HomeMy WebLinkAbout1998 11 09 Consent Item C
COMMISSION AGENDA
ITEM C
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
November 9, 1998
Meeting
MGR ~EPT j?Y
Authorization
REQUEST: Public Works Requesting Authorization to Enter into a Contract
Agreement for Landscape Maintenance Services for City Rights of Ways &
Ponds.
PURPOSE: The purpose of this Board item is to request authorization to enter into a contract
agreement with Ground Control Landscaping for Landscape Maintenance Services for
City Rights of Way and Ponds at a cost of$97,560.00.
CONSIDERATIONS:
This agreement is needed to continue contractual landscape maintenance services of
City rights of way and ponds throughout the City. Bid #99-002 was opened on October 28,
1998 with Ground Control Landscaping Company submitting the low bid of $97,560.00. The
bid summary is attached.
The Public Works Department has divided the Landscape Maintenance Services into
three (3) contracts that are Facilities #99-001, Rights of Ways & Ponds #99-002, and SR 434
Rights of Ways & Ponds #99-003. Prior to the division of the contract Gator Landscaping
Company performed the entire scope of all three (3) contracts. Ground Control Landscaping
has purchased Gator Landscaping Company who have been performing the City's landscape
maintenance services satisfactorily since 1994.
The contract period is for twelve months with an option for a second and third twelve-
month period contingent on acceptable job performance. The contract requires a
supplemental agreement if changes involve a net increase or decrease to the original contract
of more than twenty five percent (25%)
November 9, 1998
Consent Agenda Item C
Page 2
FUNDING:
The scope of work for this contract encompasses two different Departments; Public
Works and Stormwater Utility. The funding sources are as follows; Public Works (4410-
54682) $84,610.00, Stormwater (4413-54682) $12,950.00. The bid costs for both
Departments are within budget. The funds for this project will be expended over the twelve-
month contract period.
RECOMMENDATION:
It is recommended that authorization be given to enter into a contract agreement with
Ground Control Landscaping for Bid #99-002, Landscape Maintenance Services for Rights of
Way & Ponds at an annual cost of$97,560.00.
IMPLEMENTATION SCHEDULE:
The new landscape maintenance contract will commence on December 1, 1998 for a
twelve-month period with an option for a second and third twelve-month period if the work
performance is satisfactory.
ATTACHMENTS:
1. Agreement Form
2. City Clerk Bid #99-002 Tabulation
COMMISSION ACTION:
A TT ACHMENT NO. 1
PROPOSAL AND AGREEMENT
(
THIS AGREEMENT, entered into this _day of , 1998, by and
between the City of Winter Sorings, Florida. (hereinafter referred to as "City/Owner"), and
(Hereinafter referred to as "Contractor"), provides as follows:
WHEREAS, City is desirous of having certain City property maintained; and
WHEREAS, Contractor is desirous of performing the maintenance of the
properties,
NOW, THEREFORE, for and in consideration of the mutual promises hereinafter made,
the parties agree as follows:
1 . All Contract Documents are attached hereto as Exhibits and incorporated herein by
reference.
2. All work done under the Contract Documents, including the furnishing of all/abor,
equipment and materials and the performing of all operations in connection with the
LANDSCAPE MAINTENANCE SERVICES - Rights of Way & Ponds, BID # 99 _ 002 will be
made under the following Pay Items. Other work for which there is not a pay item will be
considered included in the contract Unit Price for the various pay items and no additional
compensation will be allowed.
3. The City reserves the right to alter the Plans, extend or shorten the improvement,
add such incidental work as may be necessary, and increase or decrease the quantities of work
to be performed to accord with such changes, including the deduction or cancellation of any
one or more of the Pay Items. Such changes shall not be considered as a waiver of any
conditions of the Contract nor to invalidate any of the provisions thereof. A supplemental
agreement between the Contractor and the City will be required when such changes involve a
net increase or decrease in the total amount of the original contract of more than twenty-five
percent (25 %). Should such changes result in changes in the quantities of the work to be
performed, the Contractor will accept payment according to Contract Unit Prices for such items
of work as appear in the original contract.
4. The work will be done in compliance with the Contract Documents and paid for
under the Pay Items herein listed. ,Quantities shown on the Plans shall govern over those
shown herein. The Contractor shall take no advantage of any apparent error or omission in the
Plans or Specifications, and the Public Works Director shall be permitted to make such
corrections and interpretations as may be deemed necessary for the fulfillment of the intent of
the Contract Documents.
5. The undersigned agrees that his Bid as stipulated herein shall be valid for a period
of thirty (30) days from that date of this Bid opening. The proposal guaranty of the three
lowest bidders shall be held for that period or until an award of the contract is made.
Page II of 76
6. The Contractor warrants the landscape services provided hereunder will be fit for
the intended purposes and use of the City and per plan and specifications.
('
7. This contract shall be in effect for twelve (121 months commencing on December
1, 1998 and termination on November 30, 1999 with the option to extend for a second and
third 12 month period, not to exceed thirty (36) months total. The contract may be cancelled
in whole or part by the City or the Contractor, upon giving at least (30) days written notice
prior to cancellation; EXCEPT that non-performance on the part of the Contractor will be
grounds for termination. Termination will take place within five (5) days of notification.
8. The undersigned agrees to start construction of this project within twenty (20)
calendar days after notice of award of contract and notice to proceed
IN WITNESS WHEREOF, the parties hereto have executed this Proposal and Agreement
as of the day and year first above written.
CONTRACTOR:
Ground Contro
FL
OWNER:
1126 East State Road 434
Winter Springs, Florida 32708
By:
Print: ~cot t L. Annan
Print:
Title: ~r Vi ce President _
Business Development
Title:
Page 12 of 76
A TT ACHMENT NO. 2
MEMORANDUM
TO:
J.P. Petrencsik, Director of Purchasing
Alan Hill, Public Works Director
Andrea Lorenzo-L~PUty City Clerk
FROM:
SUBJECT:
Bid Results
DATE:
October 29, 1998
Please find attached the results from the following three Landscape Maintenance Services
Bids that were opened yesterday:
Bid Number 99-001 Facilities
Bid Number99-002 Rights of way & Ponds
Bid Number 99-003 SR 434-Median & Right of Way
If I may be of further assistance, please feel free to contact me.
Attachments
DOCS/colTespo/purchasi/0005.doc
BID NUMBER: 99-001 FACILITIES
BID OPENING DATE: October 28,1998
Bid Opening was called by: Mr. J.P. Petrenesik, Purchasing Director
Bid Opened: 4:02 p.m.
Bid Closed: 4:10 p.m.
Present as witnesses:
Mr. Alan Hill, Public Works Superintendent
Ms. Nancy Vobornik, Administrative Secretary, Purchasing
P & L Lawn Maintenance, Inc.
730 I Gardner Street, Winter Park, Florida 32792
Telephone: (407) 679-2810 Facsimile: (407) 679-1085
Base BID Amount: $65,112.00
The Bon Terre Group, Inc.
1218 Alden Road, Orlando, Florida 32803
Telephone: (407) 896-2623 Facsimile: (407) 830-6719
Base BID Amount: $51,605.00
K & P Lawn Maintenance
Post Office Box 470-162, Lake Monroe, Florida 32747
Telephone: (407) 324-8494 (407) 321-2003
Base BID Amount: $37,550.00
Ground Control Landscaping
2169 North Forsyth Road, Orlando, Florida 32807
Telephone: (407) 678-8506
Base BID Amount: $48,540.00
Carol King Landscape Maintenance, Inc.
7032 Old Cheney Highway, Orlando, Florida 32807
Telephone: (407) 275-6200 Facsimile: (407) 273-4348
Base BID Amount: $65,850.00
Gene's Lawn Service
3035 Freedom Trail, Oviedo, Florida 32765
Telephone: (407) 977-0717 Facsimile: (407) 977-0717
Base BID Amount: $133,080.08
CITY OF WINTER SPRINGS
BID NUMBER: 99-002 RIGHTS OF WAY & PONDS
BID OPENING DATE: October 28, 1998
Bid Opening was called by: Mr. J.P. Petreneslk, Purchasing Director
Bid Opened: 4:10 p.m.
Bid Closed: 4:17 p.m.
Present as witnesses:
Mr. Alan Hill, Public Works Superintendent
Ms. Nancy Vobornik, Administrative Secretary, Purchasing
P & L Lawn Maintenance, Inc.
7301 Gardner Street, Winter Park, Florida 32792
Telephone: (407) 679-2810 Facsimile: (407) 679-1085
NO BID
The Bon Terre Group, Inc.
1218 Alden Road, Orlando, Florida 32803
Telephone: (407) 896-2623 Facsimile: (407) 830-6719
Base BID Amount $106,745.00
K & P Lawn Maintenance
Post Office Box 470-162, Lake Monroe. Florida 32747
Telephone: (407) 324-8494 (407) 321-2003
Base BID Amount: $285,200.00
Ground Control Landscaping
2169 North Forsyth Road, Orlando, Florida 32807
Telephone: (407) 678-8506
Base BID Amount: $97,560.00
Carol King Landscape Maintenance, Inc.
7032 Old Cheney Highway, Orlando, Florida 32807
Telephone: (407) 275-6200 Facsimile: (407) 273-4348
NO BID
Gene's Lawn Service
3035 Freedom Trail, Oviedo, Florida 32765
Telephone: (407) 977-0717 Facsimile: (407) 977-0717
NO BID
~
BIDNmmER, "sj3~
BID OPENING DATE: October 28, 1998
Bid Opening was called by: Mr. J.P. Petrenesik, Purchasing Director
Bid Opened: 4:17 p.m.
Bid Closed: 4:20 p.m.
Present as witnesses:
Mr. Alan Hill, Public Works Superintendent
Ms. Nancy Vobornik, Administrative Secretary, Purchasing
The Bon Terre Group, Inc.
1218 Alden Road, Orlando, Florida 32803
Telephone: (407) 896-2623 Facsimile: (407) 830-6719
Base BID Amount: $34,270.00
K & P Lawn Maintenance
Post Office Box 470-162, Lake Monroe, Florida 32747
Telephone: (407) 324-8494 (407) 321-2003
Base BID Amount: $68,400.00
Ground Control Landscaping
2169 North Forsyth Road, Orlando, Florida 32807
Telephone: (407) 678-8506
Base BID Amount: $49,140.00
Carol King Landscape Maintenance, Inc.
7032 Old Cheney Highway, Orlando, Florida 32807
Telephone: (407) 275-6200 Facsimile: (407) 273-4348
Base BID Amount: S27,013.00
Gene's Lawn Service
3035 Freedom Trail, Oviedo, Florida 32765
Telephone: (407) 977-0717 Facsimile: (407) 977-0717
Base BID Amount: S46,769.02
P & L Lawn Maintenance, Inc.
7301 Gardner Street, Winter Park, Florida 32792
Telephone: (407) 679-2810 Facsimile: (407) 679-1085
Base BID Amount: S32,604.00
,\
...... .
, PROPOSAL AND AGREEMENT
THIS AGREEMENT, entered into this 9th day of December ,1998, by and
between the City of Winter Sorings. Florida. (hereinafter referred to as "City/Owner"), and,
Carol King Landscape Maint. Ihc(Hereinafter referred to as "Contractor"), provides as follows:
WHEREAS, City is desirous of having certain City property maintained; and
WHEREAS, Contractor is desirous of performing the maintenance of the
properties,
,
NOW, THEREFORE, for and in consideration of the mutual promises hereinafter made,
the parties agree as follows:
1 . All Contract Documents are attached hereto as Exhibits and incorporated herein by
reference.
2. All work done under the Contract Documents, including the furnishing of all labor,
equipment and materials and the performing of all operations in connection with the
LANDSCAPE MAINTENANCE SERVICES - SR 434 Medians Rights of Way & Ponds BID # 99 _
003 will be made under the following Pay Items. Other work for which there is not a pay item
will be considered. included in the contract Unit Price for the various pay items and no
additional compensation will be allowed.
3. The City reserves the right to alter the Plans, extend or shorten the improvement,
add such incidental work as may be necessary, and increase or decrease the quantities of work
to be performed to accord with such changes, including the deduction or cancellation of any
one or more of the Pay Items. Such changes shall not be considered as a waiver of any
conditions of the Contract nor to invalidate any of the provisions thereof. A supplemental
agreement between the Contractor and the City will be required when such changes involve a
net increase or decrease in the total amount of the original contract of more than twenty-five
percent (25%). Should such changes result in changes in the quantities of the work to be
performed, the Contractor will accept payment according to Contract Unit Prices for such items
of work as appear in the original contract.
4. The work will be done in compliance with the Contract Documents and paid for
under the Pay Items herein listed. Quantities shown on the Plans shall govern over those
shown herein. The Contractor shall take no advantage of any apparent error or omission in the
Plans or Specifications, and the Public Works Director shall be permitted to make such
corrections and interpr.etations. as may be, deemed necessary for the fulfillment of the intent of
the Contract Documents.
5. The undersigned agrees that his Bid as stipulated herein shall be valid for a period
of thirty (30) days from that date of this Bid opening. The proposal guaranty of the three
lowest bidders shall be held for that period or until an award of the contract is made.
Page 11 of 37
. . ',. ..'t'.~:-~.':"'':~;~:::'-'.;~:~~'.-:..:
.
.
The Contractor warrants the landscape services provided hereunder will be fit for
IA'tended purposes and use of the City and per plan and specifications.
/{,' 7. This contract shall be in effect for twelve (12) months commencing on December
A, 1998 and termination on November 30, 1999 with the option to extend for a second and.
:. "l'third 12 month period; not to exceed thirty (36) months total. The contract may be cancelled
",o~:' in whole or part by the City or the Contractor, upon giving at least (30) days written notice .
prior to cancellation; EXCEPT that non:-performance on the part of the Contractor will be
grounds for termination. Termination will take place within five (5) days of notification.
8. The undersigned agrees to start construction of this project within twenty' (20)
calendar days after notice of award of contract and notice to proceed
IN WITNESS WHEREOF, the parties hereto have executed this Proposal and Agreement
as of the day and year first above written. ,
, OWNER:
o/r;-k'lCi nc e z;<.. 1126 East State Road 434
':J I Winter Springs, Florida 32708
BY:~M~~-'
Print:1<bt')O,IJ W. M~I)'-i
Title: C\t, MA~1llJ.-
"
Page 12 of 37
w PROPOSAL AND AGREEMENT
THIS AGREEMENT, entered into this 16 day of December 1998, by and
between the Citv of Winter Springs. Florida (hereinafter referred to as "City/Owner"), and
Ground control (Hereinafter referred to as "Contractor"), provides as follows:
WHEREAS, City is desirous of having certain City property maintained; and
WHEREAS, Contractor is desirous of performing the maintenance of the
properties,
NOW, THEREFORE, for and in consideration of the mutual promises hereinafter made,
the parties agree as follows:
1. All Contract Documents are attached hereto as Exhibits and incorporated herein by
reference.
2. All work done under the Contract Documents, including the furnishing of all labor,
equipment and materials and the performing of all operations in connection with the
LANDSCAPE MAINTENANCE SERVICES -Rights of Way & Ponds, BID # 99 - 002 will be
made under the following Pay Items. Other work for which there is not a pay item will be
considered included in the contract Unit Price for the various pay items and no additional
compensation will be allowed.
3. The City reserves the right to alter the Plans, extend or shorten the improvement,
add such incidental work as may be necessary, and increase or decrease the quantities of work
to be performed to accord with such changes, including the deduction or cancellation of any
one or more of the Pay Items. Such changes shall not be considered as a waiver of any
conditions of the Contract nor to invalidate any of the provisions thereof. A supplemental
agreement between the Contractor and the City will be required when such changes involve a
net increase or decrease in the total amount of the original contract of more than twenty-five
percent (25%). Should such changes result in changes in the quantities of the work to be
performed, the Contractor will accept payment according to Contract Unit Prices for such items
of work as appear in the original contract.
4. The work will be done in compliance with the Contract Documents and paid for
under the Pay Items herein listed. Quantities shown on the Plans shall govern over those
shown herein. The Contractor shall take no advantage of any apparent error or omission in the
Plans or Specifications, and the Public Works Director shall be permitted to make such
corrections and interpretations as may be deemed necessary for the fulfillment of the intent of
the Contract Documents.
5. The undersigned agrees that his Bid as stipulated herein shall be valid for a period
of thirty (30) days from that date of this Bid opening. The proposal guaranty of the three
lowest bidders shall be held for that period or until an award of the contract is made.
Page 11 of 76
;~ ~'
r •
6.~ The Contractor warrants the landscape services provided hereunder will be fit for
the intended purposes and use of the City and per plan and specifications.
7. This contract shall be in effect for twelve (12) months commencing on December
1, 1998 and termination on November 30, 1999 with the option to extend for a second and
third 12 month period, not to exceed thirty (36) months total. The contract may be cancelled
in whole or part by the City or the Contractor, upon giving at least (30) days written notice
prior to cancellation; EXCEPT that non-performance on the part of the Contractor will be
grounds for termination. Termination will take place within five (51 days of notification.
8. The undersigned agrees to start construction of this project within twenty (20)
calendar days after notice of award of contract and notice to proceed
IN WITNESS WHEREOF, the parties hereto have executed this Proposal and Agreement
as of the day and year first above written.
CONTRACTOR:
By:
Print: ~~ ffiC./~y.~~
Title: ~/l-~,a~,y"
OWNER:
1126 East State Road 434
Winter Springs, Florida 32708
BY ~__ ~ I cvuGff'G/ ~~__._..
A
Title: Lt ~ / ~'l G.v~c.
Page 12 of 76