HomeMy WebLinkAboutFlorida Department of Law Enforcement - Contract No. 2017-JAGC SEMI-9-R3-248 (Command Trailer Camera Mast) - 2017 04 10 FDLE
Florida Department of Business Support Rick Scott, Governor
Law Enforcement Office of Criminal Justice Grants Pam Bondi,Attorney General
Post Office Box 1489 Jeff Atwater, Chief Financial Officer
Richard L. Swearingen Tallahassee, FL 32302-1489 Adam Putnam, Commissioner of Agriculture
Commissioner (850)617-1250
www.fdle.state.fl.us
APR 10 2017
Honorable Charles Lacey
Mayor
City of Winter Springs
1126 East State Road 434
Winter Springs, FL 32708
Re: Contract No. 2017-JAGC-SEMI-9-R3-248
Dear Mayor Lacey:
The Florida Department of Law Enforcement is pleased to award a Justice Assistance Grant(JAG)Countywide
Program subgrant to your unit of government in the amount of$26,175.00 for the project entitled, COMMAND
TRAILER CAMERA MAST.This subaward is approved under Florida's state JAG award 2014-MU-BX-0002 from the
Department of Justice(DOJ). These funds shall be utilized for the purpose of reducing crime and improving public
safety and the criminal justice system.
Enclosed is a copy of the approved subaward application with the referenced contract number and standard
conditions.This subaward is subject to all administrative and financial requirements, including timely submission of all
financial and performance reports and compliance with all standard conditions.
Information from subawards and performance reports are provided to the DOJ Performance Measurement Tool
(PMT)and Federal Funding Accountability and Transparency Act(FFATA)systems to meet federal transparency
requirements. Contract and grant information is also provided to the State of Florida, Department of Financial
Services(DFS)via the Florida Accountability Contract Tracking System(FACTS).This grant agreement and all
correlating information including general contract, performance,amendment/modification information and a copy of
the grant document is provided to FACTS to meet requirements under Chapter 2013-54 and 2013-154 Laws of
Florida. If this agreement contains confidential or exempt information not subject to disclosure under Chapter 119,
F.S., please contact the Office of Criminal Justice Grants(OCJG)for guidance on requesting exemption.
Please complete and return the enclosed certification forms within 30 calendar days from the date of award.
Completion of the Certificate of Acceptance constitutes official acceptance of the subaward and must be received by
the Department prior to reimbursement of any project expenditures.
Some costs require prior written approval from OCJG and DOJ before beginning project activities. If your subaward
contains any such items or those listed on the Bureau of Justice Assistance(BJA) Controlled Expenditures List,a
grant adjustment with accompanying written request will be required. A correlating special condition on your subgrant
award in the Subgrant Information Management ON-Line (SIMON) system may also be included.
We look forward to working with you on this project. Please contact me or the Senior Management Analyst Supervisor
at(850)617-1250 if you have any questions or we can be of further assistance.
J�;
"'i-.
c 1�s
Petrina Tuttle Herring
Bureau Chief
PTH/ar
Enclosures
Service • Integrity •Respect • Quality
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award
number 2017-JAGC-SEMI-9-R3-248, in the amount of$26,175.00, for a project entitled, COMMAND TRAILER
CAMERA MAST,for the period of 02/01/2017 through 09/30/2017, to be implemented in accordance with the
approved subgrant application, and subject to the Florida Department of Law Enforcement's Standard Conditions and
any special conditions governing this subgrant.
This subaward requires that the subrecipient adhere to the following:
No recipient or subrecipient, or entity that receives a contract or subcontract with any funds under this award, may
require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or
otherwise restricts,or purports to restrict,the reporting of waste,fraud or abuse in accordance with the law to a
department or agency authorized to receive such information. This is not intended to contravene requirements
applicable to classified, sensitive or exempt information.
In accepting this award,the subgrantee certifies that it neither requires nor has required employees or contractors to
sign such internal confidentiality agreements or statements.
The City of Winter Springs must undertake a review to validate its compliance with 8 U.S.C. § 1373. If determined to
be in compliance at the time of review,the City of Winter Springs must submit documentation that contains a
validation to that effect and includes an official legal opinion from counsel (including related legal analysis)adequately
supporting the validation.
If the City of Winter Springs determines it is not in compliance at the time of review, sufficient and effective steps must
be taken to bring the City of Winter Springs into compliance therewith and thereafter submit documentation that details
the steps taken, contains a validation that the City of Winter Springs has come into compliance, and includes an
official legal opinion from counsel (including related legal analysis)adequately supporting the validation.
In accepting this award,the subgrantee unit of government certifies it will provide documentation to FDLE's Office of
Criminal Justice Grants by April 30,2017. Failure to comply with this condition could result in the withholding or
repayment of grant funds, suspension or termination of the grant, ineligibility for future FDLE subawards, or other
administrative, civil, or criminal penalties.
(Signafu of Subgrant 's Au a ficial)
Charles Lacey, Mayor
(Print Name and Title of Official)
(Name of Subgrantee)
(Date of Acceptance)
Rule Reference 11 D-9.006 OCJG-012(rev.June 2012)
r
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
ATTESTATIONS AND CERTIFICATIONS
This form is required to be completed by the authorized official, or authorized official designee, of all subgrantee units
of government receiving Edward Byrne Memorial Justice Assistance Grant(JAG) program federal pass-through
funding from the Florida Department of Law Enforcement. In accepting this award,the subgrantee certifies that it will
comply with the requirements set forth below and/or any other requirements of the subaward. Failure to do so may
result in a hold or freeze on the drawdown of federal funds, and/or suspension or termination of the agreement.
Procurement Standards: The subgrantee,through its authorized representative, certifies the unit of government
below has written procurement policies and standards that are compliant with the requirements set forth in the Office
of Management and Budget(OMB) Uniform Requirements, 2 C.F.R. §§200.317-326, and OJP Financial Guide,
Section 3.8. Additionally,the subgrantee assures these policies and standards will be utilized for all federal grant
related procurement activities.
Conflict of Interest: Decisions related to use of these grant funds must be free of undisclosed personal or
organizational conflicts of interest, both in fact and in appearance. The subgrantee,through its authorized
representative, certifies the unit of government below is compliant with OMB Uniform Requirements,2 C.F.R. §
200.112, and OJP Financial Guide, Section 3.20 regarding Conflict of Interest, and will notify FDLE Office of Criminal
Justice Grants, in writing, of any potential conflicts of interest in accordance with this agreement. The recipient also
agrees to disclose in a timely manner, in writing, all violations of state or federal criminal law involving fraud, bribery or
gratuity violations.
Organization Name: City of Winter Springs
Subaward Number: 2017-JAGC-SEMI-9-R3-248
Charles Lacey, Mayor
(Printed Name and Title of Authorized Official)
4/19/2017
(Signat6te—of Author6eb Offs i (Date)
f
SUBGRANT AWARD CERTIFICATE
Subgrantee: City of Winter Springs
Date of Award:
Grant Period: From: 02/01/2017 TO: 09/30/2017
Project Title: COMMAND TRAILER CAMERA MAST
Grant Number: 2017-JAGC-SEMI-9-R3-248
Federal Funds: $26,175.00
State Agency Match:
Local Agency Match: $0.00
Total Project Cost: $26,175.00
CFDA Number: 16.738
Award is hereby made in the amount and for the period shown above of a subgrant under Part E of Title I of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended Subpart 1 of such part(42 U.S.C. 3751-3759); the
Consolidated Appropriations Act, 2008, Public Law 110-161; and Public Law 109-162,Title XI, Department of Justice
Reauthorization, Subtitle B, Improving the Department of Justice's Grant Programs, Chapter 1,Assisting Law
Enforcement and Criminal Justice Agencies, Section 1111. Merger of Byrne Grant Program and Local Law
Enforcement Block Grant Program,to the above mentioned subgrantee and subject to any attached or special
conditions.
This award is subject to all applicable rules, regulations, and conditions as contained in the Office of Justice Programs
(OJP) Financial Guide, Common Rule for State and Local Governments,or OMB Uniform Grant Guidance (2 CFR
Part 200), in their entirety. It is also subject to the attached standard conditions and such further rules, regulations and
policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and
authorization of P.L. 90-351, as amended, and P.L. 100-690.
This award is a cost-reimbursement agreement for satisfactory performance of eligible activities. Requests'for
reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreement.
Requests for reimbursement will be processed in conjunction with receipt and review of programmatic performance
reports to determine successful completion of minimum performance for deliverables. Expenditures must be
supported with documentation and verified during annual monitoring. Failure to comply with provisions of this
agreement, or failure to meet minimum performance specified in the agreement will result in required corrective action
up to and including project costs being disallowed,withholding of federal funds and/or termination of the project, as
specified within the terms of the agreement and OMB Uniform Guidance 200.338-200.342.
This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date
of award, a properly executed Certificate of Acceptance of Subgrant Award is returned to the Department.
JHtA�
Authorized Official
Petrina Tuttle Herring
Bureau Chief
�J 101 A-3-
Date
( 7 1-his award is subject to special conditions(attached):
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Subgrant Recipient
Organization Name: City of Winter Springs
County: Seminole
Chief Official
Name: Charles Lacey
Title: Mayor
Address: 1126 East State Road 434
City: Winter Springs
State: FL Zip: 32708
Phone: 407-327-5956 Ext:
Fax:
Email: clacey@winterspringsfl.org
Chief Financial Officer
Name: Shawn Boyle
Title: Finance and Administrative Services Director
Address: 1126 East State Road 434
City: Winter Springs
State: FL Zip: 32708
Phone: 407-327-5960 Ext:
Fax:
Email: sboyle@winterspringsfl.org
Application Ref# 2015-JAGC-3142 Section#1 Page 1 of 2
Contract 2017-JAGC-SEMI-9-R3-248
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
r
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
{ f a
Implementing Agency
Organization Name: Winter Springs Police Department
County: Seminole
Chief Official
Name: Kevin Brunelle
Title: Chief
Address: 300 North Moss Road
City: Winter Springs
State: FL Zip: 32708-2510
Phone: 407-327-1000 Ext: 400
Fax:
Email: kbrunelle@winterspringsfl.org
Project Director
Name: Kevin Brunelle
Title: Chief
Address: 300 North Moss Road
City: Winter Springs
State: FL Zip: 32708-2510
Phone: 407-327-1000 Ext: 400
Fax:
Email: kbrunelle@winterspringsfl.org
Application Ref# 2015-JAGC-3142 Section#1 Page 2 of 2
Contract 2017-JAGC-SEMI-9-R3-248
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Project Information
Project Title: COMMAND TRAILER CAMERA MAST
Subgrant Recipient: City of Winter Springs
Implementing Agency: Winter Springs Police Department
Project Start Date: 2/1/2017 End Date: 9/30/2017
Problem Identification
History has dictated that large events have been a huge attraction for the criminal element. The
ability to view and gather live,tangible intelligence has become an extremely versatile tool in
remote viewing for both the command and control and tactical law enforcement arena. Recently,
several nationwide news media worthy cases have been investigated and closed largely due to
the closed-circuit television (CCTV) captured video or images provided. The ability to use CCTV
has been routinely studied as an effective crime deterrent and crime solving tool. When minutes
count CCTV has played an important role in information gathering and dissemination. Over watch
monitoring is also becoming the new standard. CCTV provides real time intelligence and is a
valuable tool in the Law Enforcement community. Relying on just the human eye is challenging,
especially when crowds exceed the limits of the human eye.
Winter Springs Police Department attends multiple, city-wide events which draw thousands of
spectators, residents, and vendors every year. The Department recently acquired a Mobile
Command Trailer; however, the trailer does not have a CCTV camera mast system which would
aid its officers during these crowded events. The lack of the CCTV mast prevents the Department
from properly mitigating areas of concern with minimal man power. It also hinders the Department
from adequately providing over-watch for officers who are on the ground in a crowded area. The
gathering and dissemination of information for crime solving is stunted in these areas due to the
lack of the CCTV mast and the ability to deter crime is hindered. The City of Winter Springs does
not have sufficient funds budgeted for the CCTV mast and is in need of grant funds in order to
purchase this equipment.
Project Summary (Scope of Work)
Using grant funds, the Winter Springs Police Department will purchase and install a complete
CCTV camera mast system for the newly acquired Mobile Command Trailer. The CCTV mast will
give the Department's on-scene commanders and tactical leaders the ability to see live
information and make sound, accurate, and timely decisions in real time. Communications
personnel will also be able to use the CCTV mast to monitor viewing and immediately dispatch
incidents. As the CCTV mast system works in both day and nighttime environments, officers will
no longer have to guess what is being seen and, through the system's constant Digital Video
Recording,will be able to retain everything in view. These recordings will also extend the
Department's ability to solve crimes and, coupled with pre-existing facial recognition technology,
will provide a force multiplier in mitigating criminal activity. The City of Winter Springs will provide
a purchase order, invoice, canceled check and financial ledger to show proof of purchase and
payment for this project.
Application Ref# 2015-JAGC-3142 Section#2 Page 1 of 3
Contract 2017-JAGC-SEMI-9-R3-248
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Application Ref# 2015-JAGC-3142 Section#2 Page 2 of 3
Contract 2017-JAGC-SEMI-9-R3-
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of$500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the Implementing Agency receive a single grant in the amount of$500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive (1) 80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer"yes" or"no"to Part 2, below.
Answer: No
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee)through periodic reports
filed under section 13(a)or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above, was "no," answer N/A.
Answer: N/A
Question: Do the Subrecipient and Implementing agencies understand that this is a cost-
reimbursement agreement for satisfactory performance of eligible activities?
Requests for reimbursement may be submitted quarterly or monthly as designated in
the Financial Section of the agreement. Requests for reimbursement will be
processed in conjunction with receipt and review of programmatic performance
reports to determine successful completion of minimum performance for deliverables
as specified in the agreement.
Answer: Yes
Application Ref# 2015-JAGC-3142 Section#2 Page 3 of 3
Contract 2017-JAGC-SEMI-9-R3-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 001 - Law Enforcement Programs
State Purpose Area: A -Accomplishments: Includes any accomplishments during the
reporting period.
Activity Description
Activity: Law Enforcement
Target Group: Law Enforcement
Geographic Area: Urban
Location Type: City-Wide
Address(es) :
City of Winter Springs
Police Department
300 North Moss Rd
Winter Springs , FL 32708
Objectives and Measures
Objective: Al - Report on program accomplishments
Measure: Part 1
Please briefly describe what your program's accomplishments will be. Please
include any benefits or changes to be observed as a result of JAG-funded activities,
such as program completion, or changes in attitudes, skills, knowledge, or
conditions. [500-character limit)
Goal: It is our intentions to add a force multiplier to any and all Incident command
management situations by having the ability to capture live video of the scene and
surrounding areas by CCTV.
Objective: A2- Report on usage of crimesolutions.gov Website
Measure: Part 1
Will you be using the crimesolutions.gov website?
Goal: No
Objective: A3- Report on subgrants from grantees other than FDLE
Measure: Part 2
If yes, enter grantee organization or agency name.
Application Ref# 2015-JAGC-3142 Section#3 Page 1 of 4
Contract 2017-JAGC-SEMI-9-R3-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
lication for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Goal: None
Measure: Part 1
Are you a subrecipient of a JAG award from another JAG grantee (other than
FDLE)?An agency can be a primary recipient of a JAG award from BJA and a
subrecipient of a JAG award from another JAG award primary recipient. Do not
consider awards that you receive directly from USDOJ.
Goal: No
State Purpose Area: E - Equipment Purchases and/or Technology Investments: Includes
activities where equipment purchases or technology investments were
made that improve efficiency and/or cost savings.
Activity Description
Activity: Equipment Purchases and/or Technology Investments
Target Group: Equipment Purchases and/or Technology Investments
Geographic Area: Statewide
Location Type: County-Wide
Address(es) :
City of Winter Springs
Police Department
300 North Moss Rd
Winter Springs , FL 32708
Activity Description
Activity: Equipment Purchases and/or Technology Investments
Target Group: Equipment Purchases and/or Technology Investments
Geographic Area: Urban
Location Type: City-Wide
Address(es)
City of Winter Springs
Police Department
300 North Moss Rd
Winter Springs , FL 32708
Application Ref# 2015-JAGC-3142 Section#3 Page 2 of 4
Contract 2017-JAGC-SEMI-9-R3-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Objectives and Measures
Objective: E1 - Report on JAG funding allocated for equipment and/or technology investments
Measure: Part 1
How much JAG funding has been allocated for equipment and/or technology
investments? Please report in dollars ($)
Goal: $26,175.00
Objective: E2- Make equipment purchases and/or technology investments
Measure: Part 1
What types of equipment purchases and/or technology investments will be made with
JAG funds? In your response, please list all that apply from the following choices:
Computer-aided Dispatch (CAD),
Computers/Mobile Data Terminals,
Computer Software,
Emergency Medical Services (EMS),
Equipment for Police Cruisers (including in-car radios and laptops),
In-car/On-person Camera Systems,
Less-lethal Weapons, Impact Weapons (batons, bean bag shotgun rounds, etc.),
Chemical Weapons (CS gas, pepper spray), Energy Devices (tasers)
Lethal Weapons (firearms);
License Plate Readers;
Mobile Access Equipment(for example, aircards for Verizon, Sprint, AT&T, etc.);
Radios,
Security Systems (station or evidence room),
Tactical Vests/Body Armor,
Undercover Surveillance Equipment (microphones, video),
Vehicles,
Video Observation (station, community, pole cams),
Other. Do not select other if your item fits into any of the categories above. If other,
state 'other" and specify.
Goal: CCTV Camera Mast for Command Trailer.
Objective: E3-Achieve efficiencies or cost savings as a result of equipment purchases and/or
technology investments
Measure: Part 1
Describe any efficiencies or cost savings that will be achieved as a result of an
equipment purchase and/or technology investment.
Goal: None
Application Ref# 2015-JAGC-3142 Section#3 Page 3 of 4
Contract 2017-JAGC-SEMI-9-R3-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
i `r,i�c111 -�;'.� �31 jt i�til;IEio"cy
Section Questions:
Question: If'other"was selected for the geographic area, please describe.
Answer: N/A
Question: If"other"was selected for location type, please describe.
Answer: N/A
Application Ref# 2015-JAGC-3142 Section#3 Page 4 of 4
Contract 2017-JAGC-SEMI-9-R3-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR/Vendor Number: 591026364
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $0.00 $0.00 $0.00
Expenses $0.00 $0.00 $0.00
Operating Capital $26,175.00 $0.00 $26,175.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
--Totals -- $26,175.00 $0.00 $26,175.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref# 2015-JAGC-3142 Section#4 Page 1 of 3
Contract 2017-JAGC-SEMI-9-R3-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
1 �F,iPtl)1 � jllj`�143C;�:ff_ (E,S)ilR,�
Budget Narrative:
Operating Capital Outlay:
(1)CCTV Camera Mast System bundle (Bundle will include: a camera mast, PTZ IR HD camera,
TV monitor with remote viewing, and system installation)
Total - $26,175.00
There will be no additional warranties purchased or shipping and handling costs.
Any costs over the allocated grant amount will be paid for by the City of Winter Springs.
Application Ref# 2015-JAGC-3142 Section#4 Page 2 of 3
Contract 2017-JAGC-SEMI-9-R3-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
t,,lrl�'� �F' c I1leilt`.E:.11
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: N/A
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: $1000.00
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: N/A
Application Ref# 2015-JAGC-3142 Section#4 Page 3 of 3
Contract 2017-JAGC-SEMI-9-R3-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Seed& _atandard Conditions
Insert Standard Conditions Page here.
Application Ref# 2015-JAGC-3142 Section#5 Page 1 of 1
Contract 2017-JAGC-SEMI-9-R3-248
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
STANDARD CONDITIONS
The State of Florida, Department of Law Enforcement(FDLE or Department)is a recipient of federal JAG funds.
FDLE, as the non-federal pass-through entity and State Administering Agency(SAA)for this program,subawards
JAG funds to eligible units of government. All subawards made by FDLE to units of government under this program
require compliance with the agreement and Standard Conditions upon signed acceptance of the subaward.
The following terms and conditions will become binding upon approval of the application or subaward,and completion
of the Certificate of Acceptance by the subrecipient. As a unit of government,the subrecipient will maintain required
state and federal registrations and certifications for eligibility under this program. For JAG-Countywide subawards,
the designated County Coordinator for local units of government will submit documentation in accordance with Florida
Administrative Code 11 D-9 supporting the strategic planning for allocation of these funds. The subrecipient agrees to
submit required programmatic and financial reports supporting that eligible activities were completed in accordance
with the grant and program requirements.
The Department will only reimburse subrecipients for authorized activities. The Department will not reimburse for
costs incurred for any purpose other than those specified in the agreement. Failure to comply with provisions of this
agreement,or failure to perform grant activities as specified in the agreement,will result in required corrective action
up to and including financial consequences. A financial consequence may be imposed for non-compliance in
accordance with 2 C.F.R. §200 and these Standard Conditions, including but not limited to project costs being
disallowed,withholding of federal funds and/or termination of the project.
GENERAL REQUIREMENTS
All subrecipients must comply with requirements set forth in the current edition of the U.S. Department of
Justice,Office of Justice Programs (OJP)Financial Guide(Financial Guide),
http://oip.gov/financiaiguide/DOJ/Pdfs/2015 DOJ FinancialGuide.pdf,the Edward Byrne Memorial Justice
Assistance Grant(JAG)program guidance,federal statutes, regulations, policies,guidelines and
requirements and Florida laws and regulations including but not limited to:
Florida Administrative Code,Chapter 11 D-9, "Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program"`:www.flrules.org
Office of Management and Budget(OMB)Uniform Grant Guidance(2 C.F.R.§200)Subpart A Definitions,
Subparts B-D Administrative Requirements, Subpart E Cost Principles, Subpart F Audit Requirements and all
applicable Appendices.This guidance supersedes previous OMB Circulars and Standard Conditions and is
applicable to any new subawards made under Federal grants awarded on or after December 26,2014.
http://www.ecfr.gov/cqi-bin/text-idx?SID=62764122c78Oe5dl d2l 34127afadc3Od&node=2:1.1.2.2.1&rgn=div5
Code of Federal Regulations: www.gpo.gov/fdsys/
2 C.F.R.§ 175.15(b),"Award Term for Trafficking in Persons"
28 C.F.R.§38, "Equal Treatment for Faith-Based Organizations"
28 C.F.R. §66,"U.S.Department of Justice Common Rule for State And Local Governments" (Common Rule)
28 C.F.R.§83,"Government-Wide Requirements for Drug-Free Workplace(Grants)"
28 C.F.R.§§ 18,22,23,30, 35,42,61,and 63
Public Law
Pub. L. No. 109-162,Title XI—Department of Justice Reauthorization, Subtitle B—Improving the Department
of Justice's Grant Programs, Chapter 1—Assisting Law Enforcement and Criminal Justice Agencies, Sec.
1111. Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program:
http://www.gpo.gov/fdsys/pkq/PLAW-109pubI I62/pdf/PLAW-109pu bil 62.pdf
United States Code:www.gpo.gov/fdsys/
42 U.S.C.§§3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968"
State of Florida General Records Schedule GS1-SL for State and Local Government Agencies:
http://dlis.dos.state.fl.us/barm/genschedu les/GS2-2008-Rev2010.pdf
SFY2017 JAG Standard Conditions Page 1 of 23
Rev. 09/2016
State of Florida Statutes
§215.971, Fla. Stat. "Agreements funded with federal or state assistance"
§215.985, Fla. Stat. "Transparency in government spending"
Subgrantees are strongly encouraged to submit annual(or more frequent)JAG success stories. These success
stories highlight projects that have demonstrated success or shown promise in reducing crime and positively
impacting communities.They are a valuable resource for states, localities,territories, tribes and criminal justice
professionals who seek to identify and learn about JAG and other successful BJA-funded projects linked to
innovation,crime reduction, and evidence-based practices. Submit all success stories to OCJG for review and
submission.
DEFINITIONS
Disallowed costs means those charges to a Federal award that the Federal awarding agency or pass-through entity
determines to be unallowable, in accordance with the applicable Federal statutes, regulations, or the terms and
conditions of the Federal award.
Equipment means tangible personal property(including information technology systems)having a useful life of more
than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level
established by the non-Federal entity for financial statement purposes,or$5,000. See also§§200.12, "Capital
assets";200.20, "Computing devices"; 200.48,"General purpose equipment";200.58,"Information technology
systems;200.89, "Special purpose equipment"; and 200.94,"Supplies."
Grant agreement means a legal instrument of financial assistance between a Federal awarding agency or pass-
through entity and a non-Federal entity that, consistent with 31 U.S.C. §§6302, 6304, is used to enter into a
relationship the principal purpose of which is to transfer anything of value from the Federal awarding agency or pass-
through entity to the non-Federal entity to carry out a public purpose authorized by a law of the United States(see 31
U.S.C. §6101(3)); and not to acquire property or services for the Federal awarding agency or pass-through entity's
direct benefit or use;and is distinguished from a cooperative agreement in that it does not provide for substantial
involvement between the Federal awarding agency or pass-through entity and the non-Federal entity in carrying out
the activity contemplated by the Federal award.
Improper payment means any payment that should not have been made or that was made in an incorrect amount
(including overpayments and underpayments)under statutory, contractual, administrative, or other legally applicable
requirements and; Improper payment includes any payment to an ineligible party, any payment for an ineligible good
or service,any duplicate payment,any payment for a good or service not received (except for such payments where
authorized by law),any payment that does not account for credit for applicable discounts,and any payment where
insufficient or lack of documentation prevents a reviewer from discerning whether a payment was proper.
Micro-purchase means a purchase of supplies or services using simplified acquisition procedures,the aggregate
amount of which does not exceed the micro-purchase threshold. The non-Federal entity uses such procedures in
order to expedite the completion of its lowest-dollar small purchase transactions and minimize the associated
administrative burden and cost.The micro-purchase threshold is set by the Federal Acquisition Regulation at 48
C.F.R. Subpart 2.1, "Definitions". It is$3,000 except as otherwise discussed in Subpart 2.1 of that regulation, but this
threshold is periodically adjusted for inflation.
Modified Total Direct Cost(MTDC)means all direct salaries and wages, applicable fringe benefits, materials and
supplies,services,travel, and up to the first$25,000 of each subaward (regardless of the period of performance of
the subawards under the award). MTDC excludes equipment, capital expenditures,charges for patient care, rental
costs, tuition remission,scholarships and fellowships, participant support costs and the portion of each subaward in
excess of$25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution
of indirect costs, and with the approval of the cognizant agency for indirect costs.
Non-Federal entity is a state, local government, Indian tribe, institution of higher education(IHE),or nonprofit
organization that carries out a Federal award as a recipient or subrecipient.
Non-federal pass-through entity is a non-Federal entity that provides a subaward to a subrecipient to carry out part
of a Federal program;the Florida Department of Law Enforcement(FDLE)is the non-federal pass-through entity for
this agreement, also referred to as the State Administering Agency(SAA).
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Performance goal means a target level of performance expressed as a tangible, measurable objective,against
which actual achievement can be compared, including a goal expressed as a quantitative standard,value,or rate. In
some instances(e.g.,discretionary research awards),this may be limited to the requirement to submit technical
performance reports(to be evaluated in accordance with agency policy).
Period of performance means the time during which the non-Federal entity may incur new obligations to carry out
the work authorized under the Federal award.The Federal awarding agency or pass-through entity must include start
and end dates of the period of performance in the Federal award(See 2 C.F.R.§§200.210(a)(5),"Information
contained in a Federal award"and 200.331(a)(1)(iv),"Requirements for pass-through entities").
Protected Personally Identifiable Information (PII) means an individual's first name or first initial and last name in
combination with any one or more of types of information, including, but not limited to social security numbers;
passport numbers;credit card numbers;clearances;bank numbers; biometrics;date and place of birth; mother's
maiden name;criminal, medical, and financial records;and educational transcripts.This does not include PHthat is
required by law to be disclosed.(See 2 C.F.R.§200.79 Personally Identifiable Information(PII)).
Questioned cost means a cost that is questioned by the auditor because of an audit finding 1)that resulted from a
violation or possible violation of a statute, regulation,or the terms and conditions of a Federal award, including for
funds used to match Federal funds;2)where the costs,at the time of the audit, are not supported by adequate
documentation;or 3)where the costs incurred appear unreasonable and do not reflect the actions a prudent person
would take in the circumstances.
Simplified acquisition threshold means the dollar amount below which a non-Federal entity may purchase property
or services using small purchase methods. Non-Federal entities adopt small purchase procedures in order to
expedite the purchase of items costing less than the simplified acquisition threshold.The simplified acquisition
threshold is set by the Federal Acquisition Regulation at 48 C.F.R. Subpart 2.1 (Definitions)and in accordance with
41 U.S.C. § 1908.As of the publication of this part,the simplified acquisition threshold is$150,000, but this threshold
is periodically adjusted for inflation. (Also see definition of Micro-purchase,2 C.F.R.§200.67)
Subaward/Subgrant means an award provided by a pass-through entity to a subrecipient for the subrecipient to
carry out part of a Federal award received by the pass-through entity. It does not include payments to a contractor or
payments to an individual that is a beneficiary of a Federal program.A subaward may be provided through any form
of legal agreement, including an agreement that the pass-through entity considers a contract.
Subrecipient means a non-Federal entity that receives a subaward from a pass-through entity to carry out part of a
Federal program; but does not include an individual that is a beneficiary of such program.A subrecipient may also be
a recipient of other Federal awards directly from a Federal awarding agency.
Supplies means all tangible personal property other than those described in 2 C.F.R. §200.33,"Equipment".A
computing device is a supply if the acquisition cost is less than the lesser of the capitalization level established by the
non-Federal entity for financial statement purposes or$5,000, regardless of the length of its useful life.(See 2 C.F.R.
§§200.20,"Computing devices"and 200.33,"Equipment.")
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SECTION I: TERMS AND CONDITIONS
The subrecipient agrees to be bound by the following standard conditions:
1.0 Payment Contingent on Appropriation and Available Funds-The State of Florida's performance and
obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature.
Furthermore, the obligation of the State of Florida to reimburse subrecipients for incurred costs is subject to
available federal funds.
2.0 System for Award Management(SAM)-The subrecipient must maintain current information in SAM until it
submits the final financial report required under this award or receives the final payment,whichever is later.
This requires that the subrecipient review and update the information at least annually after the initial
registration,and more frequently if required by changes in its information or another award term.
2.1 The recipient must comply with any and all applicable requirements regarding reporting of information
on civil,criminal,and administrative proceedings connected with(or connected to the performance of)
either this OJP award or any other grant,cooperative agreement,or procurement contract from the
federal government. Under certain circumstances, recipients of OJP awards are required to report
information about such proceedings, through the federal System for Award Management(known as
"SAM"), to the designated federal integrity and performance system(currently, "FAPIIS").
3.0 General Appropriations Law Restrictions -The subrecipient must comply with all applicable restrictions on
the use of federal funds set out in federal appropriation statutes. Pertinent restrictions in the Consolidated
Appropriations Act,2016 are set out at http://oip..ov/funding/Explore/FY2016-
AppropriationsLawRestrictions htm. Subrecipients must contact the Office of Criminal Justice Grants for
guidance should a question arise whether a particular use of federal funds by a subrecipient would or ight fall
within the scope of an appropriations-law restriction, and may not proceed without the express prior written
approval from the Department and federal awarding agency.
4.0 Commencement of Project-If a project is not operational within 60 days of the original start date of the
award period, the subrecipient must report by letter to the Department the steps taken to initiate the project,
the reasons for delay, and the expected start date
4.1 If a project is not operational within 90 days of the original start date of the award period, the
subrecipient must submit a second statement to the Department explaining the implementation delay.
4.2 Upon receipt of the ninety(90)day letter, the Department shall determine if the reason for delay is
justified or shall,at its discretion, unilaterally terminate this agreement and re-obligate subaward funds
to other Department approved projects. The Department,where warranted by extenuating
circumstances, may extend the starting date of the project past the ninety(90)day period, but only by
formal written adjustment to this agreement.
5.0 Supplanting -The subrecipient agrees that funds received under this award will not be used to supplant state
or local funds, but will be used to increase the amounts of such funds that would, in the absence of federal
funds, be made available for law enforcement activities.
6.0 Personnel Changes-Upon implementation of the project, in the event there is a change in Chief Officials for
the Subrecipient or Implementing Agency or any contact information to include mailing address, phone
number,email or title change, project staff must notify the SIMON help desk to update the organizational
information in SIMON. Project director changes require a grant adjustment in SIMON.
7.0 Non-Procurement, Debarment and Suspension-The subrecipient agrees to comply with Executive Order
12549, Debarment and Suspension and 2 C.F.R. § 180, "OMB Guidelines to Agencies on Government wide
Debarment and Suspension(Non-procurement)". These procedures require the subrecipient to certify that it
shall not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared
ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the
Department.
8.0 Federal Restrictions on Lobbying-Each subrecipient agrees to comply with 28 C.F.R. §69, "New
Restrictions on Lobbying"and shall file the most current edition of the Certification And Disclosure Form, if
applicable,with each submission that initiates consideration of such subrecipient for award of federal contract,
grant, or cooperative agreement.
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9.0 State Restrictions on Lobbying-In addition to the provisions contained above,the expenditure of funds for
the purpose of lobbying the legislature or a state agency is prohibited under this agreement.
10.0 Additional Restrictions on Lobbying-The subrecipient understands and agrees that it cannot use any
federal funds,either directly or indirectly, in support of the enactment, repeal,modification or adoption of any
law,regulation or policy,at any level of government,without the express prior written approval of the Office of
Justice Programs.
11.0 "Pay—to—Stay" -Funds from this award may not be used to operate a"pay-to-stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate"pay-to-stay"programs. "Local jail", as
referenced in this condition, means an adult facility or detention center owned and/or operated by city, county,
or municipality. It does not include juvenile detention centers. "Pay-to-stay" programs as referenced in this
condition, means a program by which extraordinary services,amenities and/or accommodations, not otherwise
available to the general inmate population, may be provided, based upon an offender's apparent ability to pay,
such that disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
12.0 The Coastal Barrier Resources Act-The subrecipient will comply and assure the compliance of all
contractors with the provisions of the Coastal Barrier Resources Act(Pub..L. No. 97-348)dated October 19,
1982(16 U.S.C.§§3501 et seq.)which prohibits the expenditure of most new federal funds within the units of
the Coastal Barrier Resources System.
13.0 Enhancement of Security- If funds are used for enhancing security,the subrecipient agrees to:
13.1 Have an adequate process to assess the impact of any enhancement of a school security measure that
is undertaken on the incidence of crime in the geographic area where the enhancement is undertaken.
13.2 Conduct such an assessment with respect to each such enhancement;and submit to the Department
the aforementioned assessment in its Final Program Report.
14.0 Background Check-Whenever a background screening for employment or a background security check is
required by law for employment, unless otherwise provided by law,the provisions of§435 Fla.Stat. shall
apply.
14.1 All positions in programs providing care to children,the developmentally disabled,or vulnerable adults
for 15 hours or more per week; all permanent and temporary employee positions of the central abuse
hotline;and all persons working under contract who have access to abuse records are deemed to be
persons and positions of special trust or responsibility and require employment screening pursuant to§
435, Fla. Stat., using the level 2 standards set forth in that chapter.
14.2 All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment.
For the purposes of the subsection,security background investigations shall include, but not be limited
to,employment history checks,fingerprinting for all purposes and checks in this subsection,statewide
criminal and juvenile record checks through the Florida Department of Law Enforcement,and federal
criminal record checks through the Federal Bureau of Investigation,and may include local criminal
record checks through local law enforcement agencies.
14.2.1 Any person who is required to undergo such a security background investigation and who
refuses to cooperate in such investigation or refuses to submit fingerprints shall be disqualified
for employment in such position or, if employed, shall be dismissed.
14.2.2 Such background investigations shall be conducted at the expense of the employing agency or
employee. When fingerprinting is required,the fingerprints of the employee or applicant for
employment shall be taken by the employing agency or by an authorized law enforcement
officer and submitted to the Department of Law Enforcement for processing and forwarding,
when requested by the employing agency,to the United States Department of Justice for
processing. The employing agency shall reimburse the Department of Law Enforcement for
any costs incurred by it in the processing of the fingerprints.
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15.0 Privacy Certification-The subrecipient agrees to comply with all confidentiality requirements of 42 U.S.C. §
3789g and 28 C.F.R. §22 that are applicable to collection, use, and revelation of data or information. The
subrecipient further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord
with requirements of 28 C.F.R. §§22 and, in particular,22.23. Privacy Certification forms must be signed by
the subrecipient or implementing agency chief official or an individual with formal,written signature authority
for the chief official.
16.0 Conferences and Inspection of Work-Conferences may be held at the request of any party to this
agreement. At any time, a representative of the Department,of the U.S. Department of Justice,or the Auditor
General of the State of Florida, have the right of visiting the project site to monitor, inspect and assess work
performed under this agreement.
17.0 Insurance for Real Property and Equipment-The subrecipient must,at a minimum, provide the equivalent
insurance coverage for real property and equipment acquired or improved with Federal funds as provided to
property owned by the non-Federal entity,
SECTION fl: CIVIL RIGHTS REQUIREMENTS
1.0 Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,color, national
origin, religion, sex,disability,or age in funded programs or activities. All subrecipients, implementing
agencies,and contractors must comply with any applicable statutorily-imposed nondiscrimination
requirements,which may include the Omnibus Crime Control and Safe Streets Act of 1968(42 U.S.C. §
3789d); the Victims of Crime Act(42 U.S.C. § 10604(e)); The Juvenile Justice and Delinquency Prevention Act
of 2002(42 U.S.C. §5672(b));the Civil Rights Act of 1964(42 U.S.C. §2000d); the Rehabilitation Act of 1973
(29 U.S.C. §794); the Americans with Disabilities Act of 1990(42 U.S.C. § 12131-34);the Education
Amendments of 1972(20 U.S.C.§§ 1681, 1683, 1685-86); the Age Discrimination Act of 1975(42 U.S.C.§§
6101-07); and Department of Justice Non-Discrimination Regulations 28 C.F.R. §42. See Executive Order
13279(equal protection of the laws for faith-based and community organizations).
2.0 FDLE does not discriminate on the basis of race,color, religion, national origin, sex,disability,or age in the
delivery of services or benefits or in employment. The subrecipient must notify program participants and
beneficiaries that it does not discriminate on the basis of race, color, national origin, religion,sex, disability,
and age in the delivery of services or benefits or in employment practices.
3.0 Subrecipients are responsible for ensuring that contractors and agencies to whom they pass through funds are
in compliance with all Civil Rights requirements.
4.0 Equal Employment Opportunity Plans
4.1 A subrecipient or implementing agency must develop an EEO Plan if it has 50 or more employees and
has received any single award of$25,000 or more from the Department of Justice. The plan must be
prepared using the online short form at www.ojp.usdoi.gov/about/ocr/eeop comply.htm, must be
retained by the subrecipient or implementing agency, and must be available for review or audit. The
organization must also submit an EEO Certification to FDLE.
4.2 If the subrecipient or implementing agency is required to prepare an EEO Plan and has received any
single award of$500,000 or more from the Department of Justice, it must submit its plan to the
Department of Justice for approval. A copy of the Department of Justice approval letter must be
submitted to FDLE. The approval letter expires two years from the date of the letter.
4.3 A subrecipient or implementing agency is exempt from the EEO Plan requirement if it is has fewer than
50 employees or if it does not receive any single award of$25,000 or more from the Department of
Justice or if it is a nonprofit organization, a medical or educational institution, or an Indian Tribe. If an
organization is exempt from the EEO Plan requirement, it must submit an EEO Certification to FDLE.
4.4 The subrecipient and implementing agency acknowledge that failure to comply with EEO requirements
within 60 days of the project start date may result in suspension or termination of funding, until such
time as it is in compliance.
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5.0 In the event a federal or state court,or a federal or state administrative agency, makes a finding of
discrimination after a due process hearing on the grounds of race,color, religion, national origin,sex,or
disability against a recipient of funds,the recipient will forward a copy of the finding to FDLE and to the Office
for Civil Rights, Office of Justice Programs.
6.0 In accordance with federal civil rights laws, the subrecipient shall not retaliate against individuals for taking
action or participating in action to secure rights protected by these laws.
7.0 Subrecipients must include comprehensive Civil Rights/Nondiscrimination Provisions in all contracts funded by
the subgrant recipient.
8.0 If the subrecipient or any of its employees,contractors,vendors,or program beneficiaries has a discrimination
complaint,they may file a complaint with the subrecipient,with FDLE, or with the Office for Civil Rights.
Discrimination complaints may be submitted to FDLE at Office of the Inspector General, Post Office Box 1489,
Tallahassee, Florida 32302-1489, or online at info .fdle.state.fl.us. Discrimination complaints may also be
submitted to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice,810 7th Street,
Northwest,Washington, D.C.20531,or by phone at(202)307-0690.
9.0 The subrecipient must have procedures in place for responding to discrimination complaints that employees,
clients, customers, and program participants file directly with the subrecipient.
10.0 The subrecipient must have written policies or procedures in place for notifying program beneficiaries how to
file complaints alleging discrimination by the subrecipient/implementing agency with FDLE or the OCR.
11.0 Any discrimination complaints filed with FDLE will be reviewed by FDLE's Inspector General and referred to
the Office for Civil Rights,the Florida Commission on Human Relations, or the Equal Employment Opportunity
Commission, based on the nature of the complaint.
12.0 Americans with Disabilities Act-Subrecipients must comply with the requirements of the Americans with
Disabilities Act(ADA)(Pub. L. No. 101-336),which prohibits discrimination by public and private entities on the
basis of disability and requires certain accommodations be made with regard to employment(Title 1),state and
local government services and transportation(Title II), public accommodations(Title III),and
telecommunications(Title IV).
13.0 Rehabilitation Act of 1973(28 C.F.R. §42(G))-If the subrecipient has 50 or more employees and receives
DOJ funding of$25,000 or more,the subrecipient must take the following actions:
13.1 Adopt grievance procedures that incorporate due process standards and provide for the prompt and
equitable resolution of complaints alleging a violation of the DOJ regulations implementing Section 504
of the Rehabilitation Act of 1973, found at 28 C.F.R.§42(G),which prohibit discrimination on the basis
of a disability in employment practices and the delivery of services.
13.2 Designate a person to coordinate compliance with the prohibitions against disability discrimination
contained in 28 C.F.R.§42(G).
13.3 Notify participants, beneficiaries, employees,applicants, and others that the subrecipient/implementing
agency does not discriminate on the basis of disability.
14.0 Limited English Proficiency(LEP)-In accordance with Department of Justice Guidance pertaining to Title VI
of the Civil Rights Act of 1964(42 U.S.C. §2000d), recipients of federal financial assistance must take
reasonable steps to provide meaningful access to their programs and activities for persons with LEP. For
more information on the civil rights responsibilities that recipients have in providing language services to LEP
individuals, please see the website at www.lep.gov. FDLE strongly encourages subgrant recipients to have a
written LEP Language Access Plan.
15.0 Title IX of the Education Amendments of 1972(28 C.F.R.§54)-If the subrecipient operates an education
program or activity,the subrecipient must take the following actions:
15.1 Adopt grievance procedures that provide for the prompt and equitable resolution of complaints alleging
a violation of the DOJ regulations implementing Title IX of the Education Amendments of 1972,found at
28 C.F.R.§54,which prohibit discrimination on the basis of sex.
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15.2 Designate a person to coordinate compliance with the prohibitions against sex discrimination contained
in 28 C.F.R. §54.
15.3 Notify applicants for admission and employment, employees, students, parents, and others that the
subrecipient/implementing agency does not discriminate on the basis of sex in its educational programs
or activities.
16.0 Equal Treatment for Faith Based Organizations-The subrecipient agrees to comply with the applicable
requirements of 28 C.F.R. §38, the Department of Justice regulation governing"Equal Treatment for Faith
Based Organizations"(the"Equal Treatment Regulation"). The Equal Treatment Regulation provides in part
that Department of Justice grant awards of direct funding may not be used to fund any inherently religious
activities, such as worship, religious instruction,or proselytization. Recipients of direct grants may still engage
in inherently religious activities, but such activities must be separate in time or place from the Department of
Justice funded program,and participation in such activities by individuals receiving services from the recipient
or a subrecipient must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion. The subrecipient also understands and agrees
that award funds may not be used to discriminate against or denigrate the religious or moral beliefs of students
who participate in programs for which financial assistance is provided from the award,or the parent or legal
guardian of such students. Notwithstanding any other special condition of this award, faith-based organizations
may, in some circumstances,consider religion as a basis for employment. See
www.oip.gov/about/ocr/equal fbo htm.
17.0 Immigration and Nationality Act- No public funds will intentionally be awarded to any contractor who
knowingly employs unauthorized alien workers,constituting a violation of the employment provisions contained
in 8 U.S.C. § 1324a(e), Section 274A(e)of the Immigration and Nationality Act("INA"). The Department shall
consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e)of the INA.
Such violation by the subrecipient of the employment provisions contained in Section 274A(e)of the INA shall
be grounds for unilateral cancellation of this contract by the Department.
SECTION III: FINANCIAL REQUIREMENTS AND RESPONSIBILTY
1.0 Fiscal Control and Fund Accounting Procedures
1.1 All expenditures and cost accounting of funds shall conform to the Office of Justice Programs Financial
Guide,the Common Rule, and OMB Uniform Grant Guidance(2 C.F.R§200)as applicable, in their
entirety.
1.2 Subrecipients must have written procedures for procurement transactions. Procedures must ensure
that all solicitations follow 2 C.F.R. §§200.319"Competition"and 200.320"Methods of Procurement".
1.3 The subrecipient is required to establish and maintain adequate accounting systems and financial
records and to accurately account for funds awarded to them.As a subrecipient, you must have a
financial management system in place that is able to record and report on the receipt,obligation,and
expenditure of grant funds.An adequate accounting system for a subrecipient must be able to
accommodate a fund and account structure to separately track receipts,expenditures, assets, and
liabilities for awards, programs, and subrecipients.
1.4 All funds spent on this project shall be disbursed according to provisions of the project budget as
approved by the Department.
1.5 All funds not spent in accordance with this agreement shall be subject to repayment by the subrecipient.
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SECTION IV: SUBAWARD MANAGEMENT AND REPORTING REQUIREMENTS
1.0 Obligation of Subrecipient Funds-Subaward funds shall not under any circumstances be obligated prior to
the effective date,or subsequent to the termination date,of the period of performance. Only project costs
incurred on or after the effective date, and on or prior to the termination date of the subrecipient's project are
eligible for reimbursement. All payments must be completed within thirty(30)days of the end of the subaward
period of performance.
2.0 Advance Funding-Advance funding may be provided to a subrecipient upon a written request to the
Department. The request must be electronically signed by the subrecipient or implementing agency's Chief
Financial Officer or the Chief Financial Officer designee.
3.0 Trust Funds
3.1 The unit of local government must establish a trust fund in which to deposit JAG funds. The trust fund
may or may not be an interest bearing account.
3.2 The account may earn interest, but any earned interest must be used for program purposes and
expended before the federal grant period end date. Any unexpended interest remaining at the end of
the federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to the
Bureau of Justice Assistance.
4.0 Performance
4.1 Subaward Performance-The subrecipient must comply with state and federal requirements for
subaward performance under 2 C.F.R. §§200.76-77. The subaward shall describe the timing and
scope of expected performance as related to the outcomes intended to be achieved by the program.
Where appropriate,the subaward should provide specific performance goals, indicators, milestones,or
expected outcomes(such as outputs, or services performed or public impacts of any of these)with an
expected timeline for accomplishment. Submitted programmatic reports must clearly articulate,where
appropriate, performance during the execution of the award has met a standard against which the
subrecipient's performance can be measured.These requirements should be aligned with agency
strategic goals, strategic objectives, or performance goals that are relevant to the program.
4.2 Performance of Agreement Provisions- In the event of default; non-compliance;or violation of any
provision of this agreement by the subrecipient,the subrecipient's consultants and suppliers,or both,
the Department shall impose sanctions it deems appropriate including withholding payments and
cancellation,termination,or suspension of the agreement in whole or in part. In such event,the
Department shall notify the subrecipient of its decision thirty(30)days in advance of the effective date
of such sanction. The subrecipient shall be paid only for those services satisfactorily performed prior to
the effective date of such sanction.
5.0 Grant Adjustments-Subrecipients must submit a grant adjustment through SIMON for major substantive
changes such as: scope modifications or changes to project activities,target populations,service providers,
implementation schedules, project director,designs or research plans set forth in the approved agreement,
and for any budget changes that affect a cost category that was not included in the original budget.
Adjustments are also required when there will be a transfer of 10%or more of the total budget between budget
categories,or there is an indirect cost rate category change.
5.1 Subrecipients may transfer up to 10%of the total budget between current,approved budget categories
without prior approval as long as the funds are transferred to an existing line item.
5.2 Under no circumstances can transfers of funds increase the total budgeted award.
5.3 Requests for changes to the subaward agreement must be electronically signed by the subrecipient or
implementing agency's chief official or the chief official's designee.
5.4 All requests for changes must be submitted in SIMON no later than thirty(30)days prior to grant
expiration date.
6.0 Required Reports-All reports must relate financial data to performance accomplishments. Subrecipients
must submit both reports on the same reporting cycle.
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6.1 Financial Expenditure Report
6.1.1 The subrecipient shall have a choice of submitting either a Monthly or a Quarterly Project
Expenditure Report to the Department. Project Expenditure Reports are due thirty(30)days
after the end of the reporting period. In addition, if the subaward period is extended,additional
Project Expenditure Reports shall be submitted.
6.1.2 All project expenditures for reimbursement of subrecipient costs shall be submitted on the
Project Expenditure Report Forms prescribed and provided by the Office of Criminal Justice
Grants(OCJG)through the SIMON(Subgrant Information Management Online)system.
6.1.3 All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-audit and
post-audit.
6.1.4 Before the"final" Project Expenditure Report will be processed, the subrecipient shall submit to
the Department all outstanding project reports and must have satisfied all special conditions.
Failure to comply with the above provisions shall result in forfeiture of reimbursement.
6.1.5 Reports shall submitted even when no reimbursement is being requested.
6.1.6 The report shall be electronically signed by the subrecipient or implementing agency's Chief
Financial Officer or the Chief Financial Officer's designee.
6.2 Project Performance Reports
6.2.1 The subrecipient shall submit Monthly or Quarterly Project Performance Reports in SIMON,
hereafter known as the Department,within fifteen(15)days after the end of the reporting
period. In addition, if the sub award period is extended beyond the"original"project period,
additional Quarterly Project Performance Reports shall be submitted.
6.2.2 Failure to submit Quarterly Performance Reports that are complete,accurate, and timely may
result in sanctions,as specified in Section IV 4.2, Performance of Agreement Provisions.
6.2.3 Performance Reports must include a response to all objectives included in your subaward. A
detailed response is required in the narrative portion for yes/no performance objectives. The
narrative must also reflect on accomplishments for the quarter and identify problems with
project implementation and address actions being taken to resolve the problems. Additional
information may be required if necessary to comply with federal reporting requirements.
6.2.4 Performance Reports may be submitted by the Project Director,Application Manager, or
Performance Contacts.
6.3 Project Generated Income(PGI)-All income generated as a direct result of a subgrant project shall
be deemed program income, Program income must be accounted for and reported in SIMON in
accordance with the OJP Financial Guide(Section 3.4).
6.3.1 The subrecipient shall submit Quarterly PGI Earnings and Expenditures Reports to the
Department within thirty(30)days after the end of the reporting period covering subaward
project generated income and expenditures during the previous quarter. If any PGI remains
unspent after the subaward ends, the subrecipient must continue submitting quarterly PGI
reports until all funds are expended.
6.3.2 PGI Earnings and Expenditure reports must be electronically signed by the subrecipient or
implementing agency's Chief Financial Officer or the Chief Financial Officer's designee.
6.3.3 Program income should be used as earned and expended as soon as possible and used to
further the objects in which the award was made. Any unexpended PGI remaining at the end
of the federal grant period must be submitted to OCJG for transmittal to the Bureau of Justice
Assistance.
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6.4 Law Enforcement Training-Any law enforcement agency receiving JAG funding must submit
quarterly accountability metrics data related to training that officers have received on the use of force,
racial and ethnic bias, de-escalation of conflict and constructive engagement with the public.
6.5 Other Reports-The subrecipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
SECTION V: MONITORING AND AUDITS
1.0 Access to Records-The Florida Department of Law Enforcement,the Auditor General of the State of Florida,
the U.S. Department of Justice,the U.S.Comptroller General or any of their duly authorized representatives,
shall have access to books,documents, papers and records of the subrecipient, implementing agency and
contractors for the purpose of audit and examination according to the Financial Guide and the Common Rule.
The Department reserves the right to unilaterally terminate this agreement if the subrecipient, implementing
agency, or contractor refuses to allow public access to all documents, papers, letters,or other materials
subject to provisions of§ 119, Fla. Stat., unless specifically exempted and/or made confidential by operation of
§ 119, Fla.Stat., and made or received by the subrecipient or its contractor in conjunction with this agreement.
The subrecipient will give the awarding agency or the General Accounting Office,through any authorized
representative, access to and the right to examine all paper or electronic records related to the financial
assistance.
2.0 Monitoring-The recipient agrees to comply with FDLE's grant monitoring guidelines, protocols, and
procedures; and to cooperate with FDLE on all grant monitoring requests, including requests related to desk
reviews, enhanced programmatic desk reviews, site visits,and/or Florida Department of Financial Services
contract reviews and Expanded Audits of Payment(EAP).The recipient agrees to provide FDLE all
documentation necessary to complete monitoring of the award and verify expenditures in accordance with§
215.971, Fla. Stat. Further,the recipient agrees to abide by reasonable deadlines set by FDLE for providing
requested documents. Failure to cooperate with grant monitoring activities may result in sanctions affecting the
recipient's award, including, but not limited to:withholding and/or other restrictions on the recipient's access to
funds, referral to the Office of the Inspector General for audit review,designation of the recipient as a FDLE
High Risk grantee, or termination of award(s).
3.0 Property Management-The subrecipient shall establish and administer a system to protect, preserve,use,
maintain,and dispose of any property furnished to it by the Department or purchased pursuant to this
agreement according to federal property management standards set forth in the Office of Justice Programs
Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments,or 2 C.F.R.§
200,as applicable. This obligation continues as long as the subrecipient retains the property, notwithstanding
expiration of this agreemen.
3.1 Property Use-The subrecipient must use equipment acquired under a Federal award for the
authorized purposes of the project during the period of performance,or until the property is no longer
needed. Subrecipients must use, manage,and dispose of equipment acquired under a Federal award in
accordance with§274, Fla. Stat. and 2 C.F.R. §200.313, "Equipment".
4.0 Subaward Closeout-A Financial Closeout Audit shall be submitted to the Department within forty-five(45)
days of the end date of the performance period.The Financial Closeout Audit must be electronically signed by
the subrecipient or implementing agency's Chief Financial Officer or the Chief Financial Officer's designee.
5.0 High Risk Subrecipients-The subrecipient agrees to comply with any additional requirements that may be
imposed during the grant performance period if FDLE's pre-award risk assessment or the U.S. Department of
Justice determines the subrecipient is a high-risk grantee.(28 C.F.R.§§66,70)
6.0 Reporting, Data Collection and Evaluation-The subrecipient agrees to comply with all reporting,data
collection and evaluation requirements,as prescribed by the Bureau of Justice Assistance in the program
guidance for the Justice Assistance Grant(JAG). Compliance with these requirements will be monitored by
FDLE.
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7.0 Retention of Records-The subrecipient shall maintain all records and documents for a minimum of five(5)
years from the date of the final financial statement and be available for audit and public disclosure upon
request of duly authorized persons. The subrecipient shall comply with State of Florida General Records
Schedule GS1-SL for State and Local Government Agencies: http://dos.mvflorida.com/media/693574/general-
records-schedulegs01-sl.pdf http://dos.mvflorida.com/media/693578/gs02.pdf
8.0 Disputes and Appeals-The Department shall make its decision in writing when responding to any disputes,
disagreements,or questions of fact arising under this agreement and shall distribute its response to all
concerned parties. The subrecipient shall proceed diligently with the performance of this agreement according
to the Department's decision. If the subrecipient appeals the Department's decision,the appeal also shall be
made in writing within twenty-one(21)calendar days to the Department's clerk(agency clerk). The
subrecipient's right to appeal the Department's decision is contained in§ 120, Fla. Stat.,and in procedures set
forth in Fla.Admin. Code R.28-106.104. Failure to appeal within this time frame constitutes a waiver of
proceedings under§ 120, Fla.Stat.
9.0 Single Annual Audit
9.1 Subrecipients that expend $750,000 or more in a year in federal awards shall have a single audit or
program-specific audit conducted for that year. The audit shall be performed in accordance with 2
C.F.R. §200(F)Audit Requirements and other applicable federal law. The contract for this agreement
shall be identified in the Schedule of Federal Financial Assistance in the subject audit. The contract
shall be identified as federal funds passed through the Florida Department of Law Enforcement and
include the contract number, CFDA number,award amount,contract period,funds received,and funds
disbursed. When applicable, the subrecipient shall submit an annual financial audit that meets the
requirements of 11.45 and 215.97§§Fla. Stat., "Definitions;duties; authorities; reports; rules,"and
"Florida Single Audit Act"and Rules of the Auditor General:Chapters 10.550 and 10.650, "Local
Governmental Entity Audits"and "Florida Single Audit Act Audits Nonprofit and For-Profit
Organizations."
9.2 A complete audit report that covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than nine(9)months after the audit period. In
order to be complete,the submitted report shall include any management letters issued separately and
management's written response to all findings, including audit report and management letter findings.
Incomplete audit reports will not be accepted by the Department.
9.3 Audits shall be completed by an Independent Public Accountant(IPA)and according to Generally
Accepted Government Auditing Standards(GAGAS).The IPA shall be either a Certified Public
Accountant or a Licensed Public Accountant. Subrecipients shall procure audit services according to§
200.509,and include clear objectives and scope of the audit in addition to peer review reports to
strengthen audit quality and ensure effective use of audit resources.
9.4 The subrecipient shall promptly follow-up and take appropriate corrective action for any findings on the
audit report in instances of noncompliance with federal laws and regulations, including but not limited to
preparation of a summary schedule of prior audit findings and a corrective action plan. Subrecipient
follow-up to audit findings must abide by requirements in 2 C.F.R. §200.511.
9.5 Subrecipient understands and agrees that federal awarding and pass-through entities may withhold
award funds, or may impose other related requirements, if(as determined by the federal awarding
agency or pass-through entity,the subrecipient does not satisfactorily and promptly address
outstanding issues from audits required by 2 C.F.R. §200 or terms of this subaward,or other
outstanding issues that arise in connection with audits, investigations or reviews of DOJ awards or
subawards.
9.6 Auditees must make copies available for public inspection and ensure respective parts of the reporting
package do not include protected personally identifiable information. Records shall be made available
upon request for a period of three(3)years from the date the audit report is issued, unless extended in
writing by the Department.
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9.7 Subrecipients that expend less than$750,000 in federal awards during a fiscal year are exempt from
the audit requirements of 2 C.F.R. §200(F)for that fiscal year. In this case,written notification,which
can be in the form of the"Certification of Audit Exemption"form, shall be provided to the Department by
the Chief Financial Officer,or designee,that the subrecipient is exempt. This notice shall be provided
to the Department no later than June 30 following the end of the fiscal year.
9.8 If this agreement is closed without an audit,the Department reserves the right to recover any disallowed
costs identified in an audit completed after such closeout.
9.9 The Federal Audit Clearinghouse is the repository of record for 2 C.F.R. §200(F). Audits performed as
a result of this requirement must be completed and submitted to the Federal Audit Clearinghouse within
the earlier of thirty(30)calendar days after receipt of the auditor's report(s), or nine(9)months after the
end of the audit period. Submissions must include required elements described in 2 C.F.R.§200,
Appendix X,on the specified Data Collection Form(Form SF-SAC), and be signed by a senior level
representative or chief official of the auditee.A scanned copy of the completed audit reports or a link to
the electronic audit report should be sent via email to criminaliusticea—fdle.state.fl.us or mailed to the
following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Post Office Box 1489
Tallahassee, Florida 32302-1489
SECTION VI: SUBAWARD PROCUREMENT AND COST PRINCIPLES
1.0 Procurement Procedures-Subrecipients must use documented procurement procedures which reflect
applicable state, local, and tribal laws and regulations, provided that the procurement standards conform to
federal procurement guidelines(2 C.F.R.§§200.317-326).
2.0 Federal Procedures-All procedures employed in the use of federal funds for any procurement shall also be
according to 28 C.F.R. §66,"Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments", 2 C.F.R. §200.318,"General procurement standards", and Florida law to be
eligible for reimbursement.
3.0 Cost Analysis -A cost analysis must be performed by the subrecipient if the cost or price is above the
simplified acquisition threshold of$150,000. Costs or prices based on estimated costs for contracts are
allowable only if allowable under 2 C.F.R.§200.405(e),"Cost Principles".
4.0 Allowable Costs-Allowance for costs incurred under the subaward shall be determined according to the
general principles and standards for selected cost items set forth in the Office of Justice Programs Financial
Guide, 28 C.F.R. §66,"Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments";and 2 C.F.R. §200.405(e), "Cost Principles".
4.1 All procedures employed in the use of federal funds for any procurement shall be according to 28
C.F.R. §66, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments", 2 C.F.R.§200.420,"Considerations for selected items of cost";and Florida
law to be eligible for reimbursement.
4.2 Subrecipients eligible to use the"de minimis"indirect cost rate described in 2 C.F.R.§200.414(f),and
that elects to use the"de minimis" indirect cost rate, must advise FDLE Office of Criminal Justice Grants
in writing of both its eligibility and election,and must comply with all associated requirements in the
OMB Uniform Requirements.The "de minimis"rate may be applied only to modified total direct costs
(MTDC).
4.3 Indirect cost proposals for local and state units of government must comply with 2 C.F.R. §200,
Appendix VII.
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5.0 Unallowable Costs-Payments made for costs determined to be unallowable by either the Federal awarding
agency or the Department,either as direct or indirect costs, must be refunded(including interest)to the
Federal Government in accordance with instructions from the Federal agency that determined the costs are
unallowable unless Federal statute or regulation directs otherwise. See also Subpart D—Post Federal Award
Requirements and 2 C.F.R. §§200.300-309.
5.1 Prohibited Expenditure List-Subaward funds may not be used for items that are listed on the
Prohibited Expenditure List at the time of purchase or acquisition. Recipient understands and agrees
that failure to comply with conditions related to Prohibited or Controlled Expenditures may result in a
prohibition from further Controlled Expenditure approval under this or other federal awards.The list of
prohibited expenditures may be amended from time to time without any prior notice. The list of
prohibited expenditures may be found at: https://www bia qov/Funding/JAGControlledPurchaseList pdf.
6.0 Controlled Expenditure List-Requests for acquisition of items on the Controlled Expenditure List must
receive explicit prior written approval from FDLE and BJA. If award funds are approved and used for the
purchase or acquisition of any item on the Controlled Purchase List, the subrecipient must collect and retain
for 3 years certain information about the use of 1)the federally grant funded controlled equipment and 2)any
other controlled equipment in the same category as the federally-acquired controlled equipment in the
agency's inventory, regardless of source; and make that information available to FDLE and BJA upon request.
No equipment on the Controlled Expenditure list that is purchased or acquired under this award may be
transferred or sold to a third party without the prior approval and guidance from FDLE and BJA. Failure to
comply with conditions related to Prohibited or Controlled Expenditures may result in prohibition from further
Controlled Expenditure approval under this or other awards.The list of controlled purchases may be found at:
https://www.b'a..qov/Funding/JAGControlledPurchaseList.pdf.
6.1 The recipient understands that, pursuant to recommendation 2.1 of Executive Order 13688, law
enforcement agencies that acquire controlled equipment through Federal programs must adopt robust
and specific written policies and protocols governing General Policing Standards and Specific
Controlled Equipment Standards. General Policing Standards includes policies on(a)Community
Policing; (b)Constitutional Policing;and(c)Community Input and Impact Considerations. Specific
Controlled Equipment Standards includes policies specifically related to(a)Appropriate Use of
Controlled Equipment;(b)Supervision of Use; (c)Effectiveness Evaluation; (d)Auditing and
Accountability; and(e)Transparency and Notice Considerations. Upon OJP's request, the recipient
agrees to provide a copy of the General Policing Standards and Specific Controlled Equipment
Standards,and any related policies and protocols.
6.2 Recipient understands and agrees that failure to comply with conditions related to Controlled
Expenditures may result in a prohibition from further Controlled Expenditure approval under this or other
federal awards.
6.3 Recipient understands and agrees that, notwithstanding 2 CFR§200.313, no equipment listed on the
Controlled Expenditure List that is purchased under this award may be transferred or sold to a third
party, except as described below:
6.3.1 Agencies may transfer or sell any controlled equipment,except riot helmets and riot shields, to
a Law Enforcement Agency(LEA)after obtaining prior written approval from BJA.As a
condition of that approval, the acquiring LEA will be required to submit information and
certifications to BJA as if it was requesting approval to use award fund for the initial purchase
of items on the Controlled Expenditure List.
6.3.2 Agencies may not transfer or sell any riot helmets or riot shields purchased under this award.
6.3.3 Agencies may not transfer or sell any Controlled Equipment purchased under this award to
non-LEAs,with the exception of fixed wing aircraft, rotary wing aircraft, and command and
control vehicles. Before any such transfer or sale is finalized,the agency must obtain prior
written approval from BJA.All law enforcement-related and other sensitive or potentially
dangerous components,and all law enforcement insignias and identifying markings must be
removed prior to transfer or sale.
6.4 Recipient further understands and agrees to notify BJA prior to the disposal of any items on the
Controlled Expenditure List purchased under this award, and to abide by any applicable laws and
regulations in such disposal.
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6.5 Unmanned Aerial Vehicles-The recipient agrees that awarded funds may not be expended on
unmanned aircraft, unmanned aircraft systems,or aerial vehicles(US, UAS, or UAV)unless the BJA
Director certifies that extraordinary and exigent circumstances exist, making them essential to the
maintenance of public safety and good order.Additionally, any funding approved for this purpose would
be subject to additional reporting,which would be stipulated by FDLE post award.
7.0 Review prior to Procurement-Subrecipients are encouraged to enter into state and local intergovernmental
agreements or inter-entity agreements where appropriate for procurement or use of common or shared
goods/services.Subrecipients are also encouraged to use excess and surplus property in lieu of purchasing
new equipment and property when this is feasible.
8.0 Sole Source-If the project requires a purchase of services or equipment from a sole source,the subrecipient
must complete the Sole Source Justification for Services and Equipment Form. If the subrecipient is a state
agency and the cost is at least$150,000,then the agency must submit a copy of the approval from the
Department of Management Services(§287.057(5), Fla. Stat.). Sole Source form must be signed by the
subgrant recipient or implementing agency chief official or an individual with formal,written signature authority
for the chief official.
9.0 Personal Services—Subrecipients may use grant funds for eligible personal services(salaries/benefits and
overtime)and must maintain internal controls over salaries and wages. The following requirements apply to
personal services paid with subgrant funds:
9.1 Timesheets-Timesheets must be kept for all project staff whose hours will be charged to the project.
The timesheets must be signed by the supervisor and clearly indicate hours spent on project activities.
9.2 Additional Documentation- In accordance with§215.971, Fla. Stat.,the Florida Department of
Financial Services may require documentation validation that personnel services were performed on
project-related activities in accordance with the contract agreement.
9.3 Protected personally identifiable information-The subrecipient shall take reasonable measures to
safeguard protected personally identifiable information and other information the pass-through entity
designates as sensitive or the subrecipient considers sensitive consistent with applicable Federal,state,
local,and tribal laws regarding privacy and obligations of confidentiality.
9.4 Overtime for Law Enforcement Personnel-Prior to obligating funds from this award to support
overtime by law enforcement officers,the U.S. Department of Justice encourages consultation with all
allied components of the criminal justice system in the affected jurisdiction. The purpose of this
consultation is to anticipate and plan for systemic impacts such as increased court dockets and the
need for detention space.
9.5 Employees Working Solely on a Single Federal Award-For any position that works 100%of its time
on a single federal award,the employee must certify that 100%of his or her time was spent working on
that federal award. This requirement applies to both full time and part time positions regardless of the
percentage of the position's salary that is charged to the grant. The certification must be signed by both
the employee and the employee's direct supervisor having firsthand knowledge of the work performed
by the employee. The forms must be submitted semi-annually and may not be signed prior to the end
of the reporting period. Certifications must be provided to cover the entire grant period
9.6 Maximum Allowable Salary-No portion of these federal grant funds shall be used towards any part of
the annual cash compensation of any employee of the subrecipient whose total annual cash
compensation exceeds 110%of the maximum salary payable to a member of the Federal government's
Senior Executive Service at an agency with a Certified SES Performance Appraisal System for that
year. (The salary table for SES employees may be found at https://www.opm.gov/policy-data-
oversight/pay-leave/salaries-wages/salary-tables/16Tables/exec/html/ES.aspx.) A subrecipient may
compensate an employee at a higher rate, provided the amount in excess of this compensation
limitation is paid with non-federal funds.This limitation on compensation rates allowable under this
award may be waived on an individual basis at the discretion of the OJP official indicated in the program
announcement under which this award is made.
9.7 Percentage of Salary Funded-For any position previously funded with JAG funds,the percentage of
the salary to be paid must not exceed prior funding percentage.
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10.0 Contractual Services-The subrecipient must maintain written standards of conduct covering conflicts of
interest and governing the actions of its employees engaged in the selection,award and administration of
contracts as described in 2 C.F.R. §200.318, "General procurement".
10.1 Requirements for Contractors of Subrecipients -The subrecipient assures the compliance of all
contractors with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act
of 1968, as amended 42 U.S.C. §3711 ;the provisions of the current edition of the Office of Justice
Programs Financial Guide(http://ojp.gov/financialquide/DOJ/index.htm);and all other applicable federal
and state laws, orders,circulars,or regulations.The subrecipient must pass-through all requirements
and conditions applicable to the federal grant award/subaward to any subcontract. The term
"contractor"is used rather than the term"vendor"and means an entity that receives a contract as
defined in 2 C.F.R. §200.22,the nature of the contractual relationship determines the type of
agreement.
10.2 Approval of Consultant Contracts-The Department shall review and approve in writing all consultant
contracts prior to employment of a consultant when the consultant's rate exceeds$650(excluding travel
and subsistence costs)per eight-hour day, or$81.25 per hour. A detailed justification must be
submitted to and approved by FDLE prior to obligation or expenditures of such funds. Approval shall be
based upon the contract's compliance with requirements found in the Financial Guide, the Common
Rule, and in applicable state statutes. The Department's approval of the subrecipient agreement does
not constitute approval of consultant contracts. If consultants are hired through a competitive bidding
process(not sole source), the$650 threshold does not apply.
11.0 Travel and Training-The cost of all travel shall be reimbursed according to the subrecipient's written travel
policy. If the subrecipient does not have a written travel policy,cost of all travel will be reimbursed according
to State of Florida Travel Guidelines,§ 112.061, Fla. Stat. Any foreign travel must obtain prior written
approval.
11.1 BJA or FDLE Sponsored Events-The subrecipient agrees to participate in BJA-or FDLE-sponsored
training events,technical assistance events, or conference held by FDLE or BJA or their designees,
upon FDLE's or BJA's request.
11.2 Expenses Related to Conferences, Meetings,Trainings,and Other Events-The subrecipient
agrees to comply with all applicable laws, regulations, policies, and guidance(including specific cost
limits, prior approval and reporting requirements,where applicable)governing the use of federal funds
for expenses related to conferences, meetings,trainings, and other events, including the provision of
food and/or beverages at such events,and costs of attendance at such events. Information on pertinent
laws, regulations, policies,and guidance may be found at:
http://o4p.gov/financialguide/DOJ/Postaward Requirements/chapter3 10a.htm.
11.3 Training and Training Materials—Any training or training materials that has been developed or
delivered with grant funding under this award must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees,found at:http://o'p.gov/funding/Implement/TrainingPrinciplesForGrantees-
Subgrantees.htm.
12.0 Publications, Media and Patents
12.1 Ownership of Data and Creative Material-Ownership of material,discoveries, inventions, and results
developed, produced, or discovered subordinate to this agreement is governed by the terms of the
Office of Justice Programs Financial Guide(as amended), and the U.S. Department of Justice Common
Rule for State and Local Governments,and 2 C.F.R. §200.315"Intangible Property,"as applicable.
12.2 Copyright-The awarding agency reserves a royalty-free, non-exclusive, and irrevocable license to
reproduce, publish,or otherwise use,and authorize others to use,for federal government purposes:
12.2.1 The copyright in any work developed under an award or subaward, and
12.2.2 Any rights of copyright to which a subaward recipient or subrecipient purchases ownership with
support funded under this grant agreement.
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12.3 Publication or Printing of Reports-The subrecipient shall submit for review and approval one copy of
any curricula,training materials, or any other written materials that will be published, including web-
based materials and web site content, through funds from this grant at least thirty(30)days prior to the
targeted dissemination date.The subrecipient understands and agrees that any training materials
developed or delivered with grant funding must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees found at http://o'p.gov/funding/Implement/TrainingPrinciplesForGrantees-
Sub.grantees.htm.
All materials publicizing or resulting from award activities shall contain the following statements
identifying the federal award:
"This project was supported by Award No. awarded by the Bureau of Justice Assistance,
Office of Justice Programs. The opinions,findings,and conclusions or recommendations
expressed in this publication/program/exhibition are those of the authors and do not necessarily
reflect the views of the Department of Justice".
12.4 Patents-If any program produces patentable items, patent rights, processes,or inventions, in the
course of work sponsored by the federal award or subaward funds,such facts must be promptly and
fully reported to the awarding agency.
12.4.1 Unless there is a prior agreement between the subrecipient and the Department on disposition
of such items,the Department may determine whether protection on the invention or discovery
will be sought.
12.4.2 The Department will also determine how rights in the invention or discovery(including rights
under any patents issued)will be allocated and administered in order to protect the public
interest consistent with"Government Patent Policy"("President's Memorandum for Heads of
Executive Departments and Agencies,"(August 23, 1971), and statement of Government
patent policy,as printed in 36 Federal Register 16839).
12.4.3 Government regulations have been issued in 37 C.F.R.§401 by the U.S. Department of
Commerce.
13.0 Confidential Funds and Confidential Funds Certificate-A signed certification that the Project Director or
Implementing Agency Chief Official has read, understands, and agrees to abide by all conditions for
confidential funds as set forth in the effective edition of the Office of Justice Programs Financial Guide is
required for all projects that involve confidential funds. The signed certification must be submitted at the time
of grant application.This certificate certifies the Project Director has read, understands, and agrees to abide by
the provision in Section 3.12 of the Office of Justice Programs Financial Guide. This form must be submitted
upon application if applicable.Confidential Funds certifications must be signed by the subrecipient or
implementing agency Chief Official or an individual with formal,written signature authority for the Chief Official.
14.0 Task Force Training Requirement-The subrecipient agrees that within 120 days of award, each member of
a law enforcement task force funded with these funds who is a task force commander,agency executive,task
force officer,or other task force member of equivalent rank,will complete required online(internet-based)task
force training. The training is provided free of charge online through BJA's Center for Task Force Integrity and
Leadership(www.ctfli.orq). All current and new task force members are required to complete this training once
during the life of the award,or once every four years if multiple awards include this requirement. This training
addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights,task
force performance measurement, personnel selection,and task force oversight and accountability. When
FDLE awards funds to support a task force,the subrecipient must compile and maintain a task force personnel
roster along with course completion certificates. Additional information is available regarding this required
training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership
(www.ctfli.org).
SFY2017 JAG Standard Conditions Page 17 of 23
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15.0 Information Technology Projects
15.1 Criminal Intelligence Systems-The subrecipient agrees that any information technology system
funded or supported by the Office of Justice Programs funds will comply with 28 C.F.R. §23, Criminal
Intelligence Systems Operating Policies, if the Office of Justice Programs determines this regulation to
be applicable. Should the Office of Justice Programs determine 28 C.F.R. §23 to be applicable,the
Office of Justice Programs may, at its discretion, perform audits of the system, as per 28 C.F.R. §
23.20(8). Should any violation of 28 C.F.R. §23 occur, the subrecipient may be fined as per 42 U.S.C.
§3789g(c)-(d). The subrecipient may not satisfy such a fine with federal funds.
The subrecipient understands and agrees that no awarded funds may be used to maintain or establish
a computer network unless such network blocks the viewing,downloading,and exchanging of
pornography. In doing so the subrecipient agrees that these restrictions will not limit the use of awarded
funds necessary for any federal,state,tribal,or local law enforcement agency or any other entity
carrying out criminal investigations, prosecutions, or adjudication activities.
15.2 State Information Technology Point of Contact-The subrecipient agrees that the State Information
Technology Point of Contact receives written notification regarding any information technology project
funded by this grant during the obligation and expenditures period. This is to facilitate communication
among local and state governmental entities regarding various information technology projects being
conducted with these grant funds.
15.2.1 In addition, the subrecipient agrees to maintain an administrative file documenting the meeting
of this requirement. A list of State Information Technology Points of Contact may be found at
www.1t.o'p.gov/technology-contacts.
15.2.2 To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing systems which involve interstate
connectivity between jurisdictions, such systems shall employ,to the extent possible,existing
networks as the communication backbone to achieve interstate connectivity, unless the
subrecipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed IT system.
15.3 ADP Justification-The subrecipient must complete an Automated Data Processing(ADP) Equipment
and Software and Criminal Justice Information and Communication Systems Request for Approval form
if the purchase of any ADP equipment is to be made.This form must be submitted upon application, if
applicable. ADP justification must be signed by the subrecipient or implementing agency chief official or
an individual with formal,written signature authority for the chief official.
16.0 Interoperable Communications Guidance
16.1 Subrecipients that are using funds to support emergency communications activities must comply with
the current SAFECOM Guidance for Emergency Communication Grants, including provisions on
technical standards that ensure and enhance interoperable communications. Emergency
communications activities include the purchase of Interoperable Communications Equipment and
technologies such as voice-over-internet protocol bridging or gateway devices,or equipment to support
the build out of wireless broadband networks in the 700 MHz public safety band under the Federal
Communications Commission(FCC)Waiver Order. SAFECOM guidance may be found at
www.dhs.gov/safecom.
16.2 Subrecipients interested in developing a public safety broadband network in the 700 MHz band in their
jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any
succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public
safety band.The subrecipient shall also ensure projects support the Statewide Communication
Interoperability Plan(SCIP)and are fully coordinated with the full-time Statewide Interoperability
Coordinator(SWIC). If any future regulatory requirement(from the FCC or other governmental entity)
results in a material technical or financial change in the project, the recipient should submit associated
documentation, and other material,as applicable,for review by the SWIC to ensure coordination.
Subrecipients must provide a listing of all communications equipment purchased with grant award
funding(plus the quantity purchased of each item)to FDLE once items are procured during any periodic
programmatic progress reports.
SFY2017 JAG Standard Conditions Page 18 of 23
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17.0 Drug Court Projects-A Drug Court Project must comply with§397.334, Fla. Stat., "Treatment-Based Drug
Court Programs."
SECTION VII: ADDITIONALREQUIREMENTS
1.0 Ballistic Resistant and Stab Resistant Body Armor and Body Worn Camera
1.1 Mandatory Wear Policy-Subrecipients that wish to purchase armor with JAG funds must certify that
law enforcement agencies receiving vests have a written"mandatory wear"policy in effect.This policy
must be in place for at least all uniformed officers before funding can be used by the agency for body
armor. There are no requirements regarding the nature of the policy other than it being a mandatory
wear policy for all uniformed officers while on duty. FAQs related to the mandatory wear policy and
certifications may be found at www.bia.gov/Fundinq/JAGFAQ.pdf.
1.2 BVP Program-JAG funds may be used to purchase armor for an agency, but may not be used as the
50% match for purposes of the Bulletproof Vest Partnership(BVP)program:
1.3 NIJ Compliance-Body armor purchased with JAG funds may be purchased at any threat level,make,
or model from any distributor or manufacturer, as long as the vests have been tested and found to
comply with applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ
Compliant Body Armor Model List(http://nii.gov). In addition,body armor purchased must be American-
made. The latest NIJ standard information may be found at www.nii.gov/topics/technology/body-armor.
1.4 Body Worn Camera Certification-Any subrecipient who wishes to use JAG funds to purchase BWC
equipment,or to implement or enhance BWC programs, must certify that they or the law enforcement
agency receiving the BWC funding have policies and procedures in place related to equipment usage,
data storage, privacy,victims,access,disclosure,and training. For more information on BWC
requirements,example policies, and best practices,visit https://www.bia.gov/bwc/.
2.0 Environmental Protection Agency's(EPA) list of Violating Facilities-The subrecipient assures that the
facilities under its ownership,lease or supervision which shall be utilized in the accomplishment of the
Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the Department of
the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a
facility to be used in the project is under consideration for listing by the EPA.
3.0 National Environmental Policy Act(NEPA)
3.1 The subrecipient agrees to assist FDLE in complying with the NEPA,the National Historic Preservation
Act,and other related federal environmental impact analyses requirements in the use of subaward
funds by the subrecipient. This applies to the following new activities whether or not they are being
specifically funded with these subaward funds. That is, it applies as long as the activity is being
conducted by the subrecipient or any third party and the activity needs to be undertaken in order to use
these subaward funds.Accordingly,the subrecipient agrees to first determine if any of the following
activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant,the recipient agrees to contact
FDLE OCJG.
1.1.1 New construction
1.1.2 Minor renovation or remodeling of a property either(a)listed on or eligible for listing on the
National Register of Historic Places or(b)located within a 100-year flood plain; a wetland,or
habitat for endangered species,or a property listed on or eligible for listing on the National
Register of Historic Places;
1.1.3 A renovation,lease,or any other proposed use of a building or facility that will either(a)result
in a change in its basic prior use or(b)significantly change its size;and
1.1.4 Implementation of a new program involving the use of chemicals other than chemicals that are
(a)purchased as an incidental component of a funded activity and(b)traditionally used,for
example, in office, household, recreational,or educational environments.
SFY2017 JAG Standard Conditions Page 19 of 23
Rev. 09/2016
1.1.5 Implementation of a program relating to clandestine methamphetamine laboratory operations,
including the identification,seizure, or closure of clandestine methamphetamine laboratories.
3.2 The subrecipient understands and agrees that complying with NEPA may require the preparation of an
Environmental Assessment and/or an Environmental Impact Statement,as directed by the Bureau of
Justice Assistance. The subrecipient further understands and agrees to the requirements for
implementation of a Mitigation Plan, as detailed by the Department of Justice at
www.b'a.gov/Fundinq/nepa.htmi,for programs relating to methamphetamine laboratory operations.
3.3 For any of a subrecipient's existing programs or activities that will be funded by these subawards, the
subrecipient, upon specific request from the Department and the U.S. Department of Justice,agrees to
cooperate with the Department of Justice in any preparation by the Department of Justice of a national
or program environmental assessment of that funded program or activity.
4.0 Methamphetamine Plans: Mitigation of Health, Safety and Environmental risks dealing with
Clandestine Methamphetamine Laboratories- If an award is made to support methamphetamine laboratory
operations the subrecipient must comply with this condition,which provides for individual site environmental
assessment/impact statements as required under the National Environmental Policy Act.
4.1 General Requirement: The subrecipient agrees to comply with federal, state,and local environmental,
health and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes
used in or resulting from the operation of these laboratories. The subrecipient also agrees to complete
a Methamphetamine Mitigation Plan(MMP)that includes the nine protective measures or components
required by BJA and submit the plan to FDLE's Office of Criminal Justice Grants.
4.2 Specific Requirements:The subrecipient understands and agrees that any program or initiative
involving the identification, seizure,or closure of clandestine methamphetamine laboratories can result
in adverse health,safety and environmental impacts to(1)the law enforcement and other governmental
personnel involved; (2)any residents,occupants, users, and neighbors of the site of a seized
clandestine laboratory; (3)the seized laboratory site's immediate and surrounding environment of the
site(s)where any remaining chemicals, equipment, and waste from a seized laboratory's operations are
placed or come to rest. Therefore,the subrecipient further agrees that in order to avoid or mitigate the
possible adverse health,safety and environmental impacts from any of clandestine methamphetamine
operations funded under this award, it will(1)include the nine, below listed protective measures or
components; (2)provide for their adequate funding to include funding, as necessary, beyond that
provided by this award; and(3)implement these protective measures directly throughout the life of the
subaward. In so doing,the subrecipient understands that it may implement these protective measures
directly through the use of its own resources and staff or may secure the qualified services of other
agencies,contractor or other qualified third party.
4.2.1 Provide medical screening of personnel assigned or to be assigned by the subrecipient to the
seizure or closure of clandestine methamphetamine laboratories;
4.2.2 Provide Occupational Safety and Health Administration(OSHA)required initial and refresher
training for law enforcement officials and other personnel assigned by the subrecipient to either
the seizure or closure of clandestine methamphetamine laboratories;
4.2.3 As determined by their specific duties,equip personnel assigned to the project with OSHA
required protective wear and other required safety equipment;
4.2.4 Assign properly trained personnel to prepare a comprehensive contamination report on each
closed laboratory;
4.2.5 Employ qualified disposal contractors to remove all chemicals and associated glassware,
equipment, and contaminated materials and wastes from the site(s)of each seized clandestine
laboratory;
4.2.6 Dispose of the chemicals,equipment,and contaminated materials and wastes removed from
the sites of seized laboratories at properly licensed disposal facilities or,when allowable,
properly licensed recycling facilities;
SFY2017 JAG Standard Conditions Page 20 of 23
Rev.09/2016
4.2.7 Monitor the transport,disposal,and recycling components of subparagraphs 4.2.5 and 4.2.6
immediately above in order to ensure proper compliance;
4.2.8 Have in place and implement an inter-agency agreement or other form of commitment with a
responsible State environmental agency that provides for that agency's 1)timely evaluation of
the environmental conditions at and around the site of a closed clandestine laboratory and 2)
coordination with the responsible party, property owner,or others to ensure that any residual
contamination is remediated, if necessary,and in accordance with existing federal and state
requirements;and
4.2.9 Have in place and implement a written agreement with the responsible state or local service
agencies to properly respond to any minor,as defined by state law,at the site. This
agreement must ensure immediate response by qualified personnel who can 1)respond to the
potential health needs of any minor at the site;2)take that minor into protective custody unless
the minor is criminally involved in the meth lab activities or is subject to arrest for other criminal
violations; 3)ensure immediate medical testing for methamphetamine toxicity;and 4)arrange
for any follow-up medical tests,examinations,or health care made necessary as a result of
methamphetamine toxicity
5.0 National Historic Preservation Act—The Act will assist the Department(if necessary)in assuring
compliance with section 106 of the National Historic Preservation Act of 1966(16 U.S.C.§470), Executive
Order 11593(identification and protection of historic properties),the Archeological and Historical Preservation
Act of 1974(16 U.S.C.§§469 a-1,et seq.), and the National Environmental Policy Act of 1969(42 U.S.C. §
4321).
6.0 Human Research Subjects-Subrecipient agrees to comply with the requirements of 28 C.F.R.§46 and all
Office of Justice Programs policies and procedures regarding the protection of human research subjects,
including obtainment of Institutional Review Board approval, if appropriate,and subject informed consent.
7.0 Trafficking in Persons-The subrecipient must comply with applicable requirements pertaining to prohibited
conduct relating to the trafficking of persons,whether on the part of recipients, subrecipients or individuals
defined as"employees"of the subrecipient. The details of the recipient and subrecipient obligations related to
prohibited conduct related to trafficking in persons are incorporated by reference and posted at
www.o4p.gov/funding/Explore/ProhibitedConduct-Trafficking.htm.
8.0 Global Standards Package- In order to promote information sharing and enable interoperability among
disparate systems across the justice and public safety community, OJP requires the recipient to comply with
DOTs Global Justice Information Sharing Initiative(DOJ's Global)guidelines and recommendations for this
particular grant. Recipient shall conform to the Global Standards Package(GSP)and all constituent elements,
where applicable,as described at:www.it.o'p.gov/gsp grantcondition. Recipient shall document planned
approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that
protects shared information,or provide detailed justification for why an alternative approach is recommended.
9.0 Disclosures
9.1 Conflict of Interest-The subrecipient and implementing agency will establish safeguards to prohibit
employees from using their positions for a purpose that constitutes or presents the appearance of
personal or organizational conflict of interest,or personal gain. Subrecipients must disclose in writing
any potential conflict of interest to FDLE(the non-federal pass-through entity).
9.2 Violations of Criminal Law-The subrecipient and implementing agency must disclose all violations of
state or federal criminal law involving fraud, bribery or gratuity violations potentially affecting the sub
award.
9.3 Sanctuary Cities -The subrecipient and implementing agency must certify compliance with 8 U.S.C. §
1373.The subrecipient and implementing agency must agree to notifing FDLE(the non-federal pass-
through entity)in writing of any potential violations of 8 U.S.C.§ 1373.
SFY2017 JAG Standard Conditions Page 21 of 23
Rev. 09/2016
10.0 Uniform Relocation Assistance and Real Property Acquisitions Act-The subrecipient will comply with the
requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970(42 U.S.C. §§
4601, et seq.),which governs the treatment of persons displaced as a result of federal and federally-assisted
programs.
11.0 Limitations on Government Employees Financed by Federal Assistance-The subrecipient will comply
with requirements of 5 U.S.C.§§ 1501-08 and 7324-28,which limit certain political activities of State or local
government employees whose principal employment is in connection with an activity financed in whole or in
part by federal assistance.
12.0 Reporting Potential Fraud,Waste,Abuse,and Similar Misconduct-The subrecipient must promptly refer
to DOJ Office of Inspector General (OIG)and the Florida Department of Law Enforcement, Office of Criminal
Justice Grants any credible evidence that a principal,employee,agent,contractor, subcontractor,or other
person has either 1)submitted a claim for grant funds that violates the False Claims Act;or 2)committed a
criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity,or similar misconduct
involving grant funds.
13.0 Restrictions and certifications regarding non-disclosure agreements and related matters-
Subrecipients or contracts/subcontracts under this award may not require any employee or contractor to sign
an internal confidentiality agreement or statement that prohibits, restricts or purports to prohibit or restrict, the
reporting of waste,fraud or abuse in accordance with law,to an investigative or law enforcement
representative of a state or federal department or agency authorized to receive such information.
The subrecipient certifies that if is informed or notified if any subrecipient,or contractor/subcontractor has been
requiring their employees to execute agreements or statements that prohibit the reporting of fraud,waste, or
abuse that it will immediately cease all further obligations of award funds to the entity and will immediately
notify the awarding agency.The subrecipient will not resume obligations until expressively authorized to do so
from the awarding agency.
14.0 Funds to Association of Community Organizations for Reform Now(ACORN) Unallowable-
Subrecipient understands and agrees that it cannot use any federal funds,either directly or indirectly, in
support of any contract or subaward to either the Association of Community Organizations for Reform Now
(ACORN)or its subsidiaries,without the express prior written approval of OJP.
15.0 Text Messaging While Driving- Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving", 74 Fed. Reg. 51225(October 1, 2009), and§316.305, Fla. Stat..,the subrecipient
is encouraged to adopt and enforce policies banning employees from text messaging while driving any vehicle
during the course of performing work funded by this subaward and to establish workplace safety policies and
conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers.
16.0 DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database-If JAG program funds
will be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to
the Combined DNA Index System(CODIS), by a government DNA lab with access to CODIS. No profiles
generated with JAG funding may be entered into any other non-governmental DNA database without prior
express written approval from BJA. In addition,funds may not be used for purchase of DNA equipment and
supplies when the resulting DNA profiles from such technology are not accepted for entry into CODIS(the
National DNA Database operated by the FBI).
17.0 Environmental Requirements and Energy-For subawards in excess of$100,000, the subrecipient must
comply with all applicable standards, orders,or requirements issued under section 306 of the Clean Air Act(42
U.S.C. § 1857(h)),section 508 of the Clean Water Act(33 U.S.C. § 1368), Executive Order 11738, and
Environmental Protection Agency regulations(40 C.F.R. § 15). The subrecipient must comply with mandatory
standards and policies relating to energy efficiency which are contained in the state energy conservation plan
issued in compliance with the Energy Policy and Conservation Act(Pub. L. 94-163, 89 Stat. 871), if any.
18.0 Other Federal Funds-The subrecipient agrees that if it currently has an open award of federal funds or if it
receives an award of federal funds other than this award, and those awards have been, are being,or are to be
used, in whole or in part, for one or more of the identical cost items for which funds are being provided under
this award, the subrecipient will promptly notify, in writing the grant manager for this award, and, if so
requested by OCJG seek a budget modification or change of project scope grant adjustment notice(GAN)to
eliminate any inappropriate duplication of funding.
SFY2017 JAG Standard Conditions Page 22 of 23
Rev. 09/2016
19.0 Compliance with 41 U.S.0§4712-The subrecipient must comply with all applicable provision of 41 U.S.C. §
4712, including all applicable provisions that prohibit, under specified circumstances,discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal
grant,gross waste of federal funds,and abuse of authority relating to a federal grant,a substantial or specific
danger to public health or safety,or a violation of law, rule or regulation related to a federal grant.
SFY2017 JAG Standard Conditions Page 23 of 23
Rev. 09/2016
AppE. ii n for Funding Assist ce
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
't't irY t 'f
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
Mate otiorp
Departmeny
t of .a orfnent '
t3#fice afiCramij�al.tusttce Grahfs _
Signature:
Typed Name and Title: PPewinwa T..Herring. u Chief
Date:
or
(;i)
{ ommisstor t;hairmari;t�la�or, orDsii ' tederset�tatiej
Typed Name of Subgrant Recipient: City of Winter Springs
Signature: -/-
Typed
-Typed Name and Tit! - Mayor Charles A. Lacey
Date: March 8, 2017
lmplementing Ar� ncy
Official,'Administrator or'Designated Representative
Typed Name of Impl menting ency: r S " S100
Signature: Z_
Typed Name and Title: k e-L/i e, C�
Date: c�,)-c),'7 —/ 7
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
K
Insert Certifications and Authorizations here.
Application Ref# 2015-JAGC-3142 Section#7 Page 1 of 1
Contract 2017-JAGC-SEMI-9-R3-248
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)