HomeMy WebLinkAbout1996 02 12 Consent Item C
COMMISSION AGENDA
6~~cJri
ITEM
c
REGULAR
CONSENT X
INFORMATIONAL
February 12. 1996
Meeting
MGR4~ /DEPT /~
Authorization
REQUEST: Public Works Department/Utility Division Requesting Approval of an
Interlocal Agreement with Seminole County for Engineering Design Services.
PURPOSE: The purpose of this Board item is to authorize entering into an Interlocal
Agreement with Seminole County for Engineering Design Services for Tuskawilla
Road Utility Improvements.
CONSIDERATIONS:
Seminole County is widening Tuskawilla Road from two lanes to four lanes with a
center median. The portion through Winter Springs is being designed in two phases
identified as Phase ill (East Lake Drive to Winter Springs Boulevard) and Phase IV (
Winter Springs Boulevard to S.R 434). Seminole County has retained a consulting
engineer, Bowyer, Singleton and Associates, to perform the roadway design. We would
like to utilize the services ofBSA to design utility improvements that will be constructed
as part of the roadway improvements.
Those improvements include water main extensions and replacements, reclaimed
water main extension, force main replacement, utility conflict resolution, modifications to
the median irrigation, and upgrading the median sod to St, Augustine. The scope of work
is defined in more detail and is attached to the agreement as Exhibit "A". It is desirable to
use the services of the roadway consultant so that all design responsibility rests with a
single party.
ISSUE ANALYSIS:
Weare currently working under the similar agreement the County for the NPDES
Stormwater Permit application. This arrangement promotes cooperation and keeps the
County in the loop as to what OUT plans are. Our engineering consultant, CPR, could be
used to perform this scope of work. However, I would prefer that the roadway design
engineer perform these tasks so that the party responsible for determining the impact to
OUT project of any roadway design changes is the same party initiating the changes.
FUNDING:
The cost estimate for this design is $31,280.00. This project is budgeted in the
Utility Department Capital Improvement Budget under line code #56310. Funds for this
item will be expended within 120 days of the Notice To Proceed issuance.
RECOMMENDATION:
I recommend that authorizatiou be given to enter into an Interlocal Agreement
with Seminole County for Engineering Design Services for Tuskawilla Road Utility
Improvements at a cost of$31,280.00 plus a 10% contingency for design additions. The
costs of the interlocal Agreement to be paid from the Utility Department Capital
Improvement line code.
IMPLEMENTATION SCHEDULE:
This project will be initiated upon approval from the City Commission and
subsequent execution by Seminole County. The contract should be completed within 120
days or July 1, 1996.
ATTACHMENTS:
1. Interlocal Agreement with Exhibit "A"
2. Bowyer Singleton & Associates project estimate
3. Seminole County Landscape and Irrigation Improvement Policy dated 11/27/95
COMMISSION ACTION:
Attachment No.1
..
SEMINOLE COUNTY AND CITY OF WINTER SPRINGS
INTERLOCAL AGREEMENT FOR UTILITY ENGINEERING DESIGN
TillS AGREEMENT is made and entered into this _ day of
1996, by and between SEMINOLE COUNTY, a political subdivision of the State of
Florida, whose address is Seminole County Services Building, 1101 East First Street,
Sanford, Florida, 32771, hereinafter referred to as COUNTY; and CITY OF WINTER
SPRINGS, a Florida municipal corporation, whose address is 1126 East State Road 434,
Winter Springs, FL 32708 , hereinafter referred to as CITY.
WIT N E SSE T H:
WHEREAS, the parties hereto have the common power to perform utility
engineering services within their g'eographical jurisdictions; and
WHEREAS, CITY desires to contract with COUNTY for payment of utility
engineering services performed under COUNTY I S contract with Bowyer-S ingleton &
Associates, Inc. hereinafter referred to as "ENGINEER", dated Februaury 14, 1992; and
WHEREAS, COUNTY is agreeable to providing these services under the terms
and conditions of the referenced Agreement; and
WHEREAS, COUNTY, at the request of CITY, will amend Work Order' Number
2 to the above referenced Agreement specifically to authorize the work requested by
CITY and detailed as Exhibit A; and
WHEREAS, this Agreement is authorized pursuant to the provision of Section
163.01, Florida Statutes, which authorizes the exercise by Agreement of two (2) or more
public agencies of any power common to them.
NOW, THEREFORE, in consideration of the mutual understandings and
covenants set forth herein, the parties agree as follows:
1
OJ'
.;
SECTION 1. SERVICES. COUNTY, at the request of CITY will authorize its
Engineer, pursuant to Work Order Number 2 to the above referenced Agreement to
perform services in CITY. The scope of services for Work Order Number 2 is attached
hereto as Exhibit A and incorporated by reference.
'~, ': ,0
SECTION 2. COST PAYMENT.'CITY agrees to pay COUNTY all costs for
performance of the services set forth in Exhibit A to the above referenced Work Order
Number 2. Work Order Number 2 establishes that the Engineer shall be paid a fixed fee
of THIRTY ONE THOUSAND TWO HUNDRED EIGHTY AND NOIlOO DOLLARS
($31,280.00). CITY agrees to pay COUNTY the above sum within thirty (30) days of
invoicing and further agrees to pay the overruns or other causes.
SECTION 3. INDENINIFICA TION. Neither party to this Agreement, its
officers, employees and agents shall be deemed to assume any liability for the acts,
omissions and negligence of the other party, its officers, employees and agents.
SECTION 4. NOTICES. Whenever either party desires to give notice unto the
other, notice may be sent to:
FOR COUNTY
Jerry McCollum, P.E., County Engineer
520 West Lake Mary Boulevard
Suite 200
Sanford, FL 32773
FOR CITY OF WINTER SPRINGS
Ronald W. McLemore, City Manager
1126 E. State Road 434
Winter Springs, FL 32708
Either of the parties may change, by written notice as provided herein, the addresses or
persons for receipt of notices.
2
.:
,0
SECTION 5. CHANGES IN SCOPE OF SERVICES. COUNTY or CITY may
request changes that would increase, decrease or otherwise modify the Scope of Services.
Such changes and method of compensation must be authorized by COUNTY in writing
anqi duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names
to be affixed hereto by the proper officers thereof.
ATTEST:
CITY OF
(City Clerk)
By: John F. Bush
,Mayor
Date:
ATTEST:
BOARD OF COUNTY COMMISSIONERS
SEMINOLE COUNTY, FLORIDA
MARY ANNE MORSE, Clerk to the
Board of County Commissioners in
and for ,Seminole County, Florida.
'By: Dick Van Der Weide, Chairman
Date:
For the use and reliance
of Seminole COUNTY only.
Approved as to form and
legal sufficiency.
As authorized for execution by
the Board of COUNTY Commissioners
, at their , 19_,
regular meeting.
COUNTY Attorney
3
0#
EXHIBIT "A"
Scope Of Services
1. Design and permitting of a 12" water main extension from the southeast comer of
S.R 434 and Tuskawilla Road to Indian Trails Middie School with one road crossing.
2. Design and permitting of a 12" water main extension from Trotwood Boulevard to
Arbor Glen including replacement of the existing water main crossing to Grand
Reserve.
3, Design and permitting of the replacement of the 12" water main which crosses
Tuskawilla Road at Wmter Springs Boulevard.
4. Design of a 6" reclaimed water mam extension from Wmter Springs Boulevard to the
FPC easement including replacement of the Tuskawilla Road crossing. This extension
spans Phases ill and IV and will have to be incorporated into both.
5. Design of casing installations at Winter Springs Boulevard and the FPL easement.
6. Design of conflict resolution between existing utilities in the RIW and proposed
improvements. City to expose for field verification,
7. Design for the replacement offorce main which crosses Tuskawilla Road at Arbor
Glen.
8. Modifications to the inigation system design to add irrigation to the sodded areas.
9. Modifications to the landscape plan to upgrade the median and entranceways sod
from bahia to St. Augustine.
Tuskawlllq Road. Watermaln & Reuse Main Extensions
For City of Winter Springs, Seminole County, Florida
1/2/96
Project Senior Senior ~r. PermJU Tolal Task
ManaQer EnQlneer EnQlneer Technician Technician Envr. S P. Clerical Man-Hours Cadd Tolal
Final Engineering Plans
General Nole Sheel 2 2 4 2
Plan & Profile Sheet (12 sls) 4 120 124 120
Waler Details 2 8 10 8
Reuse Plan & Profile-Ph III (2 Shls) 2 24 26 24
Reuse Plan & Profile-Ph IV(3 Shls) 1 36 37 36
Reuse Details 1 8 9 8
OA Plans 4 4 0 2 18 8
M a na'~emenUC oordinalion 2 4 4 2 12 0
MAN-HOURS 2 8 20 206 0 0 4 240 206
FEE FROM SCH. OF CHARGES $130 $115 $72 $72 $48 $56 $40 $20
TOTAL FEE $260 $920 $1,440 $14,832 $0 $0 $160 $17,612 $4,120 $21.732
Permitting
Prepare Permit Appl.-FOEP-Water 2 2 6 10
Processing of Waler Permit Appl. 2 8 10
.J:!:~~e FOEP Permil Applicalion 2 2 6 10
Processing FOEP Reuse Permit 2 8 10
Ma naQ eme nUC oordinalion 1 3 2 6
MAN-HOURS 1 3 8 4 0 28 2 46 0
FEE FROM SCH. OF CHARGES $130 $115 $72 $72 $48 $56 $40 $20
TOTAL FEE $130 ,$345 $576 $288 $0 $1,568 $80 $2,987 $0 $2,987
Phase III Revisions
Key Sheet 1 1 1
Summary or Pay Hems 1 1 4 , 6 4
Summary or Ouanlilies 1 4 4 9 4
General Noles, 1 1 2 1
Bid Forms 1 1 4 2 1 9
EnQineer Estimate 2 4 2 1 9
MAN-HOURS 1 5 14 14 0 0 2 36 10
FEE FROM SCH. OF CHARGES $130 $115 $72 $72 $48 $56 $40 $20
TOTAL FEE $130 $575 $1 008 $1,008 $0 $0 $80 $2,801 $200 $3,001
Irrigation Plan Revisions
Plan Sheets (4 Sheets) 1 2 40 43 16
MAN-HOURS 1 2 0 40 0 0 0 43 16
FEE FROM SCH. OF CHARGES $130 $115 $72 $72 $"18 $56 $40 $20
TOTAL FEE $130 $230 $0 $2,880 $0 .$0 $0 $3,240 $320 $3,560
TOTAL PROJECT FOR CITY OF WINTER SPRINGS " $31 280
4.1' f
'I c I
:' I
- ,;, ;
';
J\
I:
iI
, ,I
"
li
;ii
.q
"
':
Page Sheet1
I
'11
,Iii
ill
!'
,\
':1
,
1;1
'I,
",":
;11:
n
" '
f'
:1
"
,
,,1
1
1
::t::o ,
rt
rt 1
ll>
n I
:::r
:3
CD 'r
::3
rt ",i'
::z: J,
0 "I
f'0 j'
NOV-28-'95 TUE 10:23 ID:SEM CO ENGlt-IEERING TEL NO:407 330 9515
Attachment No.3
'\'
" ../'-
-- -. -
MEMORANDUM
- -
_ __ ,:1f. _~.1L--"
~!!!l_ -.
Jim Wilson. Deputy Director/Roads Operations
Roger Smith, Manc.ger, Utilities Division
Bert Johnson. P.E.. Assistant County EngIneer
Jim Pullen, Construction Management Engine1!r
Randy Williams, Parmlt CoordInator
Robert K Brown, ProJoct Manager
~ Matthows, Project Manager
Otis G. Gifford, Project Manager
W. Kelth Flo8l1<, ProJoct Manager
Thomas P. Ully, Quality Assurance EngIneer
MItch Burke, Assistant Property Aequl<ton Coordinator
Joyce Suber, Property Acquisition Coordinator
FRoMd1l!Frank M. Van Pelt, 1/1
SUBJECT The 3% Landscape and Irrigation Guidelines for Major Highway Design Projects
TO
DATE
November 27, 1995
Projects currently under design <60% complete:
1.
The County's consultant Is responsible for preparing landscape or landscape and
irrigation plans 10r the project
If reclaimed water is not available on the project at no user cost to the County, the
consultilnt sh8l1 design a drought tolerant (prtmartly trees In the median) landscape
meeting &efety 8I1d low frequency maintenllflce requirements with no irrigation system.
If reclaimed water is availablo on the project at no user cost to the County. the
consultant shell desIgn a IBrldscape and irrigation system effldent In Its use of water
wNle ~n9 safety and low to moderate matrrtenanc:e requirements,
The landscape or landscape and irrIgation plan total construction cost to be provided
by the County sholl not exceed 3% of the final estlmated construction cost for the
roadway pay items.
Interested entities and citIes In particular shouki be encouraged to particfpate in the
construction of lil landscepe OT landscape and ITTlgaUon pten. This could taka many
forms with the ultimate gosJs of providing a good project and cost shartng. Some
examples of participation to be encouraged are:
a. Full maIntenance responsibility in perpetuity.
b. Supplying no cost r9C1aimed water for irrigation.
c. Sharing construction 009~.
d. Providing materials, labor or installation services.
2.
3.
4.
5.
Guidelines for rettofits of projecIB that are constructed or that are ~gn complete wlll be developed
wtth your help. Your id$8$ Md suggestions are important and are TGqUOSted over the next 30 to eo
days.
FVP/jac ~'~~~'iiYWWLE~
F1127STAFF.GE~~,))' ,l~ !,~'!;',' \t~J32!!~' ~
il\.\\ }\...: "'" ~
~ \'l...rF'~ ~ '
. . ~~
11,.....1). ');; '1995
p \.,", .::- ,,)
ein (l~ WIIHER SPRINGS
UTlUlY, DIREcrOR
Coy: C!,v)
Post-lt'. brand fax transminaJ memo 7671
~ro~
Co,
- 0942-
"'330 -
IS