HomeMy WebLinkAbout2010 03 08 Regular 600 City Commission Consider Resolution 2010-07-Authorizing US Hwy 17-92 Community Redevelopment Agency Fund Shepard Road Streetscape Project COMMISSION AGENDA
CONSENT
INFORMATIONAL
ITEM 600 REGULAR HEARING X
March 8, 2010 Mgr. /Dept. O
Meeting A thorization
REQUEST:
The Community Development Department, Urban Beautification Division, is requesting
that the City Commission consider Resolution 2010 -07, authorizing the submission of a
request to the U.S. Highway 17 -92 Community Redevelopment Agency to fund the
Shepard Road Streetscape Project at an estimated cost of $500,000.
SYNOPSIS:
Winter Springs has been a member of the U.S. Hwy 17 -92 Corridor Redevelopment
Planning Agency (CRA) since October 21, 1998 with approximately $750,000 being put into
the related Redevelopment Trust Fund (RTF) since inception. To date, there has been only
one redevelopment project by a private business within the Winter Springs portion of the CRA.
Staff has identified Shepard Road as the area that would benefit most from a redevelopment
project under the program and is recommending that the City Commission consider approving
staff to move forward in submitting the Shepard Road Streetscape Project to the CRA for
funding.
CONSIDERATIONS:
Shepard Road is the northwestern gateway to Winter Springs at U.S. 17 -92 serving the
Highlands Community, Wildwood, Highlands Elementary, and several businesses that are
located directly within the boundaries of the CRA. The condition of this roadway has
deteriorated over the years and several areas along the western portion are visually blighted and
appear economically depressed. Rejuvenation of this area is seen as a positive action relative to
future economic development efforts within this section of the City and along the entire City
frontage with the 17 -92 Corridor.
As part of the redevelopment program, the CRA will reimburse Winter Springs for all
construction costs for the Shepard Road Streetscape Project including funding of the related
March 8, 2010
Agenda Item 600
maintenance for a two (2) year time period. After the project has been reviewed and approved
by the CRA, an Interlocal Agreement will be presented to the Winter Springs City Commission
for approval and execution by all parties prior to start of the project.
PROJECT SCOPE
• Resurfacing from U.S. 17 -92 to Wildwood Drive (approx. 1600' feet), including the
installation of curb and gutter.
• Installation of an 8' sidewalk from U.S. 17 -92 to Wildwood Drive on the south side of
the roadway.
• Installation of a gateway feature, Florida friendly landscaping and street furnishings.
• Installation of decorative street lighting and signage.
• Conversion of any open storm water ditches to underground systems.
PROJECT BENEFITS
• Furthers the City's Comprehensive Plan goals, objectives and policies:
• Intergovernmental Coordination Element Policy 1.2.5.
• Housing Element Policy 2.2.11 (See FLU Element, Policy 1.5. 7).
• Transportation Element Objectives 1.2, 1.2.12, 1.3 & 1.5.13.
• Resurfacing of Shepard Road segment between Sheoah Boulevard and U.S. 17 -92.
• Improved pedestrian access to bus facilities on U.S. 17 -92.
• Improved pedestrian access and safety for Highlands Elementary and the surrounding
communities.
• Improved storm water retention and conveyance.
• Enhanced environment for economic development efforts for the area.
• Provides a northwestern gateway feature to the City.
• Offsets future expenditures by the City and private developments.
• Beautifies and encourages additional conservation landscaping projects.
FISCAL IMPACT:
If approved, the project will be funded from the U.S. Hwy 17 -92 Corridor
Redevelopment Planning Agency Redevelopment Trust Fund, in the estimated amount of
$500,000 as follows:
Project Start 1/3 of project cost paid to the City
50% Completion 1/3 of project cost paid to the City
Completion 1/3 of project cost paid to the City
The City will be required to fund design costs in the amount of $10,896 plus
reimbursable expenses of up to $375 (see Attachment 'A), for the background, engineering and
concept plans submittal to the CRA. This expense would be funded initially from the City's
General Fund Reserves and is expected to be reimbursed by the CRA as part of the total project
cost. The estimated total of $500,000 is projected to be the maximum cost of the project,
however, the actual cost is unknown until the project is let for public bid and a contract awarded
by the City Commission.
March 8, 2010
Agenda Item 600
COMMUNICATION EFFORTS:
The Shepard Road Streetscape Project has been shared with the public through contact
from city staff with stakeholder groups that will be directly affected by improvements related to
this redevelopment project. Staff is planning to review conceptual designs with the public and
seek final input prior to commencement of the project.
Staff has sought feedback regarding this project from stakeholder groups including
Dittmer Architectural Aluminum and with representatives from The Highlands and Wildwood
Subdivisions. All have received the concept well and look forward to the economic stimulus,
public safety and beautification aspects that will come to the subject roadway section as a result
of this project. Conceptual plans will be shared with each group for input prior to finalization of
the project.
RECOMMENDATION:
Staff recommends the City Commission consider the proposed project for the Shepard
Road Streetscape Project and Resolution 2010 -07, allowing for staff to move forward with the
conceptual design phase of the project and for submittal to the CRA for funding approval. The
initial cost of $10,896, plus reimbursable expenses of ap to $375, for the background work,
engineering and concept plans submittal, would be paid from the City's General Fund Reserves
to continuing landscape and architectural services vendor Bellomo- Herbert & Company (RFQ#
011 /09 /KL). It is anticipated that reimbursement of this expense in full will be part of the total
project cost and provided to the City at project start.
ATTACHMENTS:
A) Design Costs Proposal (Exhibit `A') — Bellomo- Herbert & Company
(Continuing Services Contract Vendor)
B) Scope of Services For Task Assignment No. 2 (Shepard Road Streetcape)
Bellomo- Herbert & Company
rt
EXHIBIT 'A'
SHEPARD ROAD STREETSCAPE 2/17/2010
Hourl Rate Budgeted Time
�r 1Gr F y
Survey Company $ 2,000.00 T1 3
Bellomo- Herbert
$ 150.00 (Principal) 3 $ 450.00
Bellomo - Herbert ((only)
$ 150.00 (Principal) 8 $ 1,200.00
$ 95.00 (Landscape Architect) 24 $ 2,280,00
$ 50.00 (Administrative) 2 $ 100.00
$ 3,580.00
Beliomo - Herbert (only) • z _._, ._ w_;
$ 175.00 (Sr. Principal) 5 $ 875.00
li -41,14 4:i g-iii!f *x, , :i,i * -fkli ,„, ,
Beliomo- Herbert (only)
$ 150.00 (Principal) 2 $ 300.00
$ 95.00 (Landscape Architect) 16 $ 1,520.00
$ 50.00 (Administrative) 2 $ 100.00
$ 1,920.00
Inwood $ 2,071,00
( y t
SCOPE OF SERVICES FOR TASK ASSIGNMENT NO,2
SHEPARD ROAD STREETSCAPE
WINTER SPRINGS, FLORIDA
L PURPOSE
This is an attachment to the Continuing Contract for Landscape Architectural Services dated
October 21, 2009, between the City of Winter Springs, Florida (CITY) and the firm of Bellomo-
Herbert & Company, Inc. (CONSULTANT) and made a part thereof. The purpose of this Task
Assignment is to specify the required services of the Landscape Architect for the Shepard Road
Streetscape, located in Winter Springs, Florida
II. GENERAL SCOPE OF THE WORK
The project consists of providing concept and preliminary engineering for the widening of Shepard
Road from east of US 17/92 to Wildwood Drive in Winter Springs, Florida. The roadway typical
section will consist of the existing two 12 -foot travel lanes in each direction with Type F curb on the
outside, an 8 -foot wide sidewalk on the south side of the road and a 5 -foot wide sidewalk on the
north side of the road both with 3 -foot utility strips behind the curb, and a closed drainage system.
The existing travel lanes will be milled and resurfaced.
II, GENERAL SCOPE OF THE WORK
The part of the Project for which the CONSULTANT is to perform services is generally
described as follows:
A. TASK 1-- SURVEY
Perform a Topographic Survey of Shepard Road, located in Winter Springs, Seminole
County, Florida, as per Chapter 61G17 -6 of the Florida Administrative Code in
compliance with the minimum technical standards of surveying and mapping of the State
of Florida.
• 50' grid of Shepard Road as defined as run east from the apparent west right -of -way
line of S.R. 17 -92 to Wildwood Drive (approximately 1,600').
• Location of existing visible above ground improvements & visible utilities within
right-of-way.
• Invert elevations of existing drainage structures
• Depict apparent right -of -way lines of Shepard Road (this is not a boundary survey)
• Establish two (2) on -site benchmarks.
The following related services are not included in the scope of this proposal, and may or
may not be required, but can be provided at an additional fee: Soil Borings, Sketch and
Description, Wetland Location/Delineation, Ordinary High Water/Mean High Water and
Underground Utility Location, Title Review and Right -of -Way Maps.
Pale No. 1 Task Assi nment #2 — She •ard Road Stree sca.e Februai 22 2010
C. TASK 2 — CONCEPTUAL DESIGN
1. The CONSULTANT will take all the available site information and prepare up to
two (2) conceptual streetscape designs along with typical sections and/or
perspective sketches for the street to clearly show the design intent for this
corridor. These plans shall indicate new sidewalks, landscaping, lighting and
street furnishings. The plans will be reviewed with city staff for comment.
2. The CONSULTANT will provide conceptual design sketches (elevations) of a
gateway feature to be located at the intersection of Shepard Road and 17 -92.
3. The CONSULTANT will provide estimates of probable cost for the designs.
D. TASK 3 — PLAN REVISIONS & RENDERING
1. At the direction of the City staff, the CONSULTANT will make changes to the
conceptual streetscape plan and prepare a final colored rendering for use by the
City.
2. The CONSULTANT will provide a final estimate of probable cost for the design.
E. TASK 4 — CRA MEETING
The CONSULTANT shall attend one CRA meeting to present the conceptual streetscape
design.
F. TASK S — PRLIMINARY ENGINEERING
1. The CONSULTANT shall provide preliminary engineering for the widening of the
roadway which will include reviewing the preliminary concept designs and
developing a drainage concept.
2. The CONSULTANT'S engineer shall meet with representatives of the St. Johns
River Water Management District to determine if the preliminary engineering
concept will result in the need for a SJRWMD stormwater permit or if the project
will qualify for a permit exemption.
III. COMPENSATION
Total compensation for all the services necessary to complete the work as described
herein shall be a lump sum fee of $ 11,271.00, inclusive of the reimbursable expenses
described below. A detailed hourly Task Breakdown associated with the work to be
completed is attached as Exhibit `A'.
IV. SCHEDULE
The work described herein shall be completed within 45 calendar days of receipt of a
Notice to Proceed from the CITY.
Page No. 2 Task Assignment #2 — Shepard Road Streetscape _February 22, 2010
V. REIMBURSABLE EXPENSES
The total amount of reimbursable expenses during the course of the completion of Tasks
1 through 5 of the project are estimated and broken out as follows:
Mileage $ 75.00
Printing/Copying $ 200.00
Plotting $ 100.00
TOTAL $ 375.00
Page No. 3 Task Assignment #2 — Shepard Road Streetscape February 22, 2010
RESOLUTION NO. 2010-07
•
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF WINTER SPRINGS, SEMINOLE COUNTY,
FLORIDA, AUTHORIZING SUBMISSION OF A REQUEST
TO THE UNITED STATES HIGHWAY CORRIDOR 17 -92
COMMUNITY REDEVELOPMENT AGENCY TO FUND THE
SHEPARD ROAD STREETSCAPE PROJECT IN AN
AMOUNT ESTIMATED AT $500,000; PROVIDING FOR THE
REPEAL OF PRIOR INCONSISTENT RESOLUTIONS,
SEVERABILITY AND AN EFFECTIVE DATE.
WHEREAS, the City is granted the authority, under § 2(b), Art. VIII of the State
Constitution, to exercise any power for municipal purposes, except when expressly prohibited by
law; and
WHEREAS, on June 24, 1997, the Seminole County Board of County Commissioners
adopted Resolution 97 -8 -130, establishing the United States Highway 17 -92 Corridor Community
Redevelopment Agency (the "CRA "), pursuant to section 163.357, Florida Statutes, and determining
that the United States Highway 17 -92 Corridor Community Redevelopment Area (the
Redevelopment Area) is a blighted area; and
WHEREAS, on December 16, 1997, the Seminole County Board of County Commissioners
approved Ordinance No. 97 -54, which adopted a Redevelopment Plan for the Redevelopment Area;
and
WHEREAS, on December 16, 1997, the Seminole County Board of County Commissioners
adopted Ordinance No. 97 -55, which authorized the establishment of a Redevelopment Trust Fund,
as provided for in section 163.3 87, Florida Statutes, in which tax increment revenues deriving from
the Redevelopment Area will be deposited for the purposes of financing particular elements of the
Community Redevelopment Project; and
WHEREAS, on November 24, 1997, the City Commission of the City of Winter Springs
adopted a resolution which, pursuant to section 163.356, Florida Statutes, concurred with the
Redevelopment Plan adopted by the Seminole County Board of County Commissioners so that the
portions of the Redevelopment Area and the programs and projects of the Redevelopment Plan that
fall within or which will be implemented within the corporate limits of the City of Winter Springs
will function as intended by the County and City; and
WHEREAS, on October 21, 1998, the City entered into a Multi -Party Interlocal Agreement
establishing the U.S. Highway 17 -92 Corridor Redevelopment Planning Agency (Multi -Party
Agreement) with Seminole County, the City of Casselberry, the City of Lake Mary and the City of
City of Winter Springs
Resolution No. 2010 -07
Page 1 of 3
Sanford to establish a partnership for the purposes of carrying out the intent of the Redevelopment
Plan; and
WHEREAS, the purposes of the Redevelopment Plan include the eradication of blight as
evidenced in defective street layout, faulty lot layout, unsafe conditions and visual blight; and
WHEREAS; the portion of Shepard Road that is located in the Redevelopment Area shows
evidence of a blighted condition; and
WHEREAS, the City is proposing a beautification and improvement plan for that portion
of Shepard Road that is located in the Redevelopment Area in order to eliminate the blighted
condition, advance economic development and increase the valuation of property in the
Redevelopment Area (the "Shepard Road Streetscape Project "), consistent with the criteria for
development projects set forth in the Multi -Party Agreement;
WHEREAS, City Commission deems that this Resolution is in the best interests of the
public health, safety, and welfare of the citizens of Winter Springs.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF WINTER SPRINGS, SEMINOLE COUNTY, FLORIDA, THAT:
Section 1. Incorporation of Recitals. The foregoing recitals are deemed true and
correct and are hereby fully incorporated herein by reference.
Section 2. Implementing Administrative Actions. The City Commission hereby
directs the City Manager to prepare and submit a request to the U.S. Highway 17 -92 CRA for
funding of the Shepard Road Streetscape Project in an amount estimated at $500,000.
Section 3. Severability. If any section, subsection, sentence, clause, phrase, word, or
portion of this Resolution is for any reason held invalid or unconstitutional by a court of competent
jurisdiction, whether for substantive or procedural reasons, such portion shall be deemed a separate,
distinct, and independent provision, and such holding shall not affect the validity of the remaining
portions of this Resolution.
Section 4. Repeal of Prior Inconsistent Resolutions. All prior resolutions or parts of
resolutions in conflict herewith are hereby repealed to the extent of the conflict.
Section 5. Effective Date. This Resolution shall become effective immediately upon
its adoption by the City Commission of the City of Winter Springs, Florida.
City of Winter Springs
Resolution No. 2010 -07
Page 2 of 3
ADOPTED by the City Commission of the City of Winter Springs, Florida, in a regular
meeting assembled on this day of , 2010.
JOHN F. BUSH, Mayor
ATTEST:
ANDREA LORENZO - LUACES, City Clerk
Approved as to legal form and sufficiency for
the City of Winter Springs only:
ANTHONY A. GARGANESE, City Attorney
City of Winter Springs
Resolution No. 2010 -07
Page 3 of 3
RESOLUTION NO. 2010-07
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF WINTER SPRINGS, SEMINOLE COUNTY,
FLORIDA, AUTHORIZING SUBMISSION OF A REQUEST
TO THE UNITED STATES HIGHWAY CORRIDOR 17 -92
COMMUNITY REDEVELOPMENT AGENCY TO FUND THE
SHEPARD ROAD STREETSCAPE PROJECT IN AN
AMOUNT ESTIMATED AT $500,000; PROVIDING FOR THE
REPEAL OF PRIOR INCONSISTENT RESOLUTIONS,
SEVERABILITY AND AN EFFECTIVE DATE.
WHEREAS, the City is granted the authority, under § 2(b), Art. VIII of the State
Constitution, to exercise any power for municipal purposes, except when expressly prohibited by
law; and
WHEREAS, on June 24, 1997, the Seminole County Board of County Commissioners
adopted Resolution 97 -8 -130, establishing the United States Highway 17 -92 Corridor Community
Redevelopment Agency (the "CRA "), pursuant to section 163.357, Florida Statutes, and determining
that the United States Highway 17 -92 Corridor Community Redevelopment Area (the
Redevelopment Area) is a blighted area; and
WHEREAS, on December 16, 1997, the Seminole County Board of County Commissioners
approved Ordinance No. 97 -54, which adopted a Redevelopment Plan for the Redevelopment Area;
and
WHEREAS, on December 16, 1997, the Seminole County Board of County Commissioners
adopted Ordinance No. 97 -55, which authorized the establishment of a Redevelopment Trust Fund,
as provided for in section 163.387, Florida Statutes, in which tax increment revenues deriving from
the Redevelopment Area will be deposited for the purposes of financing particular elements of the
Community Redevelopment Project; and
WHEREAS, on November 24, 1997, the City Commission of the City of Winter Springs
adopted a resolution which, pursuant to section 163.356, Florida Statutes, concurred with the
Redevelopment Plan adopted by the Seminole County Board of County Commissioners so that the
portions of the Redevelopment Area and the programs and projects of the Redevelopment Plan that
fall within or which will be implemented within the corporate limits of the City of Winter Springs
will function as intended by the County and City; and
WHEREAS, on October 21, 1998, the City entered into a Multi -Party Interlocal Agreement
establishing the U.S. Highway 17 -92 Corridor Redevelopment Planning Agency (Multi -Party
Agreement) with Seminole County, the City of Casselberry, the City of Lake Mary and the City of
City of Winter Springs
Resolution No. 2010 -07
Page 1 of 3
Sanford to establish a partnership for the purposes of carrying out the intent of the Redevelopment
Plan; and
WHEREAS, the purposes of the Redevelopment Plan include the eradication of blight as
evidenced in defective street layout, faulty lot layout, unsafe conditions and visual blight; and
WHEREAS, the portion of Shepard Road that is located in the Redevelopment Area shows
evidence of a blighted condition; and
WHEREAS, the City is proposing a beautification and improvement plan for that portion
of Shepard Road that is located in the Redevelopment Area in order to eliminate the blighted
condition, advance economic development and increase the valuation of property in the
Redevelopment Area (the "Shepard Road Streetscape Project "), consistent with the criteria for
development projects set forth in the Multi -Party Agreement;
WHEREAS, City Commission deems that this Resolution is in the best interests of the
public health, safety, and welfare of the citizens of Winter Springs.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF WINTER SPRINGS, SEMINOLE COUNTY, FLORIDA, THAT:
Section 1. Incorporation of Recitals. The foregoing recitals are deemed true and
correct and are hereby fully incorporated herein by reference.
Section 2. Implementing Administrative Actions. The City Commission hereby
directs the City Manager to prepare and submit a request to the U.S. Highway 17 -92 CRA for
funding of the Shepard Road Streetscape Project in an amount estimated at $500,000.
Section 3. Severability. If any section, subsection, sentence, clause, phrase, word, or
portion of this Resolution is for any reason held invalid or unconstitutional by a court of competent
jurisdiction, whether for substantive or procedural reasons, such portion shall be deemed a separate,
distinct, and independent provision, and such holding shall not affect the validity of the remaining
portions of this Resolution.
Section 4. Repeal of Prior Inconsistent Resolutions. All prior resolutions or parts of
resolutions in conflict herewith are hereby repealed to the extent of the conflict.
Section 5. Effective Date. This Resolution shall become effective immediately upon
its adoption by the City Commission of the City of Winter Springs, Florida.
City of Winter Springs
Resolution No. 2010 -07
Page 2 of 3
ADOPTED by the City Commission of the City of Winter Springs, Florida, in a regular
meeting assembled on this 8th day of March, 2010.
OHN F. BUSH, Mayor
ATT ST:
A Wit ORENZO- LUACES, City Clerk
Approved as to legal form and sufficiency for
the City . ' ft inter Springs only:
/ dire
ANTHONY A. GARGANESE, City Attorney
City of Winter Springs
Resolution No. 2010 -07
Page 3 of 3