HomeMy WebLinkAbout2003 06 09 Consent C Amendment 78 for Landscape Architectural Services
COMMISSION AGENDA
ITEM C
CONSENT X
INFORMATIONAL
PUBLIC HEARlNG
REGULAR
June 9,2003
Meeting
MGR~EPT jft-/
Authorization
REQUEST: Public Works Department Requesting Authorization to Execute Amendment 78-
Town Center Streetscape and Landscape Services with Conklin, Porter &
Holmes Engineers, Inc.
PURPOSE: The purpose of this Board item is to request authorization for the execution of
Amendment 78 for Landscape Architectural Services for the design of Magnolia
Square, City Hall Retention Pond, and the Secondary Trail from Magnolia Square to
Central Winds Park with Conklin, Porter & Holmes Engineers, Inc. at a cost of
$44,900.
CONSIDERA TIONS:
This amendment is needed to begin the design for the next phase of the streetscape and
landscape improvements in the Town Center. This phase will include the design for Magnolia
Square, the secondary trail from Magnolia Square to Central Winds Park, and the retention
pond behind City Hall. The secondary trail traverses the median of Blumberg Boulevard and
then the state lands to City Hall and then westward to Central Winds Park.
The scope of work includes the landscape and hardscape design of Magnolia Square
including the restroom pavilion, landscape and hardscape design around the City Hall retention
pond, design and layout of the secondary trail, preparation of all plans and documents
necessary for construction, and all permits and management plans needed. A management plan
will be required for any improvements on the State lands. The Magnolia Square improvements
will require a State permit/easement and County approval.
June 9, 2003
Consent Agenda Item C
Page 2
FUNDING:
The funding source for this project expenditure of $44,900 is the 1999 Construction
Fund - Town Center Trail and Infrastructure line code - (305-56330).
RECOMMENDA TION:
It is recommended that authorization be given for the execution of Amendment
78 for Town Center Streetscape and Landscape Services with Conklin, Porter &
Holmes Engineers, Inc. at a cost of $44,900 payable from the Town Center Trail &
Infrastructure line code of the 1999 Construction Fund (305-56330).
IMPLEMENTA TION SCHEDULE:
The scope of services will be completed within 180 days of approval. CPH will be
coordinating with City staff to create conceptual plans for City Commission consideration prior
to proceeding to final design.
ATTACHMENTS:
I. Amendment 78
COMMISSION ACTION:
AMENDMENT 78 TO AGREEMENT
DATED
NOVEMBER 27,1984
CONSULTING ENGINEERING SERVICES
FOR
LANDSCAPE ARCHITECTURAL SERVICES FOR
MAGNOLIA SQUARE,
THE RETENTION POND BEHIND CITY HALL AND
THE TRAIL CONNECTING MAIN STREET WITH CENTRAL WINDS PARK
BETWEEN
THE CITY OF WINTER SPRINGS
AND
CPH ENGINEERS, INC.
This Amendment dated , 2003, by and between the City of Winter Springs (hereinafter
called the OWNER) and CPH Engineers, Inc. (hereinafter called the Engineer), is mutually agreed
upon and declared an authorized Amendment to an Agreement dated November 27, 1984, between
the parties, herein setting forth the scope, terms and conditions of the services herein authorized.
The appropriate provisio,ns of the November 27, 1984, Agreement apply as fully as if repeated
herein.
SECTION 1
GENERAL
1.1
The purpose of this Amendment is to provide for Landscape Architectural,
Architectural and Engineering Services, more specifically' itemized herein, in the
preparation of Plans and Specifications and other services for Magnolia Square, City
Hall retention pond and the Trail Corridor form Main Street to Central Winds Park.
SECTION 2
BASIC SERVICES OF THE ENGINEER
2.1 GENERAL
2.1.1 The ENGINEER agrees to perform professional services in connection with the
project as hereinafter stated.
2.1.2 CPH has fully qualified and registered Landscape Architects on staff.
2.1.3 The ENGINEER will serve as the OWNER's professional engineering representative
in those phases of the project to which this Amendment applies, and will give
consultation and advice to the OWNER during the performance of his services. The
ENGINEER will perform the services for the City Commission under the general
supervision of the City Manager and Public Works Director and will submit interim
plans to them for their review, input, decision, etc. as appropriate.
SECTION 3
SCOPE OF SERVICES
3.1
GENERAL
The OWNER hereby authorizes the ENGINEER to proceed with the preparation of
plans and specifications for the landscape improvements as listed below. It is
assumed that the lighting for the trail will be provided by Florida Power.
3.1.1 The project includes the following:
1. Landscape and hardscape design of Magnolia Square including the
restroom/pavilion.
2. Landscape design around the pond behind City Hall.
3. Design and layout of the trail from Main Street, heading north, through the
State land down the center of Hickory Grove Road, connecting to the City
Hall retention pond and then extending to Central Winds Park.
4. Engineering services as required to integrate project within its surroundings.
5. Project management coordination services.
We have divided the project into three tasks consistent with items 1, 2, and 3
indicated above. .
3.1.2 The project will be coordinated with the landscape and hardscape features of the
Streetscapes project currently under construction. Landscape and hardscape
features will be reduced as we move away from the Main Street corridor.
3.1.3 Preliminary Concept
The preliminary concepts for Magnolia Square and the retention pond have been
previously designed; these concepts will be reviewed with the City Manager and
staff.
A preliminary plan will be provided for the trail extension which be distributed to the
City Manager and staff. Upon receipt of comments, the concept will be revised and,
if required, presented to the Commission at a workshop.
3.1.4 The landscape architect will take the comments from all parties and develop a final
plan. Coordination will continue with City staff during this process. Once the final
design is approved by the City Manager and the Commission (if required), work will
begin on the construction documents.
3.1.5 Construction Documents
The construction documents shall include the bllowing:
Task 1- Magnolia Square:
1. Grading Plans
2. Pavement Materials and Design
3. Landscape Design and Specifications
4. Irrigation Design and Specifications
5. Furniture Specifications (benches, litter receptacles, bike racks, lighting,
bollards, etc.)
6. Electrical (low level lighting and park lighting - not streetlights, pavilion
electrical)
7. Architectural Design and details for the pavilion
8. Opinion of Probable Construction Cost
Task 2- Retention Pond Landscaping:
1. Grading Plans
2. Pavement Materials and Design
3. Landscape Design and Specifications
4. Irrigation Design and Specifications
5. Furniture Specifications (benches, litter receptacles, bike racks, lighting,
3.1.6
3.1.7
3.1.8
3.1.9
3.1.10
3.1.11
3.2
3.2.1
3.2.2
3.2.3
3.3
3.3.1
3.3.2
3.3.3
3.3.4
bollards, etc.)
6. Electrical (low level lighting)
7. Opinion of Probable Construction Cost
Task 3- Trail Extension:
'1. Grading Plans
2. Pavement Materials and Design
3. Landscape Design and Specifications
4. Irrigation Design and Specifications
5. Furniture Specifications (benches, litter receptacles, bike racks, lighting,
bollards, etc.)
6. Opinion of Probable Construction Cost
Retain the service of an electrical engineer to provide park/landscape lighting.
Coordinate services and also coordinate. type with street lighting and other
development, which will take place in the Town Center.
Retain the service of an Architect to provice pavilion design.
Prepare bid packages for distribution in a'ccordance with City procedures, i.e.
Demand Star.
Perform field check of completed construction documents.
Prepare site plans for review and submittal to meet City requirements and
presentation through the DRC process.
Prepare final construction documents.
PERMITS
Task 1- - ENGINEER will obtain permits from State of Florida and Seminole County
for trail.
Task 2- No permits are necessary for this work. We consider this to be a part of the
pond design, which has been permitted.
Task 3- ENGINEER will obtain permits from Stateof Florida and Seminole County
for trail.
BIDDING SERVICES
Prepare advertisement for bid for placement in appropriate publications by the
OWNER. .
Provide copies of reproducible plans and specifications to the OWNER or his
designated representative for distribution by others.
Issue addenda to the documents as required.
Answer questions of bidders and suppliers. No interpretations of the documents
shall be made, other than through issuance of addenda to the documents.
3.3.5 Attend the bid opening and OWNER's meetings at which bids are to be opened and
contracts awarded.
3.3.6 Evaluate the bids and assist the OWNER in the selection of the construction
contractor.
3.3.7 Consult with the OWNER and participate in all decisions as to acceptability of
subcontractors and other persons and organizations proposed by the general
contractor for these portions of the work for which subcontractor approval is required
by the documents.
3.3.8 Prepare and review contracts, bonds, insurance certificates, construction schedules
and other portions of the Contracts in order to assist the OWNER in his
determination as to whether to issue a Notice b Proceed to the Contractor.
3.4 CONSTRUCTION ADMINISTRATION SERVICES
Provide Construction Administration services for the project under a separate
agreement.
SECTION 4
SUPPLEMENTARY SERVICES OF THE ENGINEER
4.1 If authorized in writing by the OWNER prior to the rendering of such services, the
ENGINEER will furnish or obtain under subcontracts, supplementary services ofthe
following types, which will be paid for by the OWNER
4.2.1 Additional services due to significant changes in the scope of the project or its
design including, but not limited to, changes in size, complexity, character of
construction or due to time delays in initiating or completion of the work as described
herein.
4.2.2 Additional services in connection with the project including services normally
furnished by the OWNER as described in Section 5 herein and services not
otherwise provided for in this Amendment.
4.2.3 Preparing to serve and serving as an expert witness for the OWNER in any protest,
litigation, or other proceeding involving the project.
4.2.4 Additional engineering services required by revisions to regulations (after the date of
this Amendment) as applicable to the Florida Department of Environmental
Protection, the St. Johns River Water Management District, or other regulatory
agency requirements.
4.2.5 Provide, through a subconsultant, surveying services if required or requested by the
OWNER.
4.2.6 Provide, through a subconsultant, soils investigation services if required or
requested by the OWNER.
SECTION 5
THE OWNER'S RESPONSIBILITIES
5.1 The OWNER will:
5.1.1 Advise the ENGINEER of his requirements for the project and designate a person to
act as the OWNER's representative with respect to the work to be performed under
this Amendment, and such person shall have complete authority to transmit
instructions, receive information, interpret and define the OWNER's policies and
decisions pertinent to the work covered by this Amendment.
5.1.2 Guarantee access to and make all provision for-the ENGINEER to enter upon public
and private lands as required for the ENGINEER to perform his work under this
Amendment.
5.1.3 Provide data requested that is reasonably available onthe existing utility systems,
population and projections, land use and planning information.
5.1.4 Provide personnel to locate facilities and mow, trim, or otherwise make them
accessible for inspection.
5.1.5 Examine all studies, reports, sketches, and other documents presented by the
ENGINEER and render decisions pertaining thereto within a reasonable time so as
not to delay the work of the ENGINEER.
5.1.6 Obtain approval of all governmental authorities having jurisdiction over the project,
and such approvals and consents from such other individuals or bodies as may be
necessary for completion of the Project.
5.1.7 Furnish, or direct the ENGINEER in writing to provide at the OWNER's expense,
necessary additional services as stipulated in Section 4 of this Amendment, or other
services as required.
5.1.8 Provide such legal, accounting, and insurance counseling services as may be
required for the project, and such auditing services as the OWNER may require.
5.1.9 Give prompt written notice to the ENGINEER whenever the OWNER observes.or
otherwise becomes aware of any defect in the Project.
SECTION 6
PAYMENT
6.1
PAYMENT
Payments for services and expenses of the ENGINEER to be as set forth below:
The fee for the engineering design and permitting scope of services described herein
shall be a total lump sum fee of$44,900.00, inclusive of out of pocket expenses.
6.2 OTHER PAYMENT ITEMS
6.2.1 Expenses for items not specifically valued herein are to be reimbursed to the
ENGINEER at the actual cost thereof. Said expenses shall include transportation
and subsistence of principals and employees, when traveling in connection with the
Project, toll telephone calls, telegrams and similar project-related items.
6.2.2 The OWNER will make prompt monthly payments in response to ENGINEER's
monthly statements without retention for all categories of services rendered under
this Amendment and for reimbursable expenses incurred.
6.2.3 Charges for the services rendered by principals and employees as witnesses in any
litigation, hearing or proceeding in accordance with Paragraph 4.1.4 will be
computed at a rate of $800.00 per day or any portion thereof (but compensation for
time spent in preparing to appear in any such litigation, hearing or proceeding will be
computed on an hourly basis at standard billing rates).
6.2.4 If this Amendment is terminated during prosecution of the services prior to
completion of the services of Section 3, payments to be made on all prior work under
this Amendment shall be due and payable, and shall constitute total payment for
services rendered. In addition, upon termination, the ENGINEER shall be paid for
any Additional Services authorized and rendered under Section 4.
6.2.6 The ENGINEER shall promptly begin work on the services authorized by this
Amendment upon receipt of notice to proceed from the OW.JER..
SECTION 7
GENERAL CONDITIONS
7.1
Since the ENGINEER has no control over the cost of labor, materials, or equipment,
or over any construction contractor's method of determining prices, any opinions of
probable construction cost which may be provided in the services of this Amendment
are made on the basis of his experience and qualifications and represent his best
judgment as a design professional familiar with the construction industry, but the
ENGINEER cannot and does not guarantee that bids or the construction cost will not
vary from opinions of probable cost prepared by him.
7.2
The OWNER and the ENGINEER each binds himself and his partners, successors,
executors, administrators and assigns to the other party of this Amendment and to
partners, successors, executors, administrators, and assigns of such other party in
respect to all covenants of this Amendment. Nothing herein shall be construed as
creating any personal liability on the part of any officer or agency of any public body,
which may be a party hereto, nor shall it be construed as giving any rights or benefits
hereunder to anyone other than the OWNER and the ENGINEER.
SECTION 8
8.1
The ENGINEER agrees to prosecute the work in a timely manner until the Project is
completed.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written.
OWNER:
City of Winter Springs, Florida
ATTEST
~~~"
BY:/~cJ ~~
~
Date: c- (~ .- 0 '7
ENGINEER:
CPH Engineers, Inc.
ATTEST ,
~14~
BY:~~
Date: S~!/)3
J:\Z6582.00\WP-WORD\PROPOSAL\Mju\AMENDMENT 78 WINTER SPRINGS.doc
EXHIBIT A
STANDARD BilliNG RATES
Standard Classification Billin~ Rates
Classification Rate
Pri ncipa I.......................... ..................... .......................... $105.00
Professional E ng i neer.......... ..~..... ........ ....... ................. $95.00
E ng i neeri ng Manager.................................. ........ .:.. ..... $90.00
Sr. Design En 9 i nee r...................................................... $80.00
Design E ngi neer EIT....................................... .............. $70.00
Traffic Engi neer . ................................. ........... ............... $120.00
Sr. Plan ner .......... .................... ............... ........................ $95.00
Construction Manager............. ............ ........................ $90.00
Planner.......................................................................... . $76.00
landscape Architect... .................................... .............. $85.00
landscape Architect I .. ............................... ................. $72.00
Professional land Su rveyor........................................ $85.00
Construction Field Rep ...................................... ......... $65.00
Sr. Design Tech nician.......................... ......... .......... ..... $77.00
Des ign Technician......... ...................... ........... .............. $70.00
Sr. CADD T echnicia n... ................... ..... ........ ................. $67.00
CADD Tech n ician.......................................................... $55.00
CADD Operator................... ....... ................................... $50.00
Adm i n istrative............................................................... $50.00
Clerical II....................................................................... . $45.00
Clerical I.......................... ............................................... $35.00
EXHIBIT B
COST BREAKDOWN
EXHIBIT B
Task 1 Task 2 Task 3
Magnolia Square Retention Pond Trail Extension
Preliminary
Concept: $1,000.00 $1,000.00 $2,500.00
Final Design: $3,000.00 $1,500.00 $2,500.00
Construction
Documents: $14,700.00 $7,500.00 $6,500.00
Bidding
Services: $ 2.000.00 $ 1.200.00 $ 1.500.00
Total: $20,700.00 $11,200.00 $13,000.00
TOTAL LUMP SUM FEE: $44,900.00 (inclusive.of expenses)
Fees include the following Consultant fees:
Magnolia Square:
Architectural Design:
Electrical Design:
$6,500.00 .
$3,000.00
City Hall Retention Pond:
Electrical Design:
$3,000.00
'"
AMENDMENT 78 TO AGREEMENT
DATED
NOVEMBER 27,1984
CONSULTING ENGINEERING SERVICES
FOR
LANDSCAPE ARCHITECTURAL SERVICES FOR
MAGNOLIA SQUARE,
THE RETENTION POND BEHIND CITY HALL AND
THE TRAIL CONNECTING MAIN STREET WITH CENTRAL WINDS PARK
BETWEEN
THE CITY OF WINTER SPRINGS
AND
CPH ENGINEERS, INC.
This Amendment dated , 2003, by and between the City of Winter Springs (hereinafter
called the OWNER) and CPH Engineers; Inc. (hereinafter called the Engineer), is mutually agreed
upon and declared an authorized Amendment to an Agreement dated November 27, 1984, between
the parties, herein setting forth the scope, terms and conditions of the services herein authorized.
The appropriate provisions 'of the November 27, 1984, Agreement apply as fully as if repeated
herein.
SECTION 1
GENERAL
1.1
The purpose of this Amendment is to provide for Landscape Architectural,
Architectural and Engineering Services, more specifically itemized herein, in the
preparation of Plans and Specifications and other services for Magnolia Square, City
Hall retention pond and the Trail Corridor form Main Street to Central Winds Park.
SECTION 2
BASIC SERVICES OF THE ENGINEER
2.1 GENERAL
2.1.1 The ENGINEER agrees to perform professional services in connection with the
project as hereinafter stated.
2.1.2 CPH has fully qualified and registered Landscape Architects on staff.
2.1.3 The ENGINEER will serve as the OWNER's professional engineering representative
in those phases of the project to which this Amendment applies, and will give
consultation and advice to the OWNER during the performance of his services. The
ENGINEER will perform the services for the City Commission under the general
supervision of the City Manager and Public Works Director and will submit interim
plans to them for their review, input, decision, etc. as appropriate.
SECTION 3
SCOPE OF SERVICES
3.1
GENERAL
The OWNER hereby authorizes the ENGINEER to proceed with the preparation of
plans and specifications for the landscape improvements as listed below. It is
assumed that the lighting for the trail will be provided by Florida Power.
3.1.1 The project includes the following:
1. Landscape and hardscape design of Magnolia Square including the
restroom/pavilion.
2. Landscape design around the pond behind City Hall.
3. Design and layout of the trail from Main Street, heading north, through the
State land down the center of Hickory Grove Road, connecting to the City
Hall retention pond and then extending to Central Winds Park.
4. Engineering services as required to integrate project within its surroundings..
5. Project management coordination services.
We have divided the project into three tasks consistent with items 1, 2, and 3
indicated above.
3.1.2 The project will be coordinated with the landscape and hardscape features of the
Streetscapes project currently under construction. Landscape and hardscape
features will be reduced as we move away from the Main Street corridor.
3.1.3 Preliminary Concept
The preliminary concepts for Magnolia Square and the retention pond have been
previously designed; these concepts will be reviewed with the City Manager and
staff.
A preliminary plan will be provided for the trail extension which be distributed to the
City Manager and staff. Upon receipt of comments, the concept will be revised and,
if required, presented to the Commission at a workshop.
3.1.4 The landscape architect will take the comments from all parties and develop a final
plan. Coordination will continue with City staff during this process. Orice the final
design is approved by the City Manager and the Commission (if required), work will
begin on the construction documents.
3.1.5 Construction Documents
The construction documents shall include the bllowing:
Task 1- Magnolia Square:
1 . Grading Plans
2. Pavement Materials and Design
3. Landscape Design and Specifications
4. Irrigation Design and Specifications
5. Furniture Specifications (benches, litter receptacles, bike racks, lighting,
bollards, etc.)
6. Electrical (low. level lighting and park lighting - not streetlights, pavilion
electrical)
7. Architectural Design and details for the pavilion
8. Opinion of Probable Construction Cost
Task 2- Retention Pond Landscaping:
1. Grading Plans
2. Pavement Materials and Design
3. Landscape Design and Specifications
4. Irrigation Design and Specifications
5. Furniture Specifications (benches, litter receptacles, bike racks, lighting,
3.1.6
3.1.7
3.1.8
3.1.9
3.1.10
3.1.11
3.2
3.2.1
3.2.2
3.2.3
3.3
3.3.1
3.3.2
3.3.3
3.3.4
bollards, etc.)
6. Electrical (low level lighting)
7. Opinion of Probable Construction Cost
Task 3- TraH Extension:
1. Grading Plans
2. Pavement Materials and Design
3. Landscape Design and Specifications
4. Irrigation Design and Specifications
5. Furniture Specifications (benches, litter receptacles, bike racks, lighting,
bollards, etc.)
6. Opinion of Probable Construction Cost
Retain the service of an electrical engineer to provide park/landscape lighting.
Coordinate services and also coordinate type with street lighting and other
development, which will take place in the Town Center.
Retain the service of an Architect to provid3 pavilion design.
Prepare bid packages for distribution in accordance with City procedures, i.e.
Demand Star.
Perform field check of completed construction documents.
Prepare site plans for review and submittal to meet City requirements and
presentation through the DRC process.
Prepare final construction documents.
PERMITS
Task 1- - ENGINEER will obtain permits from State of Florida and Seminole County
for trail.
Task 2- No permits are necessary for this work. We consider this to bea part of the
pond design, which has been permitted.
Task 3- ENGINEER will obtain permits from Stateof Florida and Seminole County
for trail.
BIDDING SERVICES
Prepare advertisement for bid for placement in appropriate publications by the
OWNER.
Provide copies of reproducible plans and specifications to the OWNER or his
designated representative for distribution by others.
Issue addenda to the documents as required.
Answer questions of bidders and suppliers. No interpretations of the documents
shall be made, other than through issuance of addenda to the documents.
3.3.5 Attend the bid opening and OWNER's meetings at which bids are to be opened and
contracts awarded.
3.3.6 Evaluate the eids and assist the OWNER in the selection of the construction
contractor.
3.3.7 Consult with the OWNER and participate in all decisions as to acceptability of
subcontractors and other persons and organizations proposed by the general
contractor for these portions of the work for which subcontractor approval is required
by the documents.
3.3.8 Prepare and review contracts, bonds, insurance certificates, construction schedules
and other portions of the Contracts in order to assist the OWNER in his
determination as to whether to issue a Notice b Proceed to the Contractor.
3.4 CONSTRUCTION ADMINISTRATION SERVICES
Provide Construction Administration services for the project under a separate
agreement.
SECTION 4
SUPPLEMENTARY SERVICES OF THE ENGINEER
4.1 If authorized in writing by the OWNER prior to the rendering of such services, the
ENGINEER will furnish or obtain under subcontracts, supplementary services of the
following types, which will be paid for by the OWNER
4.2.1 Additional services due to significant changes in the scope of the project or its
design including, but not limited to, changes in size, complexity, character of
construction or due to time delays in initiating or completion of the work as described
herein.
4.2.2 Additional services in connection with the project including services normally
furnished by the OWNER as described in Section 5 herein and services not
otherwise provided for in this Amendment.
4.2.3 Preparing to serve and serving as an expert witness for the OWNER in any protest,
litigation, or other proceeding involving the project.
4.2.4 Additional engineering services required by revisions to regulations (after the date of
this Amendment) as applicable to the Florida Department of Environmental
Protection, the St. Johns River Water Management District, or other regulatory
agency requirements.
4.2.5 Provide, through a subconsultant, surveying services if required or requested by the
OWNER.
4.2.6 Provide, through a subconsultant, soils investigation services if required or
requested by the OWNER.
SECTION 5
THE OWNER'S RESPONSIBILITIES
5.1 The OWNER will:
5.1.1 Advise the ENGINEER of his requirements for the project and designate a person to
act as the OWNER's representative with respect to the work to be performed under
this Amendment, and such person shall have complete authority to transmit
instructions, receive information, interpret and define the OWNER's policies and
decisions pertinent to the work covered by this Amendment.
5.1.2 Guarantee access to and make all provision for the ENGINEER to enter upon public
and private lands as required for the ENGINEER to perform his work under this
Amendment.
5.1.3 Provide data requested that is reasonably available on the existing utility systems,
population and projections, land use and planning information.
5.1.4 Provide personnel to locate facilities and mow, trim, or otherwise make them
accessible for inspection.
5.1.5 Examine all studies, reports, sketches, and other documents presented by the
ENGINEER and render decisions pertaining thereto within a reasonable time so as
not to delay the work of the ENGINEER.
5.1.6 Obtain approval of all governmental authorities having jurisdiction over the project,
and such approvals and consents from such other individuals or bodies as may be
necessary for completion of the Project.
5.1.7 Furnish, or direct the ENGINEER in writing to provide at the OWNER's expense,
necessary additional services as stipulated in Section 4 of this Amendment, or other
services as required.
5.1.8 Provide such legal, accounting, and insurance counseling services as may be
required for the project, and such auditing services as the OWNER may require.
5.1.9 Give prompt written notice to the ENGINEER whenever the OWNER observes or
otherwise becomes aware of any defect in the Project.
SECTION 6
PAYMENT
6.1
PAYMENT
Payments for services and expenses of the ENGINEER to be as set forth below:
The fee for the engineering design and permitting scope of services described herein
shall be a total lump sum fee of$44,900.00, inclusive of out of pocket expenses.
6.2 OTHER PAYMENT ITEMS
6.2.1 Expenses for items not specifically valued herein are to be reimbursed to the
ENGINEER at the actual' cost thereof. Said expenses shall include transportation
and subsistence of principals and employees, when traveling in connection with the
Project, toll telephone calls, telegrams and similar project-related items.
6.2.2 The OWNER will make prompt monthly payments in response to ENGINEER's
monthly statements without retention for all categories of services rendered under
this Amendment and' for reimbursable expenses incurred.
6.2.3 Charges for the services rendered by principals and employees as witnesses in any
litigation, hearing or proceeding in accordance with Paragraph 4.1.4 will be
computed at a rate of $800.00 per day or any portion thereof (but compensation for
time spent in preparing to appear in any such litigation, hearing or proceeding will be
computed on an hourly basis at standard billing rates).
6.2.4 If this Amendment is terminated during prosecution of the services prior to
completion of the services of Section 3, payments to be made on all prior work under
this Amendment shall be due and payable, and shall constitute total payment for
services rendered. In addition, upon termination, the ENGINEER shall be paid for
any Additional Services authorized and rendered under Section 4.
6.2.6 The ENGINEER shall promptly begin work on the services authorized by this
Amendment upon receipt of notice to proceed from the OV\NER.
SECTION 7
GENERAL CONDITIONS
7.1
Since the ENGINEER has no control over the cost of labor, materials, or equipment,
or over any construction contractor's method of determining prices, any opinions of
probable construction cost which may be provided in the services of this Amendment
are made on the basis of his experience and qualifications and represent his best
judgment as a design professional familiar with the construction industry, but the
ENGINEER cannot and does not guarantee that bids orthe construction cost will not
vary from opinions of probable cost prepared by him.
The OWNER and the ENGINEER each binds himself and his partners, successors,
executors, administrators and assigns to the other party of this Amendment and to
partners, successors, executors, administrators, and assigns of such other party in
respect to all covenants of this Amendment. Nothing herein shall be construed as
creating any personal liability on the part of any officer or agency of any public body,
which may be a party hereto, nor shall it be construed as giving any rights or benefits
hereunder to anyone other than the OWNER and the ENGINEER.
7.2
SECTION 8
8.1
The ENGINEER agrees to prosecute the work in a timely manner until the Project is
completed. .
IN WITNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written.
OWNER:
City of Winter Springs, Florida
ATTEST
~e>-- ~~)
By: /t'~ c-/'/'~
Date: ~ ~ /2 - tf?
ENGINEER:
CPH Engineers, Inc.
ATTEST
...........
J:\Z6582.00\WP-WORD\PROPOSAL\Mju\AMENDMENT 78 WINTER SPRINGS.doc
EXHIBIT A
STANDARD BilliNG RATES
Standard Classification Billin~ Rates
Classification Rate
Pri ncipal............................. ..... ..... ....................... ........... $105.00
Profess ional Enaineer................. .............. ........ ........... $95.00
Engi neering Manager................~.............. ............... ..... $90.00
Sr. Desian Enaineer........... ........................................... $80.00
Des ig n E nai neer EIT................................. .................... $70.00
Traffic E ngi neer ................................... ......................... $120.00
Sr. Planner...... ~.................................... .......................... $95.00
Construction Manager..... .............. ........... ................... $90.00
Planner.............................. ............................................. $76.00
landscape Arch itect ............................... ................ ..... $85.00
landscape Arch itect I....... ........ ........... ........... ............. $72.00
Professiona I land Survevor.......... ......................... ..... $85.00
Construction Field Rep ............................................... $65.00
Sr. Design Technician.............................. .................... $77.00
Des ian Tech n ician..................... .............................. ..... $70.00
Sr. CADD T echn ician....... ............ .............. ................... $67.00
CADD Technician............. ......................... .................... $55.00
CADD Ooerator .......................................... ................... $50.00
Ad m i n istrative............................................................... $50.00
Clerical II.................................................. ...................... $45.00
Clerical r.................. ......... ....... ....................................... $35.00
EXHIBIT B
COST BREAKDOWN
EXHIBIT B
Task 1 Task 2 Task 3
Magnolia Square Retention Pond Trail Extension
Preliminary
Concept: $1,000.00 $1,000.00 $2,500.00
Final Design: $3,000.00 $1,500.00 $2,500.00
Construction
Documents: $14,700.00 $7,500.00 $6,500.00
Bidding
Services: $ 2.000.00 $ 1,200.00 $ 1.500.00
Total: $20,700.00 $11,200.00 $13,000.00
TOTAL LUMP SUM FEE: $44,900.00 (inclusive of expenses)
Fees include the following Consultant fees:
Magnolia Square:
Architectural Design:
Electrical Design:
$6,500.00
$3,000.00
City Hall Retention Pond:
Electrical Design:
$3,000.00
, -
AMENDMENT 78 TO AGREEMENT
DATED
NOVEMBER 27,1984
CONSUL TING ENGINEERING SERVICES
FOR
LANDSCAPE ARCHITECTURAL SERVICES FOR
MAGNOLIA SQUARE,
THE RETENTION POND BEHIND CITY HALL AND
THE TRAIL CONNECTING MAIN STREET WITH CENTRAL WINDS PARK
BETWEEN
THE CITY OF WINTER SPRINGS
AND
CPH ENGINEERS, INC.
This Amendment dated , 2003, by and between the City of Winter Springs (hereinafter
. called the OWNER) and CPH Engineers, Inc. (hereinafter called the Engineer), is mutually agreed
upon and declared an authorized Amendment to an Agreement dated November 27, 1984, between
the parties, hereinsettir)g forth the scope, terms and conditions of the services herein authorized.
The appropriate- provisioqs of the November 27, 1984, Agreell)ent apply as fully as if repeated
herein.
SECTION 1
GENERAL
1.1 The purpose of this Amendment is to provide for Landscape Architectural,
, Architectural and Engineering Services, more specifically itemized herein, in the
preparation of Plans and Specifications and other services for Magnolia Square, City
Hall retention pond and the Trail Corridor form Main Street to Central Winds Park.
SECTION 2
BASIC SERVICES OF THE ENGINEER
2.1 GENERAL
2.1.1 The ENGINEER agrees to p13rform professional services in connection with the
project as hereinafter stated.
2.1,2 CPH has fully qualified and registered Landscape Architects on staff.
2.1,3 The ENGINEER will serve as the OWNER's professional engineering representative
in those phases of the project to which this Amendment applies, and will give
consultation and advice to the OWNER during the performance of his services. The
ENGINEER will perform the services for the City Commission under the general
supervision of the City Manager and Public Works Director and will submit interim
plans to them for their review, input, decision, etc. as appropriate.
SECTION 3
SCOPE OF SERVICES
3.1 GENERAL
The OWNER hereby authorizes the ENGINEER to proceed with the preparation of
plans and specifications Jor the landscape improvements as listed below, It is
assumed that the lighting for the trail will be provided by Florida Power,
3,1.1 The project includes the following:
1. Landscape andhardscape design of Magnolia Squa're including the
restroom/pavilion.
2. Landscape design around the pond behind City Hall.
3. Design and layout of the trail from Main Street, heading north, through the
State land down the center of Hickory Grove Road, connecting to the City
Hall retention pond and then extending to Central Winds Park,
4. Engineering services as required to integrate project within its surroundings.
5. Project management coordination services.
We have divided the project into three tasks consistent with items 1, 2, and 3
indicated above.'
3.1.2 The project will be coordinated with the landscape and hardscape features of the
Streetscapes project currently under construction. Landscape and hardscape
features will be reduced as we move away from the Main Street corridor.
3.1.3 Preliminary Concept
The preliminary concepts for Magnolia Square and the retention pond have been
previously designed; these concepts will be reviewed with the City Manager and
staff.
A preliminary plan will be provided for the trail extension which be distributed to the
City Manager and staff. Upon receipt of comments, the concept will be revised and,
if required, presented to the Commission at a workshop.
3.1.4 The landscape architect will take the comments from all parties and develop a final
plan. Coordination will continue with City staff during this process. Once the final
design is approved by the City Manager and the Commission (if required), work will
begin on the construction documents.
3.1.5 Construction Documents
The construction documents shall include the bllowing:
Task 1- Magnolia Square:
1. Grading Plans
2. Pavement Materials and Design
3. Landscape Design and Specifications
4. Irrigation Design and Specifications
5. Furniture Specifications (benches, litter receptacles, bike racks, lighting,
bollards, etc.) , ,
6. Electrical (low level lighting and park lighting - not streetlights, pavilion
electrical)-
7. Architectural Design and details for the pavilion
8. Opinion of Probable Construction Cost
Task 2- Retention Pond Landscaping;
1. Grading Plans
2. Pavement Materials,and Design
3. Landscape Desigr:l and Specifications
4. Irrigation Design and Specifications
5. Furniture Specifications (benches, litter receptacles, bike racks, lighting,
bollards, etc.)
6, Electrical (low level lighting)
7. Opinion of Probable Construction Cost
Task 3- Trail Extension:
1. Grading Plans
2. Pavement Materials and Design
3. Landscape Design and Specifications
4. Irrigation Design and Specifications
5. Furniture Specifications (benches, litter receptacles, bike, racks, lighting,
bollards, etc.)
6. Opinion of Probable Construction Cost
3.1.6 Retain the service of an electrical engineer to provide park/landscape lighting.
Coordinate services and also coordinate, type with street lighting and other
development, which will take place in the Town Center.
3.1.7 Retain the service of an Architect to provice pavilion design.
3,1.8 Prepare bid packages for distribution in accordance with City procedures, i.e.
Demand Star.
3.1.9 Perform field check of completed construction documents,
3.1.10 Prepare site plans for review and submittal to meet City requirements and
presentation through the DRC process.
3.1.11 Prepare final construction documents.
3.2 PERMITS
3.2.1 Task 1- - ENGINEER will obtain permits from State of Florida and Seminole County
for trail.
3.2.2 Task 2- No permits are necessary for this work. We consider this to be a part of the
pond design, which has been permitted.
3.2.3 Task 3- ENGINEER will obtain permits from Stateof Florida and Seminole County
for trail.
3.3 BIDDING SERVICES
3.3.1 Prepare advertisement for- bid for placement in appropriate publications by the
OWNER. '
3.3,2 Provide copies of reproducible plans and specifications to the OWNER or his
designated representative for distribution by others.
3.3,3 Issue addenda to the documents as required.
3,3.4 Answer questions of bidders and suppliers, No interpretations of the documents
shall be made, other than through issuance of addenda to the documents.
, "
~ 3.3.5 Attend the bid opening and OWNER's meetings at which bids are to be opened and
contracts awarded.
3.3.6 Evaluate the bids and assist the OWNER in the selection of the construction
contractor.
3.3.7 Consult with the OWNER and participate in all decisions as to acceptability of
subcontractors and other persons and organizations proposed by the general
contractor for these portions of the work for which subcontractor approval is required
by the documents.
3.3.8 Prepare and review contracts, bonds, insurance certificates, construction schedules
and other portions of the, Contracts in order to assist the OWNER in his
determination as to whether to issue a Notice b Proceed to the Contractor.
3.4 CONSTRUCTION ADMINISTRATION SERVICES
Provide Construction Administration services for the project under a separate
agreement.
!
SECTION 4
SUPPLEMENTARY SERVICES OF THE ENGINEER
4.1 If authorized in writing by the OWNER prior to the rendering of such services, the
ENGINEER will furnish or obtain under subcontracts, supplementary services of the
following types, which will be paid for by the OWNER
,4,2.1 Additional services due to significant changes in the scope of the project or its
design including, but not limited to, changes in size, complexity, character of
construction or due to time delays in initiating or completion of the work as described
herein.
4.2.2 Additional services in co!"nection with the project including services normally
furnished by the OWNER as described in Section 5 herein and services not
otherwise provided for in this Amendment.
4.2.3 Preparing to serve and serving as an expert witness for the OWNER in any protest,
litigation, or other proceeding involving the project.
4.2.4 Additional engineering services required by revisions to regulations (after the date of
this Amendment) as applicable to the Florida Department of Environmental
Protection, the St. Johns River Water Management District, or other regulatory
agency requirements.
4.2.5 Provide, through a subconsultant, surveying services if required or requested by the
OWNER.
4.2.6 Provide, through a subconsultant, soils investigation services if required or
requested by the OWNER.
SECTION 5
THE OWNER'S RESPONSIBILITIES
5.1 The OWNER will:
5.1.1 Advise the ENGINEER of his requirements for the project and designate a person to
act as the OWNER's representative with respect to the work to be performed under
this Amendment, and such person shall have complete authority to transmit
instructions, receive information, interpret and define the OWNER's policies and
decisions pertinent to the work covered by this Amendment.
5.1.2 Guarantee access to and make all provision for the ENGINEER to enter upon public
and private lands as required for the ENGINEER to perform his work under this
Amendment.
5.1.3 Provide data requested that is reasonably available onthe existing utility systems,
population and projections, land use and planning information.
5.1.4 Provide personnel to locate facilities and mow, trim, or otherwise make them
accessible for inspection.
5.1.5 Examine all studies, reports, sketches, and other documents presented by the
ENGINE!=R and render decisions pertaining thereto within a reasonable time so as
not to delay the work of the ENGINEER.
5.1.6 Obtain approval of all governmental authorities having jurisdiction over the project,
and such approvals and consents from such other individuals or bodies as may be
necessary for completion of the Project.
5.1.7 Furnish, or direct the ENGINEER in writing to provide at the OWNER's expense,
necessary additional,services as stipulated in Section 4 of this Amendment, or other
services as required.
5.1.8 Provide such legal, accounting, and insurance counseling services as may be
required for the project, and such auditing services as the OWNER may require.
5.1.9 Give prompt written notice to the ENGINEER whenever the OWNER observeS,or
otherwise becomes aware of any defect in the Project.
SECTION 6
PAYMENT
-,-
6.1 PAYMENT
Payments for services and expenses of the ENGINEER to be as' set forth below:
The fee for the engineering design and permitting scope of services described herein
shall be a total lump sum fee of$44,900.00, inclusive of out of pocket expenses.
6.2 OTHER PAYMENT ITEMS
6.2.1 Expenses for items not specifically valued herein are to be reimbursed to the
ENGINEER at the actual cost thereof. Said expenses shall include transportation'
and subsistence of prinCipals and employees, when traveling in connection with the
Project, toll telephone calls, telegrams and similar project-related items.
6.2.2 The OWNER will make prompt monthly payments in response to ENGINEER's
monthly statements without retention for all categories of services rendered under
this Amendment and for reimbursable expenses incurred.
6.2.3 Charges for the services rendered by principals and employees as witnesses in any
litigation, hearing or proceeding in accordance with Paragraph 4.1.4 will be
computed at a rate of $800.00 per day or any portion thereof (but compensation for
time spent in preparing to appear in any such litigation, hearing or proceeding will be
computed on an hourly basis at standard billing rates).
6.2.4 If this Amendment is terminated during prosecution of the services prior to
completion of the services of Section 3, payments to be made on all prior work under
this Amendment shall be due and payable, and shall constitute total payment for
services rendered. In addition, upon termination, the ENGINEER shall be paid for
any Additional Services authorized and rendered under Section 4,
6.2.6 The ENGINEER shall promptly begin work on ,the services authorized by this
Amendment upon receipt of notice to proceed from the OV\NER.,
SECTION 7
GENERAL CONDITIONS
7.1 Since the ENGINEER has no control over the cost of labor, materials, or equipment,
or over any construction contractor's method of determining prices, any opinions of
probable construction cost which may be provided in the services of this Amendment
are made on the basis of his experience and qualifications and represent his best
judgment as a design professional familiar with the construction industry, but the
ENGINEER cannot and doesnot guarantee that bids or the construction cost will not
vary from opinions of probable cost prepared by him.
7.2 The OWNER and the ENGINEER each binds himself and his partners, successors,
executors, administrators and assigns to the other party of this Amendment and to
partners, successors,executors, administrators, and assigns of such other party in
respect to all covenants 'of this Amendment. Nothing herein shall be construed as
creating any personal liability on the part of any officer or agency of any public body,
which may be a party hereto, nor shall it be construed as giving any rights or benefits
hereunder to anyone other than the OWNER and the ENGINEER.
SECTION 8
8.1 The ENGINEER agrees to prosecute the work in a timely manner until the Project is
completed.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written.
OWNER:
City of Winter Springs, Florida\
ATTEST
.~~~ ..,
By:-/f~cJ ~~~ .,.
.. .
Date: c- {/::( :-.. G.~
/
ENGINEER:
CPH Engineers, Inc.
ATTEST '- BY:~~
94 /4~
Date: S 20/03
J:\Z6582.00\WP-WORD\PROPOSAL\Mju\AMENDMENT 78 WINTER SPRINGS.doc
.
EXHIBIT A
STANDARD BILLING RATES.
.
Standard Classification Billin~ Rates
Classification Rate
Pri ncipa I......................................................................... $105.00
Profess ional E nai neer............:......;....................... ....... $95.00
Engineering. Manager .....................:... ......... ................. $90.00
Sr. Design Engi neer...................... ..... ................... ........ $80:00
Design E ngi neer EIT...:................................................. $70.00
Traffic E ng i neer ............................................................ $120.00
Sr. Plan ner ..................................................................... $95.00
Construction Manager ............. ........ .... .......... ........ ...... $90.00
. Pia n ner .................................................. ......................... $76.00
Landscape Architect ................... ........... ......... .............. $85.00
Landscape Architect I ............. ................................ ..... $72.00
.
Professiona I La nd Su rvevor...:....................... ............. $85.00
Construction Field Rep ............................... ................ $65.00
Sr. Desian Technician ..................... ........... ........... ........ $77.00
. Desian Technician ...... .................................... ....... ....... $70.00
Sr. CADD Technician.. ....................... .................... ....... $67.00
CADD Tech nician.......... .................................................. $55.00
CADD Operator ........... .......... ...................... ..... ....... ....... $50.00
Adm i nistrative...........:...................:............................... . $50.00
C lerica I II........................................................................ $45.00
C lerica I I....... ................................. ....... ~........................... $35.00
~ .
EXHIBIT B
COST BREAKDOWN
EXHIBIT B
Task 1 Task 2 Task 3
Magnolia Square Retention Pond Trail Extension
Preliminary
Concept: $1,000.00 $1,000.00 $2,500.00
Final Design: $3,000.00 $1,500.00 $2,500.00
Construction
Documents: $14,700.00 $7,500.00 $6,500.00
Bidding
Services: $ 2.000'.00 $ 1.200.00 $ 1.500.00
Total: $20,700.00 $11,200.00 $13,000.00 .
TOTAL LUMP SUM FEE: $44,900.00 (inclusive of expenses)
Fees include the following Consultant fees:
Magnolia Square:
Architectural Design: $6,500.00 .
Electrical Design: $3,000.00
City Hall Retention Pond:
Electrical Design: - $3,000.00