Loading...
HomeMy WebLinkAboutMichael Design Associates Proposal for Services - 1998 05 12 Mr. Charles Carrington, Community Development Director Proposal for Services I. PUBLIC SPACES ACQUISITION PRESERVATION 2000 GRANTS - . Florida Communities Trust (FCT) partial . Office of Greenways and Trails (OGT) complete This portion of the proposal is for planning services related to the preparation and submittal of 2 Preservation 2000 grants for the City of Winter Springs Town Center public spaces as defined in the recent Town Center Planning Worksession. This effort will be coordinated with the City and landowners as feasible within this scope of services. MDA will submit information to the City for the Florida Communities Trust (FCT) grant application for the following items Page Item 9 1a1 and think about 1a2 13 2d 1 and 2, 3, 5 and think about 4 16 3e and i and j MDA will submit the OGT Greenways and Trails application in its entirety and requests the sharing of information between the City and the Consultant. [Please note: None of the plans proposed by MDA represent construction documents, but are only intended to be used to convey the intent of the Application]. A. Inventory Phase MDA will perform the Inventory Phase of the grant application process including the following items: 1. Inventory Meetings MDA will perform interviews of participants involved in the Applications to further define the issues associated with the proposed acquisition including but not limited to the following indMduals and entities (see Fee Breakdown for hours involved with meetings): Landowners: City ofW.Spr. Conklin Porter Homes Seminole Co. Meetings by City: Schrimsher, Lake Jesup RE Broker Parks and Recreation for Central Winds Park area City's Drainage Engineering Consultant (Local trail managers) Landowners: Bills Landscape property, Parker, Leardon Blumberg, Kingsbury B. Properties Mapping MDA will modify the Town Center Master Plan computer files to reflect specifIC application lands acquisition parcels during the Inventory Phase to detail specific site information such as approximate boundaries, acreage, and real site features. This plan will be the tool which will convey the overall intent of each Application to the State. If accurate survey information is available, this information will be incorporated into the map or attached as feasible. C. State Agencies Meeting It is important that the maximum number of lands be acquired with a minimum of required matching funds. It is important to have adequate meetings with the appropriate agency staffs to make the determination of the most desirable structuring of the application(s). It is anticipated that a minimum of 1 meeting in Tallahassee with the two agencies (FDEP and FDCA). NEW ADDRESS & NUMBERS: Michael Design Associates, Inc. Established 1983 400 West New England Avenue, Suite 1. Winter Park. Florida 32789 Florida License LC-0000322 Telephone (407) 645-3377 · fax (407) 645-3760 email: Mdesign200@aol.com Mr. Charles Carrington, Community Development Director Proposal for Services D. Application Preparation In addition to the Properties Mapping proposed in item A.2 above, appropriately written narrative is required to convey the Application information to the agencies. MDA will provide this narrative for each property to convey the existing site conditions and the anticipated public use requirements (greenways connections, recreational, interpretive, etc.), to achieve the maximum number of points and the greatest ranking priority. This effort will be coordinated directly with City Staff which will be coordinating the overall FCT Application preparation items. II. MULTIUSE TRAIL Alignment This portion of the proposal is for the coordination assistance to the City for the trail relocation between the landowner and the State. The majority of this proposal is for the analysis of the proposed realignment and the coordination meetings associated with that effort. A Analysis 1. Environmental, Drainage, Geotechnical The realignment of the trail away from the historic railbed will require increased environmental analyses and permitting. MDA will rely on the Landowner/Developer (Schrimsher Properties) to supply the jurisdictional wetlands determination information as they have indicated that they have previously obtained from the SJRWMD, the US ACOE, and relevant back-up data. MDA will seek to verify the accuracy of this information as feasible but does not propose to retain an environmental subconsultant within this proposal, to provide additional certified environmental determinations. We will utilize the Rollins College Department of Environmental Studies to assist with in-house environmental review of the Landowner supplied information, for pre-survey planning purposes. Additionally, the City has retained BOA to perform environmental analyses. [Note: The Schrimsher's original realignment proposal to the City is for the realignment of the trail from the original corridor to the edge of the jurisdictional wetlands. Additionally, the Town Center Master Plan calls for the realignment of the paved multiuse trail to occur around the existing isolated wetlands adjacent to Magnolia Square. The proper determination of these wetlands is critical to the success of this proposal due to the inherent wetness of the Schrimsher site and the potential difficulties and permits associated with building a paved trail on a wet site]. It is recommended that the City, County, and Landowner jointly address geotechnical issues related to the proposed development of a paved and unpaved trail on these lands. County Planning (trail managers) and Engineering will be consulted. 2. Existing "~dways (City, County and FOOT) MDA will incorporate the latest FOOT SR 434 expansion plans and Seminole County Tuscawilla Road (and other County roadways) expansion plans which may have an impact on the proposed realignment. MDA will coordinate a conceptual determination of a desired location for the future SR 434 Trail Overpass and will address various trail user group alignment issues. NEW ADD~SS & NUMBERS: Michael De~n Associates, be. Established 1983 400 West New England Avenue, Suite 1, Winter Park, Florida 32789 Florida License LC.o000322 Telephone (407) 645-3377 · fax (407) 645-3760 email: Mdesign200@aol.com " Mr. Charles Carrington, Community Development Director Proposal for Services 3. Trail Recreation Opportunities MOA will help to further define the potential for trail related recreational opportunities along the proposed realignment including but not limited to a potential access to Lake Jesup from the trail, a potential Town Center Trailhead site. and other areas now conceptually defined in the Town Center Master Plan. B. Equitable Partnering Detenninations MOA will assist the City facilitate the various responsibilities associated with the planning, design, and development costs associated with the proposed trail realignment It is recom mended that the City and this Consultant facilitate Partnering Meetings: 1. City Realignment Responsibilities Worksession (City and Consultant) a. City and Consultant to address equitable tradeoff issues prior to Landowner Worksession b. Consultant to prepare tables of tradeoff issues and values prior to Landowner Worksession 2. Landowner/Developer Responsibilities Worksession (City, Consultant, and Landowners) a. Consultant to provide further coordination of "trade off" items which will be used by the City, Schrimsher, and the State to help determine an equitable distribution of trail development. land dedications, and purchase opportunities b. Consultant to assist the City in the conceptual costs estimate of "trade off' items determined in 2.a above 3. State Responsibilities Detennination (by City) a. Review (by FOEP) of purchase value of existing greenway corridor (purChased from CSXT in early 1997) b. Appraisals (by FOEP and City) of existing lands proposed for realignment C. Corridor Realignment Plans From the information derived from the items detailed above. MOA will provide a layout plan of the realigned corridor defining the corridor baseline. centerline, and boundaries for the new corridor as it deviates from the existing FOEP corridor. Additional information such as potential trail recreational sites (Lake Jesup Boardwalk, Town Center Trailhead, etc.) will also be defined. This mapping will be the initial tool to convey the alignment to the State, the surveyors and the Landowner. [Plan Information: The plans will be prepared in Autocad 14 in a FOOT plans format individually on 11" x 17" sheets at approximately 1" = 50' and one overall Site Plan will be provided illustrating the entire realignment. The accuracy of the MOA realignment plans will be considered "preliminary" until an official (FOEP approved) survey is accomplished, at which time the offICial (FOEP approved) survey will have priority over the MOA realignment plan.] D. Public and Agency Meetings One trip to Tallahassee for meetings with the Office of Greenways & Trails. USFS. FOOT, and other necessary agencies will be provided in this effort to convey the proposed realignment. Additionally, the Consultant will attend a public meeting for trail user groups, the County and FOEP to present the realignment plans for the corridor. NEW ADDRESS & NUMBERS: Michael Design Associates, Inc. Established 1983 400 West New England Avenue, Suite 1, Winter Park. Florida 32789 Florida License LC-0000322 Telephone (407) 645-3377 . fax (407) 645-3760 email: Mdesign200@aol.com Mr. Charles Carrington, Community Development Director Proposal for Services III. FEE PROPOSAL (Breakdown of items I and II are attached) Item 1- Preservation 2000 Applications Item 11- Trail Realignment Subtotal of Items I and II Project Reimbursables (See attached breakdown) Total Fee: $20,893.00 $ 1,266.00 $22,159.00 Fee Proposal Notes: It is important to note that the items listed above are conceptual and are not construction plans. Cost estimates are not provided for improvements to the greenspace, circulation or public gathering space elements because this is a proposal for acquisition, and not development. The plan scales will vary from 1 :50' to 1 :200' and all products will be available in 111x17" sizes. MDA retains full access to all graphic information for marketing and computer file preservation and blocklfile reuse purposes. MDA will provide the City with final computer files in Autocad Version 14 of all digital materials to the City for plotting purposes, and will provide copies of any hand prepared materials. MDA holds a copyright on all computer blocks and other information prepared by this firm. The process detailed above will further define the Town Center public spaces acquisition and trail realignment as one integral effort and is expected to help bring additional millions of funding dollars to the City. The process will not duplicate any other previous planning efforts, and will be planning services. We look forward to the opporbJnity to help the City realize the "Implementation" of the Winter Springs Town Center and appreciate this opportunity to be of service. -ij~ Forest Michael, Principal City Representative: J~I,/ ~e Ttiis signature represents acceptance of this proposal and authorization to proceed. Date: May 20, 1998 NEW ADDRESS & NUMBERS: Michael Design Associates, Inc. Established 1983 400 West New England Avenue, Suite 1, Winter Park, Florida 32789 Florida License LC-0000322 Telephone (407) 645-3377 · fax (407) 645-3760 email: Mdesign200@aolcom Mr. Charles Carrington, Community Development Director Proposal for Services 8.5x11 8.5x11 xerox copies blw lasr 8.5x11 color plot 11x17 bIw plots "B" - 11x17 color plot 24x36 bIw plot 30x42 mount & lam 3x4' color plot $72.00 3x4' mount & lam $90.00 Photo! 1 roll $18.00 $22.5 $45 $54.00 $67.50 $26.00 $429.30 ........................................................................................... . Fax I Phon&' e mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $25.00 per month 3 months Traval to Tallahassee (2 meetings @ 1200 mi. x.3O per mi = 360.) . . . . . . . . . . . . . . . . . . . . . . . . .. $360.00 2 Travel to local meetings not including progress meetings (9 meetings @ 60 mi. x.3O per mi. =) $162.00 na Lodging and meals (Per diem) $120. per day x 2 days = $240.00 na SUBTOTAL FOR SERVICE ITEMS ............................................................................................................ NEW ADDRESS & NUMBERS: Michael Design Associates, Inc. Established 1983 400 West New England Avenue, Suite 1, Winter Park, Florida 32789 Florida License LC-0000322 Telephone (407) 645-3377 fax (407) 645-3760 email: Mdesign200@aol.com Mr. Charles Carrington, Community Development Director Proposal for Services \ I I \( II \ II \ I \ 11,,111" Il'(' HI ('.iI,dl'" II r.llllldl'l D! "Ilill p",',()! 1,IIl'S. Illl Grant Ap lication Assistance and Trail Reali nment No. Proposal Items Hours: Pro.. Mn r Planner A Inventory 1 Schrimsher meetings (2 @ 3 Hrs.) 6 0 0 2 2 Blumburg meeting (1 @ 3 Hrs.) 3 0 0 2 4 Lk Jesup meeting (1 @ 2 Hrs.) 2 0 0 1 5 Parks & Recr.-Cent. Winds Park 1 1 0 1 B Properties Mapping 5 12 40 0 C State Agency Meetings FDCA-FL Communit Trust (1) FDEP-Greenways & Trails (1) FL Trails Council (1) A IIcation Pre aratlon Items A Analysis (mostly in Town Plan) 3 4 3 2 B Equitable Partnering Detenninations 1 City Worksession a 2 4 0 2 b 6 7 0 5 2 Landowner/Developer Worksession a 2 4 0 2 b 6 5 0 5 3 State Responsibilities Detenninatlon a 0 0 0 0 b 0 0 0 0 C Corridor Realignment Plans 2 8 34 2 D Public and Agency Meetings FDEP-OGT, USFS, FDOT (1 joint 8 8 0 6 meeting in Tallahassee) Seminole County Planning & 3 4 0 2 Engineering for trail coord (2) CPH City's Drainage Consultant 3 0 0 2 W.Sp. Public Trails Users Meeting 4 5 2 4 in W.S . C.Hall wI re . b Ci Total Hours: 67 110 87 48 Rates: $ 82.00 $ 78.00 $ 53.00 $ 46.00 Total Fee for Items I and II: $5,494.00 $8,580.00 $4,611.00 $2,208.00 $20,893.00 -l -"i ---- MICHAEL DESIGN ASSOCIATES, INC. COMMUNITY AND ENVIRONMENTAL PLANNING LANDSCAPE ARCHITECTURE COURIER TRANSMITTAL SHEET Charles Carrington COMPANY: City of Winter Springs FROM: Forest Michael TO: DATE: 05/12/98 FAX NUMBER: # OF COPIES: 327-6912 PHONE NUMBER: 327-1800 SENDER'S REFERENCE NUMBER: RE: YOUR REFERENCE NUMBER: Grant Proposal o URGENT DFOR YOUR USE 0 PLEASE COMMENT ~ PLEASE REPLY o PLEASE RECYCLE NOTES/COMMENTS: Charles, Enclosed is the revised Proposal for the Grant Application for the Public Spaces Acquisition and the Realignment for the Trail Corridor/City of Winter Springs Town Center for your approval. Please review and return a signed copy to my office at the address listed below. Also, I would greatly appreciate it if you would forward a signed copy to Ron McLemore's attention. Thank you. I am looking forward to working with you on this project. Yours, V~ Forest Michae~ Principal 400 WEST NEW ENGLAND AVE., SUITE 1 WINTER PARK, FLORIDA 32789 PHONE: (407) 645-3377 FAX: (407) 645-3760 Michael Design Associates COMMUNITY PLANNING URBAN & ENVIRONMENTAL DESIGN LANDSCAPE ARCHITECTURE Incorporated May 12, 1998 - .,r:- J I. fII' e I "., Co .,~ Mr. Charles Carrington Community Development Director City of Winter Springs Winter Springs, Florida Re: PROPOSAL FOR: Grant Application for the Public Spaces Acquisition and the Realignment of the Trail Corridor City of Winter Springs Town Center Dear Charles, The following proposal Item I is for both Preservation 2000 applications and Item II is for the proposed realignment of the trail on the Schrimsher's property, including the following items. Client: City of Winter Springs, Florida 1126 East S.R. 434 Winter Springs, FL 32708 Consultant: Michael Design Associates, Inc. (MDA) 400 W. New England, Ste. 1 Winter Park, FL 32789 NEW ADDRESS & NUMBERS: Michael Design Associates, Inc. Established 1983 400 West New England Avenue, Suite 1, Winter Park. Florida 32789 Florida License LC-0000322 Telephone (407) 645-3377 · fax (407) 645-3760 email: Mdesign200@aol.com