HomeMy WebLinkAboutUS Department of Justice, Drug Enforcement Administration - Central Florida HIDTA SCSO Sub-Recipient Agreement - 2017 Sheriff r Dennis M.Lemma
r
February 16,2017
Winter Springs Police Department
300 N.Moss Rd.
Winter Springs,F1. 32708
Dear Chief Brunelle,
The Office of National Drug Control Policy (ONDCP) has instituted new compliance policy and
procedures for Central Florida HIDTA Task Forces. These new compliance requirements require the
agency who administers the Grant funds to have a sub-recipient agreement with the participating
agencies. Since all reimbursements are made through the Seminole County Sheriffs Office, a Sub-
recipient agreement is enclosed with attachment, which needs your signature. Please execute the
attached agreement and return it to the address below. If you have any questions please feel free to call
me.
Thank you for your help and consideration in this matter.
Sincerely,
Loretta Feinman
Seminole County Sheriff's Office
Procurement and Agreements Division
407-665-6536
100 Eslinger Way • Sanford,Florida 32773 • 407-665-6600 - www.seminolesherifforg
CENTRAL FLORIDA HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA)
SCSO SUB-RECIPIENT AGREEMENT
HIDTA GRANT AGREEMENT#G17CF0008A
Sub Recipient Agency Name: Winter Springs Police Department
Address: .......
_................... .......................
Agency Head . . ......
Name and Title. i
....... C. Li 2L- -------
Signature:
11"I'll,.....................0�_� _1 ..................
City Manager
Name and Title:
—% I......... ............... ...............
Signature:
...............
Chief Financhil Officer
Name and Title:
C:. ...............C
Signature:
Telephone:
Fax:
E-mail:
1- PURPOSE:
This Agreement is an acknowledgment by the sub-recipient that the sub-recipient agrees to the
obligations of the Central Florida High Intensity Drug Trafficking Area (HIDTA) programs. The sub-
recipient is authorized to receive HIDTA funds disbursed through the Seminole County Sheriffs
Office (SCSO). Original HIDTA Grant Agreement#G17CF0008A, Grant Period: 1/01/17 to 12/31/18,
in the amount of$724,983, is attached and incorporated as exhibit"A".
2- COMPLIANCE:
Sub-recipient will comply with the requirements of the Uniform Administrative Requirements, Cost
Principles, and Audit Requirements in 2 C.F.R. Part 200 (the "Part 200 Uniform Requirements"), as
adopted and implemented by the Office of National Drug Control Policy (ONDCP) in 2 C.F.R. Part
3603, and the terms of this Agreement. For the 2017 award, the Part 200 Uniform Requirements
supersede, among other things, the provisions of 28 C.F.R. Parts 66 and 70, as well as those of 2
C.F.R. Parts 215, 220, 225, and 230.
Sub-recipient will comply with the following additional regulations and requirements:
• 28 CFR Part 69 regarding "New Restrictions on Lobbying"
• Provide documentation which will allow the SCSO to comply with 2 CFR Part 25 regarding
"Universal Identifier and System Award Management"
• Conflict of Interest and Mandatory Disclosure Requirements as set forth in Exhibit"A"
• Comply with 2 CFR Part 180
• Comply with HIDTA Program Policy and Budget Guidance as explained in Exhibit"A"
• Comply with the requirements outlines in Program Specific Terms and Conditions set forth in
Exhibit"A"
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3-REPORTING, RECORDS RETENTION,AUDITS,AND INQUIRIES:
Sub-recipient is eligible to receive overtime reimbursement, fuel reimbursement, vehicle allowance,
travel, services, and other/supplies funding support. Funds are disbursed through the Seminole County
Sheriff's Office Fiscal Services / Grants Administration Division (hereinafter referred to as SCSO
Grants Administration). Sub-recipient will provide proper documentation for the requested
reimbursement before disbursement of funds by SCSO.
• Overtime Reimbursement - Maximum annual overtime hours and reimbursement pay will be
determined by the Group Supervisors of the HIDTA Task Force. Overtime reimbursements
paid to participating agencies will not exceed the annual amount authorized by the HIDTA
Executive Committee for the current grant year. Each agency will compensate their agents for
overtime pay in accordance with their agency's standard policy and submit the reimbursement
request, along with supporting documentation confirming the overtime payment, to the HIDTA
Group Supervisor for approval. The HIDTA Group Supervisor will submit an approved
reimbursement request to the SCSO Grants Administration Division for final approval and
payment to the sub-recipient.
• Fuel supply reimbursement - Fuel reimbursement requests should be submitted to the HIDTA
Group Supervisor, along with supporting documentation showing the date of purchase, cost
amounts, name of agent, and check payment receipt or original gas receipts. The HIDTA Group
Supervisor will submit approved reimbursement request to the SCSO Grants Administration
Division for final approval and payment to the sub-recipient.
• Vehicle allowances — Invoices for Vehicle allowances may be submitted directly to SCSO
Grants Administration, or submitted as a reimbursement request, and shall not exceed $620 per
month. For Vehicles not directly invoiced, the participating agency is required to provide
SCSO Grants Administration with an invoice and check remittance copies as proof of payment
for reimbursement.
• Travel, Services, Other— Invoices for these categories of expenditures are submitted directly to
SCSO Grants Administration, and shall not exceed the budget amounts approved in the Federal
grant agreement.
Sub-recipient further agrees to provide SCSO Grants Administration, in a timely manner, copies of any
independent auditor reports that present instances of noncompliance with federal laws and regulations
that bear directly on the performance or administration of HIDTA funds. In cases of any such
noncompliance, subrecipient will provide copies of responses to the auditor's report and corrective
action plan. All reports prepared in accordance with the requirements of 2 C.F.R. 200 will be available
for inspection by representatives of the Seminole County Sheriff's Office or the government during
normal business hours. Sub-recipient will maintain accounting records and backup documentation for a
minimum of three year after submission to SCSO.
Sub-recipient is subject to audit by SCSO, the Executive Board of the Central Florida HIDTA and the
Office of National Drug Control Policy (ONDCP) and will cooperate in resolving questions any entity
may have concerning management of grant funds.
SCSO reserves the right to withhold all or part of any payment, if, in its reasonable judgment, failure to
do so could subject SCSO to an obligation to reimburse the federal government on grounds of failure
to comply with sub-recipient monitoring requirements.
4- SUB-RECIPIENT IS NOT AGENT OF ONDCP:
Sub-recipient is not an agent of ONDCP and shall not hold themselves out as being part of, or
representing the executive Office of the President or ONDCP.
UNDERSTOOD AND AGREED TO:
SUBRECIPIENT
By -- ",
Signature.of Agency Head
.................
Printed Name and Title
Date