HomeMy WebLinkAbout1996 03 25 Regular Item B
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COMMISSION AGENDA
ITEM B
REGULAR xx
CONSENT
INFORMATIONAL
March 25, 1996
Meeting
MGR fl;VIDEPT HroA
Authorization
REQUEST: The City Manager and Finance Director are requesting action on the
appointment of Auditors for the City beginning with Fiscal Year Ending September 30,
1996.
PURPOSE: The purpose of this agenda item is for the City Commission to act on the selection
of a auditing firm, per Section 4.12 of the City Charter, to perform the annual audits of the City
records beginning with FY 9596.
CONSIDERA TIONS:
A. It is the recommendation of the Finance Director that every 5 to 6 years the City
request RFP's for auditing services.
B. The last request for RFP's was in 1990 and we have not changed auditors since
that time.
C. By following a policy of requesting RFP's for auditing services we are able to
negotiate the fees the City pays with the possibility of reducing our expenses.
ISSUE ANALYSIS (if applicable):
A. The issue is, if we do not proceed through this process we are not complying with
the City Charter.
B. Alternative resolution is, to reappoint the current auditing firm for another year.
C. Anticipated consequences are, objections by the other proposers ofRFP's.
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FUNDING:
A. Funding for auditing services is provided in the General Fund - Finance
Department budget and the Enterprises - Utility Billing Department budget.
B. Fund Source Account number
C. Time of Expenditure would be progress billings beginning of October 1, 1996.
RECOMMENDATION:
1. Recommended Action by the City Commission is, to authorized the City Manager
and Finance Director to begin negotiations with the top three (3) finalist until an
agreement can be reached.
2. Recommended Funding is from General Operating Revenues.
IMPLEMENTA TION SCHEDULE:
Upon acceptance and signing of selected firms engagement letter.
ATTACHMENTS:
Summary of scoring of Mayor and Commissioners
COMMISSION ACTION:
SCORING BY COMMISSION SEAT
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