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HomeMy WebLinkAbout1997 12 08 Consent Item B COMMISSION AGENDA ITEM B REGULAR CONSENT X INFORMATIONAL ~mh.erJt_L221.. Meeting MG~ IDEPT ;P Authorization REQUEST: Public Works Department/Utility Division Requesting Authorization to Execute Supplement #2 to Amendment 35 for Consulting Engineering Services PURPOSE: The purpose of this Board item is to request authorization to execute Supplement #2 to Amendment 35 - Construction Administration Services for Reclaimed Water Improvements with Conklin, Porter & Holmes Engineers, Inc. at a cost of $67,425.00. CONSIDERATIONS: This supplement is needed to provide construction administration services for the Reclaimed Water Improvements to the East Water Reclamation Facility. The City does not have the staff for full construction administration and this service has been historically contracted out. The scope of work includes preconstruction and progress meetings, shop drawing review, change order preparation, pay request processing, resident project representative services, electrical sub consultant services, record drawings, and DEP certification of completion. The contractor for this project is proposed to be Encore Construction Company of Altamonte Springs with a low bid of$I,065,400.00. The scope of work for the construction project includes replacement of the chlorine contact chamber, a new transfer pump station, a new distribution pump station, installation of transfer and distribution piping within the plant site, removal of one storage pond, and the relining of the second pond to create a reject storage pond. December 8, 1997 Consent Agenda Item B Page2_ FUNDING: The project construction costs and construction administration costs are included in the 1997 Utility Construction Fund budget (3630-56310) at a total estimated cost of $1,500,000. Ifthe construction contract and construction administration contract are approved, the total authorization would be $1,239,365 which is within budget. The funds for the construction administration will be expended within 240 days of execution. Contract Amount Contingency (10%) TOTAL Co.ns..tr.U.C.tWl1 $1,065,400 j;l.06~D $1,171,940 Adminis1r.ati.o.l1 $67,425 $D $67,425 T.o1al $1,132,825 $lJl6.5AQ $1,239,365 RECOMMENDATION: It is recommended that authorization be given for the execution of Supplement No.2 to Amendment 35 for Construction Administration Services for Reclaimed Water Improvements with Conklin, Porter & Holmes Engineers, Inc. at a cost of$67,425.00 payable from the 1997 Utility Construction Fund line code (3630-56310). IMPLEMENTATION SCHEDULE: This work will be completed within 240 days of execution. It is estimated funds will be expended by September 30, 1997. ATTACHMENTS: 1. Supplement No.2 to Amendment 35 COMMISSION ACTION: Attachment No. 1 AMENDMENT No. 35 SUPPLEMENT NO.2 CONSULTING ENGINEERING SERVICES RECLAIMED WATER IMPROVEMENTS (CONTRACT B) Construction Administration and Inspection Services This supplement is made and. entered into this day of 1997, by and between the City of Winter Springs and Conklin, Porter and Holmes - Engineers, Inc. WHEREAS, the CITY and ENGINEER have previously entered into an Agreement for the ENGINEER's professional services (Amendment No. 35); and WHEREAS, the CITY and the ENGINEER shall refer to Amendment No. 35 herein, and desire to have it incorporated by reference; and WHEREAS, the CITY and the ENGINEER now wish to modify and add specific items to Amendment 35 NOW THEREFORE, in consideration of the mutual promises and covenants contained herein and given one to the other, the sufficiency of which is hereby acknowledged, the parties agree as follows: I. SCOPE OF WORK The scope of work has been agreed to by the parties, and is attached hereto and incorporated herein, by reference, as EXHIBIT 1. Terry M. Zaudtke, P.E., DEE, Senior Vice President, has been designated as Project Manager for this project, by the ENGINEER. II. FEE The fee has been agreed to by the parties, and as attached hereto and'incorporated herein, by reference, as EXHIBIT II. III. TERM The term of this Supplement shall be for ten (10) months from the date of final execution by the City. IV. ENTIRE AGREEMENT This supplement supersedes all previous authorizations, agreements, or representations, either verbal or written, heretofore in effect between the CITY and the ENGINEER that may have concerned the matters covered herein, except that this Supplement shall in no way supersede or amend Amendment 35 or other authorizations except as specifically provided herein. No additions, alterations, or variations to the terms Of this Supplement shall be valid, nor can the provisions of this supplement be waived by either party, unless such additions, alterations, or waivers are expressly set forth in writing in a document of import equal to Amendment 35 or the Supplement, and duly executed. IN WITNESS WHEREOF, the parties hereto have executed this Supplement No.2 on the day and year first written above. CITY OF WINTER SPRINGS, FLORIDA BY: DATE: ATTEST: City Clerk CONKLIN, PORTER AND HOLMES ENGINEERS, INC. ATTEST: Cr' jJJv EXHIBIT I SUPPLEMENT No.2 ENGINEERING SCOPE OF SERVICES A. ADMINISTRATION OF CONSTRUCTION SERVICES The construction phase will commence with the award of the construction contract and will terminate upon written approval of final payment by the ENGINEER on the construction contract. During the construction phase, the ENGINEER will provide administration of construction services. Contract duration is 240 days. 1) Advise and consult with the OWNER and act as his representative as provided in the General Conditions of the construction contract. The extent and limitations of the duties responsibilities and authority of the ENGINEER as defined in said General Conditions shall not be modified without the ENGINEER's written consent. 2) Conduct a preconstruction conference. Conduct all monthly progress meetings (eight anticipated). 3) Make periodic visits to observe the progress and quality of the executed work and to determine, in general, if the work is proceeding on time and in accordance with the Contract Documents. ENGINEER will not be required to make exhaustive or continuous on-site observations to check the quality or quantity of the work under this item; he will not be responsible for the construction means, methods, techniques, sequences, or procedures for the safety precautions incidental thereto; his efforts will be directed toward providing additional assurance for the OWNER that the completed project will substantially conform to the requirements of the Contract Documents, but he will not be responsible for the Contractors' failure to perform the construction work in accordance with Contract Documents; and during such visits and on the basis of his on-site observations as an experienced and qualified design professional, he will keep the OWNER informed on the progress of the work, will endeavor to guard the OWNER against defects and deficiencies in the work of the C0'ltractors, and may disapprove or reject work as failing to conform to the Cont]' .:t Documents. 4) Check and approve shop drawings, diagrams, illustrations, brochures, catalog data, schedules and samples, the results of tests and inspections and other data with the contractor is required to submit, but only for conformance with the design concept of the project and compliance with the information given in the Contract Documents; assemble maintenance and operating instructions, schedules, guarantees, bonds and certificates of inspection required by the Contract Documents. 5) Prepare routine change orders. 6) Issue all instructions of the OWNER to the contractor; he may as the OWNER's representative, require special inspection or testing of the work (whether or not fabricated, installed or completed); he will act as interpreter of the terms and conditions of the Contract Documents and judge of the performance thereunder by the OWNER and the Contractor and will make decisions on all claims of the OWNER and the contractor relating to the execution and progress of the work and all other matters and questions related thereto; but the ENGINEER shall not be liable for the results of any such interpretations or decisions rendered by him in good faith. 7) Based on his on-site observations as an experienced and qualified design professional and on his review of the contractors' applications for payment and supporting data, determine the amount owing to the contractor and approve in writing payment to the contractor in such amounts; such approval of payment to constitute a representation to the CITY, that is an expression of the ENGINEER's opinion, based on such observations and review, that the work has substantially progressed to the point indicated and that, to the best of his knowledge, information and belief, the quality of the work is in accordance with the Contract Documents subject to an evaluation of the work as a functioning project upon Substantial Completion and to the results of any subsequent tests called for in the Contract Documents and to any qualifications stated in his approval), but by approving an application for payment, the ENGINEER shall not be deemed to have represented that he has made any examination to determine how and for what purposes the Contractor has used the monies paid on account of the Contract Price or that title to any of the Contractor's work, materials, or equipment has passed to the CITY free and clear of any liens, claims, security interests or encumbrances. Such representation shall at no time be considered as a legal obligation of the ENGINEER. 8) Participate in a pre-final inspection to determine if the project is substantially complete with puncWists of items to be corrected (if applicable) and a final inspection to determine if the project has been completed substantially in accordance with the Contract Documents and that the contractor has substantially fulfilled his obligation thereunder so that the ENGINEER may approve, in writing, final payment to the contractors. 9) The ENGINEER shall not be responsible for the acts or omISSIOns of the contractors, any subcontractor, or any of the contractors' subcontractors, agents, or employees or any other persons performing any of the work under the construction contracts, or of others. 10) Furnish the OWNER a set of reproducible record drawings for the construction contract showing those changes made during the construction process, based on the marked up prints, drawings and other data furnished by the contractor and/or the OWNER to the ENGINEER and which the ENGINEER considers significant in accordance with Section 01300 of the Contract Documents. Prepare certificates of completion for FDEP. 11) Furnish three (3) additional copies of reports, permits, and of drawings and Contract Documents for use by the contractors in performing their work. D. CONSTRUCTION QUALITY CONTROL TESTING All quality control testing will be performed by the contractor in accordance with the documents. E. RESIDENT PROJECT SERVICES Limited, part-time Resident Project Representative Services, supplementing CITY personnel activities, shall be provided for the project. 1) The duties and responsibilities and the limitations on the authority of the Resident Project Representative shall be set forth and shown in the Contract Documents and included herein as Exhibit B. 2) The ENGINEER will provide Resident Project Representative Services based on a 240 day construction contract and schedule. It is estimated that total hours of service will be required at key points during the construction cycle. This service includes provision of observation of work for compliance with Plans and Specifications on more or less a continuing basis (but not full-time) as construction proceeds; notification of the contractor of non-compliance; observation of materials at their source or in the job site; and provide a record of the contractors activities throughout the construction, including notations on the nature and cost of any extra work or changes ordered during construction; however, the ENGINEER is not responsible for the performance of the construction contract by the contractor. One part-time Resident Project Representatives will be directed to provide for the construction contract by the ENGINEER in order to provide more extensive representation at the project site during the construction phase is authorized by the CITY. 3) Through the additional on-site' observations of the work in progress and field checks o( material and equipment by the Resident Project Representative, the ENGINEER will endeavor to provide further protection for the CITY against defects and deficiencies in the work, but the furnishing of such resident project representation shall not make the ENGINEER responsible to find or note all discrepancies in the work nor for the contractors failure to perform the construction work in accordance with the Contract Documents. These additional on-site observations and other services of the Resident Project Representative are supplementary to the periodic visits and other services provided. 4) CITY personnel will work with the RPR and report on a regular basis their observations. Project inspection will be a cooperative effort between the ENGINEER and CITY. ADMINISTRATION OF CONSTRUCTION Attendance, preparation and follow-up for preconstruction meeting. 6 6 2 $20.00 Monthly Progress Meeting (Eight Antic.) 8 16 8 $150.00 Processing of pay estimates 8 24 8 (8 estimates). Review of submittals (20 submittals). 10 80 20 Processing change orders (maximum of 4 16 4 4). Advise and consult with City; resident project representative and contractors. 24 ' 40 2 Periodic visits to site (8 contract months)* 16 16 $150.00 Furnish record drawings on the project based on marked-up drawings provided by 8 16 24 2 $300.00 the contractor. Substantial completion punch lists and certifications; final completion punch lists, inspections, communications, warranties, guarantees, waivers, maintenance literature, acceptance, final certification to City and agencies and 8 24 16 8 project close out. Electrical Subconsultant Coordination 14 4 $9,860.00 SUBTOTAL 106 238 40 58 $10,480.00 * Based on one (2) hour visit in conjunction with the monthly progress meeting. RESIDENT PROJECT REPRESENT A TIVE SERVICES * 240 Day Contract (34 weeks) 136 136 256 256 $700.00 $700.00 SUBTOTAL * RPR Schedule Weeks 1 thru 4 - 4 hrs/wk (16 hours) Weeks 5 thru 34 - 12 hrs/wk (240 hours) (3 or 4 visits per week) Principal 34 weeks at 4 hrs/wk = 136 hours EXHIBIT II SUPPLEMENT No.2 COST ANALYSIS Construction Administration - CPH 28,821.00 Resident Project Representation - CPH 28,744.00 Construction Administration - Bailey Engineering 9,860.00 TOTAL. AUTHORIZATION $ 67,425.00 (Supplement No.2) B61LeI' November 14, 1997 Mr. Terry M. Zaudtke, P.E. Conklin, Porter & Holmes Engineers, Inc. 1104 E. Robinson Street Orlando, FL 32801 Re: East WRF Reclaimed Water System City of Winter Springs, Florida Dear Mr. Zaudtke: We are pleased to submit our revised proposal for general services during construction for the above project. Our services shall be for the electrical work shown on our contract documents and shall consist of the following: Task 1 - Shop Drawing Review . Review and approve (or take other appropriate action in respect of) Shop Drawings and samples, the results oftests and inspections and other data which each Contractor is required to submit, but only for conformance with the design concept of the Project and compliance with the information given .- in the Contract Documents (but such review and approval or otner action shall not exceed to means, methods, sequences, techniques or procedures of construction or to safety precautions and programs incident thereto); and receive and review (for general content as required by the Specifications) maintenance and operating schedules and instruction, guarantees, bonds and certificates of inspection which are to be assembled by Contractor(s) is in accordance with the Contract Documents. Task 2 - Issue Clarifications Issue all instructions of OWNER to Contractor(s); issue necessary interpretations and clarifications of the Contract Documents; have authority, as OWNER's representative to require special inspection or testing of the work; act as initial interpreter of the requirements of the Contract Documents and judge of the acceptability of the work thereunder, and make decisions on all claims of OWNER and Contractor(s) relating to the acceptability ofthe work or the interpretation of the requirements of the Contract Documents pertaining to the execution and progress ofthework. The ENGINEER shall render all interpretations or decisions in good faith and in accordance with the requirements of the Contract Documents. ,.~~'l~.' "., (\'>~..) . p .,,-' 2101 N. ANDREWS AVENUE, SUITE 100, FORT LAUDERDALE, FLORIDA 33311 (954) 564-3111 . FAX: (954) 564-3040 Mr. Terry M. Zaudtke, P.E. 2 November 14, 1997 Task 3 - Site Visits Make visits to the site at periods appropriate to the various stages of construction to observe, as an experienced and qualified professional, the progress and quality of the executed work of Contractor(s) and to determine in general ifsuch work is proceeding in accordance with the Contract Documents. Prepare trip reports to document observations made during these inspections. ENGINEER shall not be responsible for the means, methods, techniques, sequences or procedures of construction selected by Contractor(s) or the safety precautions and programs incident to the work of Contractor(s). ENGINEER's efforts will be directed toward providing a greater degree of confidence for OWNER that the completed work of Contractor(s) will conform to the Contract Drawings, but ENGINEER shall not be responsible for the failure of Contractor(s) to perform the work in accordance with the Contract Drawings. During such visits and on the basis of on-site observations, ENGINEER shall keep OWNER informed of the progress of the work, shall endeavor to guard OWNER against defects and deficiencies in such work and may disapprove or reject work failing to conform to the Contract Documents. Task 4 - Startup BEC will make available a project representative to visit the construction site on a periodic basis during project milestones and critical work. BEC reserves the right to request additional compensation, should construction extend beyond the Substantial and/or Final Acceptance periods except for delays resulting from acts or omissions of the Consultant. The above work will be performed on a lump sum basis of$9,860.00. A detailed cost breakdown of job tasks is provided on the following page. Our fee will be billed at monthly intervals. Travel to and from the site and other direct costs are included in the overhead rate and will not be billed as a separate .line item. Very truly yours.~ . V 'j/ ~- .,.? /)r~ /d '~bY./ // / ../;-:;/ ///; ~ / ...,-/ -- Stephen E. Bafiey, P.E. ACCEPTED DATED Enclosure F18097D.R\.wpd EAST WRF RECLAIMED \V A TER SYSTEM CITY OF WINTER SPRINGS, FLORIDA GENERAL SERVICES November 14,1997 Task 1 - Shop Drawing Review Task Man Hours Billing Rate Sf. Electrical 40 . $85/Hr Task 2 - Issue Clarifications Task Man Hours Billing Rate Sf. Electrical 20 $85/Hr Task 3 - Site Visits Task Man Hours Billing Rate Sf. Electrical 48 $85/Hr Task 4 - Startup Task Man Hours Billing Rate Sf. Electrical 8 $85/Hr Task 1 - Shop Drawing Review Task 2 - Issue Clarifications Task 3 - Site Visits Task 4 - Startup TOTAL CQg $ 3,400.00 Cost $ 1,700.00 Cost $ 4,080.00 Cost $ 680.00 $ 3,400.00 $ 1,700.00 $ 4,080.00 $680.00 $ 9,860:00 AMENDMENT No. 35 SUPPLEMENT NO.2 CONSULTING ENGINEERING SERVICES RECLAIMED -WATER IMPROVEMENTS (CONTRACT B) ConstruCtion Administration and Inspection Services J This supplement is made and, entered into this day of 1997, by and between the City of Winter Springs and Conklin, Porter and Holmes - Engineers, Inc. WHEREAS, the CITY and ENGINEER have previously entered into an Agreement for the ENGINEER's professional services (Amendment No. 35); and WHEREAS, the CITY and the ENGINEER shall refer to Amendment No. 35 herein, and desire to have it incorporated by reference; and WHEREAS, the CITY and the ENGINEER now wish to modify and add specific items to Amendment 35 NOW THEREFORE, in consideration of the mutual promises and covenants contained herein and given one to the other, the sufficiency of which is hereby acknowledged, the parties agree as follows: f I. SCOPE OF WORK The scope of work has' been agreed to by the parties, and is attached hereto and incorporated herein, by ref~rence, as EXHIBIT I. Terry M. Zaudtke, P.E., DEE, Senior Vice President, has been designated as Project Manager for this project, by the ENGINEER. II. FEE The fee has been agreed to by the' parties, and as attached hereto and incorporated herein, by reference, as EXHIBIT II. III. TERM The term of this Supplement shall be for ten (10) months from the date of final execution by the City. IV. ENTIRE AGREEMENT This supplement supersedes all previous authorizations, agreements, or representations, either verbal or written, heretofore in effect between the CITY and the ENGINEER that may have concerned the matters covered herein, except that this Supplement shall in no way supersede or amend Amendment 35 or other authorizations except as specifically provided herein. No additions, alterations, or variations to the terms of this Supplement shall be valid, nor can the provisions of this supplement be waived by either party, unless such additions, alterations, or ' waivers are expressly set' forth in writing in a document of import equal to Amendment 35 or the Supplement, and duly executed. IN WITNESS WHEREOF, the parties hereto have executed this Supplement No.2 on the day and year first written above. CITY OF WINTER SPRINGS, FLORIDA BY~ ~ DATE: - ~ .:d - .' ATTEST: CONKLIN, PORTER AND HOLMES ,ENGINEERS, INC. DATE: ATTEST: ~.UJv I EXIDBIT I SUPPLEMENT No.2 ENGINEERING SCOPE OF SERVICES A. ADMINISTRATION OF CONSTRUCTION SERVICES The construction phase will commence with the award of the construction contract and will terminate upon written approval of [mal payment by the ENGINEER on the construction contract. During the construction phase, the ENGINEER will provide administration of construction services. Contract duration is 240 days. 1) Advise and consult with the OWNER and act as his representative as provided in the General Conditions of the ,construction contract. The extent and limitations of the duties responsibilities and authority of the ENGINEER as defined in said General Conditions shall not be modified without the ENGINEER's written consent. 2) Conduct a preconstruction conference. Conduct all monthly progress meetings (eight anticipated). 3) Make periodic visits to observe the progress and quality of the executed work and to determine, in general, if the work is proceeding on time and in accordance with the Contract Documents. ENGINEER will not be required to make exhaustive or continuous on-site observations to check the quality or quantity of the work under this item; he will not be, responsible for the construction means, methods, techniques, sequences, or procedures for the safety precautions incidental thereto; his efforts will be directed toward providing additional assurance for the OWNER that the completed project will substantially conform to the requirements of the Contract Documents, but he will not be responsible for the Contractors' failure to perform the constructi_on work in accordance with Contract Documents; and during such visits and on the basis of his on-site observations as an experienced and qualified design professional, he will keep the OWNER informed on the progress of the work, will endeavor to guard the OWNER against defects and deficiencies in the work of the Cr;ltractors,and may disapprove or reject work as failing to conform to the Contr', '-.:t Documents. 4) Check and approve shop drawings, diagrams, illustrations, brochures, catalog data, schedules and samples, the results of tests and inspections and other data with the contractor is required to submit, but only for conformance with the design ,concept of the project and compliance with the information given in the Contract Documents; assemble maintenance and operating instructions, schedules, guarantees, bonds and certificates of inspection required by the Contract Documents. 5) Prepare routine change orders. 6) Issue all instructions of the OWNER to the contractor; he may as the OWNER's representative, require special inspection or testing of the work (whether or not fabricated, installed or completed); he will act as interpreter of the terms and conditions of the Contract Documet;lts and judge of the performance thereunder by the OWNER and the Contractor and' will make decisions on all claims of the OWNER and the contractor relating to the execution and progress of the work and all other matters and questions related thereto; but the ENGINEER shall not be liable for the results of any such interpretations or decisions rendered by him in good faith. 7) Based on his on-site observations as an experienced and qualified design professional and on his review of the contractors' applications for payment and supporting data, determine the amount owing to the contractor and approve in writing payment to the contractor in such amounts; such approval of payment to constitute a representation to the CITY, that is an expression of the ENGINEER's opinion, based on such observations and review, that the work has substantially progressed to the point mdicated and that, to the best of his knowledge, information and belief, the quality of the work is in accordance with the Contract Documents subject to an evaluation of the work as a functioning project upon Substantial Completion and to the results of any subsequent tests called for in the Contract Documents and to any qualifications stated in his approval), but by approving an application for payment, the ENGINEER shall not be deemed to have represented that he has made any examination to determine how and for what purposes the Contractor has used the monies paid on account of the Contract Price or that title to any of the Contractor's work, materials, or equipment has passed to the CITY free and clear of any liens, claims, security interests or encumbrances. Such representation shall at no time be considered as a legal obligation of the ENGINEER. 8) Participate in a pre-final inspection to determine if the project is substantially complete with punchlists of items to be corrected (if applicable) and a final inspection to determine if the project has been completed substantially in accordance with the Contract Documents and that the contractor has substantially fulfilled his obligation thereunder so that the ENGINEER may approve, in writing, final payment to the contractors. , - 9) The ENGINEER shall not be responsible for the acts or omissions of the contractors, any subcontractor, or any of the contractors' subcontractors, agents, or employees or any other persons performing any of the work under the construction contracts, or of others. to) Furnish the OWNER a set of reproducible record drawings for the construction contract showing those changes made during the construction process, based on the marked up prints, drawings and other data furnished by the contractor and/or the OWNER to the ENOINEER and which the ENGINEER considers significant in accordance with Section 01300 of the Contract Documents. Prepare certificates of completion for FDEP. 11) Furnish three (3) additional copies of reports, permits, and of drawings and Contract Documents for use by the contractors in performing their work. D. CONSTRUCTION QUALITY CONTROL TESTING , All quality control testing will be performed by the contractor in accordance with the documents. E. RESIDENT PROJECT SERVICES Limited, part-time Resident Project Representative Services, supplementing CITY personnel activities, shall be provided for the project. 1) The duties and responsibilities and the limitations on the authority of the Resident Project Representative shall be set forth and shown in the Contract Documents and included herein as Exhibit B. 2) The ENGINEER will provide Resident Project Representative Services based on a 240 day construction contract and schedule. It is estimated that total hours of service will be required at key points during the construction cycle. This service includes provision of observation of work for compliance with Plans and Specifications on more or less a continuing basis (but not full-time) as construction proceeds; notification of the contractor of non-compliance; observation of materials at their source or in the job site; and provide a record of the contractors activities throughout the construction, including notations on the nature and cost of any extra work or changes ordered during construction; however, the ENGINEER is not responsible for the performance of the construction contract by the contractor. One part-time Resident Project Representatives will be directed to provide for the construction contract by the ENGINEER in order to provide more extensive representation at the project site during the construction phase is authorized by the CITY. 3) Through the additional on-site observations of the work in progress and field checks of material and equipment by the Resident Project Representative, the ENGINEER will endeavor to provide further protection for the CITY against defects and deficiencies in the work, but the furnishing of such resident project representation shall not make the ENGINEER responsible to find or note all discrepancies in the'work nor for the contractors failure to perform the construction work in accordance with the Contract Documents. These additional on-site observations and other services of the Resident Project Representative are supplementary to the periodic visits and other services provided. 4) CITY personnel will work with the RPR and report on a regular basis their observations. Project inspection will be a cooperative effort between the ENGINEER and CITY. 1IB4jf~~~WWli\~.gWtH~~~i1i~~Wm~:zW.~~~~1~ i'~.'\l'h' ~~* '~k:1~M~;~lM i>:Jtf~-~f~"""~~~"n::v\ t~i~,,:&;}~~Z4~ ~"~"":!!~Z!-,,,'~%IN:(l).' ~H@'lIIIJ1}~%Bi~ al"'''!df~~;i4# :';~lS~:r. ')',;:t -;~;&1""'~~ ..~t:~r ,", :~~_' . .',*~!.l~' ,tE~[~:~ ",,~_,,_,".!$5.__*L ,~,_.~L__",,"~, ". ,Iii Jr;. .~","_, ~!W-2t\'K:~: ::<"lE)~~'><" ,~u~~~U~'i,~,..J g' 'XRENSES~ &=~~j>jg~~fttW0. ADMINISTRATION OF CONSTRUCTION Attendance, preparation and follow-up for preconstruction meeting. 6 6 - - 2 $20.00 Monthly Progress Meeting (Eight Antic,) 8 16 - - 8 $150.00 Processing of pay estimates 8 24 - - 8 --- (8 estimates). Review of submittals (20 submittals). 10 80 - - 20 --- Processing change orders (maximum of 4 16 - - 4, --- 4). Advise and consult with City; resident . project representative and contractors. 24 40 - - 2 --- Periodic visits to site (8 contract months)* 16 16 - - - $150,00 Furnish record drawings on the project based on marked-up drawings provided by 8 16 - 24 2 $300.00 the contractor. Substantial completion punch lists and certifications; final completion punch lists, inspections, communications, warranties, guarantees, waivers, maintenance literature, acceptance, final certification to City and agencies and , 8 24 - 16 8 project close out. Electrical Subconsultant Coordination 14 - - - 4 $9,860.00 SUBTOTAL 106 238 40 58 $10,480.00 * Based on one (2) hour visit in conjunction with the monthly progress meeting. .REsIDENT PROJECT REpRESENTATIVE SERVICES* 240 Day Contract (34 weeks) 136 256 - - - $700.00 SUBTOTAL 136 256 - - - $700.00 * RPR Schedule Weeks 1 thru 4 - 4 hrs/wk (16 hours) Weeks 5 thru 34 - 12 hrs/wk (240 hours) (3 or 4 visits per week) Principal 34 weeks at 4 hrs/wk = .t36 hours EXIDBIT II SUPPLEMENT No.2 COST ANALYSIS Construction Administration - CPR 28,821.00 Resident Project Representation - CPR 28,744.00 Construction Administration - Bailey Engineering , 9,860.00 TOTAL AUTHORIZATION $ 67,425.00 (Supplement No.2) November 14, 1997 Mr. Terry M. Zaudtke, P.E. Conklin, Porter & Holmes Engineers, Inc. 1104 E. Robinson Street Orlando, FL 32801 Re: East WRF Reclaimed Water System City of Winter Springs, Florida Dear Mr. Zaudtke: We are pleased to submit our revised proposal for general services during construction for the above project. Our services shall be for the electrical work shown on our contract documents and shall consist of the following: Task 1 - Shop Drawing Review . Review and approve (or take other appropriate action in respect of) Shop Drawings and samples, the results of tests and inspections and other data which each Contractor is required to submit, but only for conformance with the design concept of the Project and compliance with the information given in the Contract Documents (but such review and approval or otHer action shall not exceed to means, methods, sequences, techniques or procedures of construction or to safety precautions and programs incident thereto); and receive and review (for general content as required by the Specifications) maintenance and operating schedules and instruction, guarantees, bonds and certificates of inspection which are to be assembled by Contractor(s) is in accordance with the Contract Documents. Task 2 - Issue Clarifications Issue all instructions of OWNER to Contractor( s); issue necessary interpretations and clarifications of the Contract Documents; have authority, as OWNER's representative to require special inspection or testing of the work; act as initial interpreter of the requirements of the Contract Documents and judge of the acceptability of the work thereunder, and make decisions on all claims of OWNER and Contractor(s) relating to the acceptability of the work or the interpretation of the requirements of the Contract Documents pertaining to the execution and progress ofthework. The ENGINEER shall render all interpretations or decisions in good faith and in accordance with the requirements of the Contract Documents. :},;#-ro-... 2101 N, ANDREWS AVENUE, SU!TE 100, FORT LAUDERDALE, FLORIDA 33311 (;:.~C~) "\_"-"J (954) 564-3111 . FAX: (954) 564-3040 Mr. Terry M. Zaudtke, P~E. 2 Nov~mber 14, 1997 Task 3 - Site Visits Make visits to the site at periods appropriate to the various stages of construction to observe, as an experienced and qualified professional, the progress and quality of the executed work of Contractor(s) and to determine in general ifsuch work is proceeding in accordance with the Contract Documents. Prepare trip reports to document observations made during these inspections. ENGINEER shall not be responsible for the means, methods, techniques, sequences or procedures of construction selected by Contractor( s) or t~e safety precautions and programs incident to the work of Contractor(s). ENGINEER's efforts, will be directed toward providing' a greater degree of confidence for OWNER that the completed work of Contractor(s) will conform to the Contract Drawings, but ENGINEER shall not be responsible for the failure ofContractor(s) to perform the work in accordance with the Contract Drawings. During such visits and on the basis of on-site observations, ENGINEER shall keep OWNER informed of the progress of the work, shall endeavor to guard OWNER against defects and deficiencies in such work and may disapprove or reject work failing to conform to the Contract Documents. Task 4 - Startup BEC will make available a project representative to visit the construction site on a periodic basis during project milestones and critical work. BEC reserves the right to request additional compensation, should construction extend beyond the Substantial and/or Final Acceptance periods except for delays resulting from acts or omissions of the Consultant. The above work will be perforined on a lump sum basis of $9,860.00. A detailed cost breakdown of job tasks is provided on the following page, Our fee will be billed at monthly intervals. Travel to and from the site and other direct costs are included in the overhead rate and will not be billed as a separate line item. . Very truly ~ ~ " vh ~' '/J .-" ~ ::' , ?' ,~.;;1 7;:; ,/ ..,.'- Stephen E. Bailey, P.E. ACCEPTED DATED Enclosure FI8097D,RI.wpd EAST WRF RECLAIMED WATER SYSTEM CITY OF WINTER SPRINGS, FLORIDA GENERAL SERVICES November 14, 1997 Task 1 - Shop Drawing Review Task Man Hours Billing Rate Cost Sr. Electrical 40 ' $85fHr $ 3,400.00 Task 2 - Issue Clarifications Task Man Hours Billing Rate Cost Sr. Electrical 20 $85fHr $ 1,700.00 Task 3 - Site Visits Task Man Hours Billing Rate Cost Sr. Electrical 48 $85fHr $ 4,080.00 Task 4 - Startup Task Man Hours Billing Rate Cost Sr. Electrical 8 $85fHr $ 680.00 Task 1 - Shop Drawing Review $ 3,400.00 Task 2 - Issue Clarifications $ 1,700.00 Task 3 -Site Visits $ 4,080.00 Task 4' - Startup $ 680.00 TOTAL $ 9,~60;00