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HomeMy WebLinkAboutFlorida Department of Community Affairs Emergency Mgmt 1995 EXEMPTION T 1 4 /~c ~ /-//-95~ STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS EMERGENCY MANAGEMENT • HOUSING AND COMMUNITY DEVELOPMENT • RESOURCE PLANNING AND MANAGEMENT LAWTON CHILES LINDA LOOMIS SHELLEY Governor .1an118ry 6, 1995 secretary Mr. Timothy J. Lallathin, Fire Chief 102 North Moss Road Winter Springs, Florida 32708 Dear Mr. Lallathin: Enclosed for your records is .a copy of the executed Catastrophic Disaster Response and Recovery Mutual Aid Agreement between the City of Winter Springs the State of Florida, Division of Emergency Management. The City of Winter Springs participation in the Mutual Aid Agreement will further enhance Florida's ability to plan for, respond to, and recover from a future disaster. This type of team building effort to achieve a comprehensive emergency management program is greatly appreciated. The Division of Emergency Management will provide a copy of the listing of all approved jurisdictions participating in the Mutual Aid Agreement by mid-January 199 Tian' you for your prompt attention to this agreement. Should you have any questions rega>:d>;:~D aus agreement, please call Robert Byerts at (904) 488-0410. Sincerely, Joseph F. Myers, Director Division of Emergency Management JFM:jj Enclosure cc: Gary E. Kaiser 2 7 4 0 C E N T E R V I E W D R I V E • TALLAHASSEE , FLORIDA 3 2 3 9 9- 2 1 0 0 FLORIDA KEYS AREA Of CRITICAL STATE CONCERN SOUTH FLORIDA RECOVERY OFFICE GREEN 5<Ytiti1P AREA Of CRITIC~1 STATE CONCERN FIELD OFFICE P.0. Box 4022 FIELO OFFICE 2796 Overseas Highway, Suite 212 8600 N.W. 36th Street li5 East Summerlin Marathon, Florida 33050-2227 Miami, Florida 33159.4022 Bartow, Fgrida 33830641 t ~ ~ a ~I'1 ~ Z7, ~~~ STATEAIDE MUTIIAL AID AGREEMENT FOR CATASTROP~iIC DISASTER RESPONSE AND RECOVERY THIS AGREEMENT IS ENTERED INTO BETWEEN THE STATE OF FLORIDA, DIVISION OF EMERGENCY MANAGEMENT AND AMONG EACH POLITICAL SUBDIVISION OF THEE STATE THAT EXECUTES AND ADOPTS THE TERMS AND CONDITIONS CONTAINED HEREIN, BASED UPON THE FOLLOWING FACTS: WHEREAS, the State Emergency Management Act, Chapter 252; Florida Statutes, authorizes the state and its political subdivisions to develop and enter into mutual aid agreements for reciprocal emergency aid and assistance in case of emergencies too extensive to be dealt with unassisted; and WHEREAS, Chapter 252, Florida Statutes, sets forth details concerning powers, duties, rights, privileges, and immunities of political subdivisions of the state rendering outside .aid; and W'f[EREASS, Chapter 252, Florida Statutes, authorizes the State to enter into a contract on behalf of the state for the lease or . loan to any political subdivision of the state any real or~ personal property of the state government or the temporary transfer or employment of personnel of the state government to or by any political subdivision of the state; and WHEREAS, Chapter•252, Florida Statutes, authorizes the governing body of each political subdivision of the state to enter into such contract or lease with the state, accept any such loan, or employ such personnel, and such political April 27. 1946 subdivision may equip, maintain, utilize, and operate any such property and employ necessary personnel therefor in accordance with the purposes for which such contract is executed, and to otherwise do all things and perform any and all acts which it may deem necessary to effectuate the purpose for which, such contract was entered into; sand WHEREAS, Chapter 252, Florida Statutes, authorizes the Division of Emergency Management to make available any equipment, services, or facilities owned or organized by the state or its political subdivisions for use in the affected. area upon request of the duly constituted authority of the area or upon the.recruest of any recognized and accredited relief agency through such duly constituted authority; and WHEREAS, Chapter 252, Florida Statutes, authorizes the Division of Emergency Management to call to duty and otherwise provide, within or without the state, such support from available personnel, equipment, and other resources of state agencies and the political subdivisions of the state as may be necessary to reinforce emergency management agencies in areas stricken by emergencies; and WHEREAS, Chapter 252, Florida Statutes, requires that each municipality must coordinate requests for state or federal . emergency response assistance with its county; and W'~~REAS, the State of Florida is geographically vulnerable to hurricanes, tornadoes, Freshwater Flooding, sinkhole Ao~il 27, 1946 formations, and other natural disasters. that in the past have caused severe disruption of essential human services and severe property damage to public roads, utilities, buildings, parks, and other government owned facilities; and WHEREAS, the Parties to this Agreement recognize that additional manpvw~r and equipment may be needed to mitigate further damage and restore vital services to the citizens•of the affected community should such disasters occur; and WHEREAS, to provide the most effective mutual aid possible, each Participating Government, intends to foster communications between the personnel of the other Participating Government by visits, compilation of asset inventories, exchange of information and development of plans and procedures to implement this Agreement; NOW, THEREFORE, the Parties hereto agree as follows: SECTION 1. DEFINITIONS A. ~tAGREEMENT~~ - the Statewide Mutual Aid Agreement for Emergency Response/Recovery. Political subdivisions of the State of Florida may become a party to this Agreement by executing a copy of this Agreement and providing..a copy with original signatures and authorizing resolution(s) to the State of r^lorida Division of Emergency Management. Copies of the agreement with original signatures and copies of authorizing resolutions and 3 IIQr i l 27. 1996 `"'~ insurance letters shall be filed and maintained at the Division headquarters in Tallahassee, Florida. B. ~~REQIIESTING PARTY" - the participating government entity requesting aid in the event of an emergency. Each municipality must coordinate requests for state or federal emergency responses assistance through its county. C. ~~ASSISTING PARTY~~ - the participating government entity furnishing equipment, services and/or manpower to the Requesting Party. D. ~'AIITHORIZED REPRESENTATIVE~~ - an employee of a participating government authorized. in writing by that government to request, offer, or provide assistance under the terms of this Agreement. The list of authorized representatives for the participating government executing this Agreement shall be attached as Appendix A to the executed copy of the Agreement supplied to the Division, and shall be updated as needed by each participating government. E. ~~DI4ISION~~ -the State of Florida, Department of Community Affairs, Division of Emergency Management. F. ~~EMERGENCY~~ - any occurrence, or threat .thereof., whether natural, or caused by man, in war or in peace, which results or may result in substantial injury or harm to the population or substantial damage to or loss of property. ti 4 Aoril 2T. 194G G. "DISASTER" - any natural, technological, or civil "~ emergency that causes damage of sufficient severity and .magnitude to result in a declaration of a state of emergency by a county, Governor, or the President of the United States. H. "PARTICIPATING GOVERNMENT" - the State of Florida and any political subdivision of the State of Florida which executes this mutual aid agreement and supplies a complete executed copy to the. Division. I. "PERIOD OF ASSISTANCE" - the period of time beginning with the departure of any personnel of the Assisting .Party from any point for the purpose of traveling to the Requesting Party in order to provide assistance and ending upon the return of all personnel and equipment of the Assisting Party, after providing the assistance requested, to their residence or regular place of work, whichever occurs first. The period of assistance shall <rs.ot include any .portion of the trip to the Requesting Party or the return trip from the Requesting Party during which the personnel of the Assisting Party are engaged in a course of conduct not reasonably necessary for their safe arrival at or return from the Requesting Party. J. "WORK OR WORK-RELATED PERIOD" - any period of time in which either the personnel or equipment of the Assisting Party are being used by the Requesting Party to provide assistance and for which the Requesting Party mill reimburse the Assisting 5 ~~ Ap~it 2T, 1494 `~ Party. Specifically included within such period of time are rest breaks when the personnel of the Assisting Party will return to active work within a reasonable time. Specifically excluded from such period of time are breakfast, lunch, and dinner breaks.. SECTION 2. PROCEDURES When a parti'~ipating government either becomes affected by, or is under imminent threat of, an emergency or disaster, it may invoke•emergency related mutual aid assistance either by: (i) declaring a state of local emergency and transmitting a copy of that declaration to the Assisting Party, or to the Division, or (ii) by orally communicating a request for mutual aid assistance to Assisting Party or to the Division, followed as soon as practicable by written confirmation of said request. Mutual aid shall not be requested by Participating Governments unless resources available within the stricken .area are deemed inadequate by the Local Emergency Management Agency. All requests for mutual aid shall be transmitted by the~Authorized Representative or the Director of the Local Emergency Management• Agency. Requests for assistance may be communicated either to the Division or directly to an Assisting Party. Requests for assistance under this Agreement shall be limited to catastrophic disasters, except where the Participating Government has no other mutual aid. agreement based upon Section 252.40 or 163.01, Florida 6 AO~iI 27.1994 Statutes, in which case a Participating Government may request assistance pursuant to the provisions of this agreement. A. REQUESTS DIRECTLY TO ASSISTING PARTY: The Requesting Party may directly contact the authorized representative of the Assisting Party and shall provide them with the information in paragraph C below ° All communications shall be conducted directly between the Requesting and Assisting Party. Each party shall be responsible for .keeping the Division advised of the status of the response activities. The Division shall not be responsible for costs associated with such direct requests for assistance.' However, the Division may provide, by rule, for reimbursement of eligible expenses from the Emergency Management Preparedness and Assistance Trust Fund created under Section 252.373, Florida Statutes. B. REQUESTS ROUTED THROIIGH, OR ORIGINATING FROM,. THE DIVISION: The Requesting Party may directly contact the Division, in which case it shall provide the Division with the . infonaation in paragraph C below. The Division may then contact other Participating Governments on behalf of the Requesting Party and coordinate the provision of mutual aid. The .Division shall not be responsible for costs associated with such indirect requests for assistance, unless the Division so indicates in writing at the time it transmits the request to the Assisting . Party. In no event shall the Division or the State of Florida be 7 Ao~il 27, 1496 responsible for costs associated with assistance in the absence of appropriated funds. In all cases, the party receiving the mutual aid shall be primarily responsible for the costs incurred by any Assisting Party providing assistance pursuant to the provisions of this Agreement. C. REQIIIRE9 INFORMATION: Each request for assistance shall be accompanied by the following information, to the extent known: 1. A general description of the damage sustained; 2. Identification of the emergency service function for which assistance is needed (e.g. fire, law enforcement, emergency medical, transportation, communications, public works and engineering, building, inspection, planning and information assistance, mass care, resource.support, health and other medical services, search and rescue, etc.) and the particular type of assistance needed; 3. Identification of the public infrastructure system for which assistance streets, or storm is needed (e.g. water systems) sanitary sewer, and the type of potable water, work assistance needed; 4. The amount and type of personnel, equipment, materials, and supplies needed and a reasonable estimate of the length of time they will be needed; 8 April 27. 1946 5. The need for sites, structures or buildings outside the Requesting Party's political subdivision to serve as relief centers or staging areas for incoming emergency goods and services; and ~ _ 6. A specific time and place for a representative of the Requesting Party to meet the personnel and equipment of any Assisting Party. This information may be provided on the form attached as Exhibit B, or by any other available means. The Division may. revise the format of Exhibit B subsequent to the execution of this agreement, in which case it shall distribute coipies to all participating governments. D. ASSESSMENT OF AVAILABILITY OF RESOIIRCES AND ABILITY TO RENDER ASSISTANCE: When contacted by a Requesting Party or the Division the authorized representatives of any participating government agree to assess their government's situation to determine available personnel, equipment and other resources. All participating governments shall render assistance to the extent personnel, equipment and resources are available. Each participating government agrees to render assistance in accordance with the terms of this Agreement to the fullest extent possible. When the authorized representative determines that his Participating Government has available personnel, equipment or other resources, they shall so notify the Requesting Party or the 9 ~~ ~ _ .- April 27. 1996 Division, whichever communicated the request, and provide the information below. The Division shall, upon response from sufficient participating parties. to meet the needs of the Requesting Party, notify the authorized representative of the ... Requesting Party and provide them with the following information, to the extent known: 1. A complete description of the personnel, equipment, and materials to be furnished to the Requesting Party; 2. The estimated length of time the personnel, equipment, and materials will be available; 3. The areas of experience and abilities of the personnel• and the capability of the equipment to be furnished; 4. The name of the person or persons to be designated as supervisory personnel; and 5. The estimated time when the assistance provided will arrive at the location designated by the authorized ~~ representative of the Requesting Party. E. SIIPERVISION AND CONTROL: The personnel, equipment and resources of any Assisting Party shall remain under operational control of the Requesting Party for the area in which they are serving. Direct supervision and control of said personnel, equipment and resources shall remain with the designated supervisory personnel of the Assisting Party. Representatives of the Requesting Party shall provide work tasks to the supervisory 10 Ao~il 2T. 194G personnel of the Assisting Party. The designated supervisory personnel of the Assisting Party shall have the responsibility and authority for assigning work and establishing work schedules for the personnel of the Assisting Party, based. on task or mission assignments provided by the Requesting Party and the Division. The designated supervisory personnel of the Assisting Party shall: maintain daily personnel time records, material records and a log of .equipment hours; be responsible for the operation and maintenance of the equipment and other resources furnished by the Assisting Party; and shall report work progress to the Requesting Party. The Assisting Party's personnel and other resources shall remain subject to recall by the Assisting Party at any time, subject to reasonable notice to the Requesting Party and the Division. At least twenty-four hour advance notification of intent to withdraw personnel or resources shall be provided to the Requesting Party unless such notice is not practicable, in which case such notice as is reasonable shall be provided.. F. FOOD; HOIISING; SELF-SIIFFICIENCY Unless specifically instructed otherwise, the Requesting .Party shall have the responsibility of providing food and housing for the personnel of the Assisting Party from the time of their arrival at the designated location to the time of their departure. However, Assisting Party personnel and equipment should be, to the it 11a~i1 27. 1994 greatest extent possible, self-sufficient for operations in areas stricken by emergencies or disasters. The Requesting Party may specify only self-sufficient personnel and resources in its request for assistance. G. COMMiJNICATIONS Unless specifically instructed otherwise, the Requesting Party shall have the responsibility for i coordinating communications between the personnel of the Assisting Party and~the Requesting Party. Assisting Party personnel should be prepared to furnish communications equipment sufficient to maintain communications among their respective operating units. H, RIGHTS AND PRIVILEGES Whenever the employees of the Assisting Party are rendering outside: aid pursuant to this Agreement, such employees shall have the powers, duties, rights, privileges, and immunities, and shall receive the compensation, incidental to their employment. I. WRITTEN ACIUJOWLEDGEMENT The Requesting Party shall • complete~a written acknowledgment regarding the assistance to be' rendered, setting forth the information transmitted in the request, and shall transmit it by the quickest practical means to the Assisting Party or the Division, as applicable, for approval. The form to serve as this written acknowledgement is attached as Attachment C. The Assisting Party/Division shall respond to the written acknowledgement by executing and returning a copy to the 12 Ao~•i I 27. t094 ... Requesting Party by the quickest practical means, maintaining a copy for its files. SECTION 3. REIMBIIRSABLE EXPENSES The terms and conditions governing reimbursement for any assistance provided under this Agreement shall be in accordance with the following provisions, unless otherwise agreed upon by the Requesting and Assisting Parties and specified in the written acknowledgment executed in accordance with paragraph 2.I. of this Agreement. The Requesting Party shall be ultimately responsible for reimbursement of all reimbursable expenses. A. PERSONNEL - During the period of assistance, the Assisting Panty shall continue to pay its employees according to its then prevailing ordinances., rules, and regulations. The Requesting Party shall reimburse the Assisting Party for all direct and indirect payroll costs and expenses incurred during the period of assistance, including, but not limited to, employee pensions and benefits as provided by Generally Accepted Accounting Principles (GAAP). The Requesting Party shall reimburse any amounts paid or due for compensation to employees of the Assisting Party under the terms of the Florida Workers' Compensation Act due to personal injury or death occurring while such employees are engaged in rendering aid under this Agreement. While providing services to the Requesting Party, employees of the Assisting Party shall be considered "borrow servants" of the 13 April 27, 1996 Requesting Party and shall be considered in the "dual employment" with the Requesting and Assisting Parties, subject to the supervision-and control of both for purposes of Chapter 440, Florida Statutes. While the Requesting Party shall reimburse the Assisting Party for payments made in workers compensation benefits requireda'to be paid to its employees due to personal injury or death, the Division, and both the Requesting and Assisting Party shall enjoy immunity from civil prosecution as provided for in the Florida Workers' Compensation Act. B. EQIIIPMENT - The Assisting Party shall be reimbursed by the Requesting Party for the use of its equipment during the period of assistance according to either a pre-established local. or state hourly rate or according to the actual replacement, operation, and maintenance expenses incurred. For those instances in which costs are reimbursed by the Federal Emergency Management Agency, the eligible direct costs shall be determined in accordance with 44 CFR 206.228. The Assisting Party shall pay '• for all repairs to its equipment as determined necessary by its on-site supervisor(s) to maintain such equipment in safe and operational condition. At the request of the.Assisting Party, fuels, miscellaneous supplies, and minor repairs may be provided by the Requesting Party, if practical. The total equipment charges to the Requesting Party shall be reduced by the total value of the fuels, supplies, and repairs furnished by the 14 April 27~ 199G Requesting Party and by the. amount of any insurance proceeds received by the Assisting Party. C. MATERIALS AND SIIPPLIES - The Assisting Party shall be reimbursed for all materials and supplies furnished by it and used or damaged during the period of assistance, except for the costs of equipmenfi, fuel and maintenance materials, labor and supplies, which shall be included in the equipment rate established in 3.B. above, unless such damage is caused by gross negligence, willful and wanton misconduct, intentional misuse, or recklessness of the Assisting Party's personnel. The Assisting Party's Personnel shall use reasonable care under the circumstances in the operation and control of all materials and supplies used by them during the period of assistance. The measure of reimbursement shall be determined in accordance with 44 CFR 206.228. In the alternative, the Parties may agree that the Requesting Party will replace, with like kind and quality as determined by the•Assisting Party, the materials and supplies. ... used or damaged. If such an agreement is made, it shall be reduced to writing and transmitted to the Division. D. RECORD ~EPING - The Assisting Party shall maintain. records and submit invoices for reimbursement by the Requesting Party or the Division using format used or required by FEMA _.__- publications, including 44 CFR part 13 and applicable Office of Management and Budget Circulars. Requesting Party and Division 15 Agri l 2T. 199G w. _ finance personnel shall. provide information., directions, and assistance for record keeping to Assisting Party personnel. E. PAYMENT.- Unless otherwise mutually agreed in the written acknowledgement executed in accordance with paragraph 2.I. or a subsequent written addendum to the acknowledgement, the Assisting Party s~iall bill the Requesting Party for all reimbursable expenses with an itemized Notice as soon as practicable after the expenses are incurred, but not later than sixty (60) days following the period of assistance, unless the deadline for identifying damage is extended in accordance with 44 CFR part 206. The Requesting Party shall pay the bill, or advise of any disputed items, not later than sixty (60) days following the billing date. These timeframes may be modified by mutual agreement. This shall not preclude an Assisting Party or Requesting Party from assuming or donating, in whole or in part, the costs associated with any loss, damage, expense or use of personnel, equipment and resources provided to a Requesting Party. F. PAYMENT BY OR THROIIGH THE DI9I3ION: The Division of Emergency Management may reimburse for all actual and necessary travel and subsistence expenses for personnel providing assistance pursuant to the request of the Division, to the extent of funds available, and. contingent upon an annual appropriatioag • from the Legislature for such purposes. The Assisting Party 16 1-ori( 27. 1996 `''rt shall be responsible for making written request to the Division for reimbursement of travel and subsistence expenses, prior to submitting a request for payment to the Requesting Party. The Assisting Party's written request shoulc be submitted as soon as possible after expiration of the period of assistance. The Division shall provide a written response to said requests within ten (10) days of actual receipt. Sf the Division denies said request, the Assisting Party shall then bill the Requesting Party. In the event that an affected jurisdiction requests assistance without forwarding said request through the Division, or an assisting party provides assistance without having been requested by the Division to do so, the Division shall not be liable for reimbursement. of any of the cost(s) of assistance. The Division may serve as the eligible entity for requesting reimbursement of eligible casts from FEr*_~. Any costs to be so reimbursed by or .through the Division shall be deter~ained in accordance with 44 CFR 206.228. The Division may authorize applications for reimbursement of eligible costs frcm the undeclared disaster portion of the Emergency Management Preparedness and Assistance Trust Fund established pursuant to Section 252.373, Florida Statutes, in the event that the disaster or emergency event is not declared pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law ~~ 93-288, as amended by Public Law 100-707. Such applications 17 April 2T. 1994 shall be evaluated pursuant to rules established by the Division, and may be funded only to the extent of available funds. SECTION SECTION 4. INSURANCE Each .participating government shall bear the risk of its own actions, as it does with its day-to-day operations, and determine for itself what kinds of insurance, and in what amounts, it should carry. If a participating government is insured, its file shall contain a letter from its insurance carrier authorizing it to provide and receive assistance under this Agreement, and indicating that there will be no lapse in its insurance coverage either on employees, vehicles, or liability. If a participating government is•self-insured, its file shall contain a copy of a resolution authorizing its self-insurance program. A copy of the insurance carrier's letter or the resolution of self-insurance shall be attached to the executed copy of this Agreement which is filed with the Division. Each Assisting Party shall be solely responsible for determining that its insurance is current and adequate prior to providing assistance under this agreement. the amount of reimbursement from the Division or the Requesting Party shall be reduced by the amount of any insurance proceeds•'to which the Assisting Party is entitled as a result of losses experienced in rendering assistance pursuant to this Agreement. SECTION 5. LIABILITY Z8 l1g~ i l 27. 196 To the extent permitted by law, and without waiving sovereign immunity, each Party to this Agreement shall be responsible for any and all claims, demands, suits, actions, damages, and causes of action related to or arising out of or in any way connected with its own actions, and the actions of its personnel, in providing mutual aid assistance rendered or performed pursuant to the terms and conditions of this Agreement. SECTION 6. LENGTH OF TIME FOR EMERGENCY The duration of such state of emergency declared by the Requesting Party is limited to seven (7) days. It may be ' extended, if necessary, in 7 day increments. SECTION 7. TERM This Agreement shall be in effect for one (1) year from the date hereof and shall automatically be renewed in successive one (1) year terms unless terminated in writing by the participating government. Notice of such termination shall be made in writing and shall be served personally or by registered mail upon the Director, Division of Emergency Management, Florida Department of Community. Affairs, Tallahassee, Florida, which shall provide copies to all other Participating Parties. SECTION 8. EFFECTIVE DATE OF TH2S AGREEMENT This Agreement shall be in full force and effect upon approval by the participating government and upon proper execution hereof. 19 Aorit 2T. 199G ~. SECTION 9. ROLE OF DIVISION OF EMERGENCY MANAGEMENT The responsibilities the Division of Emergency Management, Florida Department of Community Affairs under this Agreement are to: (1) request mutual aid on behalf of a participating government, under the circumstances identified in this Agreement; a (2) coordinate the provision of mutual aid to a requesting party, pursuant to the provisions of this Agreement; (3) serve as the eligible entity for requesting reimbursement of eligible costs from FEMA, upon a Presidential disaster declaration; (4) serve as central depository for executed Agreements; any (5) iaaintain a current listing of Participating. Governments w_th their Authorized Representative and contact informat_on, and to provide a copy of the listing to each of the Participating Governments on an annual-basis during the second quarter of to calendar year. SECTION 10. SEVERABILITY: EFFECT- ON OTHER AGREEMENTS Should any portion, section, or subsection of this Agreement be held to be invalid by a court of competent jurisdiction, that ' fact shall not affect or invalidate any other Fortion, section or subsection; and the remaining portions of this Agreement shall remain in full force and affect without regard to.the section,.. portion, or subsection or power invalidated. In the event that any parties to this agreement have entered into other mutual aid agreements, pursuant to Section 252.40, ' Florida Statutes, or interlocal agreements, pursuant to Section 20 A i ~ Z-~ 163.01. Flo ida ' Statutes, those part' agx•eements are su Zes gree Perseded a that said management by this a5ree emergencies assistance andactivit1es meet only for emerJenc pursuant Performed Y tO this in catastrophic more Part1es agx"eelnent, In the event tO this agreement have no that two 0 mutual aid 'q r agreement, and the t entered into anot aid' then the terms and Par-t1es wish to en a her unless conditioi7s g ge in mutual °~erwise agreed between t of this agreement shall hose parties.. apply ti 21 .~ l~ /~i {f 1 ~~1 j ~. ~~. Ji Jtpril 27, 199G "~t IN WITNESS WHEREOF, the parties set forth below have duly executed this Agreement on the date set forth below: ATTEST: BOARD OF County Commissioners CLERK OF THE CIRCUIT COURT Seminole FLORIDA (Co ty) B D uty Cl~ k r Chairman . ; APPROVED AS TO FORM: • Office of the Attorney t , .~ •, ~ By ~, . EXEC~TED~'BY' .TIiE FOLLOWING PARTICIPATE CAL GOVERNMENTS IN • ,••COUNTY (attach authorizing resolution or ordinance and insurance letter or res 'on fcor each) CITY OF WINTER SPRINGS , by 7`. 9/12/94. Political Subdivision uthorized Official Date by Political Subdivision Authorized Official Date by Political Subdivision Authorized Official Date by Political Subdivision Authorized Official Date ' bI, Political Subdivision Authorized Official Date • ~ by Political Subdivision Authorized Official Date by Political Subdivision Authorized Official Date ACKNOWLEDGED AND AGREED BY TKE DIVISION OF EMERGENCY MANAGEMENT gy. • ~~Director 22 Rorii Z7. 1994 L'~IITIIAL ASD AGREEMEDTT FOR E2~RGENCY RESPONSE/RECO4ERY ' APPENDIX A - Date- I6 August 1994 Name of Government: City of Winter Springs Mailing Address: 1126 East State Road 434 • City, State, Zip: Winter Springs, Florida 32708 Authorized Representatives to Contact for Emergency P_ssistance: PrimaxY_Representative Name: Timothy J. Lallathin Title: Fire Chief P_daress: 102 North Moss Road, Winter Springs, Florida 32708 Day Phone: (407) 327-2332 FAX No.: (407)327-6412 City Ha11 ! (407)327-8514 Fire Department Ist Alternate Representative Name: David O'Brien Title: Deputy Fire Chief Address: 102 North Moss Road, Winter Springs, Florida 32.708 Day Phone: (407 )327-2332 2nd Alternate Representative Name: Charles Sexton Title: Police Chief Address: 1126 East State Road 434, Winter Springs, Florida 32708 Day Phone: (407)327-1000 23 April 27. 1994 REQUIRED INFOR2~SATION Each request for assistance shall be accompanied by the following information; to the extent known: 1. General description of the damage sustained: 2. Identification of the emergency service function for which assistance is needed (e.g. fire, law enforcement, emergency medical, transportation, communications, public works and engineering, building, inspection, planning and information assistance, mass care, resource support, health and other medical services, search and rescue, etc.) and the particular type of . assistance needed: . 24 April 2T. 1994 REQUIRED INFORMATION {continued). 3. Identification of the public infrastructure system for which assistance is needed (e.g. sanitary sewer, potable water, streets, or storm water systems) and the type of work .assistance needed: 4. The amount and type of personnel, equipment, materials, and supplies needed and a reasonable estimate of the length of time they will be needed: 5. The need for sites, structures or buildings outside the Requesting Party's political subdivision to serve as relief centers or staging areas for incoming emergency goods and services: 25 ., . Aori( 27, 199E REQUIRED INFORMATION (continued). 6. A specific time and place for a representative of the Requesting Party to meet the personnel and equipment of anv Assisting Party. S 26 Acrd 2T. 1994 ..> ACKNOWLEDGMENT To be completed by each Assisting Party. NAME OF ASSISTING PARTY: AUTHORIZED REPRESENTATIVE: ' CONTACT NUMBER/PROCEDURES: 1. Assistance To Be Provided: Resource Type Amount Assignment Est. Time Arrival 2. Availability of Additional Resources: 3. Time Limitations, if any: _. , Z7 COUNTY OF SEMINOLE ~rE aT ,.. Y~ ~ ~. A Y4 V j FLORIDA DEPARTMENT OF PUBLIC SAFETY Fire Suppression/Rescue Division Emergency Medical Services Central Communications Emergency Management Animal Control July 28, 1994 Tim Lallathin, Fire Chief Winter Springs Fire Department 102 N. Moss Road Winter Springs. Florida 32708 Dear Tim: At the. July 12, Statewide Mutual and Recovery was Weide. 1994 Board of Aid Agreement adopted and Respond to: 200 W. County Home Road Sanford, Florida 32773 (407) 323-2500 Ext. 5121 County Commissioners meeting the for Catastrophic Disaster Response executed by Chairman Dick Van Der This agreement provides an avenue for requesting outside resources that may not be presently included in existing mutual aid agreements. The Statewide Mutual Aid Agreement does not negate or supersede agreements already in place; it just provides additional support for resource requests. This agreement provides for any resources, whether it be police, fire or public works, etc. Please pass this information along to your administration. As most mutual aid agreements are contiguous to jurisdictional boundaries, the Statewide Agreement transcends political boundaries and allows for aid outside the immediate area. It may also provide a tracking method to assist when applying for FEMA reimbursement, as FEMA requires an agreement with the assisting agency. A copy of the agreement executed by the Seminole County Board of County Commissioners, has been• forwarded to your Mayor for execution, along with a copy of the Board Agenda for that date. ~u~ o > »~~ • \.. ~•.•~ r1. 4~r...wNi~ ~F ~~~~ Tim Lallathin, Fire Chief July 28, 1994 page 2 As we can see the state has come a long way since hurricane "Andrew", so have we, and it is because of your participation in efforts like this that make the difference. If I can be of any assistance, please do not hesitate to contact me. Sincerely, OFFICE OF EMERGENCY MANAGEMENT /~'/ ' Kenneth t~t. Roberts Emergency Management Coordinator KMR:mal April ZT. 1996 MUTUAL AID AGREEMENT FOR EMERGENCY RESPONSE/RECOVERY APPENDIX A ~''4 Date• Name of Government: Seminole County Mailing. Address : '~00 W. County. Home Road City, State, Zip: Sanford, Florida 32773 Authorized Representatives to Contact for Emergency Assistance: Primary Representative Name • G. E. Kaiser Title: Director of Public Safety Address : 200 W. County Home Road, Sanford, Florida 32773 Day Phone : (407) 323-2500 ext. 5000 Night Phone: (407) 322-4795 FAX No .: (407) 330-9595 - ' 1st Alternate Representative Name : Kenneth M. Roberts Title: ~~'BencY Managememt Coordinator . Address : Z00 W. County Home Road, Samford, Florida 32773 Day Phone : (407) 323-2500 ext 512 Night Phone : (407) 322-4795 2nd Alternate Rearesentative Name - Terrence Scfienk Title: Deputy Chief Address : 200 W. County Fine Road, Sanford, Florida 32773 Day Phone : (~ 323-2500 ext. 5"188 Night Phone : 1407) 322-4795 23 ~- . DECLARATIONS (continued) City of Winter Springs V. FMIT COVERAGE SECTION ®A Indemnity Agreement . ®B FMR Coverage Agreements ._ ~ .. ® General/Professional Liability $100,000 -Each Person 5200,000 -Each Occurrence ® a. Errors 8~ Omissions Liability ® b. Employee Benefrts Program Administration Liability ®a Medical Attendants'/Medical Directors' Malpractice Liability d. Broad Form Property Damage ® e. Premises Medical Payments 5 t'0~ Each Person/$ 10,000 Each Accident ~f. Law Enforcement Exdusion ® g. Extra Contractual Legal Expense ® Automobile ® h. Automobile Liability 5100,000 -Each Person 5200,000 -Each Occurrence ® i. Uninsured Motorists Protection $ ~'~ Combined Single Limit of Llablity ® j. Personal Injury Protection (Statutory) ®k Automoble Medical Paymerrts $ 2'~ Per Person ® I. Automobile Physical Damage Coverage SiP DEC (10/93) 2 DECLARATIONS (continued) City of Winter Springs Additional DesicLnated Members ^ gerk of the Court ^ Tax Collector • ^ Property Appraiser ^ SupeMsor of Elections ^ Sheriff • ® Prooertv and Allied Cav raag,S Per Scheduled Coverage Forms Last ® Real and Personal Property ® Coinsurance Contract: The rate charged for this coverage is based upon the use of a coinsurance clause attached to this agreement • ..with the consent of the member. ® Inland Marine ^ Electronic Data Processing ® Crime/Bonds ^ Time Element VI. FMSIF COVERAGE SECTION ® Workers Como nsation Statutory ®C Indemnity Agreement ®D Employers LJability .x1,000,000 Each Accident 51,000,000 Each Disease $1,000,000 Aggregate By Disease SIP DEC (10/93) 3 7 DECLARATIONS (continued) City of Winter Springs Vil. SPECIAL PLANS Deductibles ®E Workers Compensation 8~ Employers Liability $ X500 Deductible Each Accident (]F Liability Deductible Endorsement $ Deductible -Per Occurrence (~G Deductible Stopioss Endorsement $ Deductible Per Occurrence Specific Excess Coverage ~H Specfic Excess Workers Compensation Insurance Endorsement ®I Specific Excess Endorsement - Liabliry ~J Specfic Excess Endorsement/Self Insured Retention Members - Liablity QK Specific Excess Endorsement/Self Insured Retention Members - Liab~7ity/Defense Costs Limit of Liablity for ® i; ~ J; Q K General Liability 300,000 Automob~e Liability ~©,000 Aggregate Excess Coverage [~L Aggregate Excess -Workers Compensation Insurance Endorsement ~M Aggregate Excess Liabiity Insurance Endorsement ~N Aggregate Excess Endorsement -All Lines Larne Member Rating Plans (]O FMSIF Large Member Rating Plan []P FMIT Large Member Rating Plan VIII. OTHER SIP DEC (10/93) q