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Home My WebLink About1998 04 13 Consent Item E COMMISSION AGENDA I~rEM E REGULAR CONSENT X INFORMATIONAL _t\.p.riUJ,J.22.~ Meeting J?)- M.GRJ1 wJ' /DEPT .r I Authorization REQUEST: Public '\forks Department Requesting Authorization to Enter into a Contrac:tual Agreement for Street Resurfacing PURPOSE: The purpose of this Board item is to request authorization to enter into a contractual agreement with Orlando Paving Company for street resurfacing at a cost of $120,680.25 plus a 10% contingency. CONSIDERATIONS: This project is needed to resurface City streets to extend their useful life. Bids for tins resurfacing project were opened on March 4, 1998 under Bid # 98-016. The low bidder was OPC - Orlando Paving of Orlando, Florida, with a bid $145,488.75. The bid scope of work includes resurfacing, manhole adjustment rings, blue hydrant reflectors on the following street:;; Galloway Court North, North Gretna Court, Gretna Terrace, Tam Court, McGregor Road, Shane Circle, Sherry Avenue, Cello Circle, Sheoah Boulevard, Owasco Street, and CanCJldice Court. We are recommending deleting from the bid Sybilwood Circle and Clubwood Court to stay within budget. They would be rescheduled in FY 1998/99. This would lower the bid to $120,680.25. As for the request to resurface Carrington Woods, they were not in the budget request and we recommend postponing those streets also until FY 1998/99 when the all the streets in Carrington Woods will be resurfaced. April 13, 1998 Consent Agenda Item E Page 2 FUNDING: The resurfacing was budgeted in the current fiscal year in the Transportation Improvement Fund Capital Improvement line code (56310) at an estimated cost 0[$150,000. However, $21,126.35 has been previously authorized to pave Bahama Road and $27,786.58 has been spent on micro surfacing other roads this year. To stay close to the original budget, we are recommending reducing the bid award to $120,680.25 payable from the Transportation Improvement Fund Capital Improvement fund line code (4411-56310). Funds would be expended over the next 120 days. RECOMMENDATION: It is recommended that authorization be given to enter into a contractual agreement with OPC - Orlando Paving Company for street resurfacing at a cost of$120,680.25 plus a 10% contingency payable from the capital improvements line code (4411-56310) of the Transportation Improvement Fund. IMPLEMENTATION SCHEDULE: The scope of work will be completed within 120 days of approval. ATTACHMENTS: 1. City Clerk Summary - Bid #98-016 2. Proposal and Agreement COMMISSION ACTION: A TT ACHMENT NO. 1 CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708-2799 Telephone (407) 327.1800 PROJECT TITLE: STREET RESURFACING BID NUMBER: 98-016 BID OPENING DATE: MARCH 4, 1998 The Bid opening was called by: J.P. Petrencsik, Director of Purchasing Bid Opened: Bid Closed: 4:04 p.m. 4:07 p,m. Present as witnesses: Alan Hill, Public Works Superintendent Nancy Vobornik, Purchasing Secretary Bid Bond Required: Ye~1 Performance Bond Required: Yes Two (2) Bids Received: 1. P A VEX CORPORATION 1200 ELBOC WAY, WINTER GARDEN, FLORIDA 34787 TELEPHONE: (407) 656-9255 FACSIMILE: (407) 656-3188 BASE BID: $162,506.75 2 OPC - ORLANDO PAVING COMPANY (A DIVISION OF HUBBARD CONSTRUCTION COMPANY) POST OFFICE BOX 547186, ORLANDO, FLORIDA 32854-7186 1ELEPHONE: (407) 740-5779 FACSIMILE: (407) 623-3809 BASE BID: $145,488.75 vLJ~ L~~L-- Andrea Lorenzo:J,.ua~puty City Clerk City of WintefSpring~ Copy: Mr. Kip Lockcuff, Director, Utility/Public Works Mr. J.P. Petrencsik, Director of Purchasing L A TT ACHMENT NO. 2 BID NO. 98-016 rat;\; 1~ VI j/, PROPOSAL AND AGREEMENT It is intended that payment for all work done under the Contract Documents, including the furnishing of all labor, equ ipment and materials and the performing of all operations in connection with the construction of NEW WEARING COURSE OF NO LESS THAN ONE (1) INCH OF COMPACTED TYPE I or S-3 ASPHALTIC CONCRETE ON CERTAIN DESIGNATED CITY STREETS will be made under the following pay items. Other work for which there is not a pay item will be considered included in the contract Unit Price for the various pay items and no additional compensation will be allowed. A mix design will be required to be submitted to the City Engineer for approval. If recycled asphalt-concrete is used, it must be less than 30 percent and must be shown on the mix design. The Owner reserves the right to alter the Plans, extend or shorten the improvement, add such incidental work as may be necessary, and increase or decrease the quantities of work to be performed to accord with such changes, including the deduction or cancellation of anyone or more of the Pay Items. Such changes shall not be considered as a waiver of any conditions of the Contract nor to invalidate any of the provisions thereof. A supplemental agreement between the contractDr and the Owner will be required when such changes involve a net increase or decrease in the total amount of the original contract of more than twenty-five percent (25 %). Should such changes result in changes in the quantities of the work to be performed, the Contractor will accept payment according to Contract Unit Prices for such items of work as appear in the original contract. The work will be done in compliance with the contract Documents and paid for under the Pay Items herein listed. Quantities shown on the Plans shall govern over those shown herein. The contractor shall take no advantage of any apparent error or omission in the Plans or Specifications, and the Engineer shall be permitted to make such corrections and interpretations as may be cleemed necessary for the fulfillment of the intent of the contract Documents. The undersigned agrees that his Bid as stipulated herein shall be valid for a period of thirty (30) days from that date of this Bid opening. The proposal guaranty of the three lowest bidders shall be held for that period or until an award of the contract is made. The undersigned agrees to start construction of this project within 30 calendar days after notice of award of contract and notice to proceed, and to guarantee completion of the work within 45 calendar days thereafter. r .; BID NO. 98-016 Page 13 of32 FOR THE CONTRACTOR FOR THE CITY OF WINTER SPRINGS SIGNA TURE SIGNA TURE NAME Ronald W. McLemore NAME City ManaQer TITLE TITLE NAME OF CONTRACTOR DATE ADDRESS NOTARY PUBLIC ;--:~, "-.'~~1'\~~'f."".:'],--:.-'- -- ,-~--' 7':--"---:C;?y._"?'!)~':''%:-'7':~ir7'_~'~?f'IS;.,"F',''7''r?'':'':7'''''~.~-",:,,,!, . B:r&NO. 98-016 Page 12 of 32 PROPOSAL AND AGREEMENT It is intended that payment for all work done under the Contract Documents, including the furnishing of all labor, equipment and materials and the performing of all operations in connection with the construction of NEW WEARING COURSE OF NO LESS THAN ONE (1) INCH OF COMPACTED TYPE I or S-3 ASPHALTIC CONCRETE ON CERTAIN DESIGNATED CITY STREETS will be made under the following pay items. Other work for which there is not a pay item will be considered included in the contract Unit Price for the various pay items and no additional compensation will be allowed. A mix design will be required to be submitted to the City Engineer for approval. If recycled asphalt-concrete is used, it must be less than 30 percent and must be shown on the mix design. The Owner reserves the right to alter the Plans, extend or shorten the improvement, add such incidental work as may be necessary, and increase or decrease the quantities of work to be performed to accord with such changes, including the deduction or cancellation of anyone or more of the Pay Items. Such changes shall not be considered as a waiver of any conditions of the Contract nor to invalidate any of the provisions thereof. A supplemental agreement between the contractor and the Owner will be required when such changes involve a net increase or decrease in the total amount of the original contract of more than twenty-five percent (25%). Should such changes result in changes in the quantities of th'e work to be performed, the Contractor will accept payment according to Contract Unit Prices for such items of work as appear in the original contract. The work will be done in compliance with the contract Documents and paid for under the Pay Items herein listed. Quantities shown on the Plans shall govern over those shown herein. The contractor shall take no advantage of any apparent error or omission in the Plans or Specifications, and the Engineer shall be permitted to make such corrections and interpretations as may be deemed necessary for the fulfillment of the intent of the contract Documents. The undersigned agrees that his Bid as stipulated herein shall be valid for a period of thirty (30) days from that date of this Bid opening. The proposal guaranty of the three lowest bidders shall be held for that period or until an award of the contract is made. The undersigned agrees to start construction of this project within 30 calendar days after notice of award of contract and notice to proceed, and to guarantee completion of the work within 45 calendar days thereafter. "'~~"')'IfJ:;::.",Y;:~;"D""";;:"'-:C:"~';"'^"-~ '. BID NO. 98-016 . . FOR THE CONTRACTOR 'W RpeinrildJ:I StArns III NAME Vice President TITLE ORLANDO PAVING CO., A DlV. OF HUBBARD CONSTRUCTION CO. NAME OF CONTRACTOR I qa~ L~t' /(JJ tJ'lV/el< fJlI,fK A. gZ7~, I ADDRESS \11.....~'(... ~ II REGINA A BROWN * ~ * My CommIn/on CC482827 '" ~~. ~ Explr.. Jul. 23. 168 .......,,. , ~,~ (- I)~ fl.\) Page 13 of 32 FOR THE CITY OF WINTER SPRINGS IW-- SIGNA TLlRE Ronald W. McLemore NAME City Manager TITLE 7n DATE ~ /~,/1~i .. - .. POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT .oj.'.p---.., Know AU Men By These Presents, That CONTINENTAL CASUAL TV COMPANY, ., .. corpcntion, NATIONAL FIRE INSURANCE COMPANY OF HARTFORD, a CorIi1eCtic;ut COfJlOr'81ion, AMERICAN CASUAL TV COMPANY OF READING, PENNSYlVANIA, . P.-..,... corpordon (herein coIecIMlIy c8IIed "the CCC Surety CompaI-1, .. cJuJy ClfgllllDd n IlllId1g corpCllatiol. having their principIII G(lI!II,k\, , ' the City of Chic8g0, ... s-. of .-, and that they do by virtue ~ the signature ancI... herW1 afIix8d hereby make, CCNIiIulIe ri" ".,' Todd L. Johnaon, Jo.eph D. Johnson, Jr., Francis T. O'R...., ~ P. Smith, JOIIM H. Bebout, L MitcheJJ JCltNon, 1ndIviduIIJW'~:;. of Orlando, Florida their true and IawfuJ Attomey(s)-in-Fact with tun power and authorily hereby conferred to sign, seal and execute for and on their behalf bonds, undertakings and other obligatory instruments of similar nature - In UnIimitBd Arnoun1s - ; ',..C"':", ~. and to bind them ttweby as fuIy and to the same extent as if such instruments were signed by a dUy authorized officer of their CClI"pOIatiollS and all the acts of said AttDmey, pursuant to the authority hereby given are tweby ratified and confirmed. ThIs Power of Attorney is made and executed pursuant to and by authority of the By-Laws and Resolutions, printed on the reverse hereof, duly ac/optIld, as indicated, by the Bo&rds of Directors of the COIpClI'lItioIIS. In WItness m.eot, the CCC Surety Companies have caused these presents to be signed by their Group VICe President and their corporate seals to be hereto affixed on this 28th day of January 1998 CONTINENTAL CASUAL TV COMPANY NATIONAL FIRE INSURANCE COMPANY OF HARTFORD ~~~7t;z:G'PENNSnVAMA Marvin J. Cashion Group VIce President State of II/inois, County of Will, ss: On this 28th day of January , 1998 , before me personally ~ Marvin J. Cashion, to me known, who, being by me duly sworn, did depose and say: that he resides in the City of Chicago, State of IrJnOis; that he is a Group VICe President of CONTINENTAL CASUAL TV COMPANY, NATIONAL FIRE INSURANCE COMPANY OF HARTFORD, and AMERICAN CASUAL TV COMPANY OF READING, PENNSYLVANIA c:Iescribed in and which executed the above instrument; that he knows the seals, of said corporations; that the seals affixed to the said instrument are such corporate seals; that they were so affixed pursuant to authority given by the Boards of Directors of said corporations and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said corporations. 1.~1.P~ My Commission Expires June 5, 2000 CERTIFICATE Eileen T. Pachuta Notary Public I, Mary A Ribikawskis, Assistant SecretarY of CONTINENTAL CASUAL TV COMPANY, NATIONAL FIRE INSURANCE COMPANY OF HARTFORD, and AMERICAN CASUAL TV COMPANY OF READING, PENNSYLVANIA c/o hereby certify that the Power of AtIDrney herein above set forth is stiR in force, and further certify that the By-Law and Resolution of the Boerd of Directors of each corporation printed on the reverse hereof are stiI in force. In testilIIClnY whereof I have hereunto subscribed my name and affixed the seals of the said corporations this day of (Rev. 1 0/1/97) CONTINENTAL CASUAL TV COMPANY NATIONAL FIRE INSURANCE COMPANY OF HARTFORD AMERICAN CASUAL TV COMPANY OF READING, PENNSYLVANIA ~,'""," , a ~ . , . Mary A. Ribikawskis Assistant Secretary -Y;.." . BID NO. 98-016 Page 24 of 32 EXHIBIT A SREET RESURFACING 1. Galloway Court N.-------------------464 s.Y' ) @$ 20,25 Total $ J J ()I./.J/. . &>t? 2. N. Gretna Court -----------------~--1 ,796 s. y. ! @$ 1. :25 Total $ 4;t>tJJ, w I 3. Gretna Terrace ----------------------429 s.y. ( @$ 2:25, Total $ qbS,'ZE \ '- "/ 4. Tam Court-------------------------------833 s. y. \ @$ '2.. 2~ Total $ J.11J.A2S . 5. McGregor Rd. (336 to 3rd St.)--2,466 s.y. I @$ Total $ .1~50 \ '2..2 5 \ , 6. Shane Clrcle-------------------------2, 166 s. y. \ @$ 2, '2 5 Total $ 4'1?~..?O i ) 7. Sherry A venue-----------------------3 ,422 s. y. @$ 2,'28 Total $ ~ t,99. 50 / 8. Cello Clrcle----------------------------4,533 s. y. , / @$ 2,. '2.5 Total $ JI>, ,qq, 2.5 9. Sheoah Blvd------------------------31 ,384 s.y. @$ 2... 7-? Total $ 7~ bl1/./)o 10.0wasco Street----------------------1,860 s.y. @$ 2, oz.S Total $ 4;' J'9J3.t1O 11. Sybllwood Circle-----------------1 0,000 s. y . @$ 1.~S Total $ 22 .5L>t:>. . 12. Club wood Court---------------------666 s. . Total $ 13. Canadice Court--------~------------960 s~y. @$ 2, '2.5 Total $ 2. I~O,DO , , Specific Street Surfacing (See page 22) )7=- ~ 14. Sherry Ave ----------------------------1,244 s.y. ( From 219 to 20 ft North of David St) #- 7HI'5 r~J~~ 16 &'I6~O LI~N 1}./~ 1<!'I1'/pVIIJ. 6'" 19 mAXJ,."""", o~ Z ;:r,J, ~XI6"'"J& M,t9,.~I'(J/lL /JAJD ~~~Me".IN6 W~TN :z :r,..), PF" New A&/JJlAtr "/;1/1,.)6, @$ 4,,01> Total $ 1-,q7~, PO BID NO. 98-016 Page 25 002 EXHIBIT A (Continued) Manhole Rings Galloway Terrace (1), .Gretna Ct (3), Tam ct (1), MacGregor (3), Shane Cir~ Circle (7), Sheoah Blvd (17), Owasco St (2), bilwood Circle (1 Clubwood Ct (2 Canadice Ct (1 )~k. ~. ~ ~ 1 S1 Manhole Rings ------------------------~ @$ ~D.oP Total $ ~.'~ ~3 tfo.trO Blue Reflectors All fire hydrants on the roads to be resurfaced will have blue reflectors placed at the center of the traffic lane closest to each hydrant. Blue Reflectors --..--------------------__~ )~ @$ IO,a;> Total $ ~ .jlPO'tro GRAND TOTAL COST$ 1~458,~ /~O ~8a 'V~ ~'~'~"--,YF'. 'T"X~;'_.~ "J~,:,~~'r """':!~t~~~.....,.. "~',:.:;o:i~_AlfP'\<:~:'C':,:' . , !" CORDN ~d ,,~~_ ~. ' . . ~,~ ~ ~ ~~ , "1~' , " '~ ' -. , 1 /:- ! '; .;:: 'i, ,'.~' . I '" . .? ~ , J i. .. I ... ~'''', : I ' , , '~ . . . ~.:;'".."j DATE (MMlDDIYY) 05/05/1998 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, COMPANIES AFFORDING COVERAGE Continental Casualty Company PRODUCER (407)843-1120 FAX (407)843-5772 ohnson & Company 839 N. Magnolia Ave. Orlando, FL 32803 Attn: Ext: COMPANY A INSURED ......................+...... I COMPANY . B Nationalllnion Fire Insurance Company Orlando Paving Company P. O. Box 547186 Orlando, FL 32854 COMPANY C Amerlcan Natlonal"F:rr-e'''Insurance Co. COMPANY o · ~r; ',' THIS IS TO CERTIFY THAT THE POliCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO LTR TYPE OF INSURANCE POLICY NUMBER POUCY EFFECTIVE DATE (MMlDDIYY) UMITS . .GJ:NERAL UABlUTY : X , CO~MERCIAL GENERAL ~1AB1lITY I A ~ CLAIMS MADE 00 OCCUR GL , OWNER'S & CONTRACTOR'S PROT i X Limits apply per Project - CG2503 AUTOMOBILE LlABIUTY X ANY AUTO AlL OWNED AUTOS A .. 'SCHEDULED AUTOS X HIRED AUTOS 15 735 4514 10/01/1996 10/01/1999 ! GENERAL AGGREGATE ..1~,_?t9Q9,QQ9.. ! PRODUCTS. COMPIOP AGG ! S 1 000, 000 !..~~~~~.L~.~!~~~'r'._,....L~__~9J>Q!_Q.QQ , EACH OCCU~E__. . .... .L~__J,9Q9,Q9Q , FIRE DAMAGE (Anyone fire) [S 250 , 000 , MED EXP (Anyone peISOl'l) i S 5 000 BUA 15 735 4528 NON-oWNED AUTOS GARAGE LlABIUTY ANY AUTO AUTO ONLY. EA ACCIDENT S OTHER THAN AUTO ONLY: -EACH~;DENTl S AGGREGATE! S EXCESS LlABIUTY B UMBRELLA FORM BE 357 1421 OTHER THAN UMBRELLA FORM WORKERS COMPENSA11ON AND EMPLOYERS'LlABIUTY 10/01/1997 10/01/1998 EACH OCCURRENCE AGGREGATE I S~9tQQQ,QQQ .. 'r-' : S 10 000,000 C !IMP 705 096305 X 'TORY LIMITS: ~~;~~~CCIDE~ ! S 1 000,000 _~Ll?!~~~~~~~~'r'~I~Il'.J~______..J. , OQ.O , 000 EL DISEASE. EA EMPLOYEE i S 1 000 000 $1,000,000 Any One Contract 10/01/1997 10/01/1998 $1,000,000 Any One Occurrence A THE PROPRIETOR! PARTNERSlEXECUTIVE OFFICERS ARE: OTtlERa . k BUl I ers R1S lXllNCL iWC 15 735 4500 t....j i EXCLi 10/01/1996 10/01/1999 DESCRIPTION OF OPERATl~OCATlONSNEHlCLESlSPEClAL ITEMS e: Street Resurfacing - Bid # 98-016 dditional Insured. City of Winter Springs, Florida Shall Be An ;,:,~i~1f " City of Winter Springs Public Works Department 110 North Flamingo Avenue Winter Springs, FL 32708