HomeMy WebLinkAboutPublic Resources Management Group Letter Agreement to Provide Utility Consulting Services -1997 05 09
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Public Resources Management Group, Inc.
Utility, Rate, Financial and MalJagement Consultants
May 9, 1997
Mr. Ronald W. McLemore
City Manager
City of Winter Springs
1126 East S.R. 434
Winter Springs, FL 32708
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SUBJECT: Letter Agreement to Provide Utility Consulting Services
Dear Ron:
Public Resources Management Group, Inc. (PRMG) is pleased to submit this Letter Agreement
(the "Agreement") to the City of Winter Springs (the. "City") to perform utility consulting
services. Based on our discussions with members of the City staff, we propose the following:
PROJECT TEAM AND BILLING RATES
Mr. Robert J. Ori will be the project manager and primary contact with the City with respect to
the performance of the engagement as outlined in this Letter Agreement. Other financial analysts
and administrative personnel may be utilized during the course of the el.lgagement as needed.
The following is a summary of the PRMGpersonnel by title, name, and billing rate which may
be used on this engagement:
Title
Principal/Project Manager
Principal/Executive Analyst
Supervisory Analyst
Supervisory Analyst
Financial Analyst
Financial Analyst
Administrative Assistant
Name
Robert J. Ori
Henry L. Thomas
Julian J. Burgiel
Carolyn A. Sculco
Paige F. Brunault
Gary Morse
Peggy L. Perry
Billing Rate
$90.00
$90.00
$60.00
$60.00
$45.00
$45.00
$30.00
225 SOUTH SWOOPE AVENUE. SUITE 211 · MAITLAND, FL 32751
TELEPHONE (407) 628-2600 . FAX (407) 628-5884
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Mr. Ronald W. McLemore
May 9, 1997
Page 2
SCOPE OF SERVICES
The scope of services to be performed by PRMG will include the following:
1. Irrigation Rate Analysis ,. PRMG will collect and review the necessary information to
evaluate and design interim potable irrigation rates for the City's water system. The rates
will be designed to provide a more. equitable method of billing for irrigation services to
greenspace and common areas. The analysis will .not include a. review of the revenue
requirements required to be recovered ftom such rates but will be based on the rate structure
and rate relationships among the customer classes of the City's water system. A letter report
will be prepared based upon this analysis and review. Additionally,PRMG will assist in
making any updates of the utility rate ordinance required to adopt the interim potable
irrigation rate as well as attend one (1) public hearing before the City Council.
2. Customer Service Review - PRMG will collect and review data and interview staff members
of the customer service department in order to identifY issues and policy matters relative to
the utility billing and customer service function. Although not considered as an audit, the
primary purpose of this task will be to. identifY areas of concern or where improvements
should be made relative to the billing and collection function, rates to be charged for specific
services, and other related factors of the customer service function for consideration by City
management. A letter report outlining the observations will be prepared for the City's use.
COMPENSATION AND BILLING
Based on the scope of services as discussed. with the City and as described in this Lef1;er
Agreement, we propose a not-to-exceed contract to perform such services of $6,000. This
contract amount will include the direct cost of personnel anticipated to be assigned to the project
fromPRMG as well as any indirect costs that may be incurred relative to this engagement. Other
indirect costs will include such expenses as delivery and printing costs. Such indirect costs will
be billed to the City based on the actual costs incurred by PRMG. It is proposed that PRMG will
bill monthly for services relative to this LetterAgreement based on the sum of: i) the hours and
time spent by the. project team members; and ii) invoices received relative to actual indirect costs
incurred on behalf of the engagement by PRMG.
We appreciate the opportunity to submit this Letter Agreement to the City to provide utility
consulting services. We have sent two (2)copies of this Letter Agreement to you for
consideration by the City. If this Letter Agreement is acceptable to the City, please sign both
copies acknowledging your acceptance and send one (1) copy back to PRMG. The second copy
is for your files and reference.
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Mr. Ronald W. McLemore
May 9, 1997
Page 3
We look forward to working with you' and the City on this project and thank you for allowing
PRMG to assist the City with this important project.
Very truly yours,
Public Resources Management Group, Inc.
Ro3!?;t Cl
President
City of Winter Springs, Florida
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Enclosures
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