HomeMy WebLinkAboutFlorida Department of Law Enforcement - Justice Assistance Grant (Vehicle Gun Lock Program) - 2019 05 06 `
FloridaFDLE
Department of Business Support Ron DeSentis. Governor
Law Enforcement Office of Criminal Justice Grants Ashley Moody,
Post Office Box 1489 Jimmy Patrwnis. Chief Financial Officer
Richard L. Swearingen TaUahoemee, FL 32302-1489 Nikki Fried, Commissioner ofAgriculture
Commissioner (85O)817-1258
www.kj}e,state.fiva
April 24. 2O1@
Honorable Charles Lacey
Mayor
City ofWinter Springs
1128East State Road 434
Winter Springs, FL 32708
Re: Contract No. 2019-JAGC-SEK8}-5-N2-107
Dear Mayor Lacey:
The Florida Department of Law Enforcement is pleased to award to the City of Winter Springs a subgrant in the
amount of$17.535.00for the project titled VEHICLE GUN LOCK PROGRAM. This eubQnantioprovided under the
Edward Byrne Memorial Justice Assistance Grant(JAG)Countywide Program and approved under Florida's state
JAG award 2017-MU-BX-0187 from the United States Department of Justice (DOJ). These funds shall be used for
the purpoee(e)identified inthe enclosed aubawovdagreement.
This subaward is subject to all administrative and financial requirements, including timely submission of all financial
and performance reports and compliance with all standard conditions.
|norder hzmeet the requirements ofthe Transparency Florida Act (215.Q85. F.Sj. this agreement isprovided tothe
Florida Accountability Contract Tracking System (FACTS). |fthis agreement contains confidential orexempt
information not subject to disclosure under Chapter 119. F.S, please contact the Office ofCriminal Justice Grants
(OCJG)for guidance onrequesting anexemption.
The enclosed Certificate of Acceptance is required to be completed and returned within thirty(30)calendar days frorn
the date ofaward. Completion of the Certificate of Acceptance constitutes official acceptance of the subaward and all
associated terms and conditions. The Department is unable to reimburse any project expenditures until this certificate
is received.
We look forward to working with you on this project. Please contact Your grant manager at(850)617-1250 if you have
any questions orifwecan beoffurther assistance.
Bureau Chief
KKC/ar
Enclosures
`
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32388
CERTIFICATE OF ACCEPTANCE
The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award
number 2D1QJAGC-SEK4|-5-N2-187. inthe amount of$17.535,OO. for aproject titled, VEHICLE GUN LOCK
PROGRAM, for the period of 10/01/2018 through 09/30/2019,to be implemented in accordance with the approved
subgrant application, and subject to the Florida Department of Law Enforcement's Standard Conditions and any
special conditions governing this eubgnanL
This aubawandrequires that the mubracipientadhere tuthe following:
SUPPLANTING: Federal funds must be used to supplement existing state or local funds for program activities and
may not replace state or local funds which have been appropriated or allocated for the same purpose. Federal funds
may also not be used to replace state or local funds required by law, In accepting this award the subrecipient certifies
that it will not or has not supplanted with federal funds for the approved project.
PROCUREMENT STANDARDS: The subrecipient certifies all procurement transactions will comply with the
aubmuipient'sprocurement policy provided the policy iecompliant with the requirements set forth inthe Office of
Management and Budget (OMB) Uniform Requirements, 2 C.F.R� 200.317-326. In the event the subrecipient's
procurement policy does not comply with the OMB procurement requirements, the subrecipient ensures all grant-
relatedpmcummontewUibecondudodinamannerconeimhan1withthe&*dera|mbando,dm.
CONFLICT OF INTEREST: Decisions related to use these grant funds must be free from undisclosed personal or
organizational conflicts of interest, both in fact and in appearance. The subrecipient certifies the unit of government
below imcompliant with OMB Uniform Requiremenim, 2 Cf.R� 200.112. regarding conflict ofinterest, and will notify
FDLE'a Office of Criminal Justice Gnunta, in whting, of any potential conflicts of interest in accordance with this
agreement, The aubrecipientu|mo agrees todisclose in atime|y mannor, in whdng, all violations ofstate orfederal
criminal law involving fraud, bribery. orgratuity violations.
8 U.S.C. 1373: The subrecipient certifies the unit of government below is in, and will maintain throughout the life of this
aubawonj. compliance with the conditions outlined in the subaward Standard Conditions, Section VII Compliance with
8 U.S.C, 1373. The subrecipient also agrees to disclose in a timely manner, in writing, all violations of these
conditions, and any credible evidence indicating a federally funded program or activity, at any tier, is subject to an
"information communication n*athction."
(Signature ofSubgmntee'aAuthorized Official)
(Print Name and Title of Official)
(Mama of Subgrantee)
�
Rule Reference 11D-9.00OOCJG~D12(ew.June 2O12)
'
CERTIFICATE (}FSUBAVVARD
Subrecpient: City ofWinter Springs
Date ofAward: 04/24/2019
Grant Period: From: 1001/2018 TO: 00302019
Project Title: VEHICLE GUN LOCK PROGRAM
Grant Number: 2019-JAGC-SEM|-5-N2'107
Federal Funds: $17.535.00
Matching Funds: $0.00
Total Project Cost: $17.535.00
CFDANumber: 16.738
Federal Award Number: 2O17-K4U-BX-01G7
Federal Awarding Agency: US. Department ofJustice (USDOJ)
Pass-through Endh/� Florida Department nfLaw Enforcement(FDLE)
Award is hereby made in the amount and for the period shown above of a subgrant under Part E of Title I of the
Omnibus Crime Control and Safe Streets Act of1Q68aeamended Subpart 1 ufsuch part(42U3.C. 3751-375Q);the
Consolidated Appropriations Act, 20O8. Public Law 113-1S1; and Public Law 1O9'1S2. Title XI, Department nfJustice
Reauthorization, Subtitle B, Improving the Department of Justice's Grant Programs, Chapter 1, Assisting Law
Enforcement and Criminal Justice Agencies, Section 1111. Merger of Byrne Grant Program and Local Law
Enforcement Block Grant Program, to the above mentioned subgrantee and subject to any attached or special
conditions.
This award is subject to all applicable rules, regulations, and conditions as contained in the Office of Justice Programs
(OJP) Financial Guide, Common Rule for State and Local Governments, and/or Office of Management and Budget
(OMB) Uniform Grant Requirements (2 C.F.R. Part 200), in their entirety. It is also subject to the attached standard
conditions and such further rules, regulations and policies as may be reasonably prescribed by the State or Federal
Government consistent with the purposes and authorization of Public Law 90-351, as amended, and Public Law 100-
690.
This award is a cost-reimbursement agreement for satisfactory performance of eligible activities. Requests for
reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreement.
Requests for reimbursement will be processed in conjunction with receipt and review of programmatic performance
reports to determine successful completion of minimum performance for deliverables. Expenditures must be
supported with documentation and provided tuthe Department upon request.
Failure to comply with provisions of this agreement, or failure to meet minimum performance specified in the
agreement will result in required corrective action up to and including project costs being disallowed, withholding of
federal funds and/or termination of the project, as specified within the terms of the agreement and OMB Uniform
Guidance 2OO.338-2OO.342.
Within award, oproperly executed Certificate ofAcceptance ofSubgnantAward must
;rona Kay Cradit
Bureau Chief
( )This award iasubject hzspecial conditions (ottmohed).
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
11 Offili
q10 ;I
:141 jj,
Subgrant Recipient
Organization Name: City of Winter Springs
County: Seminole
Chief Official
Name: Charles Lacey
Title: Mayor
Address: 1126 East State Road 434
City: Winter Springs
State: FL Zip: 32708
Phone: 407-327-5956 Ext:
Fax:
Email: clacey@winterspringsfi.org
Chief Financial Officer
Name: Shawn Boyle
Title: Finance and Administrative Services Director
Address: 1126 East State Road 434
City: Winter Springs
State: FL Zip: 32708
Phone: 407-327-5960 Ext:
Fax:
Email: sboyle@winterspringsfi.org
Application Ref#2018-JAGC-3316 Section #1 Page 1 of 2
Contract# 2019-JAGC-SEMI-5-N2-107
Rule Reference 11D-9,006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant _ County-wide
1, OUR
rffi
Implementing Agency
Organization Name: Winter Springs Police Department
County: Seminole
Chief Official
Name: Chris Deisler
Title: Interim Chief of Police
Address: 300 North Moss Road
City: Winter Springs
State: FL Zip: 32708-0000
Phone: 407-327-7550 Ext: 402
Fax: 407-327-6658
Email: cdeislera@winterspringsfl.org
Project director
Name: Doug Seely
Title: Lieutenant
Address: 300 North Moss Road
City: Winter Springs
State: FL Zip: 32708
Phone: 407-327-1000 Ext: 457
Fax: 407-327-6652
Email: DSeely@winterspringsfl.org
Application Ref#2018-JAGC-3316 Section#1 Page 2 of 2
Contract# 2019-JAGC-SEMI-5-N2-107
Rule Reference 11 D-9.006 OCtJG-005(rev.October 2005)
Application r Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Project Information
Project Title: VEHICLE GUN LOCK PROGRAM
Subgrant Recipient: City of Winter Springs
Implementing Agency: Winter Springs Police Department
Project Start Date: 10/1/2018 End ate: 9/30/2019
Problem Identification
Over the past several years, law enforcement officers have seen an increase in their police
vehicles being burglarized by criminals to steal the tactical equipment. With the rise in active
shooter situations, law enforcement agencies have had to equip officers with rifles, heavy ballistic
vests, helmets, and complex medical kits. This equipment has to be quickly available for
immediate response and keeping it all secure poses inherent challenges.
Most police departments, including ours, have strict policies in place governing the storage of
such equipment but solid locking systems add an extra layer of protection. With rifles being the
most targeted item by thieves, finding a rifle rack lock that is quick, secure, and cannot be
compromised in a short amount of time is paramount. There are many rifle racks on the market
and most have shown flaws in their security by either being easily picked, the wires being cut and
shorted out compromising the locking mechanism, the use of universal keys to open them, or the
rifles being taken apart while in the rack to bypass it. Currently, the City does not have the funds
budgeted to retrofit the current fleet and is in need of this grant.
Project Summary (Scope ofWork)
The Winter Springs Police Department would utilize these grant funds to purchase new vehicle
gun locks to better secure the rifles. With the implementation of these new proposed gun locks, all
of the issues will be resolved. The change is necessary to keep the weapons accessible to the
officers and not allowing criminals to steal them endangering the public. Since rifles are most
targeted by thieves, this lock will prevent thieves from being able to access the weapons. These
locks will allow the WSPD to safely secure the officers weapons, which will make the City of
Winter Springs safer for the citizens.
These devices would be immediately installed as the vehicles come in for service. Within a three
month period all affected vehicles would be changed over. Training on the new locks would be
immediately done upon the officer receiving the vehicle back into their possession.
Documentation of deliverables must be maintained by the sub-recipient and/or implementing
agency and made available for monitoring. Example documentation for the purchase of items and
services include, but are not limited to procurement records (including quotes, competitive
solicitation/bids, etc.), purchase orders, packing slips, delivery/receivable documents, invoices
and proof of payment, etc.
Deliverables will be completed in accordance with the contractual agreement(s) between the
subrecipient(s)and their vendor/provider. Minimum performance required for drawdown of funds
includes the completion of at least one activity described above as attested to on the financial
expenditure report.
Application Ref#2018-JAGC-3316 Section#2 Page 1 of 3
Contract# 2019-JAGC-SEMI-5-N2-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
All activities discussed in the scope of work or project deliverables are for the equipment to be
purchased for this project.
Application Ref#2018-JAGC-3316 Section#2 Page 2 of 3
Contract# 2019-JAGC-SEMI-5-N2-
Rule Reference 1117-9.006 OCJG-005(rev.October 2005)
Application r Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section Questions:
Question: What percentage of the total cost of this project is being funded by sources other than
this award?
Answer: 2
Question: What is the name of the jurisdiction(s)your agency provides service to. (e.g., City of
Miami, Orange County, State of Florida)
Answer: City of Winter Springs, Seminole County, State of Florida
Question: What is the address of the location being used to provide services for this project?
Answer: 300 N. Moss Road, Winter Springs, Florida, 32708+2510
Question: Describe your agency. (e.g., non-profit, community based, government)
Answer: Government
Question: Have you verified that the subgrantee has an active and current registration in
SAM.gov?
Answer: Yes
Question: What is the Operating Capital Outlay threshold used by the subgrantee?
If the implementing agency is a sheriffs office, indicate the sheriffs office's threshold
instead.
Answer: $1,000 for an individual item.
Question: Does the subgrantee receive a single grant in the amount of$750,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the implementing agency receive a single grant in the amount of$750,000 or
more from the U.S. Department of Justice?
Answer: No
Question: In your organization's preceding completed fiscal year, did your organization (the
subgrantee) receive at least (a)80 percent or(b)$25,000,000 of your annual gross
revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or
cooperative agreements?
Answer: No
Question: If you answered yes above, does the public have access to information about the
compensation of the executives in your organization (the subgrantee)through
periodic reports filed under section 13(a) or 15(d)of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of
1986? If answer to Part 1, above, was"no,"answer N/A.
Answer: No
Question: What is the combined population of the jurisdiction(s)your agency provides services
to (according to the 2010 census)?
Answer: 32282
_._. Application Ref#2018-JAGC-3316 _ Section#2 Page 3 of 3 _.
Contract# 2019-JAGC-SEMI-5-N2-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application iAssistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
4
General Performance Info:
Performance Reporting Frequency: Quarterly
Prime Purpose Area: 01 - Law Enforcement(Includes Task Forces)
State Purpose Area: 1G - General Questions
-- - - - Objectives and Measures ---.......--
Objective: General Questions - General Questions for All Recipients
Measure: General 01
Will your organization be using the crimesolutions.gov website during the grant
period regardless of JAG funding? Crimesolutions.gov provides information on
several crime reduction and prevention programs and practices,
Goal: No
Measure: General 02
Will your organization be using the The National Training and Technical Assistance
Center(NTTAC)during the grant period, regardless of JAG funding?The NTTAC
serves as BJA's training and technical assistance center. You can find resources,
tools, webinars, and TTA support on a variety of criminal justice issues and
initiatives.
Goal: No
Measure: General 03
Will your organization be using the NCJP.org website during the grant period,
regardless of JAG funding? NCJP.org contains resources to support strategic
planning, program development, and implementation of evidence-based policy and
practice.
Goal: No
Measure: General 04
Will your organization be using the Evidence-Based Policing Matrix during the grant
period regardless of JAG funding?The Evidence-Based Policing Matrix provides
information on evidence-based practices for law enforcement,
Goal: No
Measure: General 05
Will your organization be using the What Works in Reentry Clearinghouse during the
grant period regardless of JAG funding? The clearinghouse provides research on the
effectiveness of reentry programs and practices,
Goal: No
Measure: General 06
-_-- Application Ref#2018-JAGC-3316 - — Section #3 Page 1 of 4
Contract# 2019-JAGC-SEMI-5-N2-
Ruie Reference 11 D-M6 OCJG-005(rev.October 2005)
Application i
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Will your organization be using Research to Practice during the grant period
regardless of JAG funding? Research to Practice promotes the dissemination of
research on drug courts to practitioners and policymakers.
Goal: No
Measure: General 07
Will your organization be using any other resources during the grant period
regardless of JAG funding? If yes, please describe them.
Goal: No
Measure: General 08
During the grant period, will your agency conduct or sponsor(with or without JAG
funds)a survey or focus group of citizens on any of the following topics? Enter all
that apply from the following list: Public satisfaction with police services; public
satisfaction with prosecution services; public satisfaction with public
defender/indigent defense services; public satisfaction with courts; public perceptions
of crime/disorder problems; personal crime experiences of citizens; none of the
above; unsure/don't know.
Goal: Public satisfaction with police services
Measure: General 09
During the grant period, which of the following community activities will your
organization be involved in, with or without JAG funds and how often will they each
occur(yearly, monthly, etc.)? Choose from the following list: Hosting community
meetings; attending community meetings; distributing a newsletter, e-mail, or other
bulletin; attending community events; conducting social media activities; conducting
outreach to minority populations; other (please describe)
Goal: Hosting community meetings-monthly, attending community meetings-monthly,
distributing a newsletter-monthly, e-mail-monthly, other bulletins-monthly, and
attending community events-monthly
Measure: General 10
Law Enforcement Agencies ONLY: In which of the following ways has your agency
fostered community involvement in the last year? Enter all that apply from the
following list: Citizen Review Board or other review board with citizen representation,
Citizen's Police Academy, Internships for university or high school students,
Volunteer Program, Auxiliary police officer program, Police Cadet Program, 02
school programs, Youth Athletic Programs, Other(please Describe), None of the
above, Unsure/Don't know.
Goal: Citizen Volunteer Program, Internships for College and High School, Auxiliary Police
Officer program, Explorer Program, and summer event program.
Application Ref#2018-JAGC-3316 Section#3 Page 2 of 4
Contract# 2019-JAGC-SEMI-5-N2-
Rule Reference I ID-9,000 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Citizen Volunteer Program, Internships for College and High School, Auxiliary Police
Officer program, Explorer Program, and summer event program.
Measure: General 11
Identify the goal(s)you hope to achieve with your funding. If you have multiple goals,
describe each goal separately.
Goal: To secure the rifles with a better locking system so that they cannot be taken by
surreptitious means.
Measure: General 12
Are the subrecipient and implementing agency aware that they will be required to
report on the status of the identified goals during each reporting period?
Goal: Yes
Measure: General 13
Describe any barriers you may encounter which may prevent you from achieving
your identified goal(s).
Goal: None
Measure: General 14
Are you aware that the Office of Criminal Justice Grants encourages recipients to
report on any noteworthy accomplishments, success stories, or program results that
they would like to showcase?
Goal: Yes
Measure: General 11 b
What major activities are planned for each of your goals listed in question 11?
Goal: To purchase the locks, take out the old ones, and replace them with the new and
more secure version.
State Purpose Area: 3E - Equipment, Supplies, and Technology Enhancements
Objectives and Measures
Objective: Equipment- Questions for all recipients purchasing Equipment, Supplies, and
Technology Enhancements.
Measure: Equipment 1
Do the Subrecipient and Implementing agencies understand that they will be required
to submit an itemized account of all items purchased during each reporting period as
part of their performance reporting?
Goal: Yes
Application Ref#2018-JAGC-3316 —_^ _.. Section#3 Page 3 of 4
Contract# 2019-JAGC-SEMI-5- 2-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application r Funding
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
_...._....__ Application Ref#2018-JAGC-3316 _ Section#3 Page 4 of 4
Contract# 2019-JAGC-SEMI-5-N2-
Rule Reference I ID-9.006 fOCJG-005(rev.October 2005)
Application r Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Financial Info:
Note: All financial remittances will be seat to the Chief Financial Off icer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR/Vendor Plumber: 591026364
Budget:
Budget Category prime etch -- Total �.
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $0.00 $0.00 $0.00
Expenses $17,535.00 $0.00 $17,535.00
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
-�Totals -- $17,535.00 $0.00 $17,535.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI)? No
Application Ref#2018-JAGC-3316 --- Section#4 Page 1 of 3
Contract# 2019-JAGC-SEMI-5-N2-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application iAssistance
Florida department of Law Enforcement
Justice Assistance Grant - County-wide
•� ;� i lair r' 1 �. ,�
Budget Narrative:
Expenses:
- (32)SLAC-RAC 1082 gun locks (Each $552.50)Total of$17,680.00
- Shipping and Handling ($174,00)
- 3 yr MFG warranty, 1 yr vendor warranty, total 4yr warranty
(No extra cost)
- Installation cost ($0)will be done by city mechanics
- Training cost ($0)will be done by supervisors
Expense Total: ($17,854)
The City of Winter Springs will be responsible for any overages.
Application Ref#2018-JAGC-3316 Section#4 Page 2 of 3
Contract# 2019-JAGC-SEMI-5-N2-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application r Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
L
Section Questions:
Question: If the budget contains salaries and benefits, will this project result in a net personnel
increase, or continue to fund a prior federally grant funded net personnel increase?
Answer: No
Question: If Expenses or Operating Capital Outlay are included in your budget, what will be the
method of procurement for those items? (e.g., competitive bid, sole source, state term
contract)
Answer: Competitive Bid
Question: If indirect cost is included, explain the indirect cost plan. Provide documentation of
approval.
Answer: N/A
Question: If contractual services in the budget are based on unit costs, provide a definition and
breakdown of cost for each service. Include the methodology for the unit cost plan
and when it was approved.
Answer: NIA
Application Ref# 2018-JAGC-3318 Section #4 Page 3 of 3
Contract# 2019-JAGC-SEMI-5-N2-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
SUBAWARD STANDARD CONDITIONS
The State of Florida, Department of Law Enforcement(FDLE) is a recipient of federal JAG funds. FDLE, as the non-
federal pass-through entity and State Administering Agency(SAA)for this program, subawards JAG funds to eligible
units of government. All mubawmvdo made by FDLE to units of government under this program require compliance
with the agreement and Standard Conditions upon signed acceptance of the subaward.
Upon approval of the appUoudon, o/aubowmrd, the following terms and conditions will become binding. As a unit of
government, the subrecipient will maintain required state and federal registrations and certifications for eligibility
under this program. For JAG-Countywide ouhawmvda. the designated County Coordinator for local units of
government will submit documentation in accordance with Florida Administrative Code 11 D-9 supporting the strategic
planning for allocation ofthese funds. The subrecipient agrees to submit required programmatic and financial reports
supporting eligible activities were completed inaccordance with the grant and program requirements.
The Department will only reimburse auhmoipiants for authorized activities. The Department will not reimburse for
costs incurred for any purpose other than those specified in the agreement. Failure to comply with provisions of this
agreement, or failure to perform grant activities as specified in the agreement, will result in required corrective action
up to and including financial consequences. A financial consequence may be imposed for non-compliance in
accordance with 2 C.F.R, § 200 and these Standard Conditiono, including but not limited to project costs being
disallowed,withholding of federal funds and/or termination of the project.
GENERAL REQUIREMENTS
All subrecipients must comply with the financial and administrative requirements set forth in the following:
Current edition of the U.S. Department of Justice(DOJ)Grants Financial Guide
Office o(Management and Budget(OMB) Uniform Grant Guidance(2 CFR Part 200)
Subpart A, Definitions
Subparts B-D,Administrative Requirements
Subpart E, Cost Principles
Subpart F,Audit Requirements and all applicable Appendices
Code ofFederal Regulations:
2CF.R.§175.15(b),Award Term for Trafficking in Persons
28C.F.R.§38' Equal Treatment for Faith-Based Organizations
28C.F.R.§O6. U.G. Department mfJustice Common Rule for State and Local Governments
28C.F.R.§83, Government-Wide Requirements for Drug-Free Workplace
28C.F.R.§§ 1R.22`23,3V^35.42' 01.and G3
State ofFlorida General Records Schedule GS1-SLfor State and Local Government Agencies:
df and
State ofFlorida Statutes
Se/tion 215.971, F.S.' Agreements funded with federal orstate assistance
Section 315.S85' F.S.' Transparency ingovernment spending
FY17/SFY2O1OJAG Standard Conditions Page 1of1O
Rev. 09/2018
DEFINITIONS at 48 CFR Subpart 21 (Definitions). It is $3'500
except as otherwise discussed in Subpart 11 of that
Disallowed costs means those charges 0oa Federal regulation, but this threshold is periodically adjusted
amend that the Federal awarding agency or pass- for inflation.
through entity determines to be unaUoweb|o, in
accordance with the applicable Federal statutes,
Modified | DimutCoot <�TO�) moenea|| d|mot
regulations, urthe terms and conditions ofthe Federal salaries and mmgea, applicable fringe banefite,
award. materials and supp|ioe, aervioou, tmve|, and uphothe
first $25.000 of each oubawan] (mgonJ|000 of the
Equipment means tangible personal property period of performance of the subawmnds under the
(including information technology systems) having a award). MTDC excludes equipment, capital
useful life of more than one year and a per-unit e«penditume, charges for patient ouna, rental costs,
-
acquisition cost which equals orexceeds the lesser of tuition romiu»ion, scholarships and feUnwshipo,
the capitalization |ovo| established by the non-Federal participant support costs and the portion of each
entity for financial statement purposes, or$5.00O. See mubawmndinexcess uf$25.0O0. Other items may only
also 5§200.12 Capital a000to. 20020 Computing be excluded when necessary to avoid u serious
dovionn. 20048 General purpose equipment, 200.58 inequity in the distribution ofindirect costs, and with
Information technology xyoiemo. 200.80 Special the approval of the cognizant agency for indirect
purpose equipment, and 200.94Supplies. costs.
Grant agreement means a legal instrument of Non-Federal entity is a uts\n. local Qnvomm*nt,
financial aouiabanoo between a Fadnns| awarding Indian Uibn, institution of higher education (|HE), or
agency or pass-through entity and a non-Federal nonprofit organization that oaniou out a Fad*m|
entity that, consistent with 31U.S.C. G3O2. 0304. io award auarecipient ornubmoipionc
used toenter into a relationship the principal purpose
of which in to transfer anything of value from the
Non-federal pass-through entity is a non-Federal
Federal awarding agency orpass-through entity n»the entity that provides o oubawmnd to a submoipientin
non-Federal entity /o oany out a public purpose oanY out Part of e Federal program; the Florida
Dapa�mentofLa� Enfoonment (FDLE) isUhonon
authorized by a law of the United States (see 31
U.S.C� 0101(3)>; and not to acquire property or fodom| pass-through entity for this agroemeni, also
o*mio*u for the F*dom| awarding agency or pass- referred Uuaothe State Administering Agency(SAA).
through entity's direct benefit or use; and is
distinguished from e cooperative agreement in that it Period of performance means the time during which
does not provide for substantial involvement between the non-Federal entity may incur new obligations to
the Federal awarding agency or pass-through entity «anY out the pmdk authorized under the Federal
and the non-Federal entity in carrying out the activity award. The Federal awarding agency orpass-through
contemplated by the Federal award. entity must include start and end dates of the period
of performance in the Fodom| award (see §§200.210
Improper payment means any payment that should Information contained in a Federal award ponograph
not have been made orthat was made inanincorrect (o)(5) and 200.331 Requirements for pass-through
amount(including overpayments and underpayments) entities, paragraph(a)(1)(iv)),
under statutory, oontrmctua|, administrative, or other
legally applicable requirements and; Improper Protected Personally Identifiable Information (pU)
means an individual's first name or first initial and last
payment includes any payment ozan ineligible pmrty,
any payment for an ineligible gond or snmine, any name incombination with any one ormore oftypes of
duplicate payment, any payment for ugood orservice information, including, but not limited tosocial security
not received (except for such payments whom numbers; passport numbers; credit card numbers;
authorized by |ew), any payment that does not clearances; bank numbers; biometrics; date and place
account for credit for applicable disoounts, and any of birth; mother's maiden nam*; orimina|, medioa|, and
payment where insufficient orlack ofdocumentation financial records; and educational transcripts. This
prevents a reviewer from discerning whether a does not include P|| that is required by law to be
payment was proper. disclosed. (See also Q 200.79 Personally Identifiable
|nfonnoUon (pU)>.
Micro-purchase means a purchase of supplies or
services using simplified acquisition procedures, the
Questioneduno moonx000s �bzgiaquoa�unod by
aggregate amount of which does not o»oe*d the the auditor because ofunaudit finding 1)that resulted
micro-purchase threshold. The non-Federal entity from a violation or possible violation of a statuhe,
uses such procedures in order to expedite the regu|etion, or the terms and conditions of Federal
completion of its lowest-dollar small purchase award, including for funds used to match Federal
transactions and minimize /he associated funds; 2)where the costs, utthe time ofthe audit, are
administrative burden and cost. The micro-purchase not supported by adequate documentation; or 3)
threshold is set by the Federal Acquisition Regulation where the coats incurred appear unreasonable and do
FY17/GFY2018JAG Standard Conditions Page 2of10
Rev. 09/2018
not reflect the actions aprudent person would take in the expected start date.
the circumstances.
If project is not operational within 90 days of the
Simplified acquisition threshold means the dollar original start dote of the award pnrind, the
amount below which a non-Federal entity may eubmuipiantmust submit m second statement to
purchase property orservices using small purchase the Department explaining the implementation
methods. Non-Federal entities adopt small purchase delay.
procedures in order toexpedite the purchase of items
costing less than the simplified acquisition threshold. Upon receipt of the ninety (80) day letter, the
The simplified acquisition threshold is auL by the Department shall determine if the reason for
Federal Acquisition Regulation at 48 C.F.R. Subpart delay in justified or shmU, at its discretion,
2] (Definitions) and in accordance with 41 U.&C. § unilaterally terminate this agreement and re-
1908. As of the publication of this part. the simplified obligate uubawerd funds to other Deportment
acquisition threshold is$150,000, but this threshold is approved projects. The Departmont, where
periodically adjusted for inflation. (Also see definition warranted by extenuating oircuma&xncem, may
of Micro-purchase, 2 C,F�g.§2OO,G7) extend the starting dote of the project past the
ninety (0O) day period, but only byformal written
Subaward is an award provided by u pass-through adjustment tothis agreement.
entity toesubrecipientfor the aubreuipientkzcarry
out part of Federal award received by the pass- 10 Supplanting - The nubnedpiont agrees that
through entity. It does not include payments to a funds received under this award will not be used
contractor or payments to an individual that is a to supplant state or local funde, but will be used
beneficiary ofaFederal program. Aaubawmodmay b* to increase the amounts of such funds that
provided through any form of legal agreemanL, would, in the absence of federal funda, be made
including an agreement that the pass-through entity available for law enforcement activities.
considers acontract.
4.0 Personnel Changes - The eubnaoipien1 agrees
Bubnecipient means a non-Federal entity that to promptly notify the Department through the
receives m eubewond from a pass-through entity to 0|MON Help Desk of any change in chief officials
carry out part of a Federal program; but does not orkey project staff, including changes tocontact
include an individual that is e beneficiary of suoh information or title changes. The aubnecipieni
program. A subreoipienk may also be a recipient of acknowledges that some changes in points of
other Federal awards directly from o Federal contact will require fnnnm| grant adjustment N
awarding agency. reflect the change inthe agreement,
Supplies means all tangible personal property other 5.0 Non-Procurement, Debarment and
than those described in §20035 Equipment. A Suspension -The nubneoipien1agrees ho comply
computing device is a supply if the acquisition cost is with Executive Order 12549. Debarment and
|eaa than the lesser of the capitalization level Suspension and 2 C1�R� @ 180. "OMB
established by the non-Federal entity for financial Guidelines To Agencies On Government wide
statement purposes or $5.000. regardless of the Debarment And Suspension (Non-procurement)".
length of its useful life. See also @@20020 Computing These procedures require the oubnauipient to
devices and 2OO.33Equipment. certify it shall not enter into any lower domd
covered transaction with a person who is
SECTION 1: TERMS AND dabmn*d, auapended, declared ineligible or is
CONDITIONS voluntarily excluded from participating in this
covered tranaantion, unless authorized by the
Department. |f the aubawmn] is $1nO.UOO or
1.0 Payment Contingent on Appropriation and more, the sub recipient and implementing agency
Available Funds ' The State of Florida's
certify that they and their principals:
obligation to pay under this agreement is
contingent upon an annual appropriation by the
1) Are not presently debarred, suspended,
Florida Legislature. Furthermona, the obligation proposed for debarment, dmdemd ine|igib|e,
ofthe State nfFlorida horeimburse aubreciPienta sentenced ioudenial offederal benefits byo
for incurred costs is auWoot to available hadens| state or federal court, or vu|un|oh|y excluded
funds. from covered transactions by any federal
2�V Commencement cfProject - |fmproject imnot department oragency;
operational within 68 days of the original miad 2) Have not within a three-year period
dote of the award pehod, the mubreuipiant must preceding this application been convicted of
report byletter tothe Department the steps taken or had o civil judgment rendered against
to initiate the project, the reasons for delay, and them for commission of fraud or a criminal
FY17/8FY2O18JAG Standard Conditions Page 3of16
Rev. 09/2018
offense in connection with obtaining, condition, means an adult facility or detention
attempting to obtain, or performing a public center owned and/or operated by city, county, or
(fadora|, state, or |oom|) transaction or municipality. It dons not include juvenile
contract under o public transaction; violation detention centers. "Pay-to-stay" programs as
of fmdom| or state undUnut stah/h*a or rohanenmad in this ounditinn, means o program by
commission ofembezzlement, theft, forgery, which extraordinary services, amenities and/or
bribery, falsification ordestruction ofrecords, accommodations, not otherwise available kothe
making false statements, or receiving stolen gonom| inmate popu|eUon, may be pmvidod,
property; based upon an offender's apparent ability to pay.
such that disparate conditions nfconfinement are
3) Are not pnaoandy indicted for or otherwise created for the same orsimilar offenders within a
criminally or civilly charged by o jurisdiction.
governmental entity (hadom|. state, urlocal)
with commission of any of the offenses 10.0 The Coastal Barrier Resources Act The
enumerated in paragraph (1)(b) of this nubnaoipi*n\ will comply and assure the
oarti5oaUonand
' compliance ofall contractors with the provisions
of the Coastal Barrier Resources Au (Pl. No.
4) Have not within a three-year period
97-848)dated October 19. 1982 (10USC 35O1 et
preceding this application had one or more
ueq.)which prohibits the expenditure ofmost new
public transactions (fodara|. state, orlocal) federal funds within the units qfthe Coastal
terminated for cause ordefault. Barrier Resources System.
6.8 Federal Restrictions onLobbying - |ngeneral,
asamatter offederal law, federal funds may not 11.0 Background Check - VVhenovora background
be used by any uubnedpien\ at any der, either nonaoninQ for employment or e background
directly orindirectly, 10support oroppose the security check iarequired bylaw for employment,
*naumont, n*poa|, modifioaUon, or adoption of unless otherwise provided bylaw, the provisions
any |mw, regu|ution, or po|ioy, at any level of nfg435. F.S. shall apply.
government. See 18U.G.C. § 1913.
All employees in positions designated by law as
Another federal law generally prohibits federal positions of Unnt or responsibility shall be
funds from being used byany oubmnipiontatany required to undergo security background
tier. to pay any person to influence (or attempt 10 investigations as a condition of employment and
influence) u federal agency, u Member of continued employment. Forth* purposes of the
Congress, or Congress (or an official or oubsmotion, aouuh1y background investigations
employee of any of them) with r*apaoi to the nhe|| ino|uda, but not be limited to, employment
awarding of a federal grant or cooperative history checks, fingerprinting for all purposes and
ohooko in statewide criminal and
agreomont, oubgrant, contract, subcontract, or '
loan, orwith respect 0oactions such asrenewing, juvenile records oheoha through the Florida
Department of Law Enhn:omon� and federalextending, or modifying any such award. See 31 '
U.&C. § 1352. criminal records checks through the Federal
Bureau of |nvemti8adon, and may include local
7.0 State Restrictions on Lobbying - |naddidonho criminal records checks through local law
the provisions contained abov*, the expenditure enforcement agencies.
of funds for the purpose of lobbying the
legislature nra state agency is prohibited under 12.0 Such background investigations shall be
this agreement. conducted at the expense of the employing
agency oremployee. Privacy Certification The
8.0 Additional Restrictions on Lobbying The oubmoiPi*nL must comply with all confidentiality
nuhn*oipiont understands and agrees that it requirements of42U.S.C. O370Sgand 20C.F.H.
cannot use any federal fundn, either directly or Q 22 that are applicable to on||aotion, use, and
indirectly, insupport ofthe enactment, repeal, revelation ofdata orinformation. Submoipieni
modification or adoption of any |aw, regulation or further agrees, as a condition of grant approva|,
po|iny, at any |ovo| of government, without the to submit a Privacy Certificate that is in accord
express prior written approval of the Office of with requirements of 28 C.F.R. §§ 22 and. in
Justice Programs. Partiou|ar, 22.23. Privacy Certification forms must
be signed by the submoipiont or implementing
8.0 "Pay—to—Stay" Funds from this award may not agency chief official or an individual with formu|,
be used to operate o "pay-to-stay" program in written signature authority for the chief official.
any |ooe| ]eii Furthermom, no funds may be
given to |ouo| jails that operate "pay-to-stay" 13.0 Conferences and Inspection of Work
programs. "Local jai|^, as referenced in this Conferences may be held at the request ofany
FY17/8FY201OJAG Standard Conditions Page 4of10
Rev. 09/2018
party to this agreement. At any time, a Equal Employment Opportunity Program
representative of the Departnen\, of the U.S. (EEOP) Asuhrooipienior implementing agency
Department ofJustice, or the Auditor Gon*m| of must comply with all applicable requirements in
the State of Florida, have the right of visiting the 28C.F.R. §42.Subpart E.
project site to moni\»r, inspect and assess work
performed under this agreement. 8ubrecipients are advised to use the 0ffioo for
Civil Rights EEO Reporting Tool hosatisfy this
14.0 Insurance for Real Property and Equipment nondidon ).
The oubnacipienimuot. ata minimum, provide the
equivalent insurance coverage for naa| property 3.0 Title [Xofthe Education Amendments uf1S72
and equipment acquired or improved with If the nubnaripient operates an education
Federal funds as provided to property owned by program or activity, the mubmoipientmust comply
the non-Federal entity, with all applicable requirements of 28 C.F.R. §
- 54. "Nondiscrimination on the basis of sex in
MO Flood Disaster Protection Act The sub education programs oractivities receiving federal
recipient will comply with Section 102(a) of the financial assistance."
Flood Disaster Protection Act of1S73. Public Law
93-234. 07 GhsL 975, requiring that the purchase 4.0 Equal Treatment for Faith Based Organizations
of flood insurance in communities where such The aubnaoipient at any tier, must comply with all
insurance is available as a condition of the applicable requirements of 28 C.F,R� 0 38. "Equal
receipt of any federal financial assistance for Treatment for Faith Based OrganizaUona^,
construction or acquisition purposes for use in specifically including the provision for written
any area that has been identified as an area notice to current or prospective program
having special flood hazards. beneficiaries,
5.O AmehoanswithDtsobi|itiesAcY-Gubnacipien�
18�OimmigradnnandNotiona|ityAct - NoPub||c must comply with the requirements of the
funds will intentionally be awarded to any AmericenowithDimahi|i�ioeAo (ADA). Pub|icLaw
contractor who knowingly employs unauthorized Americans
which prohibits discrimination on the
alien workers, constituting a violation of the basis ofdisability including provision toprovide
employment provisions contained in 8 U.S. reasonable accommodations.
Section 1324a(e), Section 274A(e) of the
Immigration and Nationality Act (^|NA^)� The 6.0 Section 504 of the Rehabilitation Ant of 1973
Department shall consider the employment by
(28 C.F.R.§42' Subpart G) -Submcipients must
any contractor ofunauthorized aliens u violation comply with all provisions prohibiting
ofSection 2744(e) ofthe INA. Such violation by discrimination onthe basis ofdisability inboth
the submoipientofthe employment provisions employment and the delivery ofservices.
contained in Section 274A(e) of the INA shall be
grounds for unilateral cancellation of this contract 7.0 Age Discrimination Act of 1975 - Submoip|ante
bytheDepa�menL must comply with all requirements inSubpart | of
28 C.F.R. 842 which prohibits discrimination
SECTION 11: CIVIL RIGHTS based nnage infederally assisted programs.
REQUIREMENTS
B.0 Limited English Proficiency (LEP) - In
1.0 Participant Notification of Non-discrimination accordance with Department ofJustice Guidance
FDLE does not discriminate on the basis of race, pertaining to Tide V| of the Civil Rights Act of
color, religion, national origin, sex, disability or 1904.42U.S.C. §2ODOd. aubrecipientsoffederal
age in the delivery of servioea, benefits or in financial assistance must take reasonable steps
emp|oymnnL hzprovide meaningful access totheir programs
and activities for persons with LEP. FDLE
2.0 Title V| of the Civil Rights Act of 1964 - The strongly advises aubosnipienio to have e written
eubreuipient at any her, muot comply with all LEP Language Ao*aam Plan, For more
applicable requirements of 28 CFR § 42. information visit wwwL1 L&qy.
specifically including any applicable requirements
in Subpart E that relate to an equal employment 9.0 Finding of Discrimination - In the *vent o
opportunity program, federal or state court or federal or state
administrative agency makea, after a due
Equal Employment Opportunity Certification process hearing, a finding of discrimination on
(EEDC) ' Aeubnscipientnrimplementing agency the grounds of naoo, oo|or, re|igioo, national
must submit anEEO Certification annually within origin, sex, ordisability against eoubpaoipientof
12Odays ofaward, funds, the eubrecipientwill forward acopy nfthe
FY17/8FY201DJAG Standard Conditions Page5of10
Rev. 09/2018
finding to FDLE and to the Office for Civil Rights, systems must boable to record and report nnthe
Office ofJustice Programs. receipt, oNigation, and expenditure of grant
funds; and able to accommodate a fund and
10.0 Filing aComplaint- !fthe oubmoipien|orany of account structure to separately track reoaipta,
its employees, nontmctom, vendom, or program expendituroo, assets, and liabilities for awmndo,
beneficiaries has ediscrimination complaint, they pmgrumu, and additional tiered xubmoipi*nts.
may file a complaint with the aubreoipiont. with The awarded funds may or may not be an
FDLE. orwith the Office for Civil Rights. interest bearing account, but any earned interest
must be used for program purposes and
Discrimination complaints may be submitted to expended before the federal grant period end
FDLE at Office of the Inspector General, Post date. Any unexpended interest remaining at the
Office Box 1489. TaUahauuoo, Florida 32302' end ofthe federal grant period must bmsubmitted
1483, or online sd � Any to the 0ffioo of Criminal Justice Grants for
discrimination complaints filed with FDLEwill bo transmittal toDOJ.
reviewed by FDLE'a Inspector General and
referred tothe Office for Civil Rights, the Florida 2.0 Match The value oramount ofany^nonfednre|
Commission on Human Relations, or the Equal ohano.^ "match," or cost-sharing contribution
Employment Opportunity Commission, based on incorporated into the approved budget is part of
the nature ofthe complaint. the "project cost" for purposes ofthe 2C.F.R. §
200 Uniform Requirements, and is subject to
Discrimination complaints may also besubmitted audit. In genena|, the m|an and restrictions that
tothe Office for Civil Rights, Office ofJustice apply koaward funds from federal sources also
Programs, U.G. Department of Justice, 810 7* apply tofunds in the approved budget that are
Street, Northwest,Washington, D.C. 2O531.urby provided an^match^orthrough"cost ohahng.^
phone et(2O2)3U7-U09O.
SECTION |V: SUBAWARD
11O Retaliation |n accordance with federal civil� MANAGEMENT AND REPORTING
rights laws, the submoipinntshall not retaliate
against individuals for taking action or REQUIREMENTS
participating in action to neoupa rights pmLnohed
bythese laws.
1.0 Obligation of Oubmoipiont Funds - Subawnnd
12.0 Won-diacrimination Contract Requirements funds shall not under any circumstances be
8ubneuipients must include comprehensive Civil obligated prior to the effective date, or
Rights nondiscrimination provisions in all subsequent to the 0enninednn date, of the period
contracts funded bythe subrnoipienL of performance. Only project costs incurred onor
after the off*nUve da0*, and on or prior to the
13.0 Pass-through Requirements Submoipionts termination date of the eubmoipienyu project are
are responsible for the compliance of contractors eligible for reimbursement. All payments must be
and other entities to whom they pass-through completed within thirty(30)days ofthe end ofthe
funds including compliance with all Civil Rights subowani period of performance.
requirements. These additional tieruubr*oipionta
must be mode aware that they may 0o m 2.0 Use of Funds Grant funds may be used only
discrimination complaint with the oubneoipi*nt, for the purposes in the oubnanipient's approved
with FDLE. orwith the USDOJOffice for Civil application. Subnaoipiontn shall not undertake
Rights and provided the contact information. any work or activities not described in the
approved grant awmrd, and that use staff,
SECTION III: FINANCIAL equipment, orother goods orservices paid for
REQUIREMENTS ANDwith grant fundm, without prior written approval
from FDLE'm Office of Criminal Justice Grants
RESPONSIBILTY (OCJG).
1.0 Fiscal Control and Fund Accounting 3.0 Advance Funding - Advance funding may be
Procedures - All expenditures and cost provided tnmsubneoip|entupon awritten request
accounting of funds shall conform to the DOJ to the Department. The request must be
Grants Financial Guide, the 2OC.F.R. g6O. and electronically signed by the nubnaoipion\ or
2 C.F.R. §20Ooxapplicable, intheir entirety. implementing agency's Chief Financial Officer or
the Chief Financial Officer designee.
8ubmoipionts are required to establish and
maintain adequate accounting systems and 4.0 Performance and Reporting
financial records and to accurately account for
funds awarded to them. Financial management Reporting Time Frames ' Tho Project Girector,
FY17/8FY2U10JAG Standard Conditions Page 8of10
Rev. 09/2018
Application Manager, or Performance Contacts services from onalternate source. Any payment
shall submit Monthly or Quarterly Project made in reliance on subrecipienCs evidence of
Performance Reports to the Dopartnent, within pedbnnonce, which evidence is subsequently
fifteen (15) days after the end of the reporting determined kzbeerroneous, will be immediately
period. In addibon, if the nubawmrd period is due tothe Department oaanoverpayment,
extended beyond the "original" project period.
additional Project Performance Reports shall be 5.0 Grant Adjustments ' Subrerip|ente must submit
submitted. a grant adjustment through G|MON for major
substantive changes such aachanges inproject
Failure to Submit - Performance Reports that activities or scope of the pn#ent, target
are not complete, accurate, and timely may result popu|ationm, eon/ioe providers, implementation
in aanctinno, as specified in Section |V, eohedu|*a, project direcNr, and designs or
Suhamend Management and Reporting mmemmh plans set forth in the approved
Requirements. agreement and for any budge( changes that
affect acost category that was not included inthe
Report Contents - Performance Reports must original budget. Adjustments are also required
include o response to all objectives included in when there will be a transfer of1OY6 or more of
your subawmnd. Adetailed response ierequired in the total budget between budget oa0egohee, or
the narrative portion for yes/no performance there ioanindirect cost rate category change.
objectives. Submitted performance reports must
clearly artiou|ate, where appmpriot*. Subraoipientsmay transfer upto1D`& ofthe total
performance during the execution of the award budget between ournant, approved budget
has met a standard against which the categories without prior approval as long as the
subecipienCe performance can be measured. funds are transferred hoanexisting line item,
The narrative must also reflect on
accomplishments for the period and identify Under no circumstances can transfers of funds
problems with pn4ou1 implementation and increase the total budgeted award.
address actions being taken to resolve the
problems, Additional information may berequired Requests for changes to the nubowmrd
if necessary to comply with federal reporting agreement must be electronically signed by the
requirements. suhnaoipient or implementing agency's chief
official orthe chief official's designee.
Requirement for Data on Performance and
Effectiveness Under the Award - The All requests for changes must he omhmiUad in
oubreuipienimust collect and maintain data that S|MONnolater than ninety (AO) days prior Vz
measures the performance and effectiveness of grant expiration date.
work under this award. The data must be
provided tnOCJBinthe manner(including within 6.0 Financial Expenditures and Reporting
the timeframes) specified by OCJG. Data
collection supports compliance with /he Reporting Requirements - The subrecipion1
Government Performance and Results Act shall have mchoice ofsubmitting either aMonthly
(GPRA) and the GPRA Modernization Act of ora Quarterly Project Expenditure Report to the
281O.and other applicable laws. Department. Project Expenditure Reports are due
thirty (30) days after the end of the reporting
Financial Consequences for Failure to period. In addiiion, if the nubawmrd period is
Perform - In accordance with o. 215.971 FS.. extended, additional Project Expenditure Reports
payments for state and hydem| financial shall bosubmitted.
assistance must bedirectly related 0othe scope
of work and meet the minimum level of All project expenditures for reimbursement of
performance for successful completion. If the oubnmipient costs shall be oubmiUed on the
submoipient fails to meet the minimum |ewo| of Project Expenditure Report Forma prescribed
service or performance identified in this and provided by the Office of Criminal Justice
ogreement, or is customary for aubawmn]s. then Grants (OCJG) through the S|MON (8ubgnant
the Department will apply financial consequences Information Management OnUne).
commensurate with the deficiency. Financial
consequences may include but are not limited to All Project Expenditure Reports ahoU be
withholding payments orreimbursement until the submitted in sufficient detail for proper pre-audit
deficiency is veno|ved, tendering only partial and post-audit.
payment/reimburaomen<, imposition of other
financial consequences according to the All reports must na|a\a financial data to
Standard Conditions as app|ioab|o, and/or performance accomplishments.
termination ofcontract and requisition ofgoods or
FY17/8FY2O18JAG Standard Conditions Page 7of16
Rev. 09/2018
Before the "final" Project Expenditure Report will such pmcoodinQs. through the federal System for
be pmoeoaod, the xubnmipient must submit to Award Management ("SAM"), to the designated
the Department all outstanding project reports federal integrity and performance system
and must have satisfied all special conditions. ("FANS").
Failure iocomply with the above provisions shall
result inforfeiture ofreimbursement. SECTION V: MONITORING AND
Reports are to be submitted even when no AUDITS
reimbursement iobeing requested.
1.0 Access to Records -Tho Florida Department of
Law Enforcement, the Auditor General of the
Submission Therepo� muotbee|entmnioa||y '
signed by the subreoipient or implementing State of Florida, the U.S. Department of Justice,
agency's Chief Financial Officer or the Chief the U.G. Comptroller Banom| or any nftheir duly
Financial Officer designee. authorized mpreoentstiwes, shall have auoeeo to
booka, dnoumentx, papers and monrdo of the
7.0 Project Generated Income (p� - All income ' implementing agency and
generated aoadirect result ofasub project shall contractors for the purpose of audit and
be deemed program income. Program income examination according tothe Financial Guide and
from asset seizures and forfeitures is considered the 28 C.F.R. § 60. /tany time, a representative
earned when the property has been adjudicated of the Department, the U.S. Department of
Justice, or the Auditor General of the State of
1o�habona�tofthep|ainh�(ie, |awonhomoman� '
entity).
Florida, have the right to visit the project site to
monitor, inspect and assess work performed
Required Reports The uubmoipion\ nheU under this agreement.
submit Quarterly PGI Earnings and Expenditures
Reports tothe Department within thirty(30) days The Department reserves the right to unilaterally
after the end of the reporting period covering terminate this agreement if the oubmcipient,
oubeward ps4oc1 generated income and implementing agoncy, or contractor refuses to
expenditures during the previous quarter. If any allow public anoeoo to all doouments, papom,
PGI remains unspent after the subawmnd ends. |attem, or other materials subject to provisions of
the uubmoipiont must continue submitting o. 119. F.S., unless specifically exempted and/or
quarterly PGI reports until all funds are made confidential by operation of e. 119. F.S.,
expended. and made or received by the subre:ipienLorits
contractor inconjunction with this agreement.
PGI Expenditure Program income should be
used as earned and expended as soon as The»ubreoipientwill give the awarding agency or
possible and used to further the objects in which the General Accounting Offioe, through any
the award was mad*, Any unexpended PS| authorized representative, access toand the right
remaining at the end of the federal grant period to examine all paper orelectronic records m|aUad
must be submitted to OCJB for transmittal to\othe .
Bureau ofJustice Assistance.
2.0 Monitoring -The recipient agrees to comply with
Submission - PG! Earnings and Expenditures FDLE'a grant monitoring guida|ineo, pmtono|s,
nnpodo must be electronically signed by the and procedures; and {ocooperate with FDLE on
nubnaoipiant or implementing agency's chief all grant monitoring requosts, including requests
financial officer or the chief financial officer's related todesk reviews, enhanced programmatic
designee. desk reviews, and/or site visits. The recipient
agrees to provide FDLE all documentation
8.0 Gubmcipiont Integrity and Performance »*«aa»ary to complete monitoring of the award.
Matters Requirement to report information on Furthor, the recipient agrees to abide by
certain civi|, orimino|, and administrative reasonable deadlines set by FDLE for providing
proceedings to OCJG. SAM and FAP||8. requested documents. Failure to cooperate with
grant monitoring activities may result insanctions
The oubrooipi*ntmust comply with any and all affecting the recipient's award, including, but not
applicable requirements regarding reporting of limited to: withholding and/or other restrictions on
information oncivil, criminal, and administrative the recipient's access tofunds, referral tothe
proceedings connected with (or connected to the Office of the Inspector General for audit mview,
performance of) either this award or any other designation of the recipient as a FDLE High Risk
grant, cooperative egmoment, or procurement grantee,ortermination ofowund(»).
contract from the federal government. Under
certain circumstances, aubeoipion� of OJP 3.0 pmnpe�yManagement - The aubnaoipientahaU
awards are required to report information about establish and administer a system to protect,
FYI 7/8FY2018JAG Standard Conditions Page Mof10
Rev. 09/2018
preserve, use, maintain and dispose of any
property furnished to it by the Department or 7.0 Retention of Records ' The oubmnpierkahaU
purchased pursuant iothis agreement according maintain all records and documents for a
to hadom| property management standards set minimum of five (5) years from the date of the
forth in the DOJ Grants Financial Guido. and 28 final financial statement and beavailable for audit
C.F.R. gOS. This obligation continues as long as and public disclosure upon request of du|y
the subneoipient retains the pmperty, authorized persons, The aubnacipient shall
notwithstanding expiration ofthis agreement. comply with 8tsky of Florida General Records
Schedule GS1-SL for State and Local
Property Use - The subrecipient must use Government Agencies:
equipment acquired under a Federal award for
tp.//dos.giyflorida,com/medig,�Q935L4/g neral-
the authorized purposes of the project during the .
period ofperformance, or until the property is no
longer needed, Subnacipients must use. manage 8.0 Disputes and Appeals - The Department ohmU
and dispose of equipment acquired under a make its decision inwriting when responding to
Federal award in anoondunmy with ss. 274. F�S. any diapu0ea, dieagnaements, or questions of fact
Tangible Property and 200.313. F.S.. EquipmenL arising under this agreement and ahu|| distribute
its response to all concerned parties. The
4.0 SubawmrdOoseout-AHnanoiu|C|oaeoutAudb eubrecipien1 ahe|| pmoomd diligently with the
aho|| be submitted to the Department within forty- performance of this agreement according to the
five (45) days ofthe end date ofthe performance Department's decision. If the eubneoipient
period. appeals the Department's deuision, the appeal
also uhoU be made in writing within twenty-one
The Financial Closeout Audit report located in (21) calendar days to the Department's clerk
S|MON must be electronically signed by the (agency clerk). Thesubecipienye right to appeal
subredpi*nt or implementing agency's Chief the Department's decision is contained in § 120.
Financial Officer o, the Chief Financial Officer F.S.. and inprocedures set forth inRule 28-
deei8nee. 100,104. Florida Administrative Code. Failure to
appeal within this time frame constitutes awaiver
Subuward Closeout will be initiated by the ofproceedings under Chapter 120' F.S.
Department after the Financial Closeout has
been completed and approved. Failure |osubmit 9.0 Foi!oe to Address Audit Issues - The
closeout reports timely will result in on subrecipientunderstands and agrees that FDLE'n
Administrative Closeout bythe Department. 0CJG may withhold award fundu, or may impose
award conditions orother related requirements, if
5.0 High Risk Subnacipients ' If a aubmcipient is (ma determined by OCJG) the euhrecipient does
designated "high risk" bya federal grant-making not satisfactorily and promptly oddmau
agency, currently orotany time during the course outstanding inauoo from audita required by the 2
of the period of performance under this eward. Cf.R� 0 200 Uniform Requirements (or by the
the aubrecipient must disclose that fact and terms nfthis awand). orother outstanding issues
certain related information toFDLE'* OCJG. For that arise in connection with uudita,
purposes ofthis disclosure, high risk includes any investigations,orreviews.
status under which a federal awarding agency
provides additional oversight duo to the 10.0 Single Annual Audit-Subnaoipienbsthat expend
oubnaoipient'a past perfonnanne, or other $750.000 or more in o year in federal awards
programmatic or financial concerns with the shall have osingle audit orprogram-specific audit
subrenipienL The oubnmoipi*nfo disclosure must conducted for that year. The audit shall be
include the following: 1. The federal awarding performed inaccordance with the OMB 2 Cf.R.
agency that currently designates the subnenipiont § 200 Subpart F—Audi\ Requirements and other
high hah. 2. The date the nuhrexipientwma applicable federal law. The contract for this
designated high risk, 3. The high-risk point of agreement shall be identified in the Schedule of
contact at that federal awarding agency (name, Federal Financial Assistance in the subject audit.
phone number, and email address), and 4. The The contract shall beidentified amfederal funds
reasons for the high-risk status, as set out by the passed through the Florida Deportment of Law
federal awarding agency. Enforcement and include the contract number.
CFDA number, award amount, contract period,
6.0 Imposition of Additional Requirements - The funds received and disbursed, When applicable,
oubnanipientoQreea to comply with any additional the aubrecipient shall submit on annual financial
requirements that may be imposed by OCJG audit that meets the requirements of C.F.R. §
during the period ofperformance for this award, if 208 Subpart F. "Audit Requirements" s. 215.97.
the nubmoipientindesignated ao "high risk" for F.S.. "Florida Single Audit Act" and Rules ofthe
purposes nfthe DOJ high-risk grantee list. Auditor Gonara|, Chapter 10,550. and Chapter
FY17/SFY2O18JAG Standard Conditions Page 9of1O
Rev. 09/2018 �
10.650. "Local Governmental Entity Audits" and is otorabove the $35,000 acquisition threshold
"Florida Single Audit Act Audits Nonprofit and and the contract was awarded non-competitively
Fo�P��tOrgonizaUonNonprofitin accordance with a. 216.3475. F.S. The
oubnacipientmuet maintain records to support the
A complete audit report that covers any portion of cost analysis, which includes a detailed budgnt,
the effective dates of this agreement must be documented review of individual cost elements
performed and submitted to the Federal Audit for e||owabi|iiy, reasonab|eneaa, and necessity.
Clearinghouse within the earlier of thirty (30) Gem also Chief Financial Officer Memorandum
calendar days after receipt of the auditor's No._02(2012-2O13).
n*port(a), or nine (9) months after the end of the
audit period. Submissions must include required 3.0 Allowable Costs - A{|nwmnceforoosts incurred
elements described in Appendix X10 2 C.F.R. 0 under the suboymnd shall be determined
200 on the specified Data Collection Form (Form according tothe general principles and standards
SF-GAC). for selected cost itemeset forth in the DOJ
Grants Financial 6uide, 28 C.F.R. § 00. "Uniform
Records shall be made available upon request Administrative Requirements for Grants and
for o period of five (5) years from the date the Cooperative Agreements to State and Local
audit report ia iooued, unless extended in writing Governments", and C,F.R. § 2OO4O5(e). "Cost
bythe Department. Principles".
40 Unallowable Combs - Payments made for costs
Subrooipien� thmtexpend |essthmn �75Q.UOO in �
federal awards during a fiscal year are exempt determined to he unallowable by either the
from the Single Audit Act audit requirements for Federal awarding agenoy, or the Dopartnent,
that fiscal year. In this naom,written notification, as direct or indirect 000�' must be
on. in
the form of the "Certification of Audit Exemption" refunded (including interest) to FDLE and the
Federal Government in accordance with
shall be pmvidedto �e Depa�nenLbythe
Chief Financial Officer, or deuign*o, that the instructions that determined the costs are
unallowable unless state or Federal statute or
aubmripinn� is exempt. This notice shall be
provided to the Department no later than March 1 regulation directs otherwise. See also 2 C.F.R�
following the end ofthe fiscal year. §§200.300-309.
50 Indirect Cost Rate - A submoipient that is
SECTION ��I` ������y����� '
^ eligible Vruse the "de minimio'' indirect cost rate
PROCUREMENT AND COST described in 2 C.F.R. § 200.414VV. and elects to
d d advise n writing O[J� both itsPRINCIPLESPRINCIPLESo no. mu a of both
eligibility and its elecUon, and must comply with
1.0 Procurement Procedures - Subreoipients must all associated requirements inthe 2 C.F.R. §2OO
have written procedures for procurement and Appendix VII.
transactions. Procedures must conform to
non-
applicable Federal |a� and the standards in � 6.0 Sole Source - If the project quires u non-
C�F�R� §�200318-32O� competitive Pun:hoae from a sole oounce, the
aubnecipi*nt must complete the Sole Source
This condition applies toagreements that OCJG Justification for Services and Equipment Form
considers krbeaprocurement''ountraut.. and not and submit to OCJG upon opp|ioednn for pne-
asecond tier subaward. approval. If the uubrecipient is a mehe agency
and the cost meets or exceeds $150.000. the
The details of the advance approval requirement nubreciPi*ni must also mo*ivo approval from the
to use a noncompetitive approach in a Department ufManagement Services (DMS) (s.
procurement contract under this award are posed 287.057(5). F.S.). The Qo|* Source form must be
onthe OJPwebsite ot signed by the subnecipient or implementing
agency chief official or chief official designee.
ocu[eIeIt.Utm Additional details on the sole source requirement
can be found at 2 C.F.R. § 200 and the DOJ
Additional information on Federal Financial Guide.
guidelines can be found in the Guide to
Procurements Under DOJ Grants and 7.0 Personal Services - Submcipi*nts may use
Cooperative agreements at grant funds for eligible personal services
including oalahea, wmOeo, and fringe bono8ts,
including overtime in accordance with the DOJ
Grants Financial Guide Section 3.9 -
2.8 Cost Analysis - A cost analysis must be Compensation for Personal Services, consistent
performed by the aubmoipient if the cost or price with the principles met out in 2 C.F.R. 0 200.
Subpart E and those permitted in the federal
FY1T/SFY2O18JAG Standard Conditions Page 10of1O
program's authorizing legislation. @ubrecipient eight-hour day, or $81.25 per hour. A detailed
employees should bacompensated with overtime justification must be submitted to and approved
payments for work performed in wxueno of the byFDLE. who will coordinate written approval of
established work wnnh and in accordance with the Federal awarding oQenoy, prior to
the eubmnipien\'swritten compensation and pay subreoipi*nt obligation or expenditures of such
plan. funds. Approval shall be based upon the
contract's compliance with requirements found in
Documentation - Charges for salaries, wages, the Financial Guide Section 3.6 Consultant
and fringe benefits must be supported by u Rotes. 28 C.F.R. § 06. and applicable state
system of internal controls providing reasonable statutes. The Department's approval of the
assurance that charges are accurate, a||nwmb|e, eubmcipi*ni agreement does not constitute
and properly allocated. Documentation approval of individual consultant contracts or
supporting charges must be incorporated into the rates. If consultants are hired through m
official records of the organization. competitive bidding process (not sole source),
the$85Othreshold does not apply.
Charges made tothe Personnel Budget Category
must reasonably reflect the total time and activity FFATA Reporting Requirements - Subneoipienta
for which the employee is compensated by the that enter into eubmwarda of $25.000 or more
organization and cover both federally funded and should review the Fodom| Funding Accountability
all other activities. The records may include the and Transparency Act of 2006 (FFATA), website
use of subsidiary records as defined in the for additional reporting requirementsat
organization's written policies. Where grant
eubneoipientowork onmultiple grant programs or
cost octiviUeu, documentation must support a 9.0 Travel and Training - The ooe1 of all travel shall
reasonable uUooadnn or distribution of costs be reimbursed according to the eubmcipienfo
among specific activities orcost objectives. written travel policy. If the subnecipient does not
have a written travel po|ioy, cost ofall travel will
8.0 Contractual Services - The subredpiont must be reimbursed according to State of Florida
maintain written standards of conduct covering Travel Guidelines § 112.061. F.S. Any foreign
conflicts of interest and governing the actions of imma| must obtain prior written approval from the
its employees engaged in the selection, award Fodom| awarding agency and pass-through
and administration of contracts as described in 2 entity.
Cf8 §2O0.318. General procurement.
10.0 Expenses Related toConferences, Meetings,
Requirements for Contractors of Teinings' and Other Events - Subgnantfunda
Submecipients - The submoipient assures the requested for meehnge, natreats, eeminora,
compliance of all contractors with the applicable symposiu, events, and group training activities
provisions cfTitle | ofthe Omnibus Crime Control and related expenses must receive written pre-
and Safe Streets Act of 1968. as amended 42 approval from the Federal awarding agency and
U.S.C. § 3711 et seg.; the provisions of the pass-through entity and comply with all
current edition of the DOJ Grants provisions in2C.F.R. § 2OO432 and DOJ Grunts
FirianciaIGuide(htlps-.//o'p.gov/financiglggiqg�/qpj�/ Guide Section 3.10; Conference
and all other Appmve|. Planning, and Reporting. Subgnsnt
applicable federal and state |awe, odens, applications requesting approval for meeting,
circulars, orregulations. The eubnauipientmust training, conference, nrother event costs must
pass-through all requirements and conditions include o completed Conference & Events
applicable 10the federal gmntawerd/aubawmrd to Submission Form for approval prior to obligating
any subcontract. The &ann "contractor" is used aubgmntfunds for these purposes.
rather than the term "vendor" and means an
entity that receives a contract as defined in 2 11.0 Training and Training Materials — Any training
C,F.R. § 20022. the nature of the contractual or training materials that has been developed or
relationship determines the type ofagreement. delivered with grant funding under this award
must adhere to the OUP Training Guiding
Approval of Consultant Contracts Principles for Grantees and Subgmni*na.
Compensation for individual consultant services available at
must be reasonable and consistent with that paid ����A�op-qgy�fLi�iqLn�g/—oipLlaLriiLl-qg.�iLL,�i-qp�Lnci les.R.
for similar services in the marketplace. The b1ni'
Federal awarding agency and pass-through entity
must review and approve in writing all consultant 12.8 Publications, Media and Patents Ownership of
contracts prior to employment of o consultant Data and Creative Material - Ownership of
when the individual compensation nsVa exceeds muhaha|, discnveri*o, invendone, and results
$S5O(excluding travel and subsistence costs)per deve|oped, pmduced, or discovered subordinate
FY17/SFY2O18JAG Standard Conditions Page 11nf18
Rev. 09/2018
tothis agreement isgoverned bythe terms nfthe Gubrenpienta must promptly and fully report to
DOJ Grants Financial Guido, 38 C.F.R. 0§ 88. FDLE and the Federal awarding agency if any
and 200.315. program produces patentable homs, patent
hyhts, pmoeaa*a, or inventions, inthe course of
Publication or Printing of Materials ' work sponsored under this award.
Publication costs for electronic and print media,
including dioiribudon, pmmotion, and general 13.0 Information Technology Projects
handling are allowable. If these onu\o are not
identifiable with u particular direct cost objective, Criminal Intelligence Systems The
it should be allocated as indirect costs. oubnnoipi*nt agrees that any information
Publication includes whbng, oditing, and technology system funded or supported by the
preparing the illustrated mnhehm| (including Office of Justice Programs funds will comply with
videos and electronic mediums). 28C.F.R. O23. Criminal Intelligence Systems
Operating Policies, if the Dffin* of JuoUoo
8ubmvipi*nta must request pre-approval in Programs determines this regulation to be
writing for page charges for professional journal applicable. Should the Office of Justice Programs
publications, All publication materials must determine 28 C.F.R. A 23 to be applicable, the
comply with provisions in 2 C.F.R. O 200.401 and Office of Justice Programs may, at its discretion,
DOJ Grants Financial Buide, Section 5.9; perform audits of the systom, as per 28 C.F.R� §
Allowable Coota—Publication, 23.20(g). Should any violation of 28 C.F.R. 5 23
ouour, the subnaoipient may be fined as per 42
8ubrenipients must submit for review and U.S.C. § 3789g(c)-(d). The nubmuipiantmay not
approval one (1) copy nfany curricula, training satisfy such afine with federal funds.
ma0aha|o, or any other written materials to be
pub|inhed, including web-based materials and The aubneoipinntunderstands and agrees that nu
website content, to be paid under this award at awarded funds may be used to maintain or
least thirty (38) days prior to the targeted establish e computer network un|onx such
dissemination date. network blocks the vi*wing, downloading, and
exchanging of pornography. In doing so the
All electronic and print materials paid under this subreoipiontagreea that these restrictions will not
award must contain the following statements limit the use ofawarded funds necessary for any
identifying the federal award: federal, state, tribal, nrlocal law enforcement
agency orany other entity carrying out minninu|
1) "This project was supported by Grant No. invoohgatiunu, prnuaoudono, or adjudication
2017-MU-B>-0187 awarded by the Bureau of activities.
Justice Assistance. The Bureau of Justice
Assistance in a component of the Department State IT Point of Contact - The oubnaoipient
of Justice's Office of Justice Pmgmmo, which must ensure that the Sio0a IT Point of Contact
also includes the Bureau ofJustice Statistics, receives written notification regarding any
the National |neUtu(n of Justice, the Office of information technology project funded by this
Juvenile Justice and Delinquency Pnevention, grant during the obligation and expenditures
the Office for Victims ofCrime, and the SMART period. This is10facilitate communication among
Office. Points of view or opinions in this local and state governmental entities regarding
document are those of the author and do not various information technology projects being
n*ueooah|y represent the official position or conducted with these grant funds. In addition, the
policies ofthe U3. Department ofJuodre." oubmuipiantmust maintain anadministrative file
documenting the meeting of this requirement. For
Any website that funded inwhole orinpart a list of State IT Points of Contact, go to
under this award must include the same .
statement onthe home page, onall major entry
pages (ie, pages (exclusive of documents) The State IT Point of Contact will ensure the
whose primary purpose ix0onavigate the user aubnmipionCs project follows a statewide
to interior oon0ent), and on any pages from comprehensive strategy for information sharing
which avisitor may access oruse aweb-based systems that improve the functioning of the
semire, including any pages that provide criminal justice syutem, with an emphasis on
results oroutputs from the service. integration ofall criminal justice components, law
onforcemont, oourts, prosecution, corrections,
Patents Submnipiontxare subject k/ applicable and probation and parole.
regulations governing patents and inwandnnn,
including government wide r*gu|nbnno issued by Interstate Connectivity To avoid duplicating
the Department of Commerce (27 C.F.R. § 401 existing networks or |Tsystems in any initiatives
and 2Cf.R. U2UO.315(o)). funded by the Bureau of Justice Assistance for
FY17/SFY2O18JAG Standard Conditions Page 12of10
Rev. 09/2018
law enforcement information sharing systema award funding (plus the quantity purchased of
which involve interstate connectivity between each item) to FDLE once home are procured
iuhsdiotionn, such systems ohuU emp|uy, to the during any periodic programmatic progress
extent p000ib|e, existing networks as the reports.
communication backbone to achieve interstate
connectivity, unless the aubedpient can 15.0 Global Standards Package - In under to
demonstrate to the satisfaction of the Bureau of promote information sharing and enable
Justice Assistance that this requirement would interoperability among disparate systems across
not be cost effective or would impair the the justice and public auf*|y community. OJP
functionality ofonexisting orproposed |Tsystem. requires the grantee tocomply with DOJ'aGlobal
Justice Information Sharing Initiative (DOJ'e
ADP Justification - The aubrecipient must Global) guidelines and recommendations for this
complete an Automated Data Processing (ADP) particular 8mnL Grantee shall conform to the
equipment and Software and Criminal Justice Global Standards Package (GSP) and all
Information and Communication Systems constituent e|emento, where applicable, as
Request for Approval form if the purchase of any described at .
ADP equipment ietobemade, This form must be Grantee shall document planned approaches to
submitted upon application if applicable and pre- information sharing and describe compliance to
approval most be obtained. ADP Justification the GSP and appropriate privacy policy that
must be signed by the nubreoipient or protects shared in!brmaUon, or provide detailed
implementing agency chief official oranindividual justification for why an alternative approach is
with forma|, written signature authority for the recommended.
chief official.
COMPLIANCE WITH �
14.0 Interoperable Communications Guidance SECTION ��II`,
Subnanipients using funds to support emergency U'S'C`§1373
communications activities must comply with the
current SAFECOM Guidance for Emergency 1.0 |nregards 10the program oractivity funded under
Communication Grants, including provisions on this subowmnd and throughout the period of
technical standards that ensure and enhance
performance for this awmrd, no state or local
interoperable communications. Emergency government entity, agency orofficial may prohibit
communications activities include the purchase of urinany way restrict:
Interoperable Communications Equipment and
technologies such on voice-overin0emetPmtoon| Any government entity or official from sending or
bridging or gateway devicee, or equipment N receiving information regarding citizenship or
support the build out of wi»a|*ea broadband immigration ate*a as described in 8 U.S.C.
networks in the 700 MHz public safety bond
1373(a); or government entity oragency from
under the Federal Communications Commission
sending, requesting orreceiving, maintaining, or
(FCC) Waiver Order. SAFECOM guidance can exchanging information regarding immigration
befound at
status as described in 8 U.S.C. 1373(b). For the
purposes of this eubawmrd, any prohibition (or
� restriction) that violates this condition is an
Gubrecipients interested in developing a public ^inform adion-communication re*tricdon.^
safety bmodband network in the 700 MHz band
intheir iuriadi��ionnmust adhere \othe technical
�.U � eubaw�ndtooe�yteor |ooa| govemmen1oro
standards set forth in the FCC Waiver Order, or public institution of higher eduoadon, cannot be
any succeeding FCC odera, m|ee, or regulations made unless a properly executed certification of
pertaining to broadband operations in the 700 compliance with 8 U.S.C� 1373, signed by the
MHz public safety bond. The subecipinnt shall chief legal officer ofthe aubvedpient entity has
also ensure projects support the Statewide been received byOCJG. Similarly, eubnaoipients
Communication Interoperability Plan (SC|p) and cannot make a further subuwmd to a state or
are fully coordinated with the full-time Statewide local government oropublic institution ofhigher
Interoperability Coordinator (3VV|C). If any future education, unless it first obtains a properly
e»enutedoe�i�omdonufonmp|ioncewith8regulatory requirement (from the FCC or other U.S.C,
governmental entity) results in a mabahe| 1373 signed by the chief legal officer ufthe third
technical or financial change in the pnojac1, the tieraubmripienL
aubrenipierd should submit associated 3.0 Funding under this award cannot be euba*on]ad
documentuUon, and other material, osapplicable, to any subrecipient at any her that is either a
for review by the SVV|C to ensure coordination. abaha or unit of local government or a public
Submoipients must provide m listing of all institution ofhigher education that imsubject tu
communioadonsequipment purchased with grant any^infonnudon-communicabonreotricion.^
FY17/SFY2O18JAG Standard Conditions Page 13of18
Rev. 09/2018
ii Alooa| ordimanue, rule, mgulation. policy or
p�oUo* (oranap�bub� u�� o���' rule,
4.0 8ub�op�n� must nod� FDLE (in wh�ng) if it '
has credible evidence that indicates that afunded regulation policy or practice) must be in
program or activity of a nubreoipient at any der place that iodesigned toensure that,when a
that is either a state or local government or m local government (or |noe| government
public institution of higher *duooUon, may be contracted) correctional facility naoeivao a
subject to any "information-communication fbnna| written request authorized by the
restriction," Immigration and Nationality Act from DHS
that seeks advance notice of the scheduled
m|oaeo date and time for particular alien,
5.0 For STATE AGENCIES: With mopexL to the they will honor the request and an early as
program o/ activity that is funded by this Pmctivab|e, provide the request notice tn
oubawund, on of the date the aubmoipient DHS.
accepts this aubawmnd, and throughout the
remainder of the period of performance for the 7.0 Monitoring of compliance with the requirements
award- ofthis condition will boconducted byFDLE.
I. A state statute or a state m|e. regulation, 8.0 Nothing in this condition shall be understood to
policy or practice must be in p|mon that is authorize any nubnauipiontetany tier ku violate
designed to ensure that agents of the United any federal |aw, including any applicable civil
States acting under color of fodom| law are rights nrnondiscrimination law.
given aoueoa to any state (or state
contracted) correctional facility for the IMPORTANT NOTE: Any questions about the
purpose of permitting such agents to meet meaning or scope of this condition should be directed
with individuals who are (or are believed by to FDLE prior to award acceptance.
such agents 0obe)aliens and toinquire axto
such individuals' right hubenrremain inthe SECTION Vill: ADDITIONAL
United States. REQUIREMENTS
ii A state statute, or m state m|o, mgu|ation,
policy or practice must be in place that is 1.0 Environmental Protection Agency's (EPA) list
of Violating FacilitiesTho subna�p�nc
designed m ensure that, when a state (or
assures that the faoiU�oo under its ownership,
���n��d)���o�| facility receives '
u formal written request authorized by the lease or supervision which shall be utilized in the
Immigration and Nationality Act from DHS accomplishment of the Program Purpose are not
that seeks advance notice ofthe scheduled listed onthe EPA's list ofViolating Facilities and
m|oene dote and time for a particular a|ion, that it will notify the Department of the receipt of
they will honor the request and as early as any communication from the Director cfthe EPA
practicable, provide the request notice to Office ofFederal Activities indicating that afacility
DHS. to be used in the project is under consideration
for listing bythe EPA.
6.0 For units of LOCAL GOVERNMENT: With
respect 0uthe program oractivity that infunded 2.0 National Environmental Policy Act(NEPA)
by this uubaward, as of the date the
xubmoipiont accepts this nubewmrd. and The nubrooipient agrees to assist FDLE in
throughout the remainder of the period of complying with the NEPA. the National Historic
Preservation Ao and other related federal
po��nnanooforthoawmnd- `'
environmental impact analyses requirements in
I. A local nndinmnm*, m|o, mgu|ation, policy or the use ofoubm*mnd funds by the aubmcipienL
This applies to the following now activitiespreoiico (nranapp|ioab|ostataxtetuto. nu|e.
whether ornot they am being specifically funded
regulation pn|ioyorpmntioe) must be in
place that is designed to ensure that agents with these subaward funds. That is, itapplies as
of the United States acting under color of long as the activity in being conducted by the
nubmoipien1nronythindpaMyandtheaotivig,
federal |awamgivon access to any state (or
needs to be undertaken in order to use these
uty�eoon�na�*d) uomaoUona| fmoi|i1yforthe
purpose of permitting such agents to meet aubu*mrd funds. AuoondinQ|y, the suhnavipient
agrees to first determine if any nfthe following
�ithindividua|nwhoam (nrarebe|iovodby
such agents tobe)aliens and 0oinquire an0o activities will be funded by the gmnt, prior to
such individuals' right 0zbeorremain inthe obligating funds for any ofthese purposes.
United States.
FY17/SFY2018JAG Standard Conditions Page 14of10
Rev. 09/2018
of human research subjects, including
If it is determined that any of the following obtainment of Institutional Review Board
activities will be funded by the gnant, the recipient approval, if appmpria8a, and subject informed
agrees 0ocontact FDLE0CJG. consent.
1) New construction; 5.0 Disclosures
2) Any renovation or remodeling of property Conflict of Interest - The aubrocipien< and
located in an environmentally or historically implementing agency will establish safeguards to
sensitive area, including properties located prohibit employees from using their positions for
within o 100-yeor flood plain; m wm1|and, or u purpose that constitutes or presents the
habitat for endangered apeoi*s, ora property appearance of personal or organizational conflict
listed onoreligible for listing onthe National ofinterest, orpersonal gain, Subrecipientemust
Register ofHistoric Places; disclose inwriting any potential conflict o/interest
toFDLE(the non-federal pass-through onti1y).
3) A renovation, |eeae, orany other proposed
use of building or facility that will either(a) Violations of Criminal Lmvv - The aubmoipi*nt
nanu|t in a change in its basic prior use or(b) and implementing agency must disclose all
significantly change its size; violations ofstate nrfederal criminal law involving
houd, bribery or gratuity violations potentially
4) Implementation of o new program involving affecting the sub award.
the use of chemicals other than chemicals
that are (a) purchased as an incidental 6.8 Uniform Relocation Assistance and Real
component of o funded activity and (b) Property Acquisitions Act - The auhgmnt
traditionally used, for axamp|e, in office, recipient will comply with the requirements of the
househn|d, racnyationa|, or educational Uniform Relocation Assistance and Real Property
environments; and Acquisitions Act of 1970 (42 U.S.0 0 4001 et
aeq), which govern the treatment of persons
5) Implementation of o program relating to displaced amaresult offederal and federally-
clandestine methamphetamine laboratory assisted programs,
openationa, including the idandfiomdon,
sebuna, or o|mswn* of clandestine 7.0 Limitations on Government Employees
methamphetamine laboratories. Financed by Federal Assistance ' The
aubmoipientwill comply with requirements of5
The aubnacipient understands and agrees that O,S.C. §§ 1501-08 and §§ 7324-28^ which limit
complying with NEPA may require the certain pu|it|oo| activities of State o/ |moa|
preparation of an Environmental Assessment government employees whose principal
and/or an Environmental Impact Sto0ement, as employment is in connection with an activity
directed by the Bureau of Justice Assistance, financed inwhole ur|npart byfederal assistance.
The aubnsoipienifurther understands and mgnaeo
to the requirements for implementation of a
Mitigation P|an, as detailed by the Department of 8.V Funds to Association of Community
Justice at Organizations for Reform Now (ACORN)
. for Vna|(owab(e - Subneu|pient understands and
programs relating to methamphetamine agrees that itcannot use any federal funds, either
laboratory operations. directly or indin*ody, in support of any contract or
aubowmrd to either the Association of Community
3.0 National Historic Preservation Aot — The Act Organizations for Reform Now (ACORN) or its
will assist the Deportment (if necessary) in oubsidierioa, without the express prior written
assuring compliance with section 106 of the approval ofOJP.
National HioNhu Preservation Act of 1908 (18
U.S.C. § 470). Ex. Order 11593 (identification 9.0 Text Messaging VVhi|a Ohv|n0 - Pursuant to
and protection of historic properties), the Executive Under 13513. "Federal Leadership on
Archeological and Historical Preservation Act of Reducing Text Messaging While Dhving.^ 74
1974 (16 U,S.C. § 409 a-1 et soqj, and the Fed. Reg. 51225 (October 1. 2009). and
National Environmental Policy Act of 1969 (42 b318.305. F.S, the oubmcpieniiaencouraged 0o
US.C, O4321). adopt and enforce policies banning employees
from text messaging while driving any vehicle
4.0 Human Research Subjects - Subneuipient during the course ofperforming work funded by
agrees to comply with the requirements of 28 this oubawwrdand toestablish workplace safety
C.F.R. part 40 and all Office of Justice pmgmma policies and conduct eduouUon, owansnees, and
policies and procedures regarding the protection
FY17/SFY2O18JAGStandanjCondbiono Page 15of16
Rev. 09/2018
'
other outreach to decrease crashes caused by ponmno are incorporated by reference and
distracted drivers, posted at
10.0 DNA Testing of Evidentiary Materials and Z[aIig&inQ^htm^
Upload of DNA Profiles to a Database - If
PREA program funds will be used for DNA
testing of evidentiary mataria|a, any noeu|Ung
eligible DNA profiles must bmuploaded 0uthe
Combined DNA Index System (C0Q|S), by o
government DNA lab with a00000 to C0D|S. No
profiles generated with JAG funding may be
entered into any other non-govern mental DNA
database without prior express written approval
from BJA. For more informadon, refer to the NU
FY 2012 DNA Backlog Reduction Program,
available at
,
In addition, funds may not be used for purchase
of DNA equipment and supplies when the
resulting DNA profiles from such technology are
not accepted for entry into CO0S (the National
DNA Database operated bythe FB|).
11.0 Environmental Requirements and Energy '
For subawards in excess of $100.000. the
oubmoipiont must comply with all applicable
ntendards, nndam, or requirements issued under
oacUnn 308 of the Clean Air Act (42 U.S.C.
1857(h)). section 5O8ofthe Clean Water Act(53
U.S.C. 1308), Executive Order 11738. and
Environmental Protection Agency regulations (4O
CFR part 15). The aubmoipiontmust comply with
mandatory standards and policies relating to
energy efficiency which are contained in the ote1m
energy conservation plan issued in compliance
with the Energy Policy and Conservation Act
(Pub. L94'183. 09Stat. O71). ifany.
12.0 Other Federal Funds ' Tho eubnmipiooiagmeo
that if it currently has an open award of federal
funds or if it receives an award of federal funds
other than this ewmnd, and those ammvdn have
been, are being, orare to be used, in whole or in
part, for one or more of the identical cost items
for which funds are being provided under this
eward, the aubmvipiont will promptly noUfy, in
writing the grant manager for this award, and, if
no requested by OCJG seek a budget
modification or change of project scope grant
adjustment notice (GAN) to eliminate any
inappropriate duplication nffunding.
18.0 Trafficking in Persons The subnecipient must
comply with applicable requirements pertaining to
prohibited conduct relating tothe trafficking of
pomonn, whether on the part of rooipiente,
oubmcipients or individuals defined as
''emp|oyeeo^ of the subreoipient. The details of
the recipient and oubneoipiontob|igaUona related
to prohibited conduct related to trafficking in
FY17/8FY2018JAG Standard Conditions Page 1Oof10
Rev. 09/2010
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers, whiteout, etc.
are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grant`
SigntN ,
Typee and Title: Rona Kay Cradit, Bureau Chief
Crate: ql ,
S bgrant Recipient
d 'rF
Authorizing Official of Governmental Unit
jCgmm1ssi 6iChairman, Mayor, or Designated representative)
Typed Name of Subgrant Recipient: City cel'Winter Springs
Signature:
Typed Name and Title. CI es Lacey,Mayor
Date: December S,2018
Implementing Agency
Official, Administrator or Designated Representative
Typed Name of Implem ting Agency: Winter Springs Police Department
Signature:
Typed Name and Title: Kevin P. Brunelle Chief of"Police
Date: December S,2018
Application lief##2018-JAGC-3316 Section ##6 Page 1 of 1
Contract## -JAGC-SEMI- --