HomeMy WebLinkAbout1996 10 28 Consent Item A
COMMISSION AGENDA
ITEM
A
REGULAR
CONSENT X
INFORMATIONAL
October 28. 1996
Meeting
MGR/~/DEPT j?r
Authorization
REQUEST: Public Works Requesting Authorization to Enter Into a Contract
Agreement for Landscape Maintenance Services for City Properties and
Rights of Way
PURPOSE: The purpose of this Board item is to request authorization to enter into a contract
agreement with Gator Landscaping Company for Landscape Maintenance Services
for City Properties and Rights of Way at a cost of $144,490.00.
CONSIDERATIONS:
This agreement is needed to continue contractual landscape maintenance services
of City properties and rights of way throughout the City. Bid #96-021 was opened on
October 9, 1996 with Gator Landscaping Company submitting the low bid of $144,490.
Gator Landscaping Company was also the low bidder for these services when in 1994 the
City eliminated the Public Works crew who had been performing these functions. Gator
has been satisfactorily performing this work since then.
Gator's low bid in 1994 for bid #94-019 was $101,970. The areas we have added
to the scope has continued to grow as our right of way responsibilities increase. The
biggest increase was the addition of all the HigWands rights of way with the. exception of
the Sheoah Boulevard medians at a cost of$17,625.00.
The contract period is for twelve months with an option for a second and third
twelve month period contingent on acceptable job performance. The contract requires a
supplemental agreement if changes involve a net increase or decrease to the original
contract of more than 25%.
October 28, 1996
Consent Agenda Item A
Page -2
FUNDING:
The scope of work for this contract encompasses four different Departments;
Public Works, Recreation, Stormwater and Utility. The funding sources are as follows;
Public Works (4410-54682) $96,730.00, Recreation (7200-54682) $22,235.00,
Stormwater (4413-54682) $18,115.00 and Utility [(3600-54671) $2,635.00 & (3600-
54680) $4,775.00. The Utility has two line codes because water plant and sewer plant
costs are segregated. The bid costs for all Departments was within budget. The funds for
this project will be expended over the twelve month contract period.
RECOMMENDATION:
It is recommend that authorization be given to enter into a contract agreement
with Gator Landscaping Company for Landscape Maintenance Services for City
Properties and Rights of Way at a cost of $144,490.00.
IMPLEMENTATION SCHEDULE:
The new landscape maintenance contract will commence on December 1, 1996 for
a twelve month period with an option for a second and third twelve month period if the
work performance is satisfactory.
ATTACHMENTS:
1. Agreement Form
2. City Clerk Bid #96-021 Tabulation
COMMISSION ACTION:
Attachment No. 1
PROPOSAL AND AGREEMENT
THIS AGREEMENT, entered into this :.--day of , 1996, by and
between the City of Winter Springs. Florida. (hereinafter referred to as "City"), and
Gator Landscaping Company (hereinafter referred to as "Contractor"), provides
as follows:
WHEREAS, City is desirous of having certain City property maintained; and
WHEREAS, Contractor is desirous of performing the maintenance of the
properties,
NOW, THEREFORE, for and in consideration of the mutual promises
hereinafter made, the parties agree as follows:
1 . All Bid Documents are attached hereto as Exhibit "A" and
incorporated herein by reference.
2. All work done under the Contract Documents, including the furnishing
of all labor, equipment and materials and the performing of all operations in
connection with the LANDSCAPE MAINTENANCE SERVICES will be made as
outlined in the Pay Items of the Bid Documents. Other work for which there is not
a pay item will be considered included in the contract Unit Price for the various
pay items and no additional compensation will be allowed.
3. The City reserves the right to alter the Plans, extend or shorten the
improvement, add such incidental work as may be necessary, and increase or
decrease the quantities of work to be performed to accord with such changes,
including the deduction or cancellation of anyone or more of the Pay Items. Such
changes shall not be considered as a waiver of any conditions of the Contract nor
to invalidate any of the provisions thereof. A supplemental agreement between
the Contractor and the City will be required when such changes involve a net
increase or decrease in the total amount of the original contract of more than
twenty-five percent (25%). Should such changes result in changes in the
quantities of the work to be performed, the Contractor will accept payment
according to Contract Unit Prices for such items of work as appear in the original
contract.
4. The work will be done in compliance with the Contract Documents and
paid for under the Pay Items herein listed. Quantities shown on the Plans shall
govern over those shown herein. The Contractor shall take no advantage of any
apparent error or omission in the Plans or Specifications, and the Public Works
Director shall be permitted to make such corrections and interpretations as may be
deemed necessary for the fulfillment of the intent of the Contract Documents.
5. The undersigned agrees that his Bid as stipulated herein shall be valid for
a period of thirty (30) days from that date of this Bid opening. The proposal
guaranty of the three lowest bidders shall be held for that period or until an award
of the contract is made.
6. The Contractor warrants the landscape services provided hereunder will
be fit for the intended purposes and use of the City and per plan and
specifications.
7. The successful bidder, upon award of contract, shall be required to
submit a Cashier's Check made payable to the City of Winter Springs in the
amount of one full month service for the period of October 1 to April 30. The
cashiers check will be held by the City for the entire contract period as a deposit
to assure that successful vendor will perform as required in these bid
specifications. Should the successful bidder fail to perform in accordance with the
bid requirements and the City finds the contractor in default of the contract, the
deposit will be retained by the City. The deposit will be used to assure
continuation of service, in house or by hiring another temporary contractor, until
new permanent contractor can be hired.
8. This contract shall be in effect for twelve (12) months commencing
on December 1. 1996 and termination on November 30. 1997 with the option to
extend for a second and third 12-month period, not to exceed thirty-six (36)
months total. The contract may be canceled in whole or in part by the City or the
Contractor, upon giving at least thirty (30) days written notice prior to
cancellation; EXCEPT that non-performance on the part of the Contractor will be
grounds for termination. Termination will take place within five (5) days of
notification.
9. The undersigned agrees to commence this project within twenty (20)
calendar days after notice of award of contract and notice to proceed.
IN WITNESS WHEREOF, the parties hereto have executed this Proposal and
Agreement as of the day and year first above written.
CONTRACTOR:
Gator Landscaping Company
910 Charles Street
Longwood. FL 32750
THE CITY OF WINTER SPRINGS, FLORIDA
By:
By:
Print:
Print:
Title:
Title:
~f~ldLed) ~c; ~ ~~N& \e'jl\\l ~ '
J~~U\d}Al~j ~~ J
~~~~~~~~I ~
STATE OF FLORIDA
COUNTY OF
THE foregoing instrument was acknowledge before me this _ day of
, 1996, by (name and title
of officer) of (name of
corporation), a
corporation, on behalf of the corporation.
He/she is personally known to me or has produced as
identification and did/did not take an oath.
Notary Public
Print Name
My Commission Expires:
STATE OF FLORIDA
COUNTY OF
THE foregoing instrument was acknowledged before me this day of
, 1996, by (name and title of
officer) of The City of Winter Springs. Florida , on behalf of the City.
He/she is personally known to me or has produced as
identification and did/did not take an oath.
Notary Public
Print Name
.
,
Attachment No. 2
CITY OF WINTER SPRINGS, FLORIDA
1126 EAST STATE ROAD 434
WINTER SPRINGS, FLORIDA 32708-2799
Telephone (407) 327-1800
PROJECT TITLE: Landscape Maintenance Services for Various City Properties.
BID NUMBER: 96-021
BID OPENING DATE: October 9.1996
The bid opening was called by: J.P. Petrencsik
Title and Time: Purchasing Director
Bid opening was closed:
2:00 p.m.
2:05 p.m.
Present as witness:
Alan HilL P.W. Operations Supervisor
Don LeBlanc. Land Mana,?ement Specialist
Bid Bond Required:
NO
Performance Deposit Required: YES
---------------------------------------------------------------------------------------------------------------------------------
Three Bids Received:
1. Dawnalee Corporation, 585 Dunmar Circle, Winter Springs, FL 32708
in the amount of$201,967.50.
2. Gator Landscaping Company, 9l 0 Charles Street, Longwood, FL 32750
in the amount of$144,490.00.
3. The Bon Terre Group, Inc., 1218 Alden Road, Orlando, FL 32803
in the amount 0[$159,285.00.
-<<\OJ)~ Kg ~
Martha Jenkins, Deputy City Clerk
cc: P.W.Depancrnent
City Manager
Purchasing Depancrnent
.. .
Attachment No. 1
PROPOSAL AND AGREEMENT
THIS AGREEMENT, entered into this ~~lay of ~IG.u~G/, 1996, by and
between the City of Winter S2ringg. Florida, (hereinafter referred to as "City"), and
Gator Landsca~g Com anv (hereinafter referred to as "Contractor"), provides
as follows:
WHEREAS, City is desirous of having certain City property maintained; and
WHEREAS, Contractor is desirous of performing the maintenance of the
properties,
NOW, THEREFORE, for and in consideration of the mutual promises
hereinafter made, the parties agree as follows:
1. All Bid Documents are attached hereto as Exhibit "A" and
incorporated herein by reference.
2. All work done under the Contract Documents, including the furnishing
of all labor, equipment and materials and the performing of all operations in
connection with the LANDSCAPE MAINTENANCE SERVICES will be made as
outlined in the Pay Items of the Bid Documents. Other work for which there is not
a pay item will be considered included in the contract Unit Price for the various
pay items and no additional compensation will be allowed.
3. The City reserves the right to alter the Plans, extend or shorten the
improvement, add such incidental work as may be necessary, and increase or
decrease the quantities of work to be performed to accord with such changes,
including the deduction or cancellation of any one or more of the Pay Items. Such
changes shall not be considered as a waiver of any conditions of the Contract nor
to invalidate any of the provisions thereof. A supplemental agreement between
the Contractor and the City will be required when such changes involve a net
increase or decrease in the total amount of the original contract of more than
twenty-five percent (25%). Should such changes result in changes in the
quantities of the work to be performed, the Contractor will accept payment
according to Contract Unit Prices for such items of work as appear in the original
contract.
4. The work will be done in compliance with the Contract Documents and
paid for under the Pay Items herein listed. Quantities shown on the Plans shall
govern over those shown herein. The Contractor shall take no advantage of any
apparent error or omission in the Plans or Specifications, and the Public Works
Director shall be permitted to make such corrections and interpretations as may be
deemed necessary for the fulfillment of the intent of the Contract Documents.
5. The undersigned agrees that his Bid as stipulated herein shall be valid for
a period of thirty (30) days from that date of this Bid opening. The proposal
guaranty of the three lowest bidders shall be held for that period or until an award
of the contract is made.
6. The Contractor warrants the landscape services provided hereunder will
be fit for the intended purposes and use of the City and per plan and
specifications.
7. The successful bidder, upon award of contract, shall be required to
submit a Cashier's Check made payable to the City of Winter Springs in the
amount of one full month service for the period of October 1 to April 30. The
cashiers check will be held by the City for the entire contract period as a deposit
to assure that successful vendor will perform as required in these bid
specifications. Should the successful bidder fail to perform in accordance with the
bid requirements and the City finds the contractor in default of the contract, the
deposit will be retained by the City. The deposit will be used to assure
continuation of service, in house or by hiring another temporary contractor, until
new permanent contractor can be hired.
8. This contract shall be in effect for twelve (12) months commencing
on December 1 1996 and termination on November 30. 1997 with the option to
extend for a second and third 12-month period, not to exceed thirty-six (36)
months total. The contract may be canceled in whole or in part by the City or the
Contractor, upon giving at least thirty (30) days written notice prior to
cancellation; EXCEPT that non-performance on the part of the Contractor will be
grounds for termination. Termination will take place within five (5) days of
notification.
9. The undersigned agrees to commence this project within twenty (20)
calendar days after notice of award of contract and notice to proceed.
IN WITNESS WHEREOF, the parties hereto have executed this Proposal and
Agreement as of the day and year first above written.
CONTRACTOR:
Gator Lands~a~g Com anv THE CITY OF WINTER SPRINGS, F~C~R1~0.4
w BO -
By. gy; -
Print: Scott L. Annan Print: Ronald W. McLemore `
Title: president Title: City Manager
- ~~~rcuec~ ~s ~ ~.,,,~, a~c4 lec~~,l~
~ ~1 ~%;~ St~~'-~ ~ ~~~c~
STATE OF FLORIDA
COUNTY OF Seminole
THE foregoing instrument was acknowledge before me this 4th day ofNovember
1996, by Scott L. Annan - President (name and title
of officer) of Gator Landscaping Company (name of
corporation), a
corporation, on behalf of the corporation.
He/she is personally known to me or has produced as
identification and did/did not take an oath.
~ ', .,; ~~ ~ Cep
otary Public
~~ ~~i~J~ ~ ~~- ~ ~~ ~~~~~
Print Name
My Commission Expires: ~~ ~ a My Comm Exp. 3/i8/'g7
Nt9TARY
Pljslic <, Qonded ~By ServtCe'!ns
A~. /U~ No. CC26$543'
aF ~~~~
~Pcrsonnily Krgtn, ~) olt~r k D.
STATE OF FLORIDA
COUNTY OF ~_ ~~~
THE foregoing instrument was acknowledged before me this ~ day of
~/~~96, by ~arti w • f~ ~(.,emo-r2..~ (name and title of
officer of r' , on behalf of the City.
He/she is personally kno to me has produced as
i entification an did/did not take an oath.
Notary Public
Y~("1,o~.,r~-Inoue f~ . 5e.r~ 1e.,1~,5
Print Name
1~~~ -~~ MARTHA R JENKIN3
~~o My Cprrwnls~ion CC460898
E~ires May. O8, 1999
Boridsd by ANB
~~ OF i~~!`o 800-BB2-6878