an auction site. 4.3 Perform maintenance and/or repair of merchandise to be offered to increase sales value. 4.4 Provide traffic control and security at the auction site. 4.5 Provide an inventory with all pertinent information re- quired by the County on all property to be sold. - 2 - Bid No. 90-P-19 4.6 Provide a Buyer's Guide listing terms ~nd conditions of each sale to the Auctioneer a~d to prospective buyers. 4.7 Manage and control payments ror items purchased at the auction. 4.8 Manage and control removal of items rrom auction site after payment. 4.9 Take appropriate follow-up action regarding faulty checks, failure to pay for or pick-up items and other related post-auction administrative matters. 4.10 Establish in coordination with the Auctioneer the gross proceeds from each auction to serve as basis for figuring Auctioneer's fees. 4.11 The County of Volusia reserves the right to dispose of surplus property by means other than public auction where deemed to be in the best interest of the County. 5.0 The following qualifications are required for each Auctioneer submitting proposals: 5.1 A minimum of five (5) years experience conducting auctions for government entities (Federal, State, County, City or Public Utilities). 5.2 Experience shall include a minimum of five (5) auctions conducted per year for five (5) different government enti- ties of comparable or larger size within the past five (5) years. 5.3 Auctions listed in past experience shall have contained a minimum of fifty (50) items of vehicles and heavy road machinery. A minimum of one (1) auction per year shall have contained at least one (1) aircraft; a minimum of one (1) per year containing at least one large boat (over twenty (20) ft. in length with a sale value of no less than $20,000). 5.4 Gross proceeds of all auctions held within the past five (5) years shall average a minimum of $100,000. (Total gross proceeds divided by the total number of auctions conducted equals $100,000). 5.5 Auctioneer shall have had prior experience in publicizing and advertising auctions on a national level. - 3 - Bid No. 90-B-19 3.6 Auctioneer shall employ, in addition to himself, a minimlli~ of two (2) licensed full-time auctioneers having a minimlli~ of two (2) years experience each in conducting government auctions. 5.7 Auctioneer shall employ sufficient support and clerical personnel to prepare and conduct a sizeable auction. 5.8 Auctioneer shall submit proof of possessing all licenses and permits required to conduct auctions for and in the County of Volusia, Florida, in accordance with Chapter 86-119, Florida Statutes. 5.9 Auctioneer shall qualify and obtain bonding for an amount equivalent to the anticipated gross proceeds of each sale. 5.10 Auctioneer shall possess the following insurance: Workers' Compensation - Mandatory General Liability - $1,000,000 each occurrence Vehicle Liability - $500,000 each occurrence and $1,000,000 aggregate Auctioneer shall insure his own interest, employees and equipment, and vehicles while on County property. 6.0 The following information shall be included in each proposal: 6.1 Proof of experience in government auctions as required in specifications. 6.2 Proof of advertising on a national level as required in specifications. (Minimum of five (5) different national publications within the past two (2) years). 6.3 A list of specialized and trade publications used regularly for advertising. (Minimum of five (5) different national publications within the past two (2) years. 6.4 A description of maintenance and use of the firmts mailing list. 6.5 A detailed outline of the firm's general promo- tional practices. 6.6 Samples of brochures of auctions conducted for govern- ment entities as required in specifications. - 4 - Bid No. 90-B-19 6.7 A list of current references which the County may contact to obtain information regarding experience in conducting government auctions'as required in specifications. 6.8 A description and sample of forms used by the firm for the preparation and conducting of similar auctions. 6.9 A description and sample of the computerized mailing list, lot sheets, and reports for at lease two (2) similar types of auctions held within the past twelve (12) months. 6.10 Proof of bondability and insurance. - 5 - '4 RENE BATES , . ~'-~"'- .""'.....---....--..- ....:. r:lIrTI!1yr~QS ItJr :1 \J U I U [l [ 1... . il u. RT.4 . ffiGKIHMEY. TEXRS 75070,9603 214/ S48 .9836 May 2, 1996 Mr. James Crane Purchasing Agent County of Vol usia 123 W. Indiana Avenue DeLand, Florida. 32720 Dear ~1r. Crane: J want to personally, along with Rene' Bates Auctioneers, Inc., tell you how much we have enjoyed working with and for you and Volusia County in conducting their auctions, It seems that the auctions continually get bigger and better, and we perceive th~t t<~ he a compliment to both yOll and the auction company. It is '_)ur uf1dE:r:;t,mding tll.~t it is time for the renewal of our auctioneering contract, and we want you to know that Rene' Bates Auctioneers, Jne, agrees to renew this contract under the same tenns and conditions as the previous contract. We are again looking forward to working with and for Volusia County and pledge our support of the best perfonnance that we can give. Sincerely, Susan Bates President Rene' Bates Auctioneers, Inc. SB/lkv F~CM:KCNICP FAx REnE BHTES RUDTIOHEERS.IHG. AH . ffieXIMHEr. TEXAS 75070-S&03 aI' 1848. SD36 TO: ~;~~~ ! CA FA;< ~hY b, 1':;% = : 3.:lPt'1 ? . 02 February 2, 1995 Mr, James Crane Purchasing Agent County of Valusia '23 West Indiana Avenue Deland, Florida 32720-4608 Dear Mr. Crane: I want to personally, along with Rene' 8atas~Aueti07!eersl Ine., tell you how much we have enjoyed working \vithtand fort Volusla CountY in conductIng their auctions. It seems that the auctions continually get bigger and better, and we perceive that to be a compliment to both you Bnd the auction company, It is our understanding that it is time for the renewal of our 8IJctioneerlng contract, and we want YOll to know that Rene' Bates AlJctjoneer~, Inc, egrees to renew this contract undor the same terms and conditions as the previous contract. We Bre again looking forward to working with and for VOlusia County and pledge our support of the b~st performance that we can give, Sincerely, cSMt~ ~ Susan Bates President Rene' Bates AuctiOl'leers, Inc. SB/cdc