HomeMy WebLinkAboutSeminole County Local Mitigation Strategy Agreement
MEMORANDUM
FROM:
Tim Lallathin, Fire Chief
John Blackwood, Manage~
Memorandum of Agreement \
To:
SUBJ:
DATE:
April 20, 1999
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The attached Memorandum of Agreement to develop a Local
Mitigation strategy 5etween Seminole C0unty and your
municipali ty was approved and signed by the Chairman 'of the
Seminole County Board of County Commissioners on April 13, 199.
Please forward this original MOA to your c.i ty Commission for
filing.
If you have any questions, please contact me at 665-5121.
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MEMORANDUM OF AGREEMENT
TO DEVELOP 'A SEMINOLE COUNTY LOCAL MITIGATION STRATEGY
Whereas, Seminole County and the City of Winter Springs (hereinafter the
Municipality) recognize the vulnerability of their communities to the impacts of disasters,
and,
Whereas, Seminole County has entered into an agreement with the Florida Department
of Community Affairs to develop a single, county-wide hazard mitigation strategy, and
Whereas, the municipality wishes to participate as a 'partner with the County in the
development of this mitigation strategy,
Now therefore the County and Municipality agree to the following:
1. That the provisions of Contractual Services Agreement 98-LM-4H-0669-01-055
(hereinafter the Agreement) between Seminole County and the State of Florida,
Department of Community Affairs, executed July 16, 1998 is applicable to this
agreement,
2. That the funding made available to the Municipality by the Department of
Community Affairs pursuant to the Agreement will be retained by the County for
purposes of supporting the development of a single county-wide mitigation strategy,
3. That the County will contract for the services of Emergency Response Planning &
Management, Inc" (hereinafter the Contractor) to provide technical and staff
assistance in the development of the mitigation strategy, and be responsible for
technical and management oversight of the Contractor,
4. The County, with the assistance of the Contractor, will perform the following duties:
A. Establish the Steering Committee and Working Group, plan meeting
schedules, and provide staff services thereto,
B. Support the subcommittees of the Steering Committee and Working Group,
C. Document all meetings of the Steering Committee and Working Group in
accord with State guidance,
D. Gather information currently available from agencies of the Municipality that
is necessary to prepare the vulnerability assessment, statement of guiding
principles, procedures for conflict resolution, methods to update and
enhance the strategy, identification of mitigation initiatives and desired
priorities, in accord with state guidance,
E. Prepare the following documents and technical analyses on the schedule
necessary to fulfill the County's responsibilities under its contract with the
State and in accord with State guidance, inclusive of the responsibilities of
the Municipality to address State guidance:
· All promotional materials and educational information needed for a
community-wide awareness program regarding the objectives and
functioning of the Seminole County mitigation planning effort,
including preparation and distribution of media releases,
. All guidance documentation, such as questionnaires, model
programs, etc., necessary to enable participation by the Municipality,
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Memorandum of Agreement to Develop a Seminole County Local Mitigation Strategy
Page 2
. A comprehensive vulnerability assessment of Seminole County,
including the Municipality's jurisdiction,
. . An analysis of the relevant local statutes, plans, policies and
programs instrumental to management of mitigation and post-
disaster redevelopment in Seminole County,
. A written procedure for resolution of organizational conflicts and for
coordination of multi-organizational participation to be used by the
. Municipality and the County during development of the local strategy,
. A written procedure for use by the Municipality to participate in
updating and enhancing the local mitigation strategy once it is
completed,
. A listing of all mitigation initiatives applicable to the Municipality arid
the remainder of Seminole County, and development of an objective
approach for their prioritization, considering recommendations made
by the Municipality, and .
. Identification of potential funding sources to support implementation
of the priority mitigation initiatives,
F. Prepare a draft mitigation strategy for Seminole County, encompassing the
concems and jurisdiction of the Municipality, and distribute it for review by
interested agencies and organizations,
G. Provide the necessary staff support to the public review process for the draft
strategy, and to organize public input to finalizing the strategy,
H. Prepare a final mitigation strategy for Seminole County encompassing the
concems and jurisdiction the Municipality and provide a copy to the
Municipality, and
I. As needed, provide support services and guidance in the adoption of the
strategy by local govemments, including the Municipality.
5. The Municipality will perform the following duties:
A. By resolution of the Municipal Commission, formally agree to participate in
the Seminole County mitigation planning effort established under the
auspices of Seminole.County Community Services Department,
B. Designate an individual to serve as the Municipality's representative on the
Steering Committee ,established to provide oversight to the planning
program,
C. Ensure participation of the designated member in Steering Committee
meetings and activities related thereto for the duration of the program until at
least the completion of the initial planning process on August 31, 1999, '
D. Provide available reports, analyses, and other documentation relevant to
and/or necessary for completion of the mitigation strategy to the County
without charge and on a timely basis,
E. Actively assist the Seminole County and the Contractor in accessing the
following information:
. A listing of municipal agencies and the mitigation functions they perform,
. A listing of existing municipal policies, ordinances and programs that
affect mitigation,
. An evaluation of existing municipal mitigation policies, ordinances and
programs and an evaluation of their effectiveness in reducing losses of
life and property,
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. Memorandum of Agreement to Develop a Seminole County Local Mitigation Strategy
Page 3
F. Actively assist, as a member of the Steering Committee, in the identification
and prioritization of mitigation initiatives,
G. Actively assist the Seminole County project staff by providing information for
the identification of private sector interests from within the Municipality to be
solicited for participation in the planning process,
H. Actively assist the Seminole County project staff by providing information for
the identification of important public and private facilities and services within
the Municipality, including those defined by the County as critical facilities or
subject to Section 302 of the federal Emergency Planning and Community
Right-to-Know Act, '
I. Assist Seminole County Community Services Department in providing
information and in decision-making necessary to establish the operational
concepts to be utilized in the emergency response plan to be prepared for
, the Municipality by the County pursuant to this attachment,
J. Review the draft mitigation strategy prepared by the Seminole County
project staff and Steering Committee, and provide comments and.
recommendations to be used in preparation of the final strategy, and
K. Present the final mitigation strategy to the Municipal Commission and.
request adoption of all those portions relevant to the Municipality.
6. This agreement shall begin upon execution by both parties and shall end August
31, 1999, unless terminated earlier by the mutual consent of both the County and
Municipality, or unless the agreement cited in 1] above between the State and the
County is terminated, and
, In Witness Whereof, the parties hereto have caused this agreement to be executed by
their undersigned officials as duly authorized.
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Signature
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&~l-r()N b/y'LeY
Printed Name /
(lJJ~dJa4U
For the Municipality:
~~tJ./WIe~
Signature oJ
November 12, 1998
Date
Ronald 'W. McLemore
Printed Name
City Manager
Title