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Home My WebLink About1997 07 14 Consent Item B COMMISSION AGENDA ITEM B REGULAR CONSENT X INFORMATIONAL ~14. 1997 Meeting MGR 1M /DEPT fr A~thorizifion REQUEST: Public Works Department Requesting Authorization to Enter into a Contractual Agreement for City Hall Parking Lot Resurfacing PURPOSE: The purpose of this Board item is to request authorization to enter into a contractual agreement with Martin Paving Company for the City Hall parking lot street resurfacing at a cost of $19,155.15 plus a 10% contingency. CONSIDERA TIONS: This project is needed to resurface the City Hall parking lot to extend its useful life. The parking lot has not been resurfaced since it was originally constructed in 1985. Bids for this resurfacing project were opened on June 18, 1997 under Bid # 97-013. The low bidder was Martin Paving Company of S. Daytona, Florida, with a bid $19,155.15. The project scope of work includes resurfacing the entire paved area around City Hall excluding the decorative concrete area immediately in front of the main entrance. FUNDING: The project was budgeted in the current fiscal year in the Public Works Capital Improvements line code (56310) at an estimated cost of $12,000. Additional funds are available by transferring from the Salaries line code to cover the full contract cost. Funds would be expended over the next 90 days. July 14, 1997 Consent Agenda Item B Page ..1. RECOMMENDATION: It is recommended that authorization be given to enter into a contractual agreement with Martin Paving Company for parking lot resurfacing at a cost of $19,155.15 plus a 10 % contingency payable from the capital improvements line code (56310) of the Public Works Department budget. IMPLEMENT A TION SCHEDULE: The scope of work will be completed within 90 days of approval. The resurfacing will be scheduled on a weekend. A TT ACHMENTS: 1. City Clerk Summary - Bid #97-013 2. Proposal and Agreement COMMISSION ACTION: ATTACHMENT NO. 1 ~ CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS. FLORIDA 32708-2799 Telephone (407) 327-1800 Project Title: CITY HALL PARKING LOT RESURFACING Bid Number: 97-013 Bid Opening Date: JUNE 18, 1997 The bid opening was called by: J.P'. PETRENCSIK Bid Opened: Bid Closed: 2:05 P.M. 2:12 P.M. Present as witness: ALAN HILl, PUBLIC WORKS SUPERINTENDENT NANCY YOBORNIK, PURCHASING SECRETARY Bid Bond Required: NO Performance Bond Required: NO four Bids Received: I. MACASPHALT, P.O. BOX 1819, WINTER HAVEN, FL 33882-1819 IN THE AMOUNT OF $30,100.95. 2. ORLANDO PAVING COMPANY, P.O. BOX 547186, ORLANDO, FL 32854-7186 IN THE AMOUNT OF $23,107.80. 3. ORLANDO SITE DEVELOPMENT INC., 441 GASTON FOSTER RD, SUITE B, ORLANDO, FL 32807 IN THE AMOUNT OF $23,411.00. 4. MARTIN PAVING COMPANY, 1801 SOUTH NOVA ROAD, S. DAYTONA, FL 32119-1733 IN THE AMOUNT OF $19,155.15. cc: Purchasing Department City Manager Public Works Dept. BID NO. 97-013 ATTACHMENT NO. 2 Page --1L of~ PROPOSAL AND AGREEMENT It is intended that payment for all work done under the Contract Documents, including the furnishing of all labor, equipment and materials and the performing of all operations in connection with the construction of NEW WEARING COURSE OF NO LESS THAN ONE and a HALF (1 1/2) INCH OF COMPACTED TYPE I or S-3 ASPHALTIC CONCRETE ON CITY HALL PARKING LOT will be made under the following pay items. Other work for which there is not a pay item will be considered included in the contract Unit Price for the various pay items and no additional compensation will be allowed. A mix design will be required to be submitted to the City Engineer for approval. If recycled asphalt-concretE! is used, it must be less than 30 percent and must be shown on the mix design. The Owner reserves the right to alter the Plans, extend or shorten the improvement, add such incidental work as may be necessary, and increase or decrease the quantities of work to be performed to accord with such changes, including the deduction or cancellation of anyone or more of the Pay Items. Such changes shall not be considered as a waiver of any conditions of the Contract nor to invalidate any of the provisions thereof. A supplemental agreement between the contractor and the Owner will be required when such changes involve a net increase or decrease in the total amount of the original contract of more than twenty-five percent (25 %). Should such changes result in changes in the quantities of the work to be performed, the Contractor will accept payment according to Contract Unit Prices for such items of work as appear in the original contract. The work will be done in compliance with the contract Documents and paid for under the Pay Items herein listed. Quantities shown on the Plans shall govern over those shown herein. The contractor shall take no advantage of any apparent error or omission in the Plans or Specifications, and the Engineer shall be permitted to make such corrections and interpretations as may be deemed necessary for the fulfillment of the intent of the contract Documents. The undersigned agrees that his Bid as stipulated herein shall be valid for a period of thirty (30) days from that date of this Bid opening. The proposal guaranty of the three lowest bidders shall be held for that period or until an award of the contract is made. BID NO. 97-013 Page -1L ot2L The undersigned agrees to start construction of this project within 20 calendar days after notice of award of contract and notice to proceed, and to guarantee completion of the work within 2 calendar days thereafter. FOR THE CONTRACTOR FOR THE CITY OF WINTER SPRINGS SIGNA TURE SIGNA TURE NAME NAME TITLE TITLE - NAME OF CONTRACTOR DATE ADDRESS NOTARY PUBLIC -- -';'7:'- ."-::,~'~~.'_':~'":~;'~ ~\I.J l'\JU. ~/-Vl ~ Page .J.L of.2L '. ,... , '. PROPOSAL AND AGREEMENT It is intended that payment for all work done under the Contract Documents, including the furnishing of all labor, equipment and materials and the performing of all operations in connection with the construction of NEW WEARING COURSE OF NO LESS THAN ONE and a HALF (1 1/2) INCH OF COMPACTED TYPE I or S-3 ASPHALTIC CONCRETE ON CITY HALL PARKING LOT will be made under the following pay items. Other work for which there is not a pay item will be considered included in the contract Unit Price for the various pay items and no additional compensation will be allowed. A mix design will be required to be submitted to the City Engineer for approval. If recycled asphalt-concrete is used, it must be less than 30 percent and must be shown on the mix design. The Owner reserves the right to alter the Plans, extend or shorten the improvement, add such incidental work as may be necessary, and increase or decrease the quantities of work to be performed to accord with such changes, including the deduction or cancellation of anyone or more of the Pay Items. Such changes shall not be considered as a waiver of any conditions of the Contract nor to invalidate any of the provisions thereof. A supplemental agreement between the contractor and the Owner will be required when such changes involve a net increase or decrease in the total amount of the original contract of more than twenty-five percent (25 %), Should such changes result in changes in the quantities of the work to be performed, the Contractor will accept payment according to Contract Unit Prices for such items of work as appear in the original contract. The work will be done in compliance with the contract Documents and paid for under the Pay Items herein listed. Quantities shown on the Plans shall govern over those shown herein. The contractor shall take no advantage of any apparent error or omission in the Plans or Specifications, and the Engineer shall be permitted to make such corrections and interpretations as may be deemed necessary for the fulfillment of the intent of the contract Documents. The undersigned agrees that his Bid as stipulated herein shall be valid for a period of thirty (30) days from that date of this Bid opening. The proposal guaranty of the three lowest bidders shall be held for that period or until an award of the contract is made. ~~ l;j II.,) 1\1 U , :; / - U 1 ~ Page ..1.L of..2L - . :"'.. The undersigned agrees to start construction of this project within 20 calendar days after notice of award of contract and notice to proceed, and to guarantee completion of the work within 2 calendar days thereafter. FOR THE CONTRACTOR ~~ FOR THE CITY OF WINTER SPRINGS b~ Sl~ ATURE .' . ~- ~ - +rn <J<c~A I d, W .Me l e ft\o ee' NAME NAME p~ TITLE C; -ht MAIl A (,0(3" te.. TITLE ,-~q-,,'J DATE 4~/M~.~/~ NOTARY PUBLIC ,~" ,J",~,r"",-.r"",{,'},y,'T" '. · . -. ~ Certificate of Insurance ,," 'MIs CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON YOU THE CERTIFICATE HOLDER. THIS CERTIFICATE IS NOT AN INSURANCE POLICY AND DOES NOT AMEND, EXTEND, OR ALTER THE COVERAGE AFFORDED BY THE POLICIES LISTED BELOW. Martin Paving Company, Martin Daytona Corp. and Ward Martin Concrete 1801 So. Nova Road So. Daytona. FL 32119-1733 Name and address of Insured LI BE RTYf1;t MUTUAL@ , This is to Certify that is, at the issue date of this certificate, insured by the Company under the policy(ies) listed below. The insurance afforded by the listed policy(ies) is subject to all their terms, exclusions and conditions and is not altered by any requirement, term or condition of th d t 'th t t h' h th' rtT t b' d any contract or 0 er ocumen WI respec ow IC IS ce I Ica e may elssue. ICERTIFICATE EXP. DATE TYPE OF POLICY * 0 CONTINUOUS POLICY NUMBER LIMIT OF LIABILITY D EXTENDED ILl POLICY TERM Coverage Afforded Under WC EMPLOYERS LIABILITY Law of the Following States: 6/30/98 We7 -151-217334-487 Florida Bodily Injury By Accident Each WORKERS $500,000 Accident COMPENSATION Bodily Injury By Disease Policy $500,000 Limit Bodily Injury By Disease Each $500,000 Person GENERAL LIABILITY General Aggregate-Other than Prod/Completed Operations $2,000,000 o CLAIMS MADE 7/1/98 TB7-151-217334-197 Products/Completed Operations Aggregate $1,000,000 I RETRO DATE ~ Bodily Injury and Property Damage Liability Per $1,000,000 Occurrence Personal and Advertising Injury Per Person/ I!J OCCURRENCE $1,000,000 Organization Other: Fire Legal I Other: Med Pay $50,000 $5,000 AUTOMOBILE $1,000,000 Each Accident - Single Limit - LIABILITY B. I. and P. D. Combined [] OWNED 7/1/98 AS7-151-217334-217 Each Person [] NON-OWNED Each Accident or Occurrence I!J HIRED Each Accident or Occurrence OTHER: UMBRELLA 7/1/98 TH1-151-217334-227 $10,000,000 Single Limit for Bodily Injury and Property EXCESS LIABILITY Damage Liability Over Underlying Limits ADDITiOr~AL COMMENTS ..-...--'..... *IF THE CERTIFICATE EXPIRATION DATE IS CONTINUOUS OR EXTENDED TERM, YOU WILL BE NOTIFIED IF COVERAGE IS TERMINATED OR REDUCED BEFORE THE CERTIFICATE EXPIRATION DATE. HOWEVER, YOU WILL NOT BE NOTIFIED ANNUALLY OF THE CONTINUATION OF COVERAGE. SPECIAL NOTICE. OHIO: ANY PERSON WHO, WITH INTENT TO DEFRAUD OR KNOWING THAT HE IS FACILITATING A FRAUD AGAINST AN INSURER, SUBMITS AN APPLICATION OR FILES A CLAIM CONTAINING A FALSE OR DECEPTIVE STATEMENT IS GUILTY OF INSURANCE FRAUD. NOTICE OF CANCELLATION: (NOT APPLICABLE UNLESS A NUMBER OF DAYS IS ENTERED BELOW.) BEFORE THE STATED EXPIRATION DATE THE COMPANY WILL NOT CANCEL OR REDUCE THE INSURANCE AFFORDED UNDER THE ABOVE POLICIES Liberty Mutual Group UNTIL AT LEAST .6.Q DAYS NOTICE OF SUCH CANCELLATION HAS BEEN MAILED TO: CERTIFICATE HOLDER JOHN SHAHINIAN AUTHORIZED REPRESENTATIVE Orlando crj (407) 862-8111 OFFICE PHONE DATE ISSUED This certificate is executed by LIBERTY MUTUAL GROUP as respects such insurance as is afforded by Those Companies BS 772L R2