HomeMy WebLinkAboutSeminole County Interlocal CDBG 2001-2002
I .
" .
, \
THIS AGREEMENT,
SEMINOLE COUNTY/CITY OF WINTER SPRINGS
INTERLOCAL AGREEMENT
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
PROGRAM YEAR 2001-2002
entered into this ;Z kI1- day of 6kU~
2001, by and between SEMINOLE COUNTY, a political subdivision of the
State of Florida, whose address is 1101 East First Street, Winter
Springs, Florida j2771, hereinafter referred to as "COUNTY," for the use
and benefit of its Community Development Block Grant (CDBG) Program and
the CITY OF WINTER SPRINGS, a municipality incorporated under the laws
of the State of Florida, whose mailing address is 1126 East State Road
434, Winter Springs, Florida 32708, hereinafter referred to as "WINTER
SPRINGS" .
WHEREAS, COUNTY has made application effective October 1, 2001,
and entered into a contract with the United States Department of Housing
and Urban Development, hereinafter referred to as "HUD," pursuant to
Title I, Housing and Community Development Act of 1974, as amended, and
implementing regulations set forth in 24 Code of Federal Regula tions
(CFR) Part 570; and
WHEREAS, pursuant to the HUD application,
the COUNTY shall
undertake certain acti vi ties to develop a viable community, including,
but not limited to, a suitable living environment and improved quality
of life, principally for persons of low and moderate income, as
described in the CDBG Program application; and
WHEREAS ,
WINTER
SPRINGS
shall
provide
for
professional
construction services for construction and installation of recreational
equipment and associated park improvements within WINTER SPRINGS to
benefit low and moderate income residents of Seminole County, Florida;
and
1
BY
. .
WHEREAS, the COUNTY has deemed that these services serve a COUNTY
purpose and desires to engage WINTER SPRINGS to render services
necessary to achieve the aforesaid objectives; and
WHEREAS, the COUNTY has allocated CDBG funds for community
development activities provided by WINTER SPRINGS,
NOW, THEREFORE, in consideration of the mutual covenants, promises
and representations contained herein and other good and valuable
consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties hereto agree as follows:
Section 1. Reci ta1s. The above recitals are true and form a
material part of the Agreement upon which the parties have relied.
Section 2. Definitions.
(a) "CD Administrator" means the Seminole County Community
Development Principal Planner.
(b) "CDBG Program" means the Seminole County CDBG Program.
(c) "CDBG Regulations" means 24 CFR Part 570 and supplemental,
additional or successor provisions.
(d) "County Approval" means wri ttenapproval by the Planning
Director, Community Development Principal Planner, or their designee.
(e) "Low and Moderate Income" means gross household income not to
exceed eighty percent (80%) of the median family income wi thin the
Orlando Metropolitan Statistical Area during the Agreement.
(f) "Planning Department" means the COUNTY's Planning and
Development Department Director or his designee for the Community
Development Office.
Section 3. Statement of Work.
(a) WINTER SPRINGS, in a manner satisfactory to the COUNTY, shall
perform all services described or referred to in Exhibit "A," General
2
Scope of Services, attached hereto and incorporated herein by reference.
Such services shall be performed, except as otherwise specifically
stated herein, by persons or instrumentalities solely under the dominion
and control of WINTER SPRINGS.
(b) The parties recognize and agree that the purpose of this
Agreement is to reimburse the cost of providing professional
construction services for engineering and design and construction and
installation services for recreational equipment and associated park
improvements to benefit low and moderate income residents of WINTER
SPRINGS and the Agreement is directly related to the implementation of
the COBG program. Where service expenses are authorized by the COUNTY
as set forth in Exhibit "A, II those expenses shall be specifically
itemized by the hours or dollars expended or as otherwise required by
applicable laws, rules and regulations. All hours charged by staff and
direct expenses shall be specifically and directly related to WINTER
SPRINGS' implementation of the CDBG acti vi ty funded under this
Agreement.
Section 4. Term. The COUNTY shall reimburse WINTER SPRINGS for
the services described in Exhibit "A," performed by WINTER SPRINGS up to
the limits set forth in Section 5. All such services shall be performed
by WINTER SPRINGS in accordance with applicable requirements of HUD with
reimbursement contingent thereupon. WINTER SPRINGS shall perform all
services described in Exhibit "A, II on or before December 31, . 2002,
unless the Agreement is otherwise amended or extended by written
agreement of the parties as provided hereunder. The Agreement shall be
effective upon execution by both parties. Any requirements set forth in
Sections 6, 13, 14, 18 and 22 hereunder shall survive the term of the
Agreement as a whole.
3
Section 5. Consideration and Limitation of Costs. The COUNTY
shall reimburse WINTER SPRINGS for costs, in accordance with the
Agreement and 24 CFR Part 570, in an amount not to exceed FOUR HUNDRED
EIGHTY-FIVE THOUSAND AND NO/lOO DOLLARS ($485,000.00) for the services
described in Exhibit "A".
Section 6. Payments.
(a) Payment to WINTER SPRINGS shall be on a reimbursement basis
limited to the items budgeted in the Project Budget, attached hereto and
incorporated herein by reference as Exhibit "B". Payment may also be
made directly to the vendor, pursuant to the conditions set forth in
subsection (b) below.
(b) WINTER SPRINGS shall submit to the COUNTY by the fifteenth
(15th) day of each month during the term hereof, the following:
(1) A statement of all costs of services for the period
from corrunencement through the end of the report period for which the
statement is submitted;
(2 )
report period,
Exhibit "B";
A statement of all costs of services for the current
categorized by budget line item and consistent with
(3) An invoice. and copies of receipts or other acceptable
documentation issued for payment of any expense.
(c) Opon receipt of the documentation listed above, the COONTY
shall initiate the payment process. Reimbursement to WINTER SPRINGS
shall be made as soon as practicable; provided, however, that if WINTER
SPRINGS has performed services in full compliance with all HUD
requirements, payment shall be made by the COUNTY to WINTER SPRINGS
within thirty (30) days of receipt of documentation by the COUNTY.
4
"
(d) All disbursements by WINTER SPRINGS must be fully documented
to the COUNTY and available, upon request, for all inspection or audit
in accordance with the provisions of Section 13 below.
(e) Within forty-five (45) days after completion of all services
to be performed, WINTER SPRINGS shall render a final and complete
statement to the COUNTY of all costs and charges for services not
previously invoiced. The 'COUNTY shall not be responsible for payment of
any charges, claims or demands of WINTER SPRINGS not received wi thin
said forty-five (45) day period. However, such time may be extended in
writing, at COUNTY's discretion, not to exceed a period of an additional
forty-five (45) days, provided the delay in submission is not occasioned
by any fault or negligence of WINTER SPRINGS, as determined by the
COUNTY.
Section 7. Uniform Administrative Requirements. In addition to
all other Federal, State and local requirements for the performance of
the Agreement, WINTER SPRINGS shall comply with the requirements set
forth in 24 CFR Part 85 "Uniform Administrative Requirements for Grants
and Cooperative Agreements to State and Local Governments," OMB Circular
No. A-102, "Grants and Cooperative Agreements with State and Local
Governments," and OMB Circular No. A-87, "Cost Principles for State and
Local Governments".
Section 8. Compliance with other Program Requirements.
(a) 'During the Agreement, WINTER SPRINGS shall comply with all
Federal laws, rules, regulations, directives and orders described in 24
CFR 570 Subpart K and the regulations listed below which by reference
are incorporated herein and made a part hereof.
(1) 24 CFR Part 1 - The regulations promulgated pursuant to
Ti tle VI, 1964 Civil Righ ts Act, Public Law 88-352,
5
"
(2) Title VII, 1968
Equal Employment Opportunity
discrimination in employment.
(3) Title VIII, 1968 Civil Rights Act, Public Law 90-284 -
The Fair Housing Act requires HUD to administer the acti vi ties and
programs relating to housing and urban development In a manner that
affirmatively furthers fair housing.
(4) 24 CFR Part 107 - Implementing Executive Order 11063, as
amended by Executive Order 12259, which directs HUD to take all action
necessary to prevent discrimination because of race, color, religion
(creed), sex, or national origin in the sale, lease, rental, or other
disposition of residential property and related facilities when provided
in whole, or in part, with Federal assistance.
(5) Section 109 of the Act - Requires that no person shall,
on the ground of race, color, national origin or sex be excluded from
participation In, be denied the benefits of, or be subjected to
discrimination under any program or activity funded in whole or in part
with community development funds. Section 109 of the Act further
prohibits against discrimination on the basis of age under the Age
Discrimination Act of 1973, or with respect to an otherwise qualified
handicapped person as provided in Section 504, Rehabili ta tion Act of
Ci vil Rights' Act as
Act of 1972 ("Act")
amended by the
Prohibits
1973.
6
. .
(8) Uniform Reloca tion Assistance ("URA") and Real Property
Acquisition Policies Act of 1970 ("Real Property Act"), HUD implementing
regulations at 24 CFR Part 43 and Section 104 of the Act, - Provides for
the protection of individual rights when affected, by relocation
acquisition and displacement activities.
(9) Executive Order 11246, as amended by Executive Order
12086, - Provides that no person should be discriminated against on the
basis of race, color, religion, sex or national origin in al phases of
employment during the performance of Federally assisted construction
contracts.
Provides that compliance with
24 CFR Part 570.611 and OMB
Circular A-110 is mandatory.
(14) 24 CFR Part 570 Provides for compliance with
regulations regarding the COBG Program.
7
. .
(b) WINTER SPRINGS shall neither assume the COUNTY's
environmental responsibilities, as described in 24 CFR Part 570.604, nor
the COUNTY's responsibilities for initiating the review process pursuant
to the provisions of Executive Order 12372 and 24 CFR Part 52. However,
the aforesaid shall neither exempt WINTER SPRINGS from performing site-
specific reviews in accordance to the COUNTY's Environmental Review
Monitoring Strategy nor release the WINTER SPRINGS from any
environmental pollution that it may cause or have caused and WINTER
SPRINGS shall assume full liability therefor.
Section 9. Compliance with Local and State Laws. During the
Agreement, WINTER SPRINGS shall comply with, all applicable State and
local laws, regulations and ordinances, which by reference are
incorporated herein and made a part hereof, including, but not limited
to, the following:
(a) Chapter 112, Florida Statutes Governing conflicts of
interest.
(b) Administrative Procedures - Procedures which may be issued by
the Planning Department for implementation of the COUNTY's CDBG Program.
(c) WINTER SPRINGS shall comply with the "Local Relocation and
Antidisplacement Policy' as adopted by the COUNTY. Should WINTER
SPRINGS's performance during this Agreement necessitate, as determined
by, applicable Federal regulations, compliance with the URA and Real
Property Act, WINTER SPRINGS shall immediately notify COUNTY
accordingly. Upon such notification COUNTY shall implement and
administer all requirements of the URA and Real Property Act pursuant to
this Agreement. The parties agree that should the aforementioned occur,
COUNTY shall use funds budgeted in Exhibit "su to pay for relocation and
displacement costs required hereunder.
8
Section 10. Prior Written Approvals - Summary. The following
includes, but is not necessarily all inclusive of, activities requiring
the prior written approval of the COUNTY for reimbursement or payment:
(a) Initiation of new activities not covered by the Agreement and
changes in the location of, or deletion of, any activity.
(b) Purchase of any capital equipment (does not include actual
project construction).
(c) All change orders to the Agreement.
Section 11. Project Publicity. Any news release, project sign,
or other type of publicity pertaining to the project, described herein
shall recognize the Seminole County Board of County Commissioners as the
recipient funded by HUD and providing funds to WINTER SPRINGS.
Section 12. Management Assistance. The CDBG Administrator or his
designee shall be available to WINTER SPRINGS to provide guidance on
CDBG requirements.
Section 13. Maintenance of Records.
(a) WINTER SPRINGS shall, at a minimum, maintain all records
required by Federal, State and local laws, rules and regulations.
(b) WINTER SPRINGS shall maintain all records, including accounts
and property and personnel records, as deemed necessary by the COUNTY or
considered a sound business practice to ensure proper accounting of all
project funds and compliance with the Agreement.
(c) WINTER SPRINGS shall maintain financial records required by
Federal regulations in addition to financial records relative to the
following matters:
(1) Items purchased and paid for through standard WINTER
SPRINGS procedures: invoices and copies of canceled checks.
9
(2)
Agreements:
the contract,
billings and copies of
canceled checks.
(3) Force account construction: records indicating name,
position, number of hours and total labor costs.
(4) Capital expenditures in excess of THREE HUNDRED AND
NO/lOO DOLLARS ($300.00): description, model, serial number and date and
cost of acquisition.
(d) WINTER SPRINGS shall perform or cause to be performed an
annual audit of its activities and funds in accordance with OMB Circular
A-I]] "Audits of States, Local Governments and Non-Profit
Organizationsff. Copies of all audits relating to the use of CDBG funds
shall be provided to COUNTY and the CDBG Administrator in a timely
manner.
(e) All records and contracts, of whatsoever type or nature,
required by the Agreement shall be available for audit, inspection and
copying in accordance with Chapter 119, Florida Statutes. The COUNTY
shall have the right to obtain and inspect any audit pertaining to the
performance of the Agreement made by any Federal, State or local agency.
WINTER SPRINGS shall retain all records and supporting documentation
applicable to the Agreement for a minimum of five (5) years after
resolution of the final audit and in accordance with Florida law.
Section 14. Reporting Requirements. WINTER SPRINGS shall fully
complete and provide to 'the COUNTY and CDBG Administrator monthly
reports utilizing the "Request 'for Funds Reimbursement Report," attached
hereto and incorporated herein as Exhibit "C". WINTER SPRINGS shall
provide the reports as part of the financial reimbursement process no
later than the fifteenth (15th) . day of each month. WINTER SPRINGS shall
fully complete and provide to the CDBG Administrator by the fifteenth
10
(15th) day of each month a "Monthly Status Report," attached hereto and
incorporated herein as Exhibit "~'. Failure by WINTER SPRINGS to submit
a monthly report (Exhibit "~') shall allow the COUNTY to withhold
payment on the next Request For Funds Reimbursement Report submitted by
WINTER SPRINGS until the required monthly report is submitted as
mandated herein. Further, WINTER SPRINGS shall fully complete and
provide to the CDBG Administrator, in a timely manner, an "End of Year
Report," attached hereto and incorporated herein as Exhibit "E". The
COUNTY shall have access to and be provided copies and transcripts of
any records necessary in the sole determination of the COUNTY or HUD to
accomplish this obligation.
Section 15. Non-Expendable Property. Any non-expendable personal
property acquired by WINTER SPRINGS to perform the projects herein and
approved by the COUNTY as set forth in Section 10 herein, shall be
subject to all Federal, State and local regulations, including, but not
limited to, the provisions on use and disposition of property. At the
termination of this Agreement, any grant-funded non-expendable personal
property shall be made available to the COUNTY and HUD in accordance
with the aforesaid provisions.
Section 16. Liability. Except for reimbursement as specifically
set forth herein, the COUNTY shall not be liable to any person, firm,
entity or corporation in connection with the services WINTER SPRINGS has
agreed to perform hereunder, or for debts or claims accruing to such
parties against WINTER SPRINGS. The Agreement shall not create a
contractual relationship, either express or implied, between COUNTY and
any other person, firm, or corporation supplying any work, labor,
services, goods or materials to WINTER SPRINGS as a result of services
to COUNTY hereunder.
11
Section 17. Subcontracts. All contracts made by WINTER SPRINGS
to perform the activities described in Exhibit "A" shall comply with all
applicable laws, rules and regulations set forth in the Agreement. Any
addi tional work or services subcontracted hereunder by WINTER SPRINGS
shall be specified in writing and subject to the Agreement.
Section 18. Indemnification.
(a) To the extent permitted by law, WINTER SPRINGS shall defend,
hold harmless and indemnify the COUNTY from and against any and all
liability, loss, claims, damages, costs, attorney's fees and expenses of
whatsoever kind, type, or nature which the COUNTY may sustain, suffer or
incur or be required to pay by reason of the loss of any monies paid to
WINTER SPRINGS or whomsoever, resulting out of WINTER SPRINGS's fraud,
defalcation, dishonesty, or failure of WINTER SPRINGS to comply with
applicable laws or regulations; or by reason or as a result of any act
or omission of WINTER SPRINGS in the performance of the Agreement or any
part thereof; or by reason of a judgment over and above the limits
provided by the insurance required hereunder or by any defect in the
construction of the project; or as may otherwise result in any way or
instance whatsoever arising from this Agreement.
(b) In the event that any action, suit or proceeding is brought
against the COUNTY upon any alleged liability arising out of the
Agreement, or any other matter relating to this Agreement, the COUNTY
shall promptly provide notice in writing thereof to WINTER SPRINGS by
registered or certified mail addressed to WINTER SPRINGS at the address
provided hereinafter. Upon receiving such notice, WINTER SPRINGS, at
its own expense and to the extent permitted by law, shall diligently
defend against such action, suit or proceeding and take all action
12
necessary or proper to prevent, to the extent practicable, the obtaining
of a judgment against the COUNTY. The COUNTY shall cooperate to a
reasonable extent in WINTER SPRINGS's defense of any such action, suit
or proceeding.
Section 19.
Insurance.
WINTER SPRINGS shall ensure that its
insurance coverage or self~insurance program, or the insurance coverage
of its contracted agents is adequate and sufficient for the activities
performed pursuant to the Agreement. WINTER SPRINGS shall ensure that
the insurance requirements imposed on all contractors conform to and
comply with all applicable Federal, State and local regulations.
Section 20. Non-Assignability. Neither party shall assign the
Agreement without the prior written consent of the other.
Section 21. Headings. All articles and descriptive headings of
paragraphs in this Agreement are inserted for convenience only and shall
not affect the construction or interpretation hereof.
Section 22. Program Income.
(a) In the event that any program income
received by WINTER SPRINGS during the Agreement,
return such income to the COUNTY.
(b) If any program income (returned funds) is received by WINTER
SPRINGS after expiration of the Agreement or at the end of the year when
all remaining i terns have been budgeted, the program lncome shall be
returned to the COUNTY for proper accounting in the COBG fund.
Section 23. Suspension and 'Termination. In accordance with 24
CFR Parts 84.60 -.62, the COUNTY may immediately suspend or terminate
any term or condition hereunder. Notice thereof shall be provided
pursuant to the Agreement. The Agreement may also be terminated for
convenience in accordance with 24 CFR part 85.44, providing for
(returned funds) is
WINTER SPRINGS shall
13
Section 25. Certification Regarding Lobbying.
hereby certifies, by examination of the Agreement, that,
its knowledge and belief:
(a) No Federally appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for influencing
or attempting to influence an officer or employee of any agency, a
member of Congress, an officer or employee of Congress, or an employee
of a member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal
WINTER SPRINGS
to the best of
contract, grant, loan or cooperative agreement.
(b) If any funds other than Federally appropriated funds have
been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, an
officer or employee of Congress, or any employee of a member of Congress
in connection with this Agreement, WINTER SPRINGS shall complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in
14
accordance with its instructions.
Section 26. Notice. Whenever either party desires to give notice
unto the other, notice may be sent to:
For COUNTY:
CDBG Administrator
Community Development Office
Seminole County Services Building
1101 East First Street
WINTER SPRINGS, Florida 32771
For WINTER SPRINGS:
City Manager
City of Winter Springs
1126 East State Road 434
Winter Springs, Florida 32708
Either of the parties may change, by written notice as provided herein,
the address or person for receipt of notice.
Section 27. Conflict of Interest.
(a) WINTER SPRINGS agrees that it will not engage in any action
that would create a conflict of interest in the performance of its
obliga tions pursuant to the Agreement with the COUNTY or which would
violate or cause others to violate the provisions of Part III, Chapter
112, Florida Statutes, relating to ethics in government.
(b) WINTER SPRINGS hereby certifies that no officer, agent or
employee of the COUNTY has any material interest (as defined in Section
112.312(15),
Florida
Statutes,
as over
5%)
ei ther directly or
indirectly, in the business of WINTER SPRINGS to be conducted here, and
that no such person shall have any such interest at any time during the
term of the Agreement.
(c) Pursuant to Section ~16.347, Florida Statutes, WINTER SPRINGS
hereby agrees that monies received from the COUNTY pursuant to the
Agreement will not be used for the purpose of lobbying the Legislature
15
or any other State or Federal Agency.
Section 28. Entire Agreement, Effect on Prior Agreement. This
instrument constitutes the entire agreement between the parties and
supersedes all previous discussions, understandings and agreements, if
any, between the parties relating to the subject matter of the Agree-
ment.
Section 29. Modification. This Agreement may not be modified,
amended or extended orally. This Agreement may be amended by written
agreement duly executed by the governing bodies of both parties.
Section 30. Remedies. Upon determination that a breach has
occurred and in addition to the remedies provided by law, the COUNTY may
elect any of the following remedies, as applicable and appropriate:
(a) Terminate the Agreement and designate the remaining uncommit-
ted funds for any other eligible program or activity or to the COUNTY's
. trust fund without further obligation to WINTER SPRINGS, and require
WINTER SPRINGS to repay any monies expended in violation of the
Agreement.
(b)
(c)
applicable.
Section 31. Severability.
Require specific performance of the Agreement.
Demand payment 'and/or performance from the
surety,
if
If anyone or more of the covenants or
provisions of the Agreement shall be held to be contrary to any express
provision of law or contrary to the policy of express law, though not
expressly prohibited, or against public policy, or shall, for any reason
whatsoever, be held invalid, then such covenants or provisions shall be
null and void, shall be deemed separable from the remaining covenants or
provisions of the Agreement, and shall, in no way, affect the validity
of the remaining covenants or provisions of the Agreement.
16
IN WITNESS WHEREOF, the parties hereto have caused the7l,.greement
to be executed on the date hereinabove first writt~n;
LUACES
CIT~roN .:r;,',,~NGS" .'10RID~
,."..' ~,,\ '
" r.'
B " ,... '"
y: :. : ~,,'
PAUL P. PAR~'YJ.<A:::lf a, or
Date: August 13, 2001
ATTEST:
BOARD OF COUNTY COMMISSIONERS
~~~~TY'FLORIDA
DICK VAN DER WEIDE, Chairman
OR
C erto the Board of
County Commissioners of
Seminole County, Florida.
Date:
/ () - D? ' ).ro I
,
For the use and reliance
of Seminole County only.
Approved as to form and
legal sufficiency.
As authorized for execution by
the Board of Co nt Commission
ers,njt their I- ~S
20 V , regula ting.
, A~ e~ 07',~~/
County Attorney
5 Attachments:
1. Exhibit "X' - General Scope of Services
2. Exhibit" B" - proj ect Budget
3. Exhibit "c" - Request for Funds Reimbursement Report
4. Exhibit" D" - Subre.cipient Report (Monthly Status Report)
5. Exhibit "E" - End of Year Report
SED/lpk
7/6/01
cdbg-wintersprings-torcaso
17
EXHIBIT A
GENERAL SCOPE OF SERVICES
WINTER SPRINGS shall provide. for professional engineering and design services and
construction services and WINTER SPRINGS shall manage the construction and installation of
recreational equipment for the expansion and improvement of Torcaso Park identified as "concept
f' in the attached map.
NOTICE: The acquisition of real property whether it be through purchase, donation or any
other method of real property transfer or the granting of rights or privileges may require
compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970. THEREFORE, WINTER SPRINGS shall not acquire nor negotiate the purchase or
donation or receive the benefits of the receipt of rights or privileges by a real property owner of
any real property or any interest in real property without first seeking consultation with the
COUNTY. FAILURE BY WINTER SPRINGS TO FIRST SEEK CONSULTATION WITH THE
COUNTY REGARDING THE AFOREMENTIONED SHALL AUTOMATICALLY TERMINATE
THIS AGREEMENT.
TASK ONE:
DOCUMENTS
WINTER SPRINGS shall prepare all documents required for bidding. The document shall b;)
submitted to the COU,NTY for review and approval prior to bidding. The COUNTY shall review the -
documents and incorporate terms and conditions as required by the COUNTY or by Federa
requirements.
TASK TWO:
BID ADVERTISEMENT
WINTER SPRINGS shall properly advertise bids and provide contractors a specific response
period. All procurement of labor, materials and services shall comply, at a minimum, with 24 CFR
Part 85 pursuant to the Federal Office of Management and Budget (OM B) Circular A-87, as
revised and amended.
TASK THREE:
BID RESPONSE REVIEW
Following the close of the bidding period, the COUNTY and WINTER SPRINGS shall jointly
, review the bids received. After review, WINTER SPRINGS shall review contractor qualifications
and make appropriate bid and contract award.
TASK FOUR:
CONTRACTOR SELECTION
WINTER SPRINGS shall select the contractor to be awarded the construction work. WINTER
SPRINGS shall prepare arid negotiate the contract with the contractor and monitor the
performance to meet certain requirements, such as, but not limited to, certificates and permits.
WINTER SPRINGS shall facilitate, in cooperation with the COUNTY, any requirements necessary
for the COUNTY to comply with Federal guidelines.
111'0_ CSBISYSlpdlteams\CDlPROJECTSI Winter Springslexhibit a scope of services toreaso park 2001-2002.doe
TASK FIVE:
PRE-CONSTRUCTION CONFERENCE
WINTER SPRINGS and the COUNTY shall hold a pre-construction conference at WINTER
SPRINGS City Hall with the contractor, subcontractors, private utilities representatives, city
representatives and other appropriate persons for the purpose of:
1. Identifying the project manager;
2. Identifying the field monitors;
3. Discussing the plans and specifications;
4. Discussing construction procedures and scheduling;
, 5. Answering any questions prior to construction; and
6. Discussing Federal requirements and regulations (COUNTY staff shall present
this information.)
TASK SIX: CONSTRUCTION MONITORING
WINTER SPRINGS shall provide a project manager to monitor and inspect the construction
activities. The project manager shall be responsible for responding to all requests by the
COUNTY or contractor. The project manager or his/her designee shall be the liaison to the
COUNTY.
TASK SEVEN:
PROGRESS REPORTS
The WINTER SPRINGS project manager or his/her designee shall provide monthly written
progress reports to the COUNTY by the fifteenth (15th) day of every month.
TASK EIGHT:
PROJECT SUMMARY
WINTER SPRINGS shall prepare a written summary for the COUNTY, to complete
documentation of the project.
\\PD _ CSBISYSlpdlleamslCDIPROJECTSI Winter Springslexhibit a scope of services loreaso park 2001-2002.doe
---..---.--..----.------. --_. -.--____ ._.__.w._..__..___..__..._____._ "_~"_' '___'_"___ ..
Torcaso Park Expansion
U! lIEIID
op c.GI"'ftTITIvf.t"'OO\
.p &f"\.........~
rnp ~ n.~ tof"\........ , CQrT ~00l..
bit ~1~L
bd ""'-L DlAnOO
cp COvUi:l!c. "'~Y1LtOH
eft C<<~'~t~H
NORTH EDGEMON
fp "I~ ~If~
lk '.FOH"1A.UOU ~
pa ,....~
rp 1"00
" lI;:f$l~
.f &oc:Ge~, fOOfe..-.L "JII..D
.,b vOLLe' D""-L
to TOn. Ga.lAl
NORTH FLAMINGO
MASTER PLAN
~Qn~ept f
NT5
.
SrI
.. .------. -.-.- "'.-'--'-'--'-- -~..._... -.-.- .._" ...._._-~_.._.__..- ~--_.-~-_.- ....-. -... ,.... ... - '-;'--
I~ Fob 01
,....__....._.__..u..._...._......_..._._ ......_... ....O.h._...~........ 0._......
..... .... ..--.....__.....__.u..._._._____.._..___
--..--... ._--~ .--.-------..----.----...--.--.-----. ..-.---...-.-----------.-.--------.-...--..-.--------. ---~._---
EXHIBIT B
PROJECT BUDGET
CITY OF WINTER SPRINGS, FLORIDA
Activity Budget
Engineering and Design Costs (see
below) and Expansion, Improvement,
Construction and Recreational
Equipment Installation Costs to
Torcaso Park Identified as "concept f'
on the attached map.
CDBG 2001-2002 $ 485,000
Engineering and design cost reimbursement shall be paid to
WINTER SPRINGS when engineering and design is complete in
the following stages: 25%, 58%, 90% and 100%.
COUNTY shall not pay WINTER SPRINGS for any re-design or re-
engineering costs.
00
t ;~IO
IIPD_CSBISYSlpdlteamsICD\PROJECTS\Winter Springs\exhibit b budget toreaso park 2001-2002.doe
EXHIBIT C
SEMINOLE COUNTY
REQUEST FOR FUNDS REIMBURSEMENT REPORT
(FISCAL YEAR 2001 - 2002)
COMMUNITY DEVELOPMENT STAFF USE ONLY (CONTRACT #
ACCOUNT NO.
PROJECT #
Amount
ACCOUNT NO.
PROJECT #
Amount
SECTION I - REQUEST FOR FUNDS
1. SUBRECIPIENT NAME: City of Winter Springs, Florida
2. ADDRESS:
3. REQUEST DATE:
4,
REQUEST NO.:
FINAL REQUEST: YES
NO
5. CONTACT PERSON:
6. TELEPHONE NUMBER:
.
COMPLETE SECTION II EXPENSE SUMMARY BEFORE GOING TO ITEMS 7-12.
7. FUNDS ARE HEREBY REQUESTED FOR EXPENDITURTES INCURRED IN THE MONTH(s) OF:
8. TOTAL CASH EXPENDITURES FROM START OF
SUBGRANT TO DATE (FROM SECTION II, LINE 4): $
9. CASH RECEIPTS FROM START OF SUBGRANT TO DATE: $
10. REIMBURSEMENT FUNDS REQUESTED FOR THIS
11.
PERIOD (LINE 8 MINUS LINE 9)
SUBMITTED BY:
$
13. TITLE:
12. AUTHORIZED SIGNATURE:
(This form is for reproduction or copying by Recipient a'nd should summarize the total payment request for all units assisted.)
PAGE 1 OF 3 .
\\PD_CSB\SYS\pd\teams\CDlPROJECTS\Winter Springs\exhibit e request payment toreaso park 2001-2002.doe
EXHIBIT E
NAME OF ORGANIZATION: City of Winter Springs, Florida
FISCAL YEAR----2001-2002
END OF YEAR REPORT
Type of service provided:
Total number of people served:
Total number of groups/sessions performed:
TOTAL NUMBER OF HOUSEHOLDS/PERSONS DIRECTLY ASSISTED IN COLUMN "A"
No. of Low and White not Black not American Hispanic Asian / Female
Household/ Moderate Very Hispanic Hispanic Indian / Pacific Headed
Persons Income Low Income Origin Origin Alaskan Islander Household
Assisted Native
A B C D E F G H I
Any other special accomplishments:
Signed:
\\PO _ CSB\SYS\pd\leams\CDlPROJECTS\Winler Springs\exhibit e year end report toreaso park 2001-2002.doe
~
COUNTY ATTORNEY'S AFTER YOUR SIGNATURE
PLEASE FORWARD TO MARY IN THE COUNTY MANAGER'S OFFICE
DOCUMENT ACTION FORM
DATE: October 1, 2001
AUTHORITY FOR PROCESSING:
~
. :,f.J
-<.
('J)c;
r""r
:J::fT1
z::O
o?:;
t'""--I
rno
("). co
\!t!)',
. n
. "c-,
~r'
,'")
t,-:l
<::I .....;t
.... :"'i
03:C':l......,
("") >0.....
-1 :::O3:~
I ~:3':CJ
Co:) ~~z
'....0.0
~ :J::~"'r.
::X';::l?O :::
\D 3i~;;;
.. rt1:o
cAE;
en ry,
SUBJECT:
Interlocal Aareements
City Of Lonawood L//
Ci~ Of Winter S~yS ,/ /
Ci 0 Sanford ( ~
~
Director Signature
1. To be placed on Report for BCC Meeting on 9/25/2001
[Date]
2. Signature Needed by Chairman
Yes
3. Board Approved on [Date] 9/25/2001
;41/J1. .
o c./
4. Other [Specify]
NOTE:
One original and one copy of document or letter needed
for original signature (Not applicable for Resolutions
or Ordinances - orig~nal only.)
Addition~l copies of documents should be forwarded if
applicable and required for proper distribution.
DIRECTIONS
ORIGINAL.
FROM ORIGINATING DEPARTMENT FOR FINAL PROCESSING OF
EXECUTED DOCUMENTS BY COUNTY COMMISSI$N REqORDS.
/0/ '7 ,.- D (
ri inal attached lease return
one 0
to
ia.
ave any questions please give
Finance ~ I () .- 5
P:Vv1y DocumenlsV\NNJE\OOCACT.DOC
/ -
~
fJ"?{Y