HomeMy WebLinkAboutSeminole County GIS interlocal Agreement 2022 02 14 GIS INTERLOCAL AGREEMENT
BETWEEN
SEMINOLE COUNTY AND THE CITIES OF ALTAMONTE SPRINGS,
CASSELBERRY,LAKE MARY,LONGWOOD, OVIEDO, SANFORD,
WINTER SPRINGS AND THE PROPERTY APPRAISER
THIS INTERLOCAL AGREEMENT is made and entered into by and between
SEMINOLE COUNTY, a charter county and political subdivision of the State of Florida,whose
address is Seminole County Services Building, 1101 East Ist Street, Sanford, Florida 32771, in
this Agreement referred to as "COUNTY," and the following Florida municipal corporations: the
CITY OF ALTAMONTE SPRINGS, whose address is 225 Newburyport Avenue, Altamonte
Springs,Florida 32701;the CITY OF CASSELBERRY,whose address is 95 Triplet Lake Drive,
Casselberry, Florida 32707;the CITY OF LAKE MARY,whose address is 100 N. Country Club
Road, Lake Mary, Florida 32746;the CITY OF LONGWOOD,whose address is 175 W. Warren
Avenue, Longwood, Florida 32750, the CITY OF OVIEDO, whose address is 400 Alexandria
Boulevard, Oviedo, Florida 32765, the CITY OF SANFORD, whose address is 300 N. Park
Avenue, Sanford, Florida 32771, CITY OF WINTER SPRINGS, whose address is 1126 East
State Road 434,Winter Springs 32708, in this Agreement referred to as"CITY" or"CITIES"; and
the SEMINOLE COUNTY PROPERTY APPRAISER, a constitutional officer of the State of
Florida,whose address is 1101 East 1st Street, Sanford, Florida 32771, in this Agreement referred
to as "PROPERTY APPRAISER", collectively referred to as the"PARTIES."
WITNESSETH:
WHEREAS, Section 163.01, Florida Statutes (2020), authorizes local governmental units
to make the most efficient use of their powers by enabling them to cooperate with other localities
on a basis of mutual advantage and thereby to provide services and facilities in a manner (and
GIS Interlocal Agreement between Seminole County and Cities of
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Sanford,Winter Spriings and the Seminole County Property Appraiser
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pursuant to forms of governmental organization)that will accord best with geographic, economic,
population, and other factors influencing the needs and development of local communities; and
WHEREAS, COUNTY, CITIES and PROPERTY APPRAISER have jurisdictional
responsibility or mandated policy associated with land use planning, infrastructure development,
transportation management, and resource management within the boundaries of the COUNTY;
and
WHEREAS, COUNTY and PROPERTY APPRAISER entered into an Agreement on
January 28, 1993, known as the Geographic Information System (GIS) Interlocal Agreement to
share geospatial data contemplated and made provisions for additional participants; and
WHEREAS, COUNTY and CITY OF CASSELBERRY entered into a GIS Interlocal
Agreement on February 19, 1996, which automatically renewed for subsequent one (1) year
periods unless superseded by a new Agreement among the parties or terminated; and
WHEREAS, COUNTY and CITY OF SANFORD entered into a GIS Interlocal
Agreement on April 15, 1996, which automatically renewed for subsequent one (1) year periods
unless superseded by a new Agreement among the parties or terminated; and
WHEREAS, COUNTY and CITY OF LAKE MARY entered into a GIS Interlocal
Agreement on November 25, 1997, which automatically renewed for subsequent one (1) year
periods unless superseded by a new Agreement among the parties or terminated; and
WHEREAS, COUNTY and CITY OF LONGWOOD entered into a GIS Interlocal
Agreement on January 27, 1998,which automatically renewed for subsequent one (1)year periods
unless superseded by a new Agreement among the parties or terminated; and
WHEREAS, the purpose of this agreement is to facilitate continued sharing and
cooperative use of geospatial data; and
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Sanford,Winter Spriings and the Seminole County Property Appraiser
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WHEREAS, CITY OF ALTAMONTE SPRINGS, CITY OF WINTER SPRINGS and
CITY OF OVIEDO want to join the parties and facilitate the continued sharing and cooperative
use of geospatial data, and
WHEREAS, COUNTY, PROPERTY APPRAISER, and CITIES wish to establish
minimum data standards, to improve data quality and institute timeliness of data for shared use
between the parties; and
WHEREAS, each organization uses Geographic Information Systems (GIS) or other
spatial information technology to perform work and comply with policy or legal mandates; and
WHEREAS,there is mutual public benefit to each of the parties in sharing GIS data which
allow all of the parties to accomplish their goals at a lower cost; and
WHEREAS, the COUNTY, CITIES, and PROPERTY APPRAISER, agree that a
Geographic Information System is an effective tool that facilitates fact-based decision making,
prompt emergency response, assists in the generation of land use analysis, and streamlines field
data collection, among a host of other benefits;
NOW, THEREFORE, for and in consideration of the promises, mutual covenants and
agreements contained in this Agreement by and between the parties and for the mutual benefit of
COUNTY and CITIES and PROPERTY APPRAISER, and their respective citizens, the parties
agree as follows:
Section 1. Recitals. The foregoing recitals are true and correct and form a material
part of this Agreement upon which the parties have relied.
Section 2. Definitions. The following definitions apply to this Agreement:
(a) Geospatial means information that is tied to a location on the Earth, including by
identifying the geographic location and characteristics of natural or constructed features and
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boundaries on the Earth. This information is generally represented in vector datasets, lines,
polygons, or other complex geographic features or phenomena and may be derived from, among
other things, remote sensing, mapping, and surveying technologies. This includes images and
raster datasets, aerial photographs, and other forms of geospatial data or datasets in digitized or
non-digitized form.
Section 3. Sharing and Ownership.
(a) Each Parry shall be responsible for modifications or alterations required at its
location for sharing and utilization of geographic and land information.
(b) Each Party agrees that the adherence to data standards ensures confidence in the
reliability of the data. Each Party shall provide and maintain in its geographic and land information
system the information specified in this Agreement in accordance with the general standards
outlined in Exhibit A, attached to this Agreement and incorporated by reference. Each Parry will
bear the cost of compliance with the general standards as outlined in Exhibit A.
(c) Each Party, if in the possession of, agree to share and not limit sharing to, the
following layers:
(i) Utility Layers
1. Sewer Lines
2. Sewer Service Areas
3. Sewer Treatment Plants
4. Water Lines
5. Water Service Areas
6. Water Treatment Plants
7. Reuse Lines
8. Reuse Service Areas
9. Reuse Treatment Plants
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10. Lift/Pump Stations
11. Retention Ponds/Areas
12. Gas Lines
13. Gas Facilities
14. Power Plants
15. Sub Stations
16. Lift Stations
17. Hydrants
(ii) Transportation Layers
1. Addresses
2. Streets
3. Bridges and Overpasses
(iii) Land Use
1. Zoning
2. Future Land Use
(iv) Cadastral Layers
1. Parcel Lines
2. Section And Quarter Section Lines
3. Hydrography
4. Streets
5. Railroads
6. Subdivision (Plat) Boundary Lines
7. Municipal Boundaries
(v) Public Safety Layers
1. Fire Stations
2. Police Stations
3. Public Works Compounds
4. Government Facilities
5. Meeting Facilities
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6. City Halls
7. Neighborhood/Recreation Centers
8. Boat Launches/Ramps
9. Cell Towers
10. Access Gates
11. Pre Incident Features,
12. Pre Incident Databases/Plans
(d) Each Party agrees to make all datasets specified in this agreement available via
current industry sharing methodologies.
(e) Each Party agrees to make all datasets available in a FGDC-compliant GIS file
format that includes, but is not limited to, ESRI file Geodatabases and Shapefiles.
(f) Each Party agrees to ensure all data made available for sharing, will specify the
spatial reference of the data or provide a projection file that identify the spatial reference.
(g) Each Party agrees to abide by federally defined Sensitive Security Information
(SSI)rules governed by Title 49 of the Code of Regulations as well as each agency's data sensitive
or privacy policies as long as the policies do not violate Florida Public Record laws. If data shared
between agencies is later deemed public, the agency who discovered or was notified of the data's
accessibility to the public, shall notify the other parties to this agreement in writing. Should a
Party to this Agreement receive a request for public disclosure that will require dissemination of
material originating with another Party,the Party receiving the request will make an effort to notify
the originating Party. This notification is to allow the originating Party an opportunity to seek relief
from disclosure. However, each Party to this Agreement recognizes that the agency receiving a
public records request is responsible for determining the manner in which it deems appropriate to
respond to the request. This agreement provides no assurance that information will be held
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confidential. For sensitive utility data consumed for emergency response use, CJIS compliant
employees may be the point of contact if desired by individual entities.
Section 4. COUNTY and CITY Responsibilities.
(a) The COUNTY and CITIES agree that a fast and timely response to emergency 911
calls is paramount to protecting citizens. To ensure consistent expedient responses, the COUNTY
and CITIES agree to update the following layers, at minimum, on a quarterly basis:
(i) Hydrants
(ii) Streets
(iii) Access Gates
(iv) Situs (Addresses)
(b) The COUNTY and CITIES agree to continue to follow the 1986 E911 Ordinance
or any future updated issuance thereof,between the COUNTY and those CITIES maintaining their
own Address data. Furthermore, the COUNTY and CITIES agree to work to resolve addressing
issues that preclude rapid and unique identification of locations, with a goal to prevent significant
delays in emergency response.
Section 5. Insurance Requirements.
(a) Each Party shall maintain adequate insurance coverage to protect its own interests
and obligations under this Agreement.
Section 6. Indemnification.
(a) Each Party to this Agreement, its officers, employees, and agents do not assume
and specifically disclaim any liability for the acts, omissions, or negligence of the other Party, its
officers, employees, or agents, arising from or related to this Agreement except as otherwise
provided by this Agreement or any other agreement between the parties. If a public records request
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is made to a Party, which cannot be fulfilled due to another Party's violation of the retention
schedule,then the violating Party will indemnify the non-violating Party for the resulting damages
or costs.
(b) Nothing contained in this Agreement may be construed as a waiver of the PARTIES
sovereign immunity and limitation on damage claims beyond that conferred by Section 768.28,
Florida Statutes (2020), as this statute may be amended from time to time.
Section 7. Employee Status. Persons employed by CITY or PROPERTY
APPRAISER in the performance of services and functions pursuant to this Agreement are deemed
not to be the employees or agents of COUNTY, nor do these employees have any claims to
pensions, worker's compensation, unemployment compensation, civil service, or other employee
rights or privileges granted to COUNTY's officers and employees either by operation of law or by
COUNTY.Persons employed by COUNTY in the performance of services and functions pursuant
to this Agreement are deemed not to be the employees or agents of CITY or PROPERTY
APPRAISER, nor do these employees have any claims to pensions, worker's compensation,
unemployment compensation, civil service, or other employee rights or privileges granted to
PROPERTY APPRAISER's or CITY's officers and employees either by operation of law or by
CITY or PROPERTY APPRAISER.
Section 8. Notice. Any notice delivered with respect to this Agreement must be in
writing and will be deemed to be delivered (whether or not actually received) when (i) hand-
delivered to the persons designated below,or(ii)when deposited in the United States Mail,postage
prepaid, certified mail,return-receipt requested, addressed to the person at the address for the Party
as set forth below, or such other address or to such other person as the Parry may have specified
by written notice to the other Party delivered according to this section:
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As to COUNTY:
County Manager
Seminole County Government
1101 E. 1st Street
Sanford, Florida 32771
As to CITY OF ALTAMONTE:
City Manager
City of Altamonte Springs
225 Newburyport Avenue
Altamonte Springs,Florida 32701
AS TO CITY OF CASSELBERRY:
City Manager
City of Casselberry
95 Triplet Lake Drive
Casselberry, Florida 32707
AS TO CITY OF LAKE MARY:
City Manager
City of Lake Mary
100 N. Country Club Road
Lake Mary, Florida 32746
AS TO CITY OF LONGWOOD:
City Manager
City of Longwood
175 W. Warren Avenue
Longwood, Florida 32750
AS TO CITY OF OVIEDO:
City Manager
City of Oviedo
400 Alexandria Boulevard
Oviedo, Florida 32765
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AS TO CITY OF SANFORD:
City Manager
City of Sanford
300 N. Park Avenue
Sanford, Florida 32771
AS TO CITY OF WINTER SPRINGS:
City Manager
City of Winter Springs
1126 East State Road 434
Winter Springs, Florida 32708
AS TO PROPERTY APPRAISER:
David Johnson, CFA
Seminole County Property Appraiser
1101 E. 1st Street
Sanford, Florida 32771
Section 9. Governing Law, Jurisdiction, and Venue. The laws of the State of
Florida govern the validity, enforcement, and interpretation of this Agreement. The sole
jurisdiction and venue for any legal action in connection with this Agreement will be in the courts
of Seminole County, Florida.
Section 10. Parties Bound. This Agreement is binding upon and inures to the benefit
of CITY and COUNTY and PROPERTY APPRAISER, and their successors and assigns.
Section 11. Conflict of Interest.
(a) The parties shall not engage in any action that would create a conflict of interest in
the performance of its obligations pursuant to this Agreement with the other Party or that would
violate or cause third parties to violate the provisions of Part III, Chapter 112, Florida
Statutes (2020),as this statute may be amended from time to time,relating to ethics in government.
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(b) Each Party hereby certifies that none of its officers, agents, or employees have any
material interest(as defined in Section 112.312(15),Florida Statutes (2020), as this statute may be
amended from time to time, as over 5%) either directly or indirectly, in the business of the other
Party to be conducted here, and that no such person will have any such interest at any time during
the term of this Agreement.
(c) Each Parry has the continuing duty to report to the other Party any information that
indicates a possible violation of this Section.
Section 12. Dispute Resolution. PARTIES agree to follow and comply with any
dispute resolution agreement between the parties and the provisions of Chapter 164, Florida
Statutes (2020), as this statute may be amended from time to time, for any dispute arising from or
relating to this Agreement.
Section 13. Entire Agreement.
(a) It is understood and agreed that the entire agreement of the parties is contained in
this Agreement, which supersedes all oral agreements, negotiations, and previous agreements
between the parties relating to the subject matter of this Agreement.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement will be valid only when expressed in writing and duly signed by all parties, except as
otherwise specifically provided in this Agreement.
Section 14. Assignment. This Agreement may not be assigned by any Party without
the prior written approval of the other PARTIES.
Section 15. Severability. If any provision or application of this Agreement to any
person or circumstance is held invalid, then it is the intent of the parties that the invalidity will not
affect other provisions or applications of this Agreement that can be given effect without the
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invalid provision or application, and to this end the provisions of this Agreement are declared
severable.
Section 16. Public Records Law.
(a) PARTIES acknowledge each other's obligations under Article 1, Section 24,
Florida Constitution and Chapter 119, Florida Statutes (2020), as this statute may be amended
from time to time, to release public records to members of the public upon request. PARTIES
acknowledge each other is required to comply with Article 1, Section 24,Florida Constitution and
Chapter 119, Florida Statutes (2020), as this statute may be amended from time to time, in the
handling of the materials created under this Agreement and that this statute controls over the terms
of this Agreement.
(b) Failure to comply with this Section will be deemed a material breach of this
Agreement, for which the non-breaching Party may terminate this Agreement immediately upon
written notice to the breaching Party.
Section 17. Equal Opportunity Employment. PARTIES shall not discriminate
against any employee or applicant for employment for work under this Agreement because of race,
color, religion, sex, age, disability, or national origin. PARTIES shall take steps to ensure that
applicants are employed, and employees are treated equally during employment,without regard to
race, color, religion, sex, age, disability, or national origin. Equal treatment includes, but is not
limited to, the following: employment; upgrading, demotion or transfer; recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
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Section 18. Counterparts. This Agreement may be executed in any number of
counterparts each of which, when executed and delivered, constitutes an original, but all
counterparts together constitute one and the same instrument.
Section 19. Headings and Captions. All headings and captions contained in this
Agreement are provided for convenience only, do not constitute a part of this Agreement, and may
not be used to define, describe, interpret, or construe any provision of this Agreement.
Section 20. Effective Date. The Effective Date of this Agreement will be the date when
the last Party has properly executed this Agreement as determined by the date set forth immediately
below the respective signatures of the Parties.
Section 21. Term. The term of this Agreement is one year from the Effective Date and
will automatically renew for another term on each subsequent anniversary of the Effective Date,
unless either Party elects to terminate this Agreement, which either Parry may do at any time by
providing 60 days' notice to the Party pursuant to Section 8 above.
IN WITNESS WHEREOF, the parties have made and executed this Agreement for the
purposes stated above.
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BOARD OF COUNTY COMMISSIONERS
ATTEST: SEMINOLE COUNTY, FLORIDA
By:
GRANT MALOY LEE CONSTANTINE, Chairman
Clerk to the Board of
County Commissioners of
Seminole County, Florida. Date:
For the use and reliance of As authorized for execution by the Board of
Seminole County only. County Commissioners at its
20 , regular meeting.
Approved as to form and
legal sufficiency.
County Attorney
Exhibit A—General Standards for all GIS Layers
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GIS Interlocal Agreement between Seminole County and Cities of
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ATTEST: CITY OF ALTAMONTE SPRINGS
By:
ANGIE APPERSON, City Clerk PAT BATES,Mayor
Date:
Approved as to form and
Legal sufficiency.
JAMES `SKIP' FOWLER
City Attorney
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AIA
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ATTEST: CITY OF CASSELBERRY
By:
DONNA G. GARDNER, City Clerk DAVID HENSON, Mayor
Date:
Approved as to form and
Legal sufficiency.
CATHERINE D. REISCHMANN
City Attorney
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ATTEST: CITY OF LAKE MARY
By:
MICHELLE McCURDY, City Clerk DAVID J. MEALOR, Mayor
Date:
Approved as to form and
Legal sufficiency.
CATHERINE D. REISCHMANN
City Attorney
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ATTEST: CITY OF LONGWOOD
By:
MICHELLE LONGO, City Clerk BRIAN D. SACKETT, Mayor
Date:
Approved as to form and
Legal sufficiency.
DANIEL LANGLEY
City Attorney
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ATTEST: CITY OF OVIEDO
By:
ELIANNE RIVERA, City Clerk MEGAN SLADEK, Mayor
Date:
Approved as to form and
Legal sufficiency.
DAVID W. HALL
Assistant City Attorney
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ATTEST: CITY OF SANFORD
By:
TRACI HOUCHIN, City Clerk ART WOODRUFF,Mayor
Date:
Approved as to form and
Legal sufficiency.
WILLIAM L. COLBERT
City Attorney
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ATTEST: CITY OF WINTER SPRINGS
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Date: ? c/° # ?--
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115
ATTEST: SEMINOLE COUNTY
PROPERTY APPRAISER
By:
TRACI HOUCHIN, City Clerk DAVID JOHNSON, CFA
Date:
Approved as to form and
Legal sufficiency.
WILLIAM L. COLBERT
City Attorney
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Exhibit A - General Standards for All GIS Layers
Geometry and Topology
The spatial standards set for GIS layers focus on layer geometry and topology,when applicable. In
general, GIS layer geometry is reviewed to ensure features are represented correctly in relation to one
another within a layer or are represented correctly in relation to other layers like parcel data or aerials.
Topology is the spatial relationship between close or adjacent GIS features as defined with set rules.
Rules can be defined in GIS for how features within the same feature class or between related feature
classes align with one another spatially.The importance of data topology is rarely mentioned and often
underestimated. If data contains topological errors,then routing, searching, analysis, and other
functions may be affected.
The following spatial and topological rules should be applied to ensure the best experience with GIS
data.
• Data must meet the following spatial rules:
o Have a spatial reference extent defined
o Polygons must not contain slivers
o No open polygons (e.g., legally-described boundaries will close properly)
o No label errors (i.e., feature geometry will be represented correctly by tabular data to
ensure proper labeling).
• Data must follow topological rules. As with all rules there are exceptions. For example, parcels
may be stacked to represent a condominium complex. In such instances metadata should be
updated to state this intention, in general data:
o Must not contain gaps or overlaps between contiguous polygon segments.
o Must not contain dangles or overlaps between contiguous line segments(Note: Line
segments may intersect features from the same layer, or they may intersect features
from other point, line, or polygon layers.)
o Must have any error exceptions marked as such and saved to the shared topology layer.
Attribute Tables and Domains
GIS is an excellent way to visualize spatial data. However,the tabular data associated with GIS layers is
equally important and useful. With that in mind, the following set of rules have been outlined to ensure
all tabular data is complete, formatted properly, and in good working order. All points, lines, and
polygons will have a unique User ID.
• Field types will be defined in accordance with intended use. For example, numeric field types
will be used for statistical data or for data that will be used for calculations. Characters field
types will be used when mathematical functions are not anticipated.
• The name of a new feature dataset will not be identical to the name of an existing dataset
unless it replaces the existing dataset.
• All feature dataset names, GIS layer names, table field names, and attribute domains will begin
with a letter.
• Feature dataset names, GIS layer names, table field names, and attribute domains will not use
special characters such as hyphens, pound signs, underscores, or periods.
• Attribute data for GIS layers will be consistent, easy to interpret, and concise.
• When applicable, widely-accepted standards or conventions will be used to populate attribute
data (e.g., previously-defined acronyms, common abbreviations).
• Attribute domains and data descriptions will be well-documented in the metadata or data
dictionary.
• All street addresses used for geocoding will be broken into their component fields as follows:
o street address number,
o street prefix direction,
o street name (spelling checked for correctness),
o street type [United States Postal Service (USPS) abbreviations (USPS, 2015)],
o street suffix direction,
o city,
o state, and
o USPS zip code.
Metadata Standards
Federal Geographic Data Committee (FGDC)-compliant documentation is required for all GIS data that
will be exchanged between agencies.The FGDC Content Standard for Digital Geospatial Metadata
(CSDGM) has been adopted by the COUNTY'S GIS team as the approved "metadata" format.
Data considered sensitive or unavailable to the public should be tagged as such in the metadata.
National Emergency Number Association (NENA) Compliance
NENA is a Public Safety-focused organization that seeks to improve 911 response times with the
creation of standards, education, and data sharing. As 911 systems become more spatially capable, the
ability to consume data from GIS becomes paramount.This means that data from both 911 systems and
GIS must adhere to standards. The NENA standards encompasses standards for several datasets;
however,for the purpose of the data sharing agreement, the following standards should apply to the
Streets and Address layers:
• Add resses
o A point is created to represent each address within the municipality or County
0 98%capture rate of all addresses
o Points should be on the structure and if applicable on the unit within the structure
o Contain a Unique ID field that is immune to change
o Contain a Routing Key Field that increases routing accuracy
• Streets
o Each dataset to have a unique ID that is immune to change
o Parse the street name into the following fields: PrefixDirection, Prefix, StreetName, and
StreetType
o Contain a field that concatenates the parsed fields into one street name
o Capture all Access Ways used to access a structure
o Capture crossovers and turn lanes for major roads
o Capture the speed limit of each road
o Identify the Zip Code for the left and right side of the street
o Identify the City for the left and right side of the street
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o Identify the From/To street for each line segment
o Address range should reflect what is on the ground
o Capture the address range for the Left and Right side of the street
o Contain a One Way field that will establish direction of travel
o Contain To and From Elevation fields to assist with routing accuracy
o Contain Is Closed field to mark streets that are closed or unusable
o Contain a Is Paved field
o Contain a field that identifies the maximum weight capacity allowed on a street
o Contain a field that identifies the maximum vehicle size allowed on a street
o Contain a field that classify the road type (e.g. Major Arterial vs Local)
61Z
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