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HomeMy WebLinkAbout_2019 02 11 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA ÎÛÙËÔßÎ ÓÛÛÌ×ÒÙ ÓÑÒÜßÇô ÚÛÞÎËßÎÇ ïïô îðïç ó êæíð ÐòÓò CITY HALL -COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Commissioner/Deputy MayorKevin Cannon -Seat Two Commissioner Jean Hovey-Seat One CommissionerTed Johnson-Seat Three CommissionerTiAnna Hale-Seat Four CommissionerGeoff Kendrick-Seat Five Scan with your smart device to view electronically PLEASE SILENCEELECTRONIC DEVICESDURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –FEBRUARY 11, 2019 PAGE 2OF 15 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100Office of the Chief of Police and the Winter Springs Police Department REQUEST: The Chief of Police wishes to present the following Awards and Commendations from the Winter Springs Police Department: Chief’s Award of Excellence to Corporal Shaun Philbrook and the Meritorious Action Award to Corporal Shaun Philbrook, Sergeant AJ Wilkins, Corporal Pat Donovan, Officer Justice King, and Corporal Ryan VonBargen ò INFORMATIONAL AGENDA INFORMATIONAL 200.Community Development Department Scan with your smart device to view electronically REQUEST: The Community Development Department is advising the City Commission of the status of current development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –FEBRUARY 11, 2019 PAGE 3OF 15 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has alsobeen electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission receive and review the information provided. INFORMATIONAL 201.Utility Department Scan with your smart device to view electronically REQUEST: The Utility Department wishes to inform the City Commission of the potable and reclaimed water use for calendar year 2018. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –FEBRUARY 11, 2019 PAGE 4OF 15 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this AgendaItem are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside CityHall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing todiscuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. The City Commission will set aside up to thirty minutes for any City residents or taxpayers to address any itemsof public interest that do not appear on the agenda and for any members of the public to address any items that are listed on the agenda for final official action by the City Commission excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi- judicial or emergency items.Individuals willlimit their comments to three (3) minutes,and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. The City Commission will not take any action under the "Public Input" section of the agenda. The City Commission may schedule items not on the agenda as regular items and act upon them in the future.) CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –FEBRUARY 11, 2019 PAGE 5OF 15 CONSENT AGENDA CONSENT 300.Parks and Recreation Department Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department is requesting that the City Commission accept donations in the amount of$1,771 from the Winter Spring Babe Ruth and $1,000 from the Orlando Baseball Leaguefor the purchase of windscreens at Central Winds Park baseball fields. FISCAL IMPACT: The $2,771.00 donation will be deposited in Line Code 001-240000 to be used for purchase of the windscreens.The $3,000 annual facility upgrade contribution from WSBR will also be utilized for this purchase.Parks budget line code 7230-54890will be used for the $3,599 balance for a total expenditure of $9,370. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives whohave requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six(6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission accept donations in the amount of$2,771 topurchasewindscreens at Central Winds Park. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –FEBRUARY 11, 2019 PAGE 6OF 15 CONSENT 301.Community Development Department Scan with your smart device to view electronically REQUEST: Community Development Department -Urban Beautification Division is requesting authorization for a $0.04 increase for the streetlight reimbursement rate.The current rate of$13.64 per lightwould be increased to $13.68 per light for communities with decorative streetlights.A $0.03 rate increase is also proposed for the Tuscawilla Lighting and Beautification District (TLBD), which would bring the reimbursement from $13.47 to $13.50for 2019.The increase is in accordance with the revised rate schedule from Duke Energy, effective January 1, 2019. FISCAL IMPACT: As a result of the January 2019 Duke Energy rate increase, the City will pay approximately $500more per year for streetlight reimbursement as compared to the previous year. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the revised streetlightreimbursement rate of $13.68 for applicable communities with decorative streetlights and $13.50 for the TLBD. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –FEBRUARY 11, 2019 PAGE 7OF 15 CONSENT 302.Office of the City Clerk Scan with your smart device to view electronically REQUEST: TheCityClerkisrequestingtheCityCommissionReviewandApprovetheMonday,January28, 2019CityCommissionRegularMeetingMinutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: StaffrecommendstheCityCommissionreviewandconsiderofferingtheirApprovalofthe Monday,January28,2019CityCommissionRegularMeetingMinutes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –FEBRUARY 11, 2019 PAGE 8OF 15 CONSENT 303.Utility Department Scan with your smart device to view electronically REQUEST: The Utility Department requesting City Commission approval of the award of a contract toThompson Pump in the amount of $206,399.00 plus a 2% contingencyfor the purchase of four permanent bypass pumps, piggybacking off ofthe 2019 Florida Sheriffs Association ContractFSA18-VEH16.0, Spec #81. These pumps will be installed at Lift Stations 2W (may be substituted for 3E should there not be enough space at 2W to place the pump), 4W, 14E, and 22E. FISCAL IMPACT: This project cost is $206,399.00 plus a 2% contingency to be funded by the FY19 Utility Enterprise Fundline code (410-36-3600-560650). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representativeswho have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or anyAgenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize Thompson Pump tobuild and deliver four stationary bypass pumps at a cost of $206,399.00 plus a 2% contingency payable from the FY19 Utility Enterprise Fund and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –FEBRUARY 11, 2019 PAGE 9OF 15 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Community Development Department Scan with your smart device to view electronically REQUEST: The Community Development Department requests thatthe City Commission conducta Public Hearing for theSecond Reading of Ordinance No. 2019-02, which proposes a temporary moratorium within the jurisdictional limits of the City of Winter Springs regarding filing, processing, consideration, or decision ofConditional Uses, Special Exceptions and Waivers (“Special Zoning Permits”) under Chapter 20 of the City’s zoning code in the R-3 Multi-Family Dwelling, C-1 Neighborhood Commercial, C-2 General Commercial, C-3 Highway 17-92, CC Commerce Center, I- 1 Industrial, Greeneway Interchange, and Town Center Zoning Districts. FISCAL IMPACT: Thereisnoanticipatedfiscalimpactwiththistemporarymoratorium. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission conducta Public Hearing for consideration of passing Ordinance 2019-02 on Second Reading. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –FEBRUARY 11, 2019 PAGE 10OF 15 PUBLIC HEARINGS 401.Finance and Administrative Services Department Scan with your smart device to view electronically REQUEST: The Finance & Administrative Services Department requests that the City Commission conduct First Reading of Ordinance No. 2019-04 renewing the existing solid waste franchise with Waste Pro of Florida, Inc. by extending the term of the existing Solid Waste Agreement withWaste Pro of Florida, Inc. for one year effective March 1, 2019 with an option for the City to extend an additional one year. FISCAL IMPACT: There is no direct fiscal impact related to the adoption of the Ordinance other than staff and attorney time to prepare the Ordinance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and postedat six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission conduct First Reading of Ordinance No. 2019-04 renewing the existing solid waste franchise with Waste Pro of Florida, Inc. by extending the term of the existing Solid Waste Agreement with Waste Pro of Florida, Inc.for one year effective March 1, 2019 with an option for the City to extend an additional one year. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –FEBRUARY 11, 2019 PAGE 11OF 15 REGULAR AGENDA REGULAR 500.Office of the City Clerk Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission to consider the information in this Agenda Item relative to the City Commission holding a Boardand Committee Appreciation Event for 2019 and to decide on a date for this proposedevent. FISCAL IMPACT: FundingforthiseventhasbeenbudgetedinLineCode1100-554800.Ifwehavemorethan100 attendees,thenwemayneedadditionalfunds.Inthepast,wehavebeenadvisedbytheTuscawilla CountryClubthatonsomedates,thepricesforfoodandbeveragesmaybehigher;however,wehave notbeenprovidedwiththatspecificinformationyet,norafirmpriceforpossiblemenuselections; however,thisistypicallydecidedupon,dependingonthedateselectedfortheevent,andthechosen themefortheevent. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted atsix(6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: StaffrecommendsthatiftheMayorandCityCommissiondowishtogoforwardwiththiseventfor 2019,theMayorandCityCommissionshouldselectadate(andaback-update)forthe2019Board andCommitteeAppreciationDinnerevent.(ThelatestavailabledatesfromTuscawillaCountry ClubwillbeprovidedtotheMayorandCityCommissionunderseparatecoverfortheir consideration.) CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –FEBRUARY 11, 2019 PAGE 12OF 15 REGULAR 501.Office of the City Clerk Scan with your smart device to view electronically REQUEST: TheCityClerkisrequestingtheCityCommissionreviewtheinformationinthisAgendaItem regardingpossibleAdvisoryCommitteeopenings,specificallyontheBicycleandPedestrian AdvisoryCommitteeandtheParksandRecreationAdvisoryCommitteeandmakeanyAppointments asapplicable. FISCAL IMPACT: There is no noted Fiscal Impact related to any of these Appointments referencedinthisAgenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representativeswho have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or anyAgenda Item with any interested individuals. As noted in the very similar January 28, 2019 Regular Agenda Item "500", theCity Commission were informed under separate cover about the openings/vacancies noted in this Agenda Item. The (Advisory) Board and Committee Members noted in this Agenda Item have all been notified, and those interested in Appointment, asapplicable, submitted Board/Committee Application(s) and these wereadded to Dropboxes. Additionally, the City Commission wereinformed about the Board/Committee Applications and related information on file and in Dropboxes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –FEBRUARY 11, 2019 PAGE 13OF 15 RECOMMENDATION: Staff recommendsthat the following Appointments be made withanindividualMotionforeach Nominationplease: SEAT FOUR APPOINTMENTS:COMMISSIONER TiANNA HALE [[240,608,1191,665][12][B,I,][Times New Roman]]Bicycle and Pedestrian Advisory Committee: Previous Appointee Ms. Jennifer Cardenas –Has not responded to Staff/No Board/Committee Application has been submitted by Ms. Cardenas Term would be a new full four (4) year Term of Office Term Expires:February 1, 2023 [[240,948,890,1005][12][B,I,][Times New Roman]]Parks and Recreation Advisor [[853,948,1165,1005][12][B,I,][Times New Roman]]y Committee: Previous Member Mr. RickLecky -Submitted a new Application for possible Appointment Term would be a new full four (4) year Term of Office Term Expires:February 1, 2023 SEAT FIVE APPOINTMENT:COMMISSIONER GEOFF KENDRICK [[240,1394,1207,1451][12][B,I,][Times New Roman]]Bicycle and Pedestrian Advisory Committee: Vacant Seat Term would be a partial Term of Office (Partial) Term Expires:February 1, 2021 OTHER MAYOR/COMMISSION APPOINTMENTS: Included inthis Agenda Item is the ability forthe Mayor and/or any City Commission Member tomake any other Appointment(s) that aredeemed pertinent. If any requested Appointment(s) are not made at this Meeting, subsequent Agenda Item(s)can be brought forward on upcoming City Commission MeetingAgendas. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –FEBRUARY 11, 2019 PAGE 14OF 15 REPORTS REPORTS 600.Office of the City Attorney -Anthony A. Garganese, Esquire REPORTS 601.Office of the City Manager -Kevin L. Smith REPORTS 602.Office of the City Clerk -Andrea Lorenzo-Luaces, MMC REPORTS 603.Office of Commissioner Seat Three -The Honorable Ted Johnson REPORTS 604.Office of Commissioner Seat Four -The Honorable TiAnna Hale REPORTS 605.Office of Commissioner Seat Five -The Honorable Geoff Kendrick REPORTS 606.Office of the Mayor -The Honorable Charles Lacey REPORTS 607.Office of Commissioner Seat One -The Honorable Jean Hovey REPORTS 608. Office of Commissioner Seat Two/Deputy Mayor -The Honorable Kevin Cannon CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –FEBRUARY 11, 2019 PAGE 15OF 15 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any AgendaItem or subject matter will need to fill out a “Public Input” form. In its discretion, the City Commissionmay set aside up to thirty additionalminutes at the end of each City Commission meeting for additional public input by anyresident or taxpayer of theCityabout items ofpublic interest. It is not appropriate to readdress quasi-judicial andpublic hearing items previously addressed by the City Commission at the same meeting, nor to advance arguments or repetitious questions concerning matters which the City Commission believes to be closed. Individuals willlimit their comments to three (3) minutes,and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission.) ADJOURNMENT [[1069,1797,1474,1849][11][B,I,][Times New Roman]]PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of theseproceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 [[1007,2470,1356,2523][11][,I,][Times New Roman]]Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 [[1803,2744,2152,2797][11][,I,][Times New Roman]]Florida Statutes.