HomeMy WebLinkAboutFlorida Department of Law Enforcement - Edward Byrne Memorial Grant - Command Vehicle Truck Vault - 2015 01 26 Rorida [epaftment of Business Support Rick Scott. Go�vemo
Law Enforcement Office of CdmmiaaNJustice Grants Parn Bondi Attorney General
Post Office Box 148B Jeff Atwater, Chief Rnen�alOfficer
f�ZiohmrdL Swearingen Ta||ahammee, FL 32302-1489 Adam Putnam. [bmfr,�issionerofAgric,,mlftine
Commissioner (850)617-1250
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JAN � � 7O�� �The Honorable Charles Lacey
Mayor
City ofWinter Springs
1126East State Road 434
Winter Springs, FL 32708
Re: Contract No. 2O15-JA6D-SEM|-1'R1'Q3S
Dear Mayor Lacey:
The Florida Department of Law Enforcement is pleased to award an Edward Byrne Memorial Justice Assistance
Grant to your unit of government in the amount of$2,804.00 for the project entitled, COMMAND VEHICLE TRUCK
VAULT. These funds shall be utilized for the purpose of reducing crime and improving public safety. A copy of the
approved subgrant application with the referenced contract number is enclosed for your file. All correspondence with
the Department should always refer tothe project number and title.
As you may be aware, information from subgrants and performance reports are currently provided to the Department
of Justice under the Performance Measurement Tool (PMT)and Federal Funding Accountability and Transparency
Act(FFATA)to meet current federal transparency requirements. Contract and grant information is also provided to
the State of Florida Department of Financial Services via the Florida Accountability Contract Tracking System
(FACTS). This grant contract and all subsequent correlating information including gonono| oonbact, perfnnnanoo,
amend ment/modification information and a copy of the grant document is provided to FACTS to meet requirements
under Chapter 2013-54 and 2013-154 Laws of Florida for transparency in government spending. |fthis grant
agreement contains confidential or exempt information not subject to disclosure under public records law, Chapter
119, F.S., (such as disclosure of equipment for certain undercover operations that may result in sensitive information
on grant documents)please contact the Office of Criminal Justice Grants for information on requesting exemption
from public records disclosure.
Please complete and return the enclosed Certification of Acceptance to the Office of Criminal Justice Grants within 30
calendar days from the date of award. This certificate constitutes official acceptance of the award and must be
received by the Department prior to reimbursement of any project expenditures.
Some costs require prior written approval from OCJG and/or the Department of Justice before beginning project
activities including: a sole source procurement in excess of$150,000; compensation for consultant services for rates
in excess of$650/day($81.25 per hour); publication plans; and purchase of automated data processing (ADP)
equipment and software. A written request for approval is required if they are applicable to your project. You may also
see a correlating special condition on your grant award in the Subgrant Information Management ON-Line(SIMON)
system.
We look forward to working with you on this project. Please contact Planning Manager Annamarie Whatley at(850)
017'125Uifyou have any questions orwecan bmoffurther assistance.
Sincerely,
L `
U J '
P*trima Tuttle Herring
Bureau Chief
PTH/ar
Enclosures
Service ~ Integrity "Respect ~ Quality
State of Florida
Office ofCriminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATION OFACCEPTANCE
The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award
number 2015'JAGD'SEk8|'1 R1'030. intheomoun1of$2.804.00. (uraprojeot*ntit|ed. COMMANDVEH|CLETRUCK
VAULT, for the period of 02/01/2015 through 06/30/2015, in accordance with the Budget and Budget Narrative
contained in the subgrant application, and subject to the Florida Department of Law Enforcement Conditions of
Agreement and any special conditions governing this oubgnanL
Signature ofSubgranteo'oAuthorized Official
Typed Name and Title ofOfficial
Date ofAcceptance
Name ofSubgrantee
SUBGRANTAWARD CERTIFICATE
Subgrantee: City ofWinter Springs
Date ofAward:
Grant Period: From: 02/01/2015 TO: 06/302015
Project Title: COMMAND VEHICLE TRUCK VAULT
Grant Number: 2015JAG[-SEk8|-1-R1-039
Federal Funds: $2.804.00
State Agency Match:
Local Agency Match: $O.OU
Total Project Cost: *2.8O4.0O
CFDANumboc 16.738
Award is hereby made in the amount and for the period shown above of a subgrant under Part E of Title I of the
Omnibus Crime Control and Safe Streets Act uf1O08amamended Subpart 1ofsuch part(42U.S.C. 3751'375U);the
Consolidated Appropriations Act, 2088. Public Law 11U-101� and Public Law 100'162. Title XI, Department ofJustice
Reauthorization, Subtitle B, Improving the Department of Justice's Grant Programs, Chapter 1,Assisting Law
Enforcement and Criminal Justice Agencies, Section 1111. Merger of Byrne Grant Program and Local Law
Enforcement Block Grant Program, to the above mentioned subgrantee and subject to any attached or special
conditions,
This award is subject to all applicable rules, regulations, and conditions as contained in the Financial and
Administrative Guide for Grants, Guideline Manual 7100 1 D, Office of Justice Programs, Common Rule for State and
Local Governments and A,87. o/OMB Circulars A,11OorA,1O2. asapplicable, and A-21. intheir entirety. |tioa|oo
subject to such further rules, regulations and policies as may be reasonably prescribed by the State or Federal
Government consistent with the purposes and authorization of P.L. 90-351, as amended, and P.L. 100-690.
This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date
of award, a properly executed Certificate of Acceptance of Subgrant Award is returned to the Department.
~~_--
Authorized Official
PethnaTuttle Herring
Bureau Chief
Data
() This award iasubject tuspecial conditions(attaohed).
�
�
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Subgrant Recipient
Organization Name: City of Winter Springs
County: Seminole
Chief Official
Name: Charles Lacey
Title: Mayor
Address: 1126 East State Road 434
City: Winter Springs
State: FL Zip: 32708
Phone: 407-327-5956 Ext:
Fax:
Email: clacey@winterspringsfl.org
Chief Financial Officer
Name: Shawn Boyle
Title: Finance and Administrative Services Director
Address: 1126 East State Road 434
City: Winter Springs
State: FL Zip: 32708
Phone: 407-327-5960 Ext:
Fax:
Email: sboyle@winterspringsfl.org
Application Ref# 2015-JAGD-1601 Section#1 Page 1 of 2
Contract 2015-JAGD-SEMI-1-R1-039
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Implementing Agency
Organization Name: Winter Springs Police Department
County: Seminole
Chief Official
Name: Kevin Brunelle
Title: Chief
Address: 300 North Moss Road
City: Winter Springs
State: FL Zip: 32708-2510
Phone: 407-327-1000 Ext: 400
Fax:
Email: kbrunelle@winterspringsfl.org
Project Director
Name: Shawn Boyle
Title: Finance and Administrative Services Director
Address: 1126 East State Road 434
City: Winter Springs
State: FL Zip: 32708
Phone: 407-327-5960 Ext:
Fax:
Email: sboyle@winterspringsfl.org
Application Ref# 2015-JAGD-1601 Section#1 Page 2 of 2
Contract 2015-JAGD-SEMI-1-R1-039
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
General Project Information
Project Title: COMMAND VEHICLE TRUCK VAULT
Subgrant Recipient: City of Winter Springs
Implementing Agency: Winter Springs Police Department
Project Start Date: 2/1/2015 End Date: 6/30/2015
Problem Identification
In recent years the Winter Springs Police Department has experienced challenging incidents that
tested our agency?s capabilities within the Incident Command Structure. One issue that was
identified during these events was the first responding supervisor?s ability to set up an effective
command post capable of keeping all information organized and useable until the Mobile
Command Post Vehicle from Seminole County and C.A.R.T. arrived to assist.
One scenario involved an autistic child who disappeared from her gated neighborhood without a
trace. In the first hour, the supervisor had an MCT and a command board sitting on the trunk of a
patrol car to keep the incident under control as initial units and resources from all over the area
arrived to help. This event turned into a multi-jurisdiction, five day event, with local and national
media coverage around the clock. Fortunately the child was found alive with only minor injuries.
A second scenario involved a shootout between rival motorcycle gangs which ended with three
individuals deceased. In this scenario, the patrol supervisor was the first on scene and over 50
possible suspects, a crime scene and endless witnesses to keep track of. Again, the availability to
use a more complete mobile command vehicle would make this task more easily and affectively
done. These are just two examples of the unique incidents that required a major response from
local surrounding jurisdictions to include the FDLE Child Abduction Response Team.
Managing incidents of this nature can be overwhelming at best. Confusion and chaos can ensue if
the agency has not properly prepared or planned in advance. The Winter Springs Police
Department teach and train within the Incident Command System as we believe it provides an
effective way to manage almost any type of situation we may face . Traditionally a first
responding supervisor directs manpower and resources until he/she is relieved by the designated
Incident Commander.
The Winter Springs Police Department presently equips each of our patrol supervisors with a
foldable/portable command board. It can successfully be utilized for most situations that arise
during the initial moments of a critical incident. It is, however, cumbersome and forces the user to
utilize his/her trunk to lay out papers and a grease board. This type of system is vulnerable to
external conditions that can greatly compromise the effectiveness of the operation. One of our
main issues that we deal with during a critical incident deployment is the weather. Due to our
geographical location within Central Florida, we are faced with constant weather changes. This
alone adds undue stress when trying to facilitate successful outcomes. It makes the on-scene
commander?s job much more difficult when having to fight weather and stay organized on the
trunk of their car.
Recently our agency supplied our first line supervisors with Sport Utility Vehicles. This type of
vehicle provides more cargo room that enables our supervisors to carry the
Application Ref# 2015-JAGD-1601 Section#2 Page 1 of 3
Contract 2015-JAGD-SEMI-1-R1-
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for f=unding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
necessary equipment to handle the progress of most incidents and from under the cover of a solid
lift gate.
When an agency has this ability of using a semi permanent work station that provides
organization, security, and protection from the elements makes the on-scene commander?s job
much more manageable.
Our city utilizes a line based budget, currently no funds have been allocated for this purchase
during this budget year.
Project Summary (Scope of Work)
For as long as patrol supervisors have been responding to critical incident situations their
challenge has always been keeping important information organized so it can be used as needed.
The common trend in the recent past involved trying to mange critical incidents from the back end
of a patrol vehicle. Terrain, weather, and lack of organizational security reduce the supervisor?s
ability to sufficiently organize the chaos that sometimes presents itself in the infancy of an event.
Thankfully, along with technology changes, better ways to handle large and small scale disasters
have been developed. With the national acceptance of the Incident Command Systems, set
guidelines and recommendations were instituted nationwide that call for excellent data collection,
planning and implementation of those plans. A small mobile command vehicle enables a
jurisdiction to deploy quickly, maneuver through difficult terrain, and establish command and
control. Furthermore, it enables a deployable unified command center to handle a multitude of
circumstances until major resources arrive to take over if needed.
A deployable unified command center gives the Winter Springs Police Department the ability to
supplement not only the City of Winter Spring?s Emergency Operation Center as they execute
their Comprehensive Emergency Management Plan, but also enhances our ability to assist the
Seminole County Emergency Management Team, acting as a force multiplier when a disaster
strikes.
The Winter Springs Police Department?s Mobile Incident Command Vehicle, when equipped with
the Truck Vault Special Operations Center, will be utilized in a variety of circumstances in our
community as well as in the Central Florida area.
The Winter Springs Police Department researched a number of command vehicle accessories to
make its capabilities the most effective, efficient and appropriate for our agency. It was
determined that the Truck Vault Special Operations Center met the required needs of our agency.
The Truck Vault Special Operations Center consists of lockable drawers, magnetic grease boards
and a heavy duty table.
Currently, the Winter Springs Police Department has no self sufficient mobile command vehicle
workstation that can deploy quickly and effectively. This work station will provide a quick response
and assist our patrol supervisors tremendously in controlling critical incidents.
Application Ref# 2015-JAGD-1601 Section#2 Page 2 of 3
Contract 2015-JAGD-SEMI-1-R1-
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of$500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the Implementing Agency receive a single grant in the amount of$500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive (1)80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and (2)$25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer"yes" or"no"to Part 2, below.
Answer: No
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee)through periodic reports
filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d))or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above,was "no," answer N/A.
Answer: N/A
Question: Do the Subrecipient and Implementing agencies understand that this is a cost-
reimbursement agreement for satisfactory performance of eligible activities. Requests
for reimbursement may be submitted quarterly or monthly as designated in the
Financial Section of the agreement? Requests for reimbursement will be processed in
conjunction with receipt and review of programmatic performance reports to
determine successful completion of minimum performance for deliverables as
specified in the agreement.
Answer: Yes
Application Ref# 2015-JAGD-1601 Section#2 Page 3 of 3
Contract 2015-JAGD-SEMI-1-R1-
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 001 - Law enforcement programs
State Purpose Area: A-Accomplishments: Includes any accomplishments during the
reporting period. Required for all projects.
Activity Description
Activity: Emergency Management
Target Group: Law Enforcement
Geographic Area: Urban
Location Type: Citywide
Address(es) :
City of Winter Springs
1126 E SR 434
Winter Springs , FL 32708
Objectives and Measures
Objective: Al - Report on program accomplishments
Measure: Part 1
Please briefly describe what your program's accomplishments will be. Please
include any benefits or changes to be observed as a result of JAG-funded activities,
such as program completion, or changes in attitudes, skills, knowledge, or
conditions. [500-character limit]
Goal: To add a mobile command center into the Emergency Management plan not only
benefits the local community but also the Central Florida response area. This
program aids in all situations that require the deployment of the incident command
system. The ability to deploy quickly and effectively greatly reduces the risk to our
citizens and first responders. This piece of equipment acts a force multiplier the
emergency management program.
Objective: A2 - Report on usage of crimesolutions.gov Website
Measure: Part 1
Will you be using the crimesolutions.gov Website?
Goal: No
Objective: A3 - Report on subgrants from grantees other than FDLE
Measure: Part 1
Are you a subrecipient of a JAG award from another JAG grantee (other than
Application Ref# 2015-JAGD-1601 Section#3 Page 1 of 4
Contract 2015-JAGD-SEMI-1-Rl-
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
FDLE)?An agency can be a primary recipient of a JAG award from BJA and a
subrecipient of a JAG award from another JAG award primary recipient. Do not
consider awards that you receive directly from USDOJ.
Goal: No
Measure: Part 2
If yes, enter grantee organization or agency name.
Goal: N/A
State Purpose Area: E - Equipment Purchases and/or Technology Investments: Includes
activities where equipment purchases or technology investments were
made that improve efficiency and/or cost savings.
Activity Description
Activity: Equipment Purchases and/or Technology Investments
Target Group: Equipment Purchases and/or Technology Investments
Geographic Area: Urban
Location Type: Citywide
Objectives and Measures
Objective: E1 - Report on JAG funding allocated for equipment and/or technology investments
Measure: Part 1
How much JAG funding has been allocated for equipment purchases and/or
technology investments? Please report in dollars ($).
Goal: 2804.00
Objective: E2 - Make equipment purchases and/or technology investments
Measure: Part 1
What types of equipment purchases and/or technology investments will be made with
JAG funds? In your response, please list all that apply from the following choices:
Computer-aided Dispatch (CAD), Computers/Mobile Data Terminals, Computer
Software, Emergency Medical Services (EMS), Equipment for Police Cruisers
(including in-car radios and laptops), In-car/On-person Camera Systems.
Goal: 1 Chevrolet Tahoe Special Operations Command Truck Vault$3310.00
C-CHTAHN3-15D Special Ops Center, T handles Locks,
Magnetic Dry Erase Board
P-865-Z4 Table Extension
Total Purchase Price $3310.00
Application Ref# 2015-JAGD-1601 Section#3 Page 2 of 4
Contract 2015-JAGD-SEMI-1-R1-
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
1 Chevrolet Tahoe Special Operations Command Truck Vault$3310.00
C-CHTAHN3-15D Special Ops Center, T handles Locks,
Magnetic Dry Erase Board
P-865-Z4 Table Extension
Total Purchase Price $3310.00
Objective: E3 -Achieve efficiencies or cost savings as a result of equipment purchases and/or
technology investments.
Measure: Part 1
Describe any efficiencies or cost savings that will be achieved as a result of an
equipment purchase and/or technology investment.
Goal: With this grant the City will have a cost savings of$2804.00.
Application Ref# 2015-JAGD-1601 Section#3 Page 3 of 4
Contract 2015-JAGD-SEMI-1-R1-
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- Direct
Section Questions:
Question: If'other"was selected for the geographic area, please describe.
Answer: N/A
Question: If'other"was selected for location type, please describe.
Answer: N/A
Application Ref# 2015-JAGD-1601 Section#3 Page 4 of 4
Contract 2015-JAGD-SEMI-1-R1-
Rule Reference I ID-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
General Financial Info:
Note: All financial remittances will be sent tothe Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR/Vendor Number: 591026364
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $0.00 $0.00 $0.00
Expenses $0.00 $0.00 $0.00
Operating Capital $2,804.00 $0.00 $2,804.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
--Totals -- $2,804.00 $0.00 $2,804.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref# 2015-JAGD-1601 Section#4 Page 1 of 3
Contract 2015-JAGD-SEMI-l-R1-
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- Direct
Budget Narrative:
Itemized expenditures:
1 Chevrolet Tahoe Special Operations Command Truck Vault
C-CHTAHN3-15D Special Ops Center, T handles Locks,
Magnetic Dry Erase Board @ $2925.00
P-865-Z4 Table Extension @ $650.00
Shipping @$450.00
Total Purchase Price $3310.00
Any expenditures over the grant amount$2804.00 will be paid by the City of Winter Springs.
Purchasing procedures for the City of Winter Springs include;
For Purchases from $2,500 to $25,000: Three written quotes are needed.
Awarded to the lowest and best responsible bidder. Purchase Order can be approved by the City
Manager.
*Three quotes must be obtained for any purchasing over$2500.00
*Upon selection of a vendor, a Purchase Order is requested through the city finance department.
*Upon receiving the invoice and product, request for payment is made to the finance department.
*Finance issues and sends payment to vendor via check.
*Any purchases over$25,000 needs commission approval.
Application Ref# 2015-JAGD-1601 Section#4 Page 2 of 3
Contract 2015-JAGD-SEMI-1-R1-
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- Direct
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: N/A
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: Capital Outlay threshold is$1000.00
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: N/A
Application Ref# 2015-JAGD-1601 Section#4 Page 3 of 3
Contract 2015-JAGD-SEMI-1-R1-
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Florida Department of Law Enforcement
Office of Criminal Justice Grants
0 Post Office Box 1489 Tallahassee, Florida 32302-1489 (850)617-1250 criminaljustice@fdle.state.fl.us
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
STANDARD CONDITIONS
SFY2015 JAG Standard Conditions Page I of 23
Rev. 09/2014
SFY2015 JAG Standard Conditions Page 2 of 23
Rev. 09/2014
Conditions of agreement requiring compliance by units of local government (subgrant recipients),
implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in
this section. Upon approval of this subgrant, the approved application and the following terms of
conditions will become binding. Failure to comply with provisions of this agreement will result in
required corrective action up to and including project costs being disallowed and termination of the
project, as specified in item 19 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(OJP) Financial Guide (Financial Guide) (www.oip.usdoi.gov/financig gRide/iEAg2i tm) and
the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance
(www.bia.gov/ProgramDetails.aspx?Program ID=59 ) as well as Federal statutes, regulations,
policies, guidelines and requirements and Florida laws and regulations including but not
limited to:
• Florida Administrative Code, Chapter 11D-9, "Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Program": www.flrules.org/
• Office of Management and Budget(OMB) Circulars: www.whitehouse.gov/omb/circulars
o A-21 (2 CFR 220), "Cost Principles for Educational Institutions"
o A-87 (2 CFR 225), "Cost Principles for State, Local and Indian Tribal Governments"
o A-102, "Grants and Cooperative Agreements with State and Local Governments"
o A-110 (2 CFR 215), "Uniform Administrative Requirements for Grants and
Cooperative Agreements"
o A-122(2 CFR 230), "Cost Principles for Non-Profit Organizations"
o A-133, "Audits of States, Local Governments, and Non-Profit Organizations"
• Code of Federal Regulations: www.gpo.gov/fdsys/
0 2 CFR 175.15(b), "Award Term for Trafficking in Persons"
0 28 CFR 38, "Equal Treatment for Faith-Based Organizations"
0 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local
Governments" (Common Rule)
0 28 CFR 83, "Government-Wide Requirements for Drug-Free Workplace(Grants)"
0 28 CFR 18, 22, 23, 30, 35,42, 61, and 63
• Public Law 109-162, Title XI—Department of Justice Reauthorization, Subtitle B—Improving
the Department of Justice's Grant Programs, Chapter 1—Assisting Law Enforcement and
Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program and Local Law
Enforcement Block Grant Program:
www.bia.gov/ProgramDetails.aspx?Program ID=59.
• United States Code: www.gpo.gov/fdsys/
o 42 U.S.C. 3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968"
• State of Florida General Records Schedule GS1-SL for State and Local Government
Agencies:httl2://dlis.do state.fl.us/barm/genschedules/GS2-2008-Rev2OlO.pdf
• State of Florida Statutes 215.971 (Agreements funded with federal or state assistance) and
215.985(Transparency in government spending)
2. Requirements for Contractors of Subgrant Recipients
The subgrant recipient assures the compliance of all contractors with the applicable provisions of
Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.G. 3711
et seq. at www.gpo.gov/fdsys/); the provisions of the current edition of the Office of Justice
Programs Financial Guide (www.o'p.usdoi.gov/financialquide/index.htm); and all other applicable
federal and state laws, orders, circulars, or regulations.
SFY2015 JAG Standard Conditions Page 3 of 23
Rev. 09/2014
3. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general
principles and standards for selected cost items set forth in the Office ofJustice Programs
Financial Guida, U.S. Department ofJustice Common Rule for State And Local Governments
and federal OMB Circular A-87. ''Cnat Principles for Stabe. Local and Indian Tribal
Govemmenta.^orOMB Circular A-21, "Coot Principles for Educational Institutions."
b. All procedures employed in the use of federal funds for any procurement ahoU be according
to U.S. Department of Justice Common Rule for State and Local Governments, or OMB
Circular A410. or OMB Circular A-1O2. and Florida law to beeligible for reimbursement.
4. Reports
a. Project Performance Reports
(1) Reporting Time Frames: The oubgnant recipient shall submit Quarterly Project
Performance Reports tothe Florida Department ofLaw Enfoncement, hereafter known as
the Department, within fifteen (15) days after the end of the reporting period. In addition,
if the oubgnont award period in extended beyond the "original" project period. additional
Quarterly Project Performance Reports shall besubmitted.
Failure to submit Quarterly Performance Reports that are complete, auounate, and timely
may result in sanctions, as specified in item 19, Performance of Agreement Provisions.
(2) Report Contents: Performance Reports must include response toall objectives included
in youroubgnanL A detailed response is required in the narrative portion foryea/no
performance objectives. The narrative must also reflect on accomplishments for the
quarter and identify problems with project implementation and address actions being
taken to resolve the problems. Additional information may be required if necessary to
comply with federal reporting requirements.
(3) Submission- Performance Reports maybe submitted by the Project Director, Application
Manager, orPerformance Contacts.
b Financial Reports
(1) Project Expenditure Reports
(a) The oubgrant recipient shall have e choice of submitting either a Monthly or a
Quarterly Project Expenditure Report to the Department. Project Expenditure
Reports are due thirty (30) days after the end of the reporting period. In addidon, if
iheoubgnant award period is extended, additional Project Expenditure Reports shall
be submitted.
(b) All project expenditures for reimbursement of subgrant recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office of Criminal Justice Grants (OCJG)through the SIMON (Subgrant Information
Management ON-line)
(o) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-
audit andpuot-oudiL
(d) Before the "final" Project Expenditure Report will be pruoaened, the oubgnsnt
recipient must submit to the Department all outstanding project reports and must
have satisfied all special conditions. Failure tocomply with the above provisions
shall result inforfeiture ofreimbursement.
(e) Reports are to be submitted even when no reimbursement is being requested.
SFY2015 JAG Standard Conditions Page 4 of 23
Rev. 09/2014
(f) The report must be electronically signed by the subgrant recipient or implementing
agency's Chief Financial Officer or the Chief Financial Officer designee.
(2) Financial Closeout Audit
(a) The Financial Closeout Audit shall be submitted to the Department within forty-five
(45) days of the subgrant expiration date.
(b) The Financial Closeout Audit must be electronically signed by the subgrant recipient
or implementing agency's Chief Financial Officer or the Chief Financial Officer
designee.
(3) Project Generated Income (PGI)
(a) If applicable, the subgrant recipient shall submit Quarterly PGI Earnings and
Expenditures Reports to the Department within thirty (30) days after the end of the
reporting period covering subgrant project generated income and expenditures
during the previous quarter. If any PGI remains unspent after the subgrant ends, the
subgrant recipient must continue submitting quarterly PGI reports until all funds are
expended. (See Item 11, Program Income.)
(b) PGI Earnings and Expenditures reports must be electronically signed by the subgrant
recipient or implementing agency's chief financial officer or the chief financial officer's
designee.
c. Other Reports
The subgrant recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
5. Fiscal Control and Fund Accounting Procedures
a. All expenditures and cost accounting of funds shall conform to the Office of Justice
Programs Financial Guide, the Common Rule, and OMB Circulars A-21, A-87, and A-110,
or A-102 as applicable, in their entirety.
b. The subgrant recipient is required to establish and maintain adequate accounting systems
and financial records and to accurately account for funds awarded to them. As a subgrant
recipient, you must have a financial management system in place that is able to record and
report on the receipt, obligation, and expenditure of grant funds. An adequate accounting
system for a subgrant recipient must be able to accommodate a fund and account structure
to separately track receipts, expenditures, assets, and liabilities for awards, programs, and
subgrant recipients.
c. All funds spent on this project shall be disbursed according to provisions of the project
budget as approved by the Department.
d. All funds not spent in accordance with this agreement shall be subject to repayment by the
subgrant recipient.
6. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of
Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds.
7. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date, or
subsequent to the termination date, of the subgrant award period. Only project costs incurred on
or after the effective date, and on or prior to the termination date of the subgrant recipient's
SFY2015 JAG Standard Conditions Page 5 of 23
Rev. 09/2014
project are eligible for reimbursement. All payments must be completed within thirty (30) days of
the end of the subgrant period.
8. Advance Funding
Advance funding may be provided to a subgrant recipient upon a written request to the
Department. The request must be electronically signed by the subgrant recipient or implementing
agency's Chief Financial Officer or the Chief Financial Officer designee.
9. Trust Funds
a. The unit of local government must establish a trust fund in which to deposit JAG funds.
The trust fund may or may not be an interest bearing account.
b. The account may earn interest, but any earned interest must be used for program purposes
and expended before the federal grant period end date. Any unexpended interest
remaining at the end of the federal grant period must be submitted to the Office of Criminal
Justice Grants for transmittal to the Bureau of Justice Assistance.
10. Travel and Training
The cost of all travel shall be reimbursed according to the subgrant recipient's written travel
policy. If the subgrant recipient does not have a written travel policy, cost of all travel will be
reimbursed according to State of Florida Travel Guidelines § 112.061, Fla. Stat. Any foreign
travel must obtain prior written approval.
11. Program Income(also known as Project Generated Income)
a. All income generated as a direct result of a subgrant project shall be deemed program
income.
b. Any project that will potentially earn PGI must submit an Earnings and Expenditures Report
to report how much PGI was earned during each quarter. A report must be submitted each
quarter even if no PGI was earned or expended. PGI Earnings and Expenditures reports
must be electronically signed by the subgrant recipient or implementing agency's Chief
Financial Officer or the Chief Financial Officer designee.
c. PGI expenditures require prior written approval from the Office of Criminal Justice Grants.
Program income must be used for the purposes of and under the conditions applicable to
the award. If the cost is allowable under the federal grant program, then the cost would be
allowable using program income. PGI budget requests must be signed by the subgrant
recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer
designee.
d. Program income should be used as earned and expended as soon as possible. Any
unexpended PGI remaining at the end of the federal grant period must be submitted to
OCJG for transmittal to the Bureau of Justice Assistance.
12. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds $650 (excluding travel and subsistence costs)
per eight-hour day, or $81.25 per hour. A detailed justification must be submitted to and
approved by FDLE prior to obligation or expenditures of such funds. Approval shall be based
upon the contract's compliance with requirements found in the Financial Guide, the Common
Rule, and in applicable state statutes. The Department's approval of the subgrant recipient
agreement does not constitute approval of consultant contracts. If consultants are hired through
a competitive bidding process (not sole source), the $650 threshold does not apply.
13. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice
purposes during its useful life or dispose of it pursuant to§ 274, Fla. Stat.
SFY2015 JAG Standard Conditions Page 6 of 23
Rev. 09/2014
b. The oubgnant recipient shall mehabUeh and administer a oyabsm to protect, praeerve, use,
maintain and dispose of any property furnished to it by the Deportment or purchased
pursuant tothis agreement according to federal property management standards set forth in
the Office ofJustice Programs Financial Guide, U.S. Department ofJustice Common Rule for
State and Local Governments orthe federal [>N1B Circular A-110 or A-102, as applicable.
This obligation continues as long as the oubgnant recipient retains the property.
notwithstanding expiration ofthis agreement.
14. Ownership ufData and Creative Material
Ownership of material, diacoverima, inventions, and results deva|oped, pnoduood, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Programs
Financial Guide (as emended), and the U.S. Department of Justice Common Rule for State and
Local Governments, orthe federal OMB Circular A-110orA'102. omapplicable.
15. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use, for federal government purposes:
o. The copyright inany work developed under anaward ornubavvand' and
b Any rights ofcopyright towhich o oubgnant recipient oroubreoipient purchases ownership
with support funded under this grant agreement.
16. Patents
If any program produces patentable itema, patent righto, pvooesoao, or inventions, in the course
of work sponsored by the federal award or subaward funds, such facts must be promptly and fully
reported tothe awarding agency.
a. Unless there is e prior agreement between the oubgnsnt recipient and the Department on
disposition of such items, the Department may determine whether protection on the invention
ordiscovery will besought.
b The Department will also determine how rights in the invention ordiscovery (including rights
under any patents issued) will be allocated and administered in order to protect the public
intapau\ consistent with "Government Patent Policy" ("President's Memorandum for Heads of
Executive Departments and Agencies," dated August 23. 1971. and statement of
Government patent policy, oaprinted in36Federal Register 18O3A).
c. Government regulations have been issued in Title 37 CFR Part 401 by the U.S Department
of Commerce.
17. Publication orPrinting ofReports
The aubgnant recipient aho|| submit for review and approval one copy ofany ourriou|a, training
materia|a, orany other written materials that will be pub|iahed, including web-based materials and
vvab site oontont, through funds from this grant at least thirty (30) days prior to the targeted
dissemination date. The subgrantee understands and agrees that any training materials
developed or delivered with grant funding must adhere to the OJPTnaining Guiding Principles for
Grantees and Subgnanteeaavailable at
All materials publicizing orresulting from award activities shall contain the following statements:
"This project was supported by Award No. awarded by the Bureau of Justice Aoaioianoe.
Office of Justice Programs. The opiniono, finding», and conclusions or recommendations
expressed in this publication/program/exhibition are those of the authors and do not necessarily
reflect the views ofthe Department ofJuatioe^
SFY2015JAG Standard Conditions Page 7of23
Rev. 09/2014
18. Audit
a. Subgrant recipients that expend $500,000 or more in a year in federal awards shall have a
single or program-specific audit conducted for that year. The audit shall be performed in
accordance with the federal OMB Circular A-133 and other applicable federal law. The
contract for this agreement shall be identified in the Schedule of Federal Financial Assistance
in the subject audit. The contract shall be identified as federal funds passed through the
Florida Department of Law Enforcement and include the contract number, CFDA number,
award amount, contract period, funds received and disbursed. When applicable, the
subgrant recipient shall submit an annual financial audit that meets the requirements of
§ 11.45, Fla. Stat. , "Definitions; duties; authorities; reports; rules."; § 215.97, Fla. Stat.,
"Florida Single Audit Act"; and Rules of the Auditor General, Chapter 10.550, "Local
Governmental Entity Audits" and Chapter 10.650, "Florida Single Audit Act Audits Nonprofit
and For-Profit Organizations."
b. A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its completion, but no later than nine (9) months after the
audit period. In order to be complete, the submitted report shall include any management
letters issued separately and management's written response to all findings, both audit report
and management letter findings. Incomplete audit reports will not be accepted by the
Department.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the
issue date of the audit report in instances of noncompliance with federal laws and
regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the
Department, or its designee, upon request for a period of three (3) years from the date the
audit report is issued, unless extended in writing by the Department.
f. Subgrant recipients that expend less than $500,000 in federal awards during a fiscal year are
exempt from the audit requirements of OMB Circular A-133 for that fiscal year. In this case,
written notification, which can be in the form of the "Certification of Audit Exemption" form,
shall be provided to the Department by the Chief Financial Officer, or designee, that the
subgrant recipient is exempt. This notice shall be provided to the Department no later than
March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified in an audit completed after such closeout.
h. A scanned copy of the completed audit reports or a link to the electronic audit report should
be sent via email to criminaliustice@fdle.state.fl.us or mailed to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Post Office Box 1489
Tallahassee, Florida 32302-1489
19. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and cancellation,
termination, or suspension of the agreement in whole or in part. In such event, the Department
shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of
such sanction. The subgrant recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
SFY2015 JAG Standard Conditions Page 8 of 23
Rev. 09/2014
20, Commencement of Project
a. If a project is not operational within 60 days of the original start date of the award period, the
subgrant recipient must report by letter to the Department the steps taken to initiate the
project, the reasons for delay, and the expected start date.
b. If a project is not operational within 90 days of the original start date of the award period, the
subgrant recipient must submit a second statement to the Department explaining the
implementation delay.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and re-
obligate subgrant funds to other Department approved projects. The Department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety(90) day period, but only by formal written adjustment to this agreement.
21. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgrant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault or negligence of the subgrant recipient. Such causes include, but are not
limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if
such failure arises out of causes beyond the control of subgrant recipient and consultant, and
without fault or negligence of either of them, the subgrant recipient shall not be deemed in
default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other
sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or
services from other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the
extent of such failure, and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
22. Grant Adjustments
a. Subgrant recipients must submit a grant adjustment through SIMON for major substantive
changes such as changes in project activities or scope of the project, target populations,
service providers, implementation schedules, project director, and designs or research plans
set forth in the approved agreement and for any budget changes that affect a cost category
that was not included in the original budget, Adjustments are also required when there will
be a transfer of 10% or more of the total budget between budget categories, or there is an
indirect cost rate category change.
b. Subgrant recipients may transfer up to 10% of the total budget between current, approved
budget categories without prior approval as long as the funds are transferred to an existing
line item.
c. Under no circumstances can transfers of funds increase the total budgeted award.
SFY2015 JAG Standard Conditions Page 9 of 23
Rev. 09/2014
d. Requests for changes to the subgrant agreement must be electronically signed by the
subgrant recipient or implementing agency's chief official or the chief official's designee.
23. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any dieputee,
diamgreemento, or questions of fad arising under this agreement and shall distribute its
response to all concerned parties. The oubgrant recipient shall proceed diligently with the
performance ofthis agreement according hnthe Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in
writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The
oubgranireoipient'srighttooppoo|theDepartment'odeciuioniucontsinedinQ120. F|a. Stat..
and in procedures set forth in Rule 28'106.104. Florida Administrative Code. Failure to
appeal within this time frame constitutes a waiver of proceedings under§ 120, Fla. Stat.
24. Conferences and Inspection ufWork
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Department, of the U.S. Department of Justice, or the Auditor General of the
State of Florida, have the right of visiting the project site to monitor, inspect and assess work
performed under this agreement.
25. Access toRecords
o. The Florida Department of Law Enfoncement, the Auditor General of the State of Florida, the
U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized
/opreoentativea, shall have ecoeno to bonks, documento, papers and mnnndo of the aubgrant
reuipient, implementing agency and contractors for the purpose of audit and examination
according to the Financial Guide and the Common Rule.
b The Department nenen/ea the right to unilaterally terminate this agreement if the nubgrant
veuipient, implementing agenoy, orcontractor refuses toallow public access toall documents,
papers, |ettero, orother materials subject to provisions ofQ 119. Fla. Stat., un|oam specifically
exempted and/or made confidential by operation of § 119. Fla. Stat , and made or received
by the subgrant recipient or its contractor in conjunction with this agreement.
o. The aubgnant recipient will give the awarding agency or the General Accounting Office,
through any authorized repreoentative, acumoo to and the right to examine all paper or
electronic records related tothe financial assistance.
26. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of five (5) years from
the date of the final financial statement and be available for audit and public disclosure upon request
of duly authorized persons. The aubgnant recipient shall comply with State of Florida General
Records Schedule GS1-SL for State and Local Government Agencies:
27. Personnel Changes
Upon implementation of the pnoject, in the event there is a change in Chief Officials for the
Subgront recipient or Implementing Agency orany contact information to include mailing addnaao,
phone number, email or title change, project staff must notify the SIMON help desk toupdate the
organizational information inS|K8ON. |fthe project director changes, agrant adjustment must be
entered inS|N1ONtoreflect the change.
28. Background Check
Whenever a background screening for employment or a background security check is required by
law for emp|oyment, unless otherwise provided by |ow, the provisions of § 435. Fla. Stat. shall
apply.
3FY201SJAG Standard Conditions Page 10nfZ3
Rev. 09/2014
a. All positions in programs providing care to children, the developmentally disabled, or
vulnerable adults for 15 hours or more per week; all permanent and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to §435, Fla. Stat., using the level
2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment. For the purposes of the subsection, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
for all purposes and checks in this subsection, statewide criminal and juvenile records checks
through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and
who refuses to cooperate in such investigation or refuses to submit fingerprints shall be
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency or employee. When fingerprinting is required, the fingerprints of the employee
or applicant for employment shall be taken by the employing agency or by an
authorized law enforcement officer and submitted to the Department of Law
Enforcement for processing and forwarding, when requested by the employing agency,
to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the
processing of the fingerprints.
29. Drug Court Projects
A Drug Court Project must comply with § 397.334, Fla. Stat., "Treatment-Based Drug Court
Programs."
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S.
Department of Justice encourages consultation with all allied components of the criminal justice
system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for
systemic impacts such as increased court dockets and the need for detention space.
31. Criminal Intelligence System
a. The subgrant recipient agrees that any information technology system funded or supported
by the Office of Justice Programs funds will comply with 28 C.F.R. Part 23, Criminal
Intelligence Systems Operating Policies, if the Office of Justice Programs determines this
regulation to be applicable. Should the Office of Justice Programs determine 28 C.F.R. Part
23 to be applicable, the Office of Justice Programs may, at its discretion, perform audits of
the system, as per 28 C.F.R. 23.20(g). Should any violation of 28 C.F.R. Part 23 occur, the
subgrant recipient may be fined as per 42 U.S.C. 3789g(c)-(d). The subgrant recipient may
not satisfy such a fine with federal funds.
b. The subgrantee understands and agrees that no awarded funds may be used to maintain or
establish a computer network unless such network blocks the viewing, downloading, and
exchanging of pornography. In doing so the subgrantee agrees the these restrictions will not
limit the use of awarded funds necessary for any federal, state, tribal, or local law
enforcement agency or any other entity carrying out criminal investigations, prosecutions, or
adjudication activities.
SFY2015 JAG Standard Conditions Page 11 of 23
Rev. 09/2014
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read,
understands, and agrees to abide by all of the conditions for confidential funds as set forth in the
effective edition of the Office of Justice Programs Financial Guide is required from all projects that
are involved with confidential funds. The signed certification must be submitted at the time of
grant application.
33. Civil Rights Compliance
a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of
race, color, national origin, religion, sex, disability, or age in funded programs or activities. All
subgrant recipients, implementing agencies, and contractors must comply with any applicable
statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime
Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42
U.S.C. § 10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C.
§ 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973
(29 U.S.C. § 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the
Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); the Age Discrimination
Act of 1975 (42 U.S.C. §§ 6101-07); and Department of Justice Non-Discrimination
Regulations 28 CFR Part 42; see Ex. Order 13279 (equal protection of the laws for faith-
based and community organizations).
b. FDLE does not discriminate on the basis of race, color, religion, national origin, sex, disability,
or age in the delivery of services or benefits or in employment. The subgrant recipient must
notify program participants and beneficiaries that it does not discriminate on the basis of race,
color, national origin, religion, sex, disability, and age in the delivery of services or benefits or
in employment practices.
c. Subgrant recipients are responsible for ensuring that contractors, vendors, and agencies to
whom they pass-through funds are in compliance with all Civil Rights requirements and that
the contractors, vendors, and agencies are aware that they may file a discrimination
complaint with the subgrant recipient, with FDLE, or with the Office for Civil Rights and how to
do so.
d. Equal Employment Opportunity Plans
(1) A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or
more employees and it has received any single award of $25,000 or more from the
Department of Justice. The plan must be prepared using the on-line short form at
www.oip.usdoi.gov/about/ocr/eeop comply.htm, must be retained by the subgrant
recipient or implementing agency, and must be available for review or audit. The
organization must also submit an EEO Certification to FDLE.
(2) If the subgrant recipient or implementing agency is required to prepare an EEO Plan and
has received any single award of $500,000 or more from the Department of Justice, it
must submit its plan to the Department of Justice for approval. A copy of the Department
of Justice approval letter must be submitted to FDLE. The approval letter expires two
years from the date of the letter.
(3) A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if
it is has fewer than 50 employees or if it does not receive any single award of$25,000 or
more from the Department of Justice or if it is a nonprofit organization, a medical or
educational institution, or an Indian Tribe. If an organization is exempt from the EEO
Plan requirement, it must submit an EEO Certification to FDLE.
(4) The subgrant recipient and implementing agency acknowledge that failure to comply with
EEO Requirements within 60 days of the project start date may result in suspension or
termination of funding, until such time as it is in compliance.
SFY2015 JAG Standard Conditions Page 12 of 23
Rev. 09/2014
e. In the event a federal or state court or federal or state administrative agency makes a finding
of discrimination after a due process hearing on the grounds of race, color, religion, national
origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the
finding to FDLE and to the Office for Civil Rights, Office of Justice Programs.
fe In accordance with federal civil rights laws, the subgrant recipient shall not retaliate against
individuals for taking action or participating in action to secure rights protected by these laws.
g. Subgrant recipients must include comprehensive Civil Rights/Nondiscrimination Provisions in
all contracts funded by the subgrant recipient.
h. If the subgrant recipient or any of its employees, contractors, vendors, or program
beneficiaries has a discrimination complaint, they may file a complaint with the subgrant
recipient, with FDLE or with the Office for Civil Rights. Discrimination complaints may be
submitted to FDLE at Office of the Inspector General, Post Office Box 1489, Tallahassee,
Florida 32302-1489 or online at info .fdle.state.fl.us, Discrimination complaints may also be
submitted to the Office for Civil Rights, Office of Justice Programs, U.S. Department of
Justice, 810 7`h Street, Northwest, Washington, D.C. 20531, or by phone at(202) 307-0690.
i. The subgrant recipient must have procedures in place for responding to discrimination
complaints that employees and clients, customers, and program participants file directly with
the subgrant recipient.
j. The subgrant recipient must have written policies or procedures in place for notifying program
beneficiaries how to file complaints alleging discrimination by the subgrantee/implementing
agency with FDLE or the OCR.
k. Any discrimination complaints filed with FDLE will be reviewed by FDLE's Inspector General
and referred to the Office for Civil Rights, the Florida Commission on Human Relations, or the
Equal Employment Opportunity Commission, based on the nature of the complaint.
I. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act
(ADA), Public Law 101-336, which prohibits discrimination by public and private entities on
the basis of disability and requires certain accommodations be made with regard to
employment (Title 1), state and local government services and transportation (Title 11), public
accommodations (Title 111), and telecommunications (Title IV).
m. Rehabilitation Act of 1973 (28 C.F.R. Part 42, Subpart G)
If the subgrant recipient has 50 or more employees and receives DOJ funding of$25,000 or
more, the subgrant recipient must take the following actions.-
(1)
ctions:(1) Adopt grievance procedures that incorporate due process standards and provide for
the prompt and equitable resolution of complaints alleging a violation of the DOJ
regulations implementing Section 504 of the Rehabilitation Act of 1973, found at 28
C.F.R. Part 42, Subpart G, which prohibit discrimination on the basis of a disability in
employment practices and the delivery of services.
(2) Designate a person to coordinate compliance with the prohibitions against disability
discrimination contained in 28 C.F.R. Part 42, Subpart G.
(3) Notify participants, beneficiaries, employees, applicants, and others that the
subgrantee/implementing agency does not discriminate on the basis of disability.
n. Limited English Proficiency(LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights
Act of 1964, 42 U.S.C. §2000d, recipients of federal financial assistance must take
reasonable steps to provide meaningful access to their programs and activities for persons
with LEP. For more information on the civil rights responsibilities that recipients have in
SFY2015 JAG Standard Conditions Page 13 of 23
Rev. 09/2014
providing language services to LEP individuals, please see the website at www.lep.gov.
FDLE strongly encourages subgrant recipients to have a written LEP Language Access Plan.
o. Title |Xofthe Education Amendments of1O72 (2OC.F.R. Part 54)
If the oubQrent recipient operates an education program or outivity, the oubgnant recipient
must take the following actions:
(1) Adopt grievance procedures that provide for the prompt and equitable resolution of
complaints alleging e violation of the DOJ regulations implementing Title |X of the
Education Amendments of1A72. found at 28 C.F.R. Part 54, which prohibit discrimination
onthe basis ofsex.
(2) Designate a person to coordinate compliance with the prohibitions against sex
discrimination contained in28C.F.R. Part 54.
(3) Notify applicants for admission and emp|oyment, emp|oyeeo, etudents, ponanto, and
others that the subgrantee/implementing agency does not discriminate on the basis of
sex inits educational programs oractivities.
p. Equal Treatment for Faith Based Organizations
The nubgnsnt recipient agrees to comply with the applicable requirements of 28 C.F.R. Pad
38. the Department of Justice regulation governing "Equal Treatment for Faith Based
Organizations" (the "Equal Treatment Rsgu|adion''). The Equal Treatment Regulation
provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious aotivition, such as mmnahip, religious inatmotion, or
prose|ytizotion. Recipients of direct grants may still engage in inherently religious activitiae,
but such activities must be separate in time or place from the Department of Justice funded
prognam, and participation in such activities by individuals receiving services from the grantee
orosub-grantee must bevoluntary. The Equal Treatment Regulation also makes clear that
organizations participating in programs directly funded by the Department of Justice are not
permitted to discriminate in the provision of services on the basis of beneficiary's religion.
The subgrantee also understands and ugnseo that award funds may not be used to
discriminate against or denigrate the religious or moral beliefs of students who participate in
programs for which financial assistance is provided from the award, or the parent or legal
guardian of such students. Notwithstanding any other special condition of this awmrd, faith-
based organizations may, in some ninoumntanuee, consider religion as a basis for
employment. Gee .
34. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien workm/o, constituting a violation of the employment provisions contained in 8
U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act (''|NA''). The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e) of the INA. Such violation by the aubgnant recipient of the employment
provisions contained in Section 274A(e) of the INA ahe|| be grounds for unilateral cancellation of
this contract bythe Department.
35. National Environmental Policy Act(NEP4)
a. The aubgnant recipient agrees to assist FDLE in complying with the NEPA. the National
Historic Preservation Act, and other related federal environmental impact analyses
requirements in the use ofaubgrantfunds by the aubgnant recipient. This applies to the
following new activities whether ornot they are being specifically funded with these oubgrani
funds. That is, it applies on long aothe activity is being conducted by the oubgront recipient
or any third party and the activity needs to be undertaken in order to use these aubgrant
funds, /\ocovding|y, the subgrantee agrees to first determine if any of the following activities
will be funded by the grant, prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the grantee agrees
tocontact FDLEOCJG.
SP/2015JAG Standard Conditions Page 14nf33 �
Rev. 09/2014 �
(1) New construction
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on
the National Register of Historic Places or (b) located within a 100-year flood plain; a
wetland, or habitat for endangered species, or a property listed on or eligible for listing on
the National Register of Historic Places;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a)
result in a change in its basic prior use or(b)significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals
that are (a) purchased as an incidental component of a funded activity and (b)
traditionally used, for example, in office, household, recreational, or educational
environments.
(5) Implementation of a program relating to clandestine methamphetamine laboratory
operations, including the identification, seizure, or closure of clandestine
methamphetamine laboratories.
b. The subgrant recipient understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and/or an Environmental Impact Statement, as
directed by the Bureau of Justice Assistance. The subgrant recipient further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed by the
Department of Justice at www.bia.gov/Funding/nepa.html, for programs relating to
methamphetamine laboratory operations.
c. For any of a subgrant recipient's existing programs or activities that will be funded by these
subgrants, the subgrant recipient, upon specific request from the Department and the U.S.
Department of Justice, agrees to cooperate with the Department of Justice in any preparation
by Department of Justice of a national or program environmental assessment of that funded
program or activity.
36. Mitigation of Health, Safety and Environmental risks dealing with Clandestine
Methamphetamine Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient
must comply with this condition, which provides for individual site environmental
assessment/impact statements as required under the National Environmental Policy Act.
a. General Requirement: The subgrant recipient agrees to comply with federal, state, and local
environmental, health and safety laws and regulations applicable to the investigation and
closure of clandestine methamphetamine laboratories and the removal and disposal of the
chemicals, equipment, and wastes used in or resulting from the operation of these
laboratories. The subgrant recipient also agrees to complete a Methamphetamine Mitigation
Plan (MMP) that includes the nine protective measures or components required by BJA and
submit the plan to FDLE's Office of Criminal Justice Grants.
b. Specific Requirements: The subgrant recipient understands and agrees that any program or
initiative involving the identification, seizure, or closure of clandestine methamphetamine
laboratories can result in adverse health, safety and environmental impacts to (1) the law
enforcement and other governmental personnel involved; (2) any residents, occupants,
users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory
site's immediate and surrounding environment of the site(s)where any remaining chemicals,
equipment, and waste from a seized laboratory's operations are placed or come to rest.
Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possible
adverse health, safety and environmental impacts from any of clandestine
methamphetamine operations funded under this award, it will (1) include the nine, below
listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award; and (3) implement these
protective measures directly throughout the life of the subgrant. In so doing, the subgrant
SFY2015 JAG Standard Conditions Page 15 of 23
Rev. 09/2014
recipient understands that it may implement these protective measures directly through the
use of its own resources and staff or may oeoun* the qualified services of other agencies,
contractor orother qualified third party.
(1) Provide medical screening of personnel assigned or to be assigned by the oubgrant
recipient to the seizure or closure if of clandestine methamphetamine laboratories-,
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
nubgnynt recipient to either the seizure or o|oauna of clandestine methamphetamine
laboratories;
(3) As determined by their specific dudeo, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare acomprehensive contamination report on
each closed laboratory;
(5) Employ qualified disposal contractors to remove all chemicals and associated
g|aeaware, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
(G) Dispose of the chemica|o, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
allowable, properly licensed recycling facilities;
(7) Monitor the transport, diepoaa|, and recycling components of subparagraphs 5 and G
immediately above inorder toensure proper compliance;
(8) Have in place and implement an inter-agency agreement orother form of commitment
with a responsible Stab* environmental agency that provides for that agency's (i) timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible pody, property owner, or others to
ensure that any nanidum| contamination is namediabyd, if necessary, and in accordance
with existing federal and state requirements; and
(0) Have in place and implement a written agreement with the responsible state or local
service agencies to properly respond to any minor, as defined by state |am, at the site.
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site-, (ii) take that minor into
protective custody unless the minor io criminally involved inthe meth lab activities or is
subject to arrest for other criminal violations; (iii) ensure immediate medical testing for
methamphetamine toxicity; and (iv) arrange for any follow-up medical tests,
examinations, or health care made necessary as a result of methamphetamine toxicity
37. Non-ProounementDebarment and Suspension
Theaubgnant recipient agrees tocomply with Executive Order 12540. Debarment and
Suspension and 2 CFR 180, "OMB Guidelines To Agencies On Governmentwide Debarment And
Suspension (Non procurement)"These procedures require the subgrant recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended,
den|un*d ineligible oriovoluntarily excluded from participating in this covered transaction, unless
authorized bythe Department. /fthe aubgrantin$1O0.0OOormore, the aubgnantrecipient and
implementing agency certify that they and their principals:
a Are not presently debarred, uuupended, proposed for debarment, declared ine|igib|e,
sentenced to a denial of federal benefits by o state or federal uourt, or voluntarily excluded
from covered transactions byany federal department oraQenoy�
b. Have not within a three-year period preceding this application been convicted of or had a civil
SFY2015JAG Standard Conditions Page 16 of 23
Rev. 09/2014
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction
or contract under a public transaction; violation of federal or state antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (federal, state, or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application had one or more public
transactions (federal, state, or local)terminated for cause or default.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on
Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subgrant recipient for
award of federal contract, grant, or cooperative agreement of$100,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by 31 USC 1352. Any person
who fails to file the required certification is subject to a civil penalty of not less than $10,000
and not more than $100,000 for each failure to file.
c. As required by 31 USC 1352, and implemented at 28 CFR 69, for persons entering into a
grant or cooperative agreement over $100,000, as defined at 28 CFR 69, the applicant
certifies that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the making of any federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal grant or cooperative agreement;
(2) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this federal grant or cooperative agreement, the
undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying
Activities," in accordance with its instructions;
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subgrants, contracts under
grants and cooperative agreements, and subcontracts) and that all subgrant recipients
shall certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38, above, the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract.
40. Additional Restrictions on Lobbying
The subgrant recipient understands and agrees that it cannot use any federal funds, either
directly or indirectly, in support of the enactment, repeal, modification or adoption of any law,
regulation or policy, at any level of government, without the express prior written approval of the
Office of Justice Programs.
SFY2015 JAG Standard Conditions Page 17 of 23
Rev. 09/2014
41. "Pmy—to—Stay~
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate "pay-to-stay" programs, "Local
jaii^ as referenced in this oondidon, means an adult facility ordetention center owned and/or
operated by city, oounh/, or municipality, It does not include juvenile detention centers. "Pay-to-
stay" programs as referenced in this oondiUon, means a program by which extraordinary services,
amenities and/or accommodations, not otherwise available tothe general inmate popu|ation, may
be pnovided, based upon as offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
42. The Coastal Barrier Resources Act
The oubgran( recipient will comply and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19. 1082 (16 USC
3501 et seq.) which prohibits the expenditure of most new federal funds within the units of the
Coastal Barrier Resources System.
43. Enhancement ofSecurity
Mfunds are used for enhancing security, the aubgrantrecipient agrees to:
a Have an adequate process to aoeeon the impact ofany enhancement of school security
measure that in undertaken on the incidence of crime in the geographic area where the
enhancement iaundertaken.
b. Conduct such an assessment with respect toeach such enhancement; and. submit tothe
Department the aforementioned assessment inits Final Program Report.
44. Environmental Protection Agency's (EPA) list ofViolating Facilities
The uubgrent recipient assures that the facilities under its ownership, lease orsupervision which
shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that a facility to be used in the
project iaunder consideration for listing bythe EPA.
46. Flood Disaster Protection Act
The oubgrent recipient will comply with Section 102(o) of the Flood Disaster Protection Act of
1973. Public Law 93'234. 87 Stat. 975. requiring that the purchase of flood insurance in
communities where such insurance is available as a condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been
identified osanarea having special flood hazards.
46. National Historic Preservation Act
It will assist the Department(if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 D.S.C. § 470). Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. §46Qa'1 etoeq.). and the National Environmental Policy Act of1QGQ (42U.GC §4321).
47. Human Research Subjects
Subgnont recipient agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of
Justice Programs policies and procedures regarding the protection of human research outjecta,
including obtainment of Institutional Review Board approva|, if appropriate, and subject informed
consent.
48. Global Standards Package
In order to promote information sharing and enable interoperability among disparate systems
aunuou the justice and public safety oommunity. OJP requires the grantee to comply with DOJ'a
Global Justice Information Sharing Initiative (DDJ'aG|oba|) guidelines and recommendations for
this particular grant. Grantee shall conform to the 8|obo| Standards Package (G8P) and all
SFY3015JAG Standard Conditions Page 18 of 23
Rev. 09/2014
�
constituent elements, where applicable, as described at; www.it.ojp.gov/qsp grantcondition.
Grantee shall document planned approaches to information sharing and describe compliance to
the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
49. Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and evaluation
requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant(JAG). Compliance with these requirements will be monitored by FDLE.
50. Privacy Certification
The subgrant recipient agrees to comply with all confidentiality requirements of 42 U.S.C. section
3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or
information. Subgrant recipient further agrees, as a condition of grant approval, to submit a
Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
51. State Information Technology Point of Contact
The subgrant recipient agrees to ensure that the State Information Technology Point of Contact
receives written notification regarding any information technology project funded by this grant
during the obligation and expenditures period. This is to facilitate communication among local
and state governmental entities regarding various information technology projects being
conducted with these grant funds. In addition, the subgrant recipient agrees to maintain an
administrative file documenting the meeting of this requirement. For a list of State Information
Technology Points of Contact, go to
www.it.o'p.gov/defauit.aspx?area=policyAndPractice&paqe=l 046
52. Interstate Connectivity
To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing systems which involve interstate
connectivity between jurisdictions, such systems shall employ, to the extent possible, existing
networks as the communication backbone to achieve interstate connectivity, unless the subgrant
recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed IT system.
53. Supplanting
The subgrant recipient agrees that funds received under this award will not be used to supplant
state or local funds, but will be used to increase the amounts of such funds that would, in the
absence of federal funds, be made available for law enforcement activities.
54. Conflict of Interest
The subgrant recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest, or personal gain.
55. Uniform Relocation Assistance and Real Property Acquisitions Act
The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance
and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the
treatment of persons displaced as a result of federal and federally-assisted programs.
56. Limitations on Government Employees Financed by Federal Assistance
The subgrant recipient will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28,
which limit certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or in part by federal assistance.
SFY2015 JAG Standard Conditions Page 19 of 23
Rev. 09/2014
57. Additional Required Certifications
Employees Working Solely on a Single Federal Award
For any position that works 100% of its time on a single federal award, the employee must certify
that 100% of his or her time was spent working on that federal award. This requirement applies
to both full time and part time positions regardless of the percentage of the position's salary that
is charged to the grant. The certification must be signed by both the employee and the
employee's direct supervisor having firsthand knowledge of the work performed by the
employee. The forms must be submitted semi-annually and may not be signed prior to the end of
the reporting period. Certifications must be provided to cover the entire grant period.
Sole Source
If the project requires a purchase of services or equipment from a sole source, the subgrant
recipient must complete the Sole Source Justification for Services and Equipment Form. This
form must be submitted upon application if applicable and pre-approval must be obtained. If the
cost is below$100,000, the form must be kept on file for review at monitoring. If the subgrantee is
a state agency and the cost is at least $150,000, then the agency must submit a copy of the
approval from the Department of Management Services (F.S. 287.057(5)).
ADP Justification
The subgrant recipient must complete an Automated Data Processing (ADP) equipment and
Software and Criminal Justice Information and Communication Systems Request for Approval
form if the purchase of any ADP equipment is to be made. This form must be submitted upon
application if applicable and pre-approval must be obtained.
Confidential Funds Certificate
For all projects involved with confidential funds the subgrant recipient must submit a confidential
funds certificate. This certificate certifies the Project Director has read, understands, and agrees
to abide by the provision in Chapter 8 of the Office of Justice Programs Financial Guide. This
form must be submitted upon application if applicable.
Sole Source, ADP Justification, Privacy Certification forms, and Confidential Funds certifications,
must be signed by the subgrant recipient or implementing agency chief official or an individual
with formal, written signature authority for the chief official.
58. Timesheets
Timesheets must be kept for all project staff whose hours will be charged to the project. The
timesheets must be signed by the supervisor and clearly indicate hours spent on project activities.
59. Additional Documentation of Personnel for Department of Financial Services
In accordance with Section 215.971, Florida Statutes, the Florida Department of Financial
Services may require documentation validation that personnel services were performed on
project-related activities in accordance with the contract agreement.
60. Reporting Potential Fraud,Waste, Abuse, and Similar Misconduct
The subgrant recipient must promptly refer to the Florida Department of Law Enforcement, Office
of Criminal Justice Grants any credible evidence that a principal, employee, agent, contractor,
subcontractor, or other person has either 1) submitted a false claim for grant funds under the
False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct involving grant funds.
61. Task Force Training Requirement
The subgrant recipient agrees that within 120 days of award, each member of a law enforcement
task force funded with these funds who is a task force commander, agency executive, task force
officer, or other task force member of equivalent rank, will complete required online (internet-
based)task force training. The training is provided free of charge online through BJA's Center for
Task Force Integrity and Leadership (www.ctfli.org). All current and new task force members are
required to complete this training once during the life of the award, or once every four years if
multiple awards include this requirement. This training addresses task force effectiveness as well
SFY2015 JAG Standard Conditions Page 20 of 23
Rev. 09/2014
as other key issues including privacy and civil |ibertk*s/hghta, task force performance
measu/ement, personnel oe|eckan, and task force oversight and accountability, When FDLE
award funds to support a took fome, the aubgnant recipient must compile and maintain a task
force personnel roster along with course completion certificates, Additional information is
available regarding this required training and access methods via BJ/Yoweb site and the Center
for Task Force Integrity and Leadership (�m����{���).
62. Funds to Association of Community Organizations for Reform Now(ACORN) Uno||mxvab|o
Subgnant recipient understands and agrees that it cannot use any federal fundu, either directly nr
indinaot|y, in support of any contract or aubawand to either the Association of Community
Organizations for Reform Now (ACORN) or its subaidiaries, without the express prior written
approval ofOJP.
63. High Risk SubQrontRecipients
The aubgmnt recipient agrees tocomply with any additional requirements that may be imposed
during the grant performance period if the U.S. Department of Justice determines that the
nubgnant recipient is a high-risk grantee. Cf. 28 C.F.R. parts 86. 70.
64. Text Messaging While Driving
Pursuant to Executive Order 13513. "Federal Leadership on Reducing Text Messaging While
Driving," 74 Fed. Reg. 51225 (October 1. 2009). and §316.305, F.S.. the aubgnantrecipient io
encouraged ioadopt and enforce policies banning employees from text messaging while driving
any vehicle during the course of performing work funded by this nubgnant and to establish
workplace safety policies and conduct education, owareneen, and other outreach to decrease
crashes caused bydistracted drivers.
65. System for Award Management(SAY0)
The aubgrant recipient must maintain current information in SAM until itsubmits the final financial
report required under this award or receives the final payment, whichever is later. This noquin*o
that the aubgnant recipient review and update the information at least annually after the initial
n*gistration, and more frequently if required by changes in its information or another award term.
GG. Maximum Allowable Salary
No portion of these federal grant funds shall be used towards any pad of the annual cash
compensation of any employee of the oubgnsnt recipient whose total annual cash compensation
exceeds 110% of the maximum salary payable to a member of the Federal government's Senior
Executive Service at an agency with a Certified SES Performance Appraisal System for that year.
(The salary table for SES employees is available at .
Anubgnant recipient may compensate an employee at higher rate, provided the amount in
excess of this compensation limitation is paid with non-federal funds.). This limitation on
compensation rates allowable under this award may be waived on an individual basis at the
discretion of the 0JP official indicated in the program announcement under which this award is
made.
67. DNA Testing of Evidentiary Materials and Upload of DNA Profiles to o Database
If JAG program funds will be used for DNA testing of evidentiary muterio|n, any resulting eligible
DNA profiles must be uploaded tothe Combined DNA Index System (CDD|S), bye government
DNA lab with access 1oCOD|S. No profiles generated with JAG funding may beentered into any
other non'governmenta| DNA database without prior express written approval from BJA For
more informadon, refer to the N|J FY 2012 DNA Backlog Reduction Progrom, available at
In addition, funds may not be used for purchase of DNA equipment and supplies when the
nauu|Ung DNA profiles from such technology are not accepted for entry into COD|G (the National
DNA Database operated bythe FB|).
SFY2015 JAG Standard Conditions Page 21 of 23
Rev. 09/2014
68. Interoperable Communications Guidance
8ubgnsnt recipients that are using funds ho support emergency communications activities must
comply with the current SAFECONl Guidance for Emergency Communication Granta, including
provisions on technical standards that ensure and enhance interoperable communications.
Emergency communications activities include the purchase of Interoperable Communications
Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or
equipment to support the build out of wireless broadband networks in the 700 MHz public safety
bond under the Federal Communications Commission (FCC)Waiver Order. SAFEC0K8 guidance
can befound at .
Subgnant recipients Grantees interested in developing a public safety broadband network in the
700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC
Waiver Order, or any succeeding FCC ordem, ru|eo, or regulations pertaining to broadband
operations inthe 7OO MHz public safety band. The aubgnsntrecipient shall also ensure projects
support the Statewide Communication Interoperability Plan (SC|P) and are fully coordinated with
the full-time Statewide Interoperability Coordinator (SVV|C). If any future regulatory requirement
(from the FCC or other governmental entity) results in a material technical or financial change in
the pnoject, the recipient should submit associated documentation, and other materia|, as
applicable, for review by the SVV|C to ensure coordination. Subgnant recipients must provide a
listing ofall communications equipment purchased with grant award funding (plus the quantity
purchased of each i(am) to FDLE once items are procured during any periodic programmatic
progress reports.
GS. Ballistic-Resistant and Stub Resistant Body Armor
Subgront recipients that wish to purchase armor with JAG funds must certify that law
enforcement agencies receiving vests have a written ''mandatory wear" policy in effect. This
policy must be in place for at least all uniformed officers before funding can be used by the
agency for body armor. There are norequirements regarding the nature ofthe policy other than it
being o mandatory wear policy for all uniformed officers while on duty. FAQs related to the
mandatory wear policy and certifications can befound at .
JAG funds may be used to purchase armor for an agnnoy, but may not be used as the 5096
match for purposes of the Bulletproof Vest Partnership (BVP) program.
Body armor purchased with JAG funds may be purchased at any threat |ova|, make, or model
from any distributor ormanufacturer, as long aathe vests have been tooted and found to comply
with applicable National Institute ofJustice ballistic nrstab standards and are listed on the N|J
Compliant Body Armor Model List (http:&nij.gov). In addibnn, body armor purchased must be
American-made. The latest N|J standard information can be found at
70. BJAnrFDLE Sponsored Events
The subgrant recipient agrees to participate in BJA-or FIDLE-sponsored training events, technical
assistance events, or conference held by FIDLE or BJA or their designees, upon FIDLE's or BJA's
request.
71. Expenses Related toConferences, Meetings, TraininRe' and Other Events
The oubgrant recipient agrees to comply with all applicable |awe, regu|ationo, po|icioo, and
guidance (including specific cost |imho, prior approval and reporting requinemanto, where
npp|ioab|e) governing the use of federal funds for expenses related to conf*nanooa, meetingo,
trainingo, and other evonta, including the provision of food and/or beverages at such evento, and
costs of attendance at such events. Information on pertinent |awn, n*gu|otiono, po|ioiea, and
guidance iaavailable at
72. Environmental Requirements and Energy
For aubgranto in excess of $100.000. the oubgrant recipient must comply with all applicable
utandardo, ordera, or requirements issued under section 306 of the Clean Air Ant (42 U.S.C.
SFY2015 JAG Standard Conditions Page 22 of 23
Rev. 09/2014
1857(h)). section 508 of the Clean Water Ad (33 U�&C� 1368). Executive Order 11738. and
Environmental Protection Agency regulations (40CFR part 15)
The aubgrant recipient must comply with mandatory standards and policies relating to energy
efficiency which are contained in the state energy conservation plan issued in compliance with
the Energy Policy and Conservation Act(Pub. L04-163. 8OStat 871). ifany.
73. Other Federal Funds
The subgrantee agrees that ifbcurrently has an open award offederal funds or if it receives an
award of federal funds other than this avvord, and those awards have been, are being, or are to be
used, in whole or in port, for one or more of the identical cost items for which funds are being
provided under this award, the subgrantee will promptly notify, in writing the grant manager for this
award, and, if so requested by OCJG seek a budget modification or change of project scope grant
adjustment notice(GAN)to eliminate any inappropriate duplication of funding.
74. Monitoring
The recipient agrees to comply with FDLE'o grant monitoring guide|inea, protocu|o, and
prooedurao, and to cooperate with FDLE on all grant monitoring nequestn, including requests
related to desk nevievva, enhanced programmatic desk reviews, and /or site visits. The recipient
agrees to provide FDLE all documentation necessary to complete monitoring of the award.
Further, the recipient agrees to abide by reasonable deadlines oat by FDLE for providing
requested documents. Failure to cooperate with FDLE grant monitoring activities may oauu|t in
sanctions affecting the recipient's awand, ino|uding, but not limited to: withholding and/or other
restrictions on the recipient's aooeoa to funds referral to the {)ffioo of the Inspector General for
audit revievv, designation of the recipient as a FDLE High Risk gn*ntee, or termination of on
award(s).
76. Unmanned Aerial Vehicles
The recipient agrees that awarded funds may not beexpended on unmanned aircnsft, unmanned
oinoxaft oyab*ms, or aerial vehicles (US. UAS. or UAV) unless the BJ/\ Director certifies that
extraordinary and exigent circumstances exist, making them essential to the maintenance of public
safety and good order. AddidonaUy, any funding approved for this purpose would be subject to
additional reporting, which would be stipulated by FDLE post award.
SFY2015 JAG Standard Conditions Page 23 of 23
Rev. 09/2014
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Please read carefully the Instructions(see below)and then complete Section A or Section B or Section C, not all three.
Recipient's Name:City of Winter Springs DUNS Number:137047887
Address:1126 E.SR 434,Winter Springs,Florida,32708
Grant Title:Command Vehicle Truck Vault Gra11t Number:2015-JAGC-1601 Award Amount:$2804
Name and Title of Contact Person:Matt Tracht,Lieutenant
Telephone Number:407-327-7997 E-Mail Address:mtracht@winterspringsfl.org
Section A—Declaration Claiming Complete Exemption from the EEOP Requirement
Please check all the following boxes that apply.
❑Recipient has less than fifty employees. ❑Recipient is an Indian tribe. ❑Recipient is a medical institution.
❑Recipient is a nonprofit organization. ❑Recipient is an educational institution. 9 Recipient is receiving an award less than$25,000.
1
Charles Lacey [responsible official],
certify that The City of winter springs [recipient] is
not required to prepare an ESOP for the reason(s)checked above, pursuant to 28 CER §42.302.
1 further certify that The City of winter springs [recipient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in. the delivery of
Services.
Charles Lacy,Mayor of the City of Winter Springs 12/01/2014
Print or Type Name and Title Signa urea Date
Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an ESOP Is on File for Review
/f a recipient agency has f fty or more employees and is receiving a single award or subaivard of$25,000 or more, but less than$500,000, then the
recipient agency does not have to submit an ESOP to the OCR for review as long as it certifies the following(42 CF.R.§42.305):
1 [responsible official],
certify that _ [recipient],
which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less than
$500,000, has formulated an ESOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last
twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for
Civil Rights, Office of Justice Programs, U.S. Department of Justice. The ESOP is on file at the following office:
[organization],
[address].
Print or Type Name and Title Signature Date
Section C—Declaration Stating that an EEOP Utilization Report Has Been Submitted to the Office for
Civil Rights for Review
If a recipient agency has fifty or more employees and is receiving a single award or subaivard of$500,000 or more, then the recipient agency must
send an ESOP Utilization Report to the OCR for review.
1 [responsible gfficial],
certify that [recipient],
which has fifty or more employees and is receiving a single award of$500,000 or more, has formulated an EEOP in
accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date] to the
Office for Civil Rights, Office of Justice Programs,U.S.Department of Justice.
Print or.Type Name and'Title Signature Date
OMB Approval No. 1121-0340 Expiration Date:05/31/14
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature:
Typed Name and Title: petrlina T.Herring, ureau Chief
Date: ,".r,....fk
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
City of Winter Springs, Florida
Typed Name of Subgrant Recipient: Mayor Charles Lacey
Signature:
Typed Name and Title: Char g Lacey, Mayor
Date: December 1, 2014
Implementing Agency
Official,Administrator or DesignatedRepresentative
City of Winter Springs, Florida
Typed Name of Imp mentin Agency: nter Springs Police Department
Signature:
Typed Name and Title: Kevin P. Brunelle, Chief of Police
Date: December 1, 2014
Application Ref# 2015-JAGD-1601 Section#6 Page 1 of 1
Contract -JAGD-SEMI---
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)