HomeMy WebLinkAboutMCCi Proposal -2005 03 28
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MCCI
Municipal Code Corporation
SALES DEPARTMENT
PO Box 2235 . Tallahassee, Florida 32316
TELEPHONE (800) 262-2633 . FAX (850) 701-0715
March 24, 2005
Ms. Andrea Lorenzo-Luaces
City Clerk
City of Winter Springs
1126 East State Road 434
Winter Springs, Florida 32708
Dear Ms. Lorenzo-Luaces:
Thank you for your interest regarding the Laserfiche Document Imaging Services we offer. Pursuant to
your request, we are pleased to enclose our Professional Services Proposal for our Laserfiche Document
Imaging Scanning Services.
If you have any questions concerning our proposal or desire additional information, please do not hesitate
to call on our toll-free number. We appreciate the opportunity to be of continued service to you and the
City of Winter Springs.
Sincerely,
Krysten Claiborne
Office Assistant
/KGC
kcl aiborne@mccinnovations.com
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DOCUMENT SCANNING SERVICES: Al!endas, Minutes. Ordinances, Resolutions, & Special Meetine:s
0' Hard copy documents integrated with Laserfiche up to 86,000 pages $12,040
(Includes scanning at 300 dpi, OCR, 6 index entries (5 template fields and 1 document naming), pick up and
delivery.)
Excess pages $0.14 per page
*Note: Page counts are based upon 41 boxes of Agendas, Minutes, Ordinances, Resolutions containing
68,000 pages and 10 boxes of Special meetings containing 18,000 pages. Documents are to be provided to
MCCi prepped and ready to scan with slip-sheets inserted.
PAYMENT
MCCi will invoice project when shipped. Please note that Large Back-file projects (in excess of $1 0,000) will be
billed out monthly (based on actual image counts), rather than at the time of job completion. Payment will be due
upon receipt of an invoice.
The terms of this agreement shall remain in force and effect for a period of ninety (90) days from the date appearing
below, unless accepted by the Client.
Submitted by: MCCi, a Limited Liability Company
Date: March 24, 2005
By:
(Signature)
Lawton Langford - Managing. Director
(Printed Name & Title)
Witness:
(Signature)
Noted Items Accepted by: CITY OF WINTER SPRINGS, FLORIDA
Date: March 28, 2005
By: ~&/~...
(SignatureY , ,
Ronald w. McLemore, Ci,ty Manager
(Printed Name & Title)
Witness: ~~iO~
(8 ignature)
Joanne Dalka, Information Services Director
(Printed Name & Title)
PROFESSIONAL SERVICES PROPOSAL
MCCi, a Limited Liability Company and subsidiary of MUNICIPAL CODE CORPORA nON, which is duly
organized and existing under the laws of the State of Florida, hereinafter referred to as MCCi, hereby offers the
Laserfiche Software & Services to the City of WINTER SPRINGS, FLORIDA, a corporation duly organized
and existing under state law, hereinafter referred to as the Client, according to the following terms and conditions.
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1. INTEGRATlfNG WITH LASERFICHE. MCCi will scan and integrate the documents with
Laserfiche's Software and provide the Client with the most powerful index retrieval search engine
available with the following features: intuitive browse window, index cards, and fuzzy logic. The search
engine will allow the Client to search thousands of documents at one time or a select field of documents
using: text, proximity, wildcard, fuzzy or Boolean search logic. The Client will be provided with one CD-
ROM with text documents linked to Images. Please be aware that MCCi charges per scanned image,
single pages that require multiple scanning (ie: multiple documents, & multiple documents that share a
page) will be billed accordingly. Handwritten documents will be searchable by keyword index only.
MCCi provides a 99.9% data capture guarantee on all service work.
2. DELIVERY. MCCi will deliver the documents integrated with Laserfiche within 90 days after receipt of
the printed documents. Should MCCi require additional time, the Client will be notified immediately.
The delivery for updates to the database will be 60 days.
3. PA YMENT & BILLING TERMS. MCCi will invoice project when shipped. Please note that Large
Back-file projects (in excess of$lO,OOO) will be billed out monthly (based on image counts), rather than
at the time of job completion. Payment will be due upon receipt of an invoice.