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Home My WebLink About2018 10 22 City Commission Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA ��t4TER 4<1 `SA 1 f Incorporated • lgid ' i�GOD WEIR J�.( CITY COMMISSION MINUTES REGULAII mF.ETING MONDAV. OCTOBER 22. 2018 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, "'INTER SPRINGS, FLORIDA Mavor Charles Lacev Deputy Mayor Geoff Kendrick - Seat Five Commissioner Jean Hovey - Seat One Con-imissioner Kevin Cannon - Seat Two Commissioner Ken Greenberg - Seat Three Commissioner Jack I-lays - Seat Four CH 01 WIVII-R SPRINGS FLOKIDA NI IN('] Is CITI ( 0%1\1ISSION REGI I..,%k \ILEI IVi OCTO BER 22. _'1II.N PAGF 3 OF I I CALL TO ORDER The Regular Meeting of Monday. Octoher 22, 2018 of the City Commission was called to Ordcr by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs. Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Geoff Kendrick, present Commissioner ,lean Hovey, present Commissioner Kevin Cannon, arrived at 5: IS p.m. Commissioner Ken Greenberg, present Commissioner lack Hays_ present City Manager Kevin L. Smith, present City .Attorney Anthony A. Gargancse, present City Clerk Andrea Lorenzo-Luaces, present A moment of silence was held, f-ol1owcd by the Pledge of Allegiance. Regarding the Agenda. Mayor Lacey inquired, "May we Adopt the Agenda as proposed`'" Commissioner Hovey stated. "Yes." No objections xiere voiced. Mayor Lacey nowd. -Without objection. it stands adopted." AWARDS AND PRESENTATIONS A11',1RDS AND PRE.SENI' VTIONS 100. Not Used INFORMATIONAL AGENDA I'sFORM1tAT ION:%I. 200. Not Used CI I l 01 1N IVITR SPRIN(,S. H ORIDA MINL,I rS CIIY ( OMMISSION 1MG1 [-AR MI-1:1ING fK TOBFR 22. 2+III+ P-k(;E_ 3 ()F It PUBLIC INPUT llal'or Laco- (111c1)rd ''Public Mina ('W121111S.Si011C)' 11('011 C (11111p11 (IlTh-e(1 Clt is M P'll), Mayor Lacey recognized former Commissioner Joanne M. Krebs. Ms. Joanne ;11. Krebs. 1002 Ic1111•oot 1)ri► e, H'infer S1)rings, Florida: referenced the Oak Forest wall and some planters, mentioned the lighting was out at Trotwood and some other locations, noted that some of the plantings all the wall sceln to be dyilig-'Deed watering, salve bushes were either Bane or needed care_ and hoped the City Commission could do something- about these issues. Ms. Krebs also mentioned the planters are changed out tour (4) times a year and suggested that instead of this being done, to instead follow what is done with the plants at the Tuscawilla wall, which seem to look better and this might also be a more efficient process. With brief comments, Mayor Lacey noted that the City Manager had lieard the discussion. Deputy Mayor Geoff Kendrick relnarkcd that he had been in contact with Mr. Bran Fields. P.E.. Director, Community Development Department on some problems he leas seen with the wall, and painted out that when exiting '1 rotssoad Boulevard onto Tuskawilla Road, there have been some plants causing line of sight issues and he hoped this would be addressed right away. Ha>.•or Laccly Clmed "PllhliC 11113111 Ncxt, Mayor Lacey announced that tbriner Mayor Paul P. Partyka was in attendance. CONSENT AGENDA COHSE N F 300. Finance and Administrative Services Department REQUEST: Finance and Administrative Services requests that the City Commission consider approval of a contract extension with the University of Central Florida Research Foundation, Inc (I.JCF Incubator) for funding for The 1 CF incubator in Winter Springs for FY 19 in an amount not to exceed $75,000. FISCAL IMPACT: The fiscal impact of this request is $75,000 for FY19. The City's current budget (FN'19) contains the funding of $75,000. If approved, the funding would come from the City's General Fund Operating Income. CH YOF WIN I I-R SPRINGS. I I ORIDA \11N1'TFS 01}(RFGI LAN NI E11'SC, O('Tc1RI'R'_'.'_oih 11AG1 401' 11 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and Cite Commission, City Manager, Cite Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed s•erhatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeo►wner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hail, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the Cite Commission authorize the Cite Manager to execute an agreement with the University of Central Florida Research Foundation, Inc. (UCF Incubator) for funding_ in the amount of $75,000 for FY 19. No dISCUSS1013. ( ONSENT 301. Office of the City Clerk REQUEST: The Cite Clerk is requesting the City Commission Review and Approve the October S, 2018 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronicalh° forwarded to the Mayor and City Commission, Cite Manager, City Attorney/Staff, and is available on the CiWs Websitc, LaserFiche, and the Citv's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and 'which is also available on the City's N'Vebsite, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeo►vner's Associations/Representatives (in file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside Cite Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. (F[)OF"[,,IFRSPRINGS.11ORMD %W1111_S (ITY(OVNIISSIOARE(1lLAR%IEE"PING-()CTo131:ft".]0IN PAOE;(9F11 RECONINIENDATION: Staff recommends the Cite Commission revie-*+ and consider offering their Approval of the Monday, October 8, 2018 City Commission Regular !fleeting Minutes. This Agcn& Item was not discussed. MOTION TO APPROVE THE CONSENT AGENDA. MAYOR LACEY POINTED OUT, " MOTION BY COMMISSIONER HOVEY. SECONDED BY CO',NINI1SSIONER CANNON." DISCUSSION. VOTE: COMMISSIONER CANNON: AYE DEPUTY MAYOR KENDRICK: AYE COMMMISSIONER GREENBERG: AYE COMMISSIONER HOVEY: AYE COMMISSIONER HAYS: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA P BLIC 1-11-ARINGS 400. Office of the City Attorney REQUEST: At the request of the City Commission, the City Attorney and City Manager recommend that the City Commission consider, at its discretion, passing proposed Ordinance No. 2018-07 on First Reading to amend the start time for regular Cite Commission meetings to 6:00 p.m. FISCAL INI PACT: There is no direct fiscal impact related to the adoption of the Ordinance other than staff and attorney time to prepare the Ordinance. Any operational cost increase resulting from an appreciable change in the City Commission meeting times will depend upon the following relevant factors: 1) the selected start and end times of the Commission meeting; 2) the quantity of non -salaried employees required to attend the particular Commission meeting; 3) the associated compensation of those employees; and 4) a supervisor's ability (or inability) to flex the participating employee's time of attendance (due to individual and overall work-load/need). Every effort will be made to flex the time of attendance for those employees. Thus, it is anticipated that in most cases, these efforts will cause any additional costs to be nominal or nil. CH Y 01 IN iti' I PR SPRINGS. FLORIDA MIN1'l I:S (I I Y C'OMNiM1()\ REGt'I..AR \1U I ING 0C'1OBEK _. 21}I x PAGE o OF I i COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the Citv's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective ;fleeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, 1lledia/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside Cite Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission consider, at its discretion, passing proposed Ordinance No. 2018-07 on First Reading amending the start time for regular City Commission meetings to 6:00 p.m. MOTION TO READ ORDINANCE 2018-07 BY "TIT'LE" ONLY. MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR KENDRICK. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. City Attorney Anthony A. Gargancse read Ordinance 2018-07 by '`I itic' only. r19ovor I.acc.l, opened "Public Input - oil this .4"Clida 11e)1t. Mr. Maurice l aproll , Past Office Ro.r 195233, Winter Springs, Florida: referenced previous City Commission discussions related to having more citizen participation and wondered if the time when Advisory Boards and Committees start, should also be included in this Ordinance so all start times are the same. which would allow more residerits the ability to possibly also attend City Board and Committee mcctings. ,11a.mr Luce.v clo,Ned ''I'uhlic 117put - on this "I gc lutu Ilan?. Commissioner Kevin Cannon spoke of the proposed time change and was supportive of at feast the Planning and Zoning Board/Local Planning Agency and Cade Enforcement Board meeting times being changed and thought Staff could look into this. Regarding if there was any requirement in the Code for this, Attorney Garganese did not think there was, ho,svever he suggested the City Commission might want to check with their Advisory Board and Committee Mcmbers. ('111 OF 14IA Ilk 5i'RiVi�, FLORIPA %IIAL,I L.s (i)1' (O%I%iiSSION RI-GLI.AR ,%1FI:TIN(I OC]OBLR 22. 2018' VA(d -,OF i I Mayor Lacey noted that the City Commission 'would still have an opportunity to look into this after the Readings of, Ordinance 018-07, and could then make any possible changes through a Resolution. Attorney Garganese agreed and added that he would check the Code. suggested the City Commmission could impose specific start times fur applicable Boards and�or Committees via a Rcsolution, or this Could also be handled administratively. City Manager Kevin L. Smith mentioned the Second Reading of Ordinance 2018-07 which most likely would be addressed at the November 19, 2018 City Commission meeting. and if this Ordinance was approved at that City Commission meeting, then the new mceting start time would become effective at the next meeting, wihich would be in December. DISCLISSi011 tollovved on the -Ffleclive Date" of this Ordinance to which Attorney Garganese stated Would be when approved and signed, unless the City Commission wanted to designate a different --LffectlN e Date". Mayor Lacey noted this could be further considered when the Second Reading came back to the City Commission. Furthermore, Mayor Lacey added. "1 `\ould sug�est Commissioners consider that. and when we collie back for Second Reading. think about whether we want to do it in the one December meeting or begin clean in January [20]'19.'- Commissioner Ken Greenberg thought starting, fi-esh in January of the new year would be less confusing. and recommended that the Citv Commission consider what Mr. Kaprow brought up as he liked the idea of continuity with all meeting times. Commissioner Greenberg also referenced the Planning and Zoning Board/Local Planning Agency, the Code Enforcement Board, and the TuscaNvIlla Lighting and Beautification District Advisory Committee. Mayor Lacey mentioned this could be addressed at the next City Con1n11Ssi011 meeting. Deputy Mayor Kendrick commented about Board'Committee meeting times and whether this could he handled during the Second Reading cif the Ordinance. Mayor Lacey confirmed this and added. "It can be done even after that by Resolution." Manager Smith noted such could also be handler] administratively if needed. Commissioner Cannon further briefly spoke of the Agenda process for Boards and Committees. Brief remarks C011tiriued. Mayor Lacey stated. "I think there are some nuances to what hrou0111 us here in the first place: and how that applies to different Boards. that is worthy ofsonle d1SCUSsi011.". "I MAKE A !MOTION THAT N E ADOPT ORDINANCE 2018-07 ON FIRST READING." MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR KENDRICK. DISCUSSION. VOTE: COMMISSIONER GREENBERG: AYE COMMISSIONER CANNON: AYE COMMISSIONER HAYS: AYE DEPUTY MAYOR KENDRICK: AYE COMMISSIONER HOVEY: AVE MOTION CARRIED. ( I I )' OF WIN iER SI'KIN(,,, FLORID]\ %11\l TES 01N CWdNiISSIU\ RF-6I I AR %1E1 11\(:, CK TOBE R'2. _'n18 PAGI 8 OF I I REGULAR AGENDA REGULAR son. Not Used REPORTS REPORTS 600. Office of the City Attorney —Anthony A. Garganese, Esquire No Report. RrPORTS 601. Office of the City Manager — Kevin L. Smith Manager Smith spoke of a couple of upcoming November events - the "I lometo%vn Harvest" and the Citv's Veterans I)av e%'ent and advised the Mavor and City Commission that they ~,would be receiving more intbrination from Staff shortly. Mayor Lacey pointed out that the "Hometown f larvest" event was scheduled for November 3". 2018 and the City 's Veterans Day event will be held oil Veterans Day, November 11. 2018. REPORTS 602. Office of the City Clerk — Andrea Lorenzo-Luaces, MiNIC City Clerk Andrea Lorenzo-Luaces referenced the upcoming Inauguration Ceremonies and asked if the Mayor and City Commission could advise about their preferences regarding the details. In terms of a startim, time on November 19`I' for the 2018 Inauguration. Commissioner Jean Hovey mentioned that the ceremonies should start a little earlier than past years as four (4) Elected Officials would he sworn in this time: and the time suggested was 4:15 p.m. With further comments and in terms of a possible COIISOIsus. Mayor Lacey asked the City Commission, "[s there any disagreement to 4:15 [p.m. IT' Commissioner Jack Hays stated. "1 suggest 4:15 Commissioner Cannon aLurecd and said. -'Yes." With no objections voiced. ASayor Laced remarked. -It is the Consensus that xvc start the Ceremonies at 4:15 ! p.m.].- Regarding other details of this event, comments ensued that printed programs were an unrequired expense. how (electronic) invitations/programs had been done well in the past, and further clarification on the date and the calendar. ( ITY OL %h IN rLR SPRINGS. Fl i)RIDA \1IN'U 1 F: (I I l CON1NIISS10\ RLGI L A R M E F. I IN(, OC I OBLR'?. 'U 18 F AGh. v OF I i Brief remarks followed on not producing paper invitations'programs and just going with electronic invitations,. to which Members of the City Comntission noted they were in agreement with this. Mayor Lacey summarized the Consensus. ` I hat is \that 1 hcard.- City Clerk Lorenzo-Luaces then stated, --l:verNthin4a electronic and «c'll do the ceremony and the reception similar to past \.ears." No objections were voiced. RE:POR'TS 603. Office of Commissioner Seat Four — The Honorable Jack Hays No Report was given. REPORTS 604. Office of Commissioner Seat Fire/Deputy Mayor - The Honorable Geoff Kendrick Deputy Mayor Kendrick spoke highly of last �Neekend's "AR'F0BFM,EST-- event and noted he vaas looking fonvard to some of the upcoming City events which will be held over the next fcw weeks. Next, Deputy Mayor Kendrick referenced Florida League of Cities Advocacy Committee meetings that were postponed due to Hurricane Michael. At the Tri-County League of Cities meeting held last Nveek on October 18`I', Deputy Mayor Kendrick mentioned he had been Elected by his peers as the incoming 2 `1 Vice President. Lastly, Deputy Mayor Kendrick mentioned the current Flection Campaigns and hoped that after the upcoming Election. everyone would come. together Nvith no had feelings, would not pursue anything past -Election and accept the will of the citizens. REPORTS 605. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey pointed out that regarding) Deputy Mayor Kendrick's Election as 2`t Vice President for the Tri-County League of Cities, that actually mcarit that Deputy Mayor Kendrick would become President of the Tri-County League of Cities in a couple of years. Mayor Lacey then complimented Deputy Mayor Kendrick for his service. Next. Mayor Lacey thanked the Parks and Recreation Department for their support of the "AR'1'OBf:RFEST'-/["Festival of the Ails] event and commended some of the people in the community who originally organized this event. ( IJ Y OF wlti] IT SPRINGS. FLORIDA MIND I ES CA I Y (r, INIISSiO N RFGL LAR %I.EI i-11G OC IOBER 22. _IM S PA(A. In of I I RFPORTs 606. Office of Commissioner Seat One - The Honorable Jean Hovev Commissioner Hovey referenced the upcoming Election and (loped crcryone would carefully reed the Ballot Amendments before Voting. Secondly. Commissioner Hovey asked about the status of the CM's Winter Wonderland float that had been discussed at the last City Commission meeting. Mr. Chris Caldwell, Director, Parks and Recreation Department Addressed the City Commission on some of the details Staff was currently working oil. REPORTS 607. Office of Commissioner Seat Tvvo - The Honorable Kevin Cannon Commissioner Cannon spoke highly of the "AR F0131-.Rl, ES'F event lield this past weekend. and thanked our Police Department's Chief of Police Ke\ irl Brunelle and Lieutenant Will Maxwell. REPORTS 608. Office of Commissioner Seat Three — The Honorable hen Greenberg; Commissioner Greenberg said that ]le thought the "AR'T()B1:Rl:EST" event �+rent well_ and that lie was lookirlg torward to next month's "H(}metov ii Har,est- event. Continuing his Report, C01t1I11IS51Uner (irecriberg also spoke of last week's I'll -County League OfCitieS meetltlg which Involved the Orlando community and sports. Lastly, Commissioncr Greenberg referenced the postponement of the Florida League of Cities Advocacy Committee meetings. PUBLIC INPUT Ala.vor Lace.;, oj)enel ''I'rrhlic Iyna No one addressed the; Mayor and City Commission. 1k11'ut• LULT.t CIOACCI ''I'irhllC III/M/ Further brief comments_ ('11) 01 M IN FF.R SPRIGS, FLORIDA 1`01\C I ES ('Ill' C (l\1\t1SSION RE(,I_ IA MELA 1\6 - 0( WBER 22201 x PAGI= I I OF I I ADJOURNMENT Mayor Lacey adjourned the Regular Meeting, at 5:45 p.m. Rf,'SPF. C"I Ft.,'LL f" SL%RA-II "I '7 ED: ANDREA 1,0RENZO-LUACES. MMC Ci fY CLERK ;1I'PRO1 f-"D: MAV 'R C}iARL S LACn' NO I F. lhtac Mnmti, %Norc at the \«rcmho IQ, ! I C'it G)mnn,sion RcPil a Mcomu