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HomeMy WebLinkAbout_1997 05 12 City Commission Regular Minutes REGULAR MEETING CITY COMMISSION MAY 12, 1997 The Regular Meeting of the City Commission was called to order by Mayor Paul P. Partyka at 6:30p.m. ROLL CALL: Mayor Paul P. Partyka, present Deputy Mayor David McLeod, present City Manager Ronald W. McLemore, present City Attorney Frank Kruppenbacher, absent Attorney Christopher Killer COMMISSIONERS: Larry Conniff, present Michael Blake, present John Langellotti, present Cindy Gennell Approval of Minutes of Special Meeting of April 24. 1997: Motion was made by Commissioner Blake to approve the minutes of the Special Meeting of April 24, 1997. Seconded by Commissioner Conniff. Discussion. Vote: Commissioner Conniff: aye; Commissioner Blake: aye; Commissioner Langellotti: aye; Commissioner Gennell: aye; Commissioner McLeod: aye. Motion passes. Approval of Minutes of Regular Meeting of April 28. 1997: Motion was made by Commissioner Conniff to approve the minutes of the Regular Meeting of April 28, 1997. Seconded by Commissioner Gennell. Discussion. Vote: Commissioner Blake: aye; Commissioner Langellotti: aye; Commissioner Gennell: aye; Commissioner McLeod: aye; Commissioner Conniff: aye. Motion passes. Mayor Partyka introduced Attorney Christopher Killer who was sitting In for Attorney Kruppenbacher. PUBLIC INPUT Adile Kelsay, 402 Boxwood Circle, spoke about getting a hook up for reclaimed water as she was renting her home and her tenants received the letter about the hook up and she did not and said as the owner she should have gotten the letter. Ms. Kelsay stated she now is living at the home and would like to be hooked up to the reclaimed water but did not feel she should have to pay the hook up fee as she was not notified when the reclaimed water hook ups were offered for free. Discussion. Commissioner McLeod suggested having a mail out to the landowners to give them the opportunity to be connected to the reclaimed water system. Commissioner Blake suggested also notifying the landowners and put together some method to go back and give the landowners one more chance, who might not have had an opportunity before because they were not notified. Discussion. Mayor Partyka stated that the consensus of the Commission is to have the City Manger review this whole case and come back with a resolution to this. Mayor Partyka presented Elise "Cuz" Estep with a plaque on his retirement. Manager McLemore also thanked Mr. Estep for his service to the City. Reeular Meetine Citv Commission Mav 12. 1997 96-97-14 Paee 2 Rick Fetty, 105 Goldencrest Court, thanked the City Manager and Commissioner Blake for stopping the violation of the construction traffic at Vista Willa. George Sealy, 211 Birch Terrace, spoke regarding Consent Agenda Items B & I, and stated that is in favor of the two items. Harold Scott, 911 Augusta National Blvd., addressed articles in the Tuscawilla Homeowners Association Newsletter. Mr. Scott also asked that Regular Agenda Item F (Add-On) be tabled. Steve Carr, 3802 Calibre Bend, Winter Park, spoke regarding the Tuscawilla Country Club issue. Wayne Nelson, 1104 Winged Foot Circle, gave information on PCS industry, regarding wireless communication infrastructures and also spoke regarding the Tuscawilla Country Club issue. CONSENT AGENDA Land Development Division A. Requesting Commission approval of the Alternate Impact Fee Study conducted by Traffic Planning and Design, Inc., and verified by Conklin, Porter and Holmes Engineering, Inc., for that commercial building being constructed at the Belle Avenue Center on the west side of Belle Avenue which will result in a Transportation Impact Fee refund of $10,012.99. PURPOSE: for the Commission to approve the Alternate Impact Fee Study for a commercial building on the west side of Belle Avenue which will result in a Transportation Impact Fee refund of$10,012.99. Police Department B. Requesting the Commission give approval for the acquisition of two surplus police vehicles from the Seminole County Sheriffs Department. PURPOSE: to gain Commission approval to acquire two surplus vehicles to provide for the use of the two School Resource Officers that will be assigned to Indian Trails Middle School and the Winter Springs High School beginning in August of this year. City Manager C. Requesting Commission to authorize the City Manager to enter into a contract with Berryman & Henigar to conduct an Evaluation and Appraisal Report (EAR) to the City's Comprehensive Plan, as required by Florida's Local Government Comprehensive Planning and Land Development Regulation Act (Chapter 163, Part II, Florida Statutes). Stormwater Utility D. Advising the Commission of the Staff recommendation that a control structure be installed on the Dittmer property to prevent future flooding. PURPOSE: to bring to the attention of the Commission, the Staff recommendation to Walt Dittmer that he install a control structure on his property as a preventative measure to control runoff from his property. Public Works Department E. Requesting authorization to Purchase a Hydraulic Concrete Breaker using Recycling Grant Funds. Reeular Meetine Citv Commission Mav 12. 1997 96-97-14 Paee 3 PURPOSE: to request authorization to purchase a hydraulic concrete breaker from Bobcat of Orlando for the GSA contract price of $5,725.00 for which the City will be reimbursed from the State Recycling Grant program. Public Works Department F. Requesting authorization to enter into a contractual agreement for street resurfacing. PURPOSE: to request authorization to enter into a contractual agreement with MacAsphalt for street resurfacing at a cost of$88,483.30 plus a 10% contingency. Stormwater Utility Department G. Requesting authorization to execute Amendment 54 for consulting engineering services with Conklin, Porter & Holmes Engineers, Inc. PURPOSE: to request authorization for the execution of Amendment 54 for the design of the Moss Road Culvert Improvements with Conklin, Porter & Holmes Engineers, Inc., at a cost of$9,210.00. Utility Department H. Requesting authorization to execute Amendment 7 for consulting engineering services with Conklin, Porter & Holmes Engineers, Inc. PURPOSE: to request authorization for the execution of Amendment 7 for the design of a new surge tank at the West WRF with Conklin, Porter & Holmes Engineers, Inc., at a cost of$38,700.00 Police Department I. Requesting Commission give approval and authority for the City Manager to submit a bid to the City of Winter Park for the purchase of eight low mileage police vehicles in an amount deemed appropriate by the City Manager. PURPOSE: to gain Commission approval for the City Manager to submit a bid for eight low mileage police vehicles to the City of Winter Park, to eliminate existing high mileage vehicles in the Police Department. ACTION: Motion was made by Commissioner Gennell to approve the Consent Agenda. Seconded by Commissioner Blake. Discussion. Vote: Commissioner Langellotti: aye; Commissioner Gennell: aye; Commissioner McLeod: aye; Commissioner ConnitT: aye; Commissioner Blake: aye. Motion passes. INFORMATIONAL AGENDA Police Department A. Providing information to the City Commission about BFI Inc., starting a Neighborhood Watch Program between their drivers, and the Police and Fire Departments. BFI, Inc., is presently using this program in various areas throughout the Country. Police Chief Kerr and AI Crump, representative from B.F.I. spoke regarding this item. Fire Department B. Requests that the Commission review the results of City of Winter Springs Employee Blood Reeular Meetine City Commission Mav 12. 1997 96-97-14 Paee 4 Drive. PURPOSE: to update the City Commission on the results of this activity held on Friday, April 18, 1997, from 7:00 a.m. to 3:00 p.m. at City Hall. Fire Chief Lallathin spoke regarding this item. Mayor Partyka read a letter from Deborah Bell, Regional Coordinator of the Central Florida Blood Bank, thanking Chief Lallathin, the City Manager and the City employees for their support. V. REGULAR AGENDA Community Development Department A. Requests the Commission to consider the findings of a study authorized by the Board of County Commissioners to analyze and assess the existing conditions along the 17/92 Corridor which support the designation of blight conditions defined in 163.335 Florida Statutes. The results of the study may prompt the County Commissioners to consider, in cooperation with the affected municipalities, the creation of a Community Redevelopment Agency, redevelopment area designation, and tax increment financing. THIS ITEM CANCELED UNTIL THE NEXT REGULAR COMMISSION MEETING. (6-9-97) General Services Department B. Requests that the City Commission declare the attached list of equipment as surplus, and authorize the City Manager to contract with George Gideon Auctioneers, Inc., to auction the surplus property for the City. PURPOSE: to allow the Commission to approve the attached surplus equipment list, and authorize the City Manager to enter into a contract with George Gideon Auctioneers, Inc., to auction the surplus property for the City. ACTION: Motion was made by Commissioner Conniff to approve this item. Seconded by Commissioner Langellotti. Discussion. Vote: Commissioner Gennell: aye; Commissioner McLeod: aye; Commissioner Conniff: aye; Commissioner Blake: aye; Commissioner Langellotti: aye. Motion passes. Land Development Division C. Requesting Commission hold a Public Hearing and approval of the Second Reading and adoption of Ordinance No. 660 vacating a portion ofa 15 foot drainage easement located to the rear of Lot 44, Chestnut Ridge (216 Chestnut Ridge Street). PURPOSE: to vacate a portion of an existing 15 foot drainage easement located to the rear of Lot 44, Chestnut Ridge (216 Chestnut Ridge Street). This will allow the owner of the property to build a screen enclosure. ACTION: Attorney Killer read Ord. 660 by title only on Second Reading. Mayor Partyka closed the Regular Meeting and opened the Public Hearing and asked if anyone wished to speak pro or con on this ordinance. No one wished to speak. Mayor Partyka closed the Public Hearing and reconvened the Regular Meeting. Motion was made by Commissioner Conniff to adopt Ordinance 660. Seconded by Commissioner Langellotti. Discussion. Vote: Commissioner McLeod: aye; Commissioner Conniff: aye; Commissioner Blake: aye; Commissioner Langellotti: aye; Commissioner Gennell: aye. Motion passes. Reeular Meetine City Commission Mav 12. 1997 96-97-14 Paee 5 Utility Department D. Requesting approval of Resolution No. 818 authorizing the City Manager to enter into a Joint Participation Agreement with the Florida Department of Transportation for installation of utility and irrigation sleeves. PURPOSE: to request approval of Resolution No. 818 authorizing the City Manager to enter into a Joint Participation Agreement with the Florida Department of Transportation for installation of utility and irrigation sleeves during the construction of S.R. 434 from Tuskawilla Road to Beltway at an estimated cost of$34,606.00. . ACTION: Motion was made by Commissioner Gennell to approve Resolution 818. Seconded by Commissioner Conniff. Discussion. Vote: Commissioner Conniff: aye; Commissioner Blake: aye; Commissioner Langellotti: aye; Commissioner Gennell: aye; Commissioner McLeod: aye. Motion passes. Motion was made by Commissioner Conniff to read Resolution 818 by title only. Seconded by Commissioner Blake. Discussion. Vote: Commissioner Blake: aye; Commissioner Langellotti: aye; Commissioner Gennell: aye; Commissioner McLeod: aye; Commissioner Conniff: aye. Motion passes. Attorney Killer read Resolution 818 by title only. City Manager - ADD-ON E. The City Manager (1) requesting policy direction from the Commission relative to the rates, billing and collection of Master Irrigation Meter Accounts, (2) requesting authorization for the City Manager to enter into a contract with Robert Ori, Public Resources Management Group, Inc., to prepare an emergency interim progressive conservation rate for irrigation meters, and to review utility billing and customer service policies, procedures and business practices, and 93) requesting the Commission to find an emergency to justify waiving of bid procedures pursuant to City Code 2.152 for said contract. PURPOSE: for the Commission to provide policy guidance and direction relative to possible flaws in Master Irrigation Meter Rates, and billing and collection activities, to authorize engagement of the firm of Robert Ori, Public Resources Management Group, Inc., to develop an emergency to develop an emergency interim progressive conservation rate for irrigation meters, and to perform a review and provide recommendations relative to the City's utility billing and customer service policies, procedures and business practices. ACTION: Manager McLemore gave his presentation. Discussion on this item. Manager McLemore stated that the emergency of this item is the progressive rate structure is for the irrigation season, and it is the attempt to try to keep irrigation down by putting this rate on it; we are moving into that season right now and we know from what happened last June, we've got problems in the way we tried to do it last year; so this year we want to straighten it out now but we need to have it in place in the next 30 days. Motion was made by Commissioner McLeod that based on the fact of knowing that the City has over billed in some cases and the City has under billed, that the City, on the over billings, the City refund the money to the individuals in the form of check; and on the under billings that they be billed to the proper parties and to also clarify that this includes active and inactive accounts, this is to include only master metered accounts. Seconded by Commissioner Conniff. Reeular Meetine City Commission Mav 12. 1997 96-97-14 Paee 6 Discussion. Vote: Commissioner Blake: aye; Commissioner Langellotti: aye; Commissioner Gennell: aye; Commissioner McLeod: aye; Commissioner Conniff: aye. Motion passes. Motion was made by Commissioner Conniff to declare this situation an emergency and to authorize the City Manager to enter into a contract with the firm of Robert Ori, Public Resources Management Group, Inc., to develop interim progressive conservation rate for irrigation meters, and to perform a review and provide recommendations relative to the City's utility billing and customer service policies, procedures and business practices. Seconded by Commissioner Langellotti. Discussion. Vote: Commissioner Langellotti: aye; Commissioner Gennell: aye; Commissioner McLeod: aye; Commissioner Conniff: aye; Commissioner Blake: aye. Motion passes. City Manager - ADD-ON F. Requesting Commission authority to enter into a contract with the Joint Venture firm of Government Systems Group, Inc., (G.S.G.) and Nabors, Giblin and Nickerson (NG&N) to provide legal and financial services relative to the development of a Beautification and Lighting Assessment District for the Tuscawilla PUD. PURPOSE: to gain Commission approval for the City Manager to enter into a contract with the Joint Venture Groups of G.S.G. and NG&N to perform the necessary studies and to develop the documents necessary to create a Beautification and Lighting Assessment District to finance the construction, installation, and maintenance of land and street scape amenities in the Tuscawilla PUD. ACTION: Manager McLemore gave his presentation. Harold Scott, 911 Augusta National Blvd., asked that this item be tabled and remarked about ad-on agenda items. Tom O'Connell, 1718 Seneca Blvd., First Vice President of the Tuscawilla Homeowners Association, spoke in favor of this item. Motion was made by Commissioner Blake to authorize the City Manager to enter into a contract with G.S.G. and NG&N to provide the legal and financial services relative to the development of a Beautification and Lighting Assessment District in the Tuscawilla PUD. Seconded by Commissioner McLeod. Discussion. Vote: Commissioner Gennell: aye; Commissioner McLeod: aye; Commissioner Conniff: aye; Commissioner Blake: aye; Commissioner Langellotti: aye. Motion passes. VI. REPORTS A. City Attorney - Frank Kruppenbacher Absent. B. City Manager - Ronald W. McLemore Manager McLemore stated that there is not another regular meeting this month as the 26th is a Reeular Meetine City Commission Mav 12. 1997 96-97-14 Paee 7 holiday and said he will need to bring two or three items to the Commission for action before the first meeting in June, and asked if the Workshop on May 19, 1997 could be advertised as a Regular Meeting to take care of the two or three items. The Commission agreed to this. Manger McLemore asked the Commission if they wanted to have a workshop on Telecommunication Towers. Discussion. It was determined that there would not be a workshop on the Telecommunication Towers and the Telecommunication Tower Ordinance will be on the June 9, 1997 agenda for first reading. Manager McLemore asked the Commission's direction for Add-On Agenda Items. Discussion. It was the consensus of the Commission to allow Add-On Agenda Items if they have sufficient time to review the material. C. Commission Seat V - David McLeod No Report. D. Commission Seat I - Larry Conniff No Report. E. Commission Seat II - Michael Blake Commissioner Blake mentioned numerous signs in the R-O-W. F. Commission Seat III - John Langellotti Commissioner Langellotti praised the Police Chief on the job he is doing and that he has gotten good reports regarding the Police Department. G. Commission Seat IV - Cindy Gennell Commissioner Gennell spoke regarding the time frame for Public Input. H. Mayor's Office - Paul P. Partyka Mayor Partyka reminded the Commission of the meeting on May 21, 1997 with Mike Bobroff with the Economic Development Commission at 7:00 p.m. in the Police Department's Training Room. Mayor Partyka read a FAX that from TWC regarding Indian Trails Middle School being a national winner in the CNN Election '96 Start a Party Contest. Commissioner Gennell asked if the meeting with E.D.C. would be taped as she has a conflict on that evening and will not be able to attend. Manager McLemore stated that the meeting will be taped. Manager McLemore updated the Commission on the schedule for the Oak Forest Wall. Motion was made by Commissioner McLeod to go with option 2 for the time schedule regarding the Oak Forest Wall. Seconded by Commissioner Blake. Discussion. Vote: Reeular Meetine City Commission Mav 12. 1997 96-97-14 Paee 8 Commissioner Langellotti: aye; Commissioner Blake: aye; Commissioner Conniff: aye; Commissioner McLeod: aye; Commissioner Gennell: aye. Motion passes. The meeting was adjourned at 8:05 p.m. Respectfully Submitted, ~A.~ Margo M. Hopkins, City Clerk APPROVED: "' ....... _.....: ," ..:.... ="