HomeMy WebLinkAbout1996 02 12 Informational Item A
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COMMISSION AGENDA
ITEM A
REGULAR
CONSENT
INFORMATIONAL X
February 12, 1996
Meeting
MGRtrH" /DEPT. ~
Authorization
REQUEST: The Finance Department is advising the Commission of the extension of the
deadline for submittals ofRFP's for auditing services.
PURPOSE: To inform the Commission ofa change in the schedule for submitting ofRFP's for
auditing services.
cONSIDERA TIONS:
A. In as much as the response to the original public notice resulted in no firms
responding with a week until the deadline, we selected at random some CPA firms and notified
them of the intent of the City. Since that left only a few days until the deadline, we felt it prudent
to extent the deadline several weeks,
B. The original public notice was published January 14, 1996 with a closing date of
January 31, 1996. The second public notice was February 4, 1996 for a closing date of February
21, 1996.
FUNDING:
A. I, Funding source for Audit Services is the General Fund and is included within
the Finance Department budget. Payment would be may as progress billings are submitted.
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RECOMMENDATION:
1. This is an informational item and direct action is required by the Commission,
ATTACHMENTS:
Copy of Finance Director's memo ofJanuary 29, 1996
COMMISSION ACTION:
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MEMORANDUM
To: Mayor
Commissioners
Via: Ron McLemore, City Manager
From: Harry Martin, Finance Director
Date: Janaury 29, 1996
Re: Deadline for Audit Proposals
As of Wednesday, Janaury 24th we were in receipt of only one request for the Audit
Proposal. Therefore with the concurrence of the Purchasing Department, I selected six or
seven different companies from the yellow pages and we sent a notification to them,
This date I received an inquiry from one of the companies we notified and was advised
they could not meet the January 31 st deadline.
With this information in mind it was suggested that we advertise the proposal again
extending the deadline until February 14th. Thereby allowing for more replies to the
proposal.
All previously notified parties will receive notifcation the new deadline date.