HomeMy WebLinkAboutSeminole County Polling Place Agreement and Guidelines 2018 - 2017 11 28 t OR OF ELECTIONS
Michael Ertel
2018 POLLING PLACE AGREEMENT D GUIDELINES
Winter Springs City Hall (407) 327-1800
1126 E State Road 434
Winter Springs, FL 32708
Precinct#60
1. 2018 ELECTION SCHEDULE
Please confirm that the facility listed above is available for the following schedule of events
for the 2018 election cycle. This includes election equipment delivery and pickup in addition
to the actual Election Day. Equipment delivery times will be determined in the weeks prior to
each election and will be communicated directly to the facility.
ELECTION ,. .. _.... - �_._... �. ..... ............... .. -__ ._�-. ..............
DATES AVAILABLE
Florida Prima Monday, August 27+h. Equipment ...... .Primary y delivery
Election
Tuesday, August 28+h: Election Day M yes 13 No
August 28, 2018 (6:00 am-9:00 pm)
y E .mnt. ickup.. .... ...�....... �.... Wednesda....• Au ust 29�:.. uE e
. .
Flo �. .. .... _.._ ... .... .
rida General Monday, November 5+h: Equipment delivery
Election
Tuesday, November 61h: Election Day ® yes E3 No
November 6, 2018 (6:00 am-9:00 pm)
Wednesday, November 7th E�iuiment ickuw
Pagel of 5
1. CONTACT INFORMATION (Minimum of two contact people required)
„ ®..
Pre election day contact (for eouip�ment delivery schedule, equipment pickup, etc. :
Andrea Lorenzo-Luaces City Clerk
------------------ _ ...,
Name Title
407-327-5955 407-284-0031
Daytime phone After hours phone (for 6:00 a.m. Election Day)
m
aluaces@winterspringsfl .org
Email
Election Day contact If different from above):
Name Title
....... -After hours phone ee.e.m .n
Daytime phone e„ ..
® ne (for 6:00 a.m. Election Day)
, .,,.... _.. .... q
Email
Additional contact:
Antonia Della Donna Assistant to the City Clerk
_ _ .. ......... __.-. .....-- ......... ...............
Name Title
407-327-5999 941-276-6502
....... ----- -- .,,..... .,.. _.
Daytime phone After hours phone (for 6:00 a.m. Election Day)
adelladonna@winterspringsfl .org
Email
2. POLLING ROOM
Indicate which room inside the facility will be used as the polling room for Election Day.
3. FACILITY ACCESS ELECTION DAY
Poll workers will need to be inside the facility no later than 6:00 a.m. on Election Day. Please
indicate below how you prefer the Poll Clerk to gain access to the building.
0 The Poll Clerk can pick up a key prior to the election.
® Facility staff will meet the Poll Clerk at the facility no later than 6:00 a.m. on Election Day.
Page 2of5
4. PHONE AVAILABILITY
Is there a phone inside the polling room available for poll workers to call the Elections
Office?
® Yes, there is a phone inside the polling room. The phone number is 4 0 7-3 2 7-1 s 0 0 x2 3 4
0 There is no phone, but a phone jack is available. The phone number is ......................................... WW�.......,...
and it is located
0 No, there is no phone or phone jack in the polling room.
5. RESTRICTIONS
Poll workers are not allowed to smoke at any time during their shift at the polling place. Do
you have additional restrictions you would like us to share with the poll workers?
.. ----- ---- ....
6. MISCELLANEOUS
Please indicate whether the following items are available for poll workers:
A kitchen or break room 0 Yes 0 No
Rest rooms ® Yes 0 No
Heating/air conditioning 0 Yes 0 No
Tables 0 Yes 0 No
Chairs 0 Yes 0 No
7. 'SECURITY CAMERAS
Are there security cameras located in the polling room? ® Yes Ll No
S. CAMPAIGN SIGNS
If you would like to prohibit campaign signs from being placed on your property, we can
assist by informing candidates that they cannot place signs in the ground at your location.
Upon your instruction on Election Day, our poll deputy may remove these signs and lay them
flat on the ground for the candidate to remove. However, we cannot prohibit people from
holding campaign signs on Election Day, provided they do so outside of the 100-foot no
solicitation zone. Please note that the poll deputy will place elections office signs (Vote Here
and Campaign Free Zone) on your property on Election Day, and will remove these upon
the close of the polls.
13 We do not want candidate signs placed on our property.
Page 3 of 5
k 111
ACCEPTANCE OF SCHEDULE AND POLLING PLACE GUIDELINES
After completing questions 1 -8 above, please read through the below polling place
guidelines and provide an authorized signature agreeing to these guidelines and use of your
facility for the 2018 election cycle.
Adequate space for the voting equipment and necessary clerical stations to serve the
voters of the precinct.
Adequate lighting, heat/air conditioning.
Access to restrooms for poll workers.
Electrical outlets for operation of elections equipment (two pieces of voting equipment,
electronic poll books, extra lights if needed).
Use of a telephone (if available) to call the elections office to verify voters.
Tables and chairs for workers. If not available, the Elections Office will provide.
Per Florida Statute 102.012(4), poll workers must have access no later than 6 a.m. on
each Election Day. They must all remain in place until polls close at 7 p.m. and until all
work is completed after 7 p.m. (typically around 8,30 p.m.).
No other activities can take place within the polling room while the polls are open, for
security purposes.
No person is permitted to enter the polling room except election workers, voters of the
precinct, the supervisor of elections or deputized staff, persons permitted to assist voters
or persons in care of a voter, or emergency law enforcement or medical personnel if
called [F.S. 102.031 (3)]. This is important, as it means your staff must plan accordingly
as they will not be allowed within the polling room on Election Day to access supplies
or materials they have stored there.
Access to the polling room on the day before and the day after Election Day for
equipment drop off and pick up. The facility will be contacted by the moving company
to arrange a time for delivery and pick up of equipment. Delivered items (voting booths
and peripheral equipment) do not take up a very large space and can be stored in a
corner if the room is in use the day before and after the election.
Facilities shall be accessible to and usable by the elderly and physically disabled.
Elections staff will survey and determine if the facility meets the required accessibility
standards for a polling place.
Photography is not allowed in a polling room [F.S. 102.031 (5)]. If there are security
cameras present within the polling room, the Elections Office will contact you to make
arrangements that will comply with this law.
Florida law prohibits solicitation (petition-seeking, passing out campaign literature,
posting of signs, etc.) within 100 feet of the polling place entrance [F.S. 102.03] (4)].
Outside the 100-foot zone surrounding the entrance the property owner has jurisdiction
and may add further restrictions
Page 4 of 5
a
The Seminole County Supervisor of Elections will be producing voter assistance videos
to aid voters in locating their polling locations. To that end we will be contracting with
a local vendor to shoot aerial video of the exterior, entrance and overhead aerial view
of each polling location. Videos will be used by the Seminole County Supervisor of
Elections on our website. Of course, rights to the video remain with the video
production vendor.
Historically, the Elections Office has not paid a fee for use of a facility. Public tax-
supported buildings shall be made available for use as polling places [F.S. 101.71(5)]
and most others provide the space as a community service. Given a situation of need,
we are happy to discuss reasonable payment for actual cost. We do not wish to create
a hardship or expensive inconvenience.
I have read the above stated guidelines and as an authorized representative of the polling
place can attest that our facility is available on the specified dates and can comply with
these guidelines.
Andrea Lorenzo-Luaces Winter Springs ' City Hall
,.,.,. -------
Name (print) Polling Location Name
12/14/2017
. ,., ®. __ ...... .M... ., . .
Si nbture Date
Page 5 of 5
A, Y?dNN W.,,W/V1Y11 mummmrrm. ffi �. W �14
•Y V ISO R OF ELECTIONS
Michael Ertel `
November 28, 2017
Andrea Lorenzo-Luaces
Winter Springs City Hall
1126 E. State Rd 434
Winter Springs, FL 32708
Dear Andrea Lorenzo-Luaces,
The voters of Seminole County appreciate your willingness to provide use of your facility as a
polling place for precinct 60.
The election schedule for 2018 is as follows:
TUESDAY, AUGUST 28 Florida Primary Election
TUESDAY, NOVEMBER 6 Florida General Election
Enclosed you will find the 2018 Polling Place Agreement and Guidelines. We ask that you
review and complete the agreement and return it to our office by Friday, December 15, 2017.
You can return it by mail in the enclosed envelope; fax the completed document to 407-708-
7705; or, if you prefer, request an electronic copy and email it to us. Requests and any
questions should be made to Chief Deputy of Operations Jason Teaman,
teat, rrii i@ Ic err ino� . .rc".i or 407-708-7707.
Thank you again for your commitment to the voters of Seminole County.
Sincerely,
Michael Ertel
Seminole County Supervisor of Elections
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LJP ISOR OF ELECTIONS
Michael Ertel
2018 POLLING PLACE AGREEMENT AND GUIDELINES
Winter Springs City Hall (407) 327-1800
1 126 E State Road 434
Winter Springs, FL 32708
Precinct # 60
1. 2018 ELECTION SCHEDULE
Please confirm that the facility listed above is available for the following schedule of events
for the 2018 election cycle. This includes election equipment delivery and pickup in addition
to the actual Election Day. Equipment delivery times will be determined in the weeks prior to
each election and will be communicated directly to the facility.
ELECTION DATES AVAILABLE
Florida Primary Monday, August 27th: Equipment delivery
27 h
Election
Tuesday, August 28th: Election Day
Yes 0 No
August 28, 2018 (6:00 am - 9:00 pm)
Wednesda , Au ust 29th: Ec ui ment icku
Florida General Monday, November 5th: Equipment delivery
Election
Tuesday, November 6th: Election Day
Yes 0 No
November 6, 2018 (6:00 am - 9:00 pm)
Wednesday, November 7th: Egopment pickup
Page 1 of 5
1. CONTACT INFORMATION (Minimum of two contact people required)
Pre election day contact for . _ ._ _
g err schedule, a ui ment icku etc.e ui ment delivery . . . — ........ c' . � ---- ----
........................ .................. .................... -- --............_.....
.
Name Title
- --......................................................................................... ........ . ....... ___....___
Daytime phone After hours phone (for 6:00 a.m. Election Day)
—— ------
Email
Election Da contact
Elec -._
® Y onta .. different from ab
ove):
® --------------.- .........
Name Title
....... - ,.. ........ ....--- ........
Daytime phone After hours phone (for 6:00 a.m. Election Day)
v ... .... .....
Email
............ .... -------- ...-- ........
Additional contact:
.... -- ........ -------- ----- ....... ........ .........
Name Title
............ _ -- -------------
Da time hone After hone (for 6:00 a.m. Election Day)
. ..w.. ......-..
Email
2. POLLING ROOM
Indicate which room inside the facility will be used as the polling room for Election Day.
3. FACILITY ACCESS ELECTION DAY
Poll workers will need to be inside the facility no later than 6:00 a.m. on Election Day. Please
indicate below how you prefer the Poll Clerk to gain access to the building.
0 The Poll Clerk can pick up a key prior to the election.
0 Facility staff will meet the Poll Clerk at the facility no later than 6:00 a.m. on Election Day,
Page 2 of 5
d
4. PHONE AVAILABILITY
Is there a phone inside the polling room available for poll workers to call the Elections
Office?
0 Yes, there is a phone inside the polling room. The phone number is
0 There is no phone, but a phone jack is available. The phone number is
and it is located
0 No, there is no phone or phone jack in the polling room.
5. RESTRICTIONS
Poll workers are not allowed to smoke at any time during their shift at the polling place. Do
you have additional restrictions you would like us to share with the poll workers?
6. MISCELLANEOUS
Please indicate whether the following items are available for poll workers:
A kitchen or break room 0 Yes 0 No
Rest rooms 0 Yes 0 No
Heating/air conditioning 0 Yes 0 No
Tables 0 Yes 0 No
Chairs 0 Yes 0 No
7. SECURITY CAMERAS
Are there security cameras located in the polling room? 0 Yes 0 No
8. CAMPAIGN SIGNS
If you would like to prohibit campaign signs from being placed on your property, we can
assist by informing candidates that they cannot place signs in the ground at your location.
Upon your instruction on Election Day, our poll deputy may remove these signs and lay them
flat on the ground for the candidate to remove. However, we cannot prohibit people from
holding campaign signs on Election Day, provided they do so outside of the I00-foot no
solicitation zone. Please note that the poll deputy will place elections office signs (Vote Here
and Campaign Free Zone) on your property on Election Day, and will remove these upon
the close of the polls.
0 We do not want candidate signs placed on our property.
Page 3 of 5
ACCEPTANCE OF SCHEDULE AND POLLING PLACE GUIDELINES
After completing questions 1 - 8 above, please read through the below polling place
guidelines and provide an authorized signature agreeing to these guidelines and use of your
facility for the 2018 election cycle.
• Adequate space for the voting equipment and necessary clerical stations to serve the
voters of the precinct.
• Adequate lighting, heat/air conditioning.
• Access to restrooms for poll workers.
• Electrical outlets for operation of elections equipment (two pieces of voting equipment,
electronic poll books, extra lights if needed).
• Use of a telephone (if available) to call the elections office to verify voters.
• Tables and chairs for workers. If not available, the Elections Office will provide.
• Per Florida Statute 102.012(4), poll workers must have access no later than 6 a.m. on
each Election Day. They must all remain in place until polls close at 7 p.m. and until all
work is completed after 7 p.m. (typically around 8:30 p.m.).
• No other activities can take place within the polling room while the polls are open, for
security purposes.
• No person is permitted to enter the polling room except election workers, voters of the
precinct, the supervisor of elections or deputized staff, persons permitted to assist voters
or persons in care of a voter, or emergency law enforcement or medical personnel if
called [F.S. 102.031 (3)]. This is important, as it means your staff must plan accordingly
as they will not be allowed within the polling room on Election Day to access supplies
or materials they have stored there.
• Access to the polling room on the day before and the day after Election Day for
equipment drop off and pick up. The facility will be contacted by the moving company
to arrange a time for delivery and pick up of equipment. Delivered items (voting booths
and peripheral equipment) do not take up a very large space and can be stored in a
corner if the room is in use the day before and after the election.
• Facilities shall be accessible to and usable by the elderly and physically disabled.
Elections staff will survey and determine if the facility meets the required accessibility
standards for a polling place.
• Photography is not allowed in a polling room [F.S. 102.031 (5)]. If there are security
cameras present within the polling room, the Elections Office will contact you to make
arrangements that will comply with this law.
Florida law prohibits solicitation (petition-seeking, passing out campaign literature,
posting of signs, etc.) within 100 feet of the polling place entrance [F.S. 102.03] (4)].
Outside the 100-foot zone surrounding the entrance the property owner has jurisdiction
and may add further restrictions
Page 4 of 5
The Seminole County Supervisor of Elections will be producing voter assistance videos
to aid voters in locating their polling locations. To that end we will be contracting with
a local vendor to shoot aerial video of the exterior, entrance and overhead aerial view
of each polling location. Videos will be used by the Seminole County Supervisor of
Elections on our website. Of course, rights to the video remain with the video
production vendor.
Historically, the Elections Office has not paid a fee for use of a facility. Public tax-
supported buildings shall be made available for use as polling places [F.S. 101 .71 (5)]
and most others provide the space as a community service. Given a situation of need,
we are happy to discuss reasonable payment for actual cost. We do not wish to create
a hardship or expensive inconvenience.
I have read the above stated guidelines and as an authorized representative of the polling
place can attest that our facility is available on the specified dates and can comply with
these guidelines.
Name (print) Polling Location Name
Sign. .. .......... .m. _._...
Signature Date
Page 5 of 5