HomeMy WebLinkAboutSeminole County Sheriff's Office Interagency Agreement - Criminal Justice Computer Services and Support 2023 10 11MUMBAGEN-CM&GRUDOM
MWNOLE COXBRUMLMna AND WINJEIt SPRINGS POLICE
EkARTIVI N'r-,A,GEhU FOR QMNAL 1USTIC�� M�,Y_I'ER S�.fi�I��
AND -SUPPORT
THIS AGREEMENT is made and entered by and between DENNIS AL LEMMA,
Seminole County Sheriffs Office, hereinafter refereed to as " SCSO", a Constitutional Officer of the
political subdivision of Seminole County, Florida, whose address is 100 EsEW Way, Sanford, FL
32773, and the VVR"JTER SPRINGS POLICE DEPARTMENT, hereinafter referred to as "PD",
whose address is 300 North Moss Road, Winter Springs, Florida, 3270&
ZJ=F:AS_ SCSO and PD, are coal justice agencies, formally recognized by the Federal
Bureau of Investigations (FBI) and the Florida Department of Law Enforcement TDLE); and
ERHAS� in accordance with sections 163.01(2) and 163.01(14) Florida Statutes, SCSO
and PD are authorized to enter into inter -local Agreements for the provision of services; and
WHgJLU& SCSO presently has the benefit of access to the Florida Criminal Justice network
(CJNet), National Creme Information Center (NCTC), the Florida Cruse Information Center, and the
Interstate Identification Index (IIn all heveafCet referred to as FCIC, via network connectivity to the
FDLE; and
WAEEms, SCSO has developed sophisticated law enforcement software which is presendy
in use by other law enforcement and criminal justice agencies and is supported and maintained by
SCSO staff on a seven days per week, twenty-four hours per day basis; and
WHEREAS PD has determined that it is advantageous to enter into a contractual agreement
with SCSO for the provision of criminal justice computer software services, including continued
access to FCIC and state/national crminal justice information for the a kninistration of criminal
justice; and
XIEI, SCSO and PD entered into an agreement on October 1, 2019 for similar services
and wish to terminate that agreement upon execution of this agreement.
NOW, THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the Parties apee as follows:
L OVA TeM
The TERM of this Agreement shall be from the date of final execution until such time as
either party desires to end the Agreement in accordance with terminadon provisions set forth
in Section 8 of this Agreement, the dates of sw* ature of the Patties notwithstanding.
2. P
The purpose of this Agreement to establish teem and conditions under which SCSO shall
provide criminal justice computer software services and support to the PD.
3. Cbe,rat7ion
It ismagreed that both Parties shall provide all reasonable and necessary cooperation and
assistance so as to f militate the terms of this Agreement.
4. Basic Services
A. Provide CAFEWEB, XCAD, WCAD, Sherlock and other related criminal justice
software available on SCSO'S network to the PD.
B. Provide database security and backup services for PD data residing on SCSO systems.
C. Provide necessary instruction and training to PD personnel on CAFEWEB, XCAD,
MICAD, Sherlock and other related software to support the use of new SCSO systems.
After initial system setup, SCSO may, at its sole discretion, offer additional training to PD.
D. Provide highest level (Tier 3) expert support to the PD for CAFEWEB, XCAD, MICAD,
Sherlock and other related software.
E. Share PD CAFEWEB data with the Law Enforcement Technology, Training and
Research center to facilitate law enforc went data sharing on a regional, state and
nationwide basis.
F. Provide for a sufficient number of appropriately qualified personnel to perform those
services set forth within this Agreement.
C. Make reasonable efforts to ensure delivery of the provision of services set ford: herein.
SCSO makes no warranties, representations, or guarantees with regards to specific
performance levels, data accuracy, data completeness, system uptime, security, or g3tem
integmdon and SCSO will not be held liable for any direct or indirect damages incurred by
PD's use of the software/system(s), including but not limited to loss of data or loss of
system use.
H. Provide PD crime data to CrimeReports.com for public use. Address data provided to
vendor will be in block range only, unless PD requests otherwise. Crime types provided
to vendor will be mutually agreed upon between SCSO and PD. Custom interface requests
should be sent from PD to SCSO as provided under Section 7 Dispute Resolution,
Notices, Paragraph 1.
I. If PD uses SCSO's NDI License Plate Recognition Server, provide PD license plate data
to Vigilant Solutions Investigative Data Platform for purposes of sharing with other
Vigilant subscribed law enforcement agencies.
J. Stare PD CAFEWEB data with N-DF.a via the FINDER data abating system.
K. Share PD CAFEWEB data with the Law Enforcement Information Exchange (LINX).
L Provide PD with the abffiq to audit user logs for all SCSO CJIS software programs,
(cutrendy b iCad, CdfeWeb, XCAD Report Utility, XCAD history, FCIC switch history
and any additional software that may be added in the future) in order to be in compliance
with the auditing standards of the CJIS Security Policy.
2. Pla g= tw
A. Abide by all applicable local, state, and federal laws, rules and veguations, as well as the
FBI CJIS Security Policy and rules and regulations of FCIC with regards to the use of said
criminal justice computer systems, and ensure compliance with Florida Public Records
laws in regards to exempt and confidential. data contained within criminal justice software
systems provided by SCSO.
B. Abide by all the terms and conditions of the Criminal Justice User Agreement executed
between the FDLE and SCSO, a copy of which is attached to this Agreement.
C Limit use of provided criminal justice computer systems to authorized personnel within
the PD and only for the administeat, n a of criminal justice.
D. Acknowledge, by executing this Agreement, that all software written by SCSO is subject
to copyright protection and may not be sold or transferred to any other entity without the
express written consent of SCSO.
E. Provide adequate computer hardware compatible with the software, hardware and
network equipment utilised by SCSO.
F. Ensure that all authorized PD personnel attend training on CA.FEWEB, XCAD, MICAD,
Sherlock and other related software provided by SCSO prior to utilizing SCSO systems.
G. Maintain all required software licenses required to access SCSO'S law enforcement
software systems.
H. Provide for a sufficient number of appropriately qualified personnel to support and
maintain SCSO's law enforcement software on PD computes. This includes performing
technical support for basic user issues (?"ier 1) and providing administrative level support
(Tier 2) for advanced technical troubleshooting.
L Agrees to refrain from making additional impactful demands upon network traffic, (r e.
addition of streaming surveillance video or other large packet data) without first discussing
it with SCSO's Designee.
J. PD agrees to not decompite or otherwise copy, or download content or data on SCSO's
System or other proprietary information of SCSO or any other participating agency using
SCSUs System under similar agreement for any Purpose other than those stated in this
Agreement, unless said data is that congxW and maintained on behalf of PD under this
entA
K. As per the qIS Security Policy, assign a representative who will be responsible for auditing
user logs on a weekly basis. Representative shall maintain records of such audit and make
those records available for review upon request of SCSO. PD shall notify SCSO of the
name and contact information of the assigned representative.
SCSO agrees to provide services as set forth in this Agreement to PD at no cost.
6, Indemnifigation
Pursuant to Florida Statutes and to the extent provided for by Florida law, neither SCSO nor
PD waives any defense of sovereign immunity, or increases the limits of its liability, upon
entering into this fit. 'Phis Agreement does not contain any provision that requires
one party to indemnify or insure the other party for the other party's actions, or to assume any
liability for the other party's actions.
7. DIM=10duday
Ibis Agreement shall be governed by and construed with the laws of the State of Florida.
Venue shall be in Seminole County, Florida. SCSO'S designee, the Director of Technology
Solutions, and PD'S designee, Chief of Police, shall resolve minor disputes.
No
Whenever any Party desires to give notice unto the other party, notice may be sent to:
For WM:
Directot of Technology Solutions
Seminole County Sheriffs Office
100 Eslinger Way
Sanford, FL 32773
For
Chief of Police
Winter Sprinp Police Department
300 North Moss Road
Winter Springs, FL 32708
& Te ination
Either party may terminate this agreement upon providing ninety (90) days written notion
except that SCSO may terminate this agreement immediately and without notice upon finding
that the PD has willfully violated the terms of this agreement. Within thirty (30) days following
termination, SCSO will provide PD with a copy of PD data stored on SCSO's systems in
ACcrosoft SQL Serti-+er format.
9. En�Ag
It is understood and agreed that the entire Agreement of the parties is contained herein and
that this Agmemment supersedes all oral agreements and negotiations between the parties
relating to the subject matter hereof, as well as any previous Agreement presently in effect
between the parties relating to the subject matter hereof. Any alterations, amendments,
deletions, or waivers of the provisions of this Agreement shall be valid only when expressed
in writing, approved by the respective parties and duly executed on behalf of each party as set
Fords herein.
IN WITNESS HEREOF, the parties hereto have caused this agreement to be executed by the
proper officers and officials.
Winter Springs Police Department Se le County Sheriffs Offic
Matthew Tracht, Chief of Police Dennis M. Lemma, Sh i
Date Date 5L
Cityf Wint rSprings
PhYip Hu _ h, Interim City Manager
Date
City of Winter Springs
Kevin McCann, Mayor
_4'/27 /ddj33
Date