HomeMy WebLinkAbout2018 09 24 City Commission Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA
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CITY COMMISSION
MINUTES
BEG17LAII 31EETING
1I0NU,c V. SEPTEM.BI:B 24. 2018 — 5:1.5 P.M.
CITY HALL — COn1nIISSION CHAMBERS
1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA
Mayor Charles Lacey
Deputy Mayor Geoff Kendrick - Seat Five
Commissioner Jean Hovey - Seat One
Commissioner Kevin Cannon - Seat Two
Commissioner Ken Greenberg - Seat Three
Commissioner Jack Hays - Seat Four
(rr1 OF %1INTEk SPRINGS- F-1 ORID % \II\L''IFS ( Ill (0%I%IISSION RF(A I .-\R %IFFTIm" - SI'P'rF\III FIR _14. _'nlx PA6F I- OF I
CALL TO ORDER
The Reglllar Meetin of Monday. Scptember 24. 2018 of the City Commission %vas called to Order by
Mayor Charles Lacey at 5: l 5 p.m. in the Commission Chambers of the Municipal Building (City Hall.
1 12-6 East State Road 4314, Winter Springs, Florida 32708).
Roll Call:
Mavor Charles Lacey. present
Deputy Mayor Geoff Kendrick, present
Commissioner .lean Hovey, present
Commissioner Kevin Cannon. present
Commissioner Ken Greenberg, present
Commissioner Jack Hays, present
City Manager Kevin L. Smith, present
City Attorney Anthony A. Garganese, present
Citv Clerk Andrea Lorenzo -Lances. present
A moment of silence was held, followed by the Pledge of Allegiance.
Regarding the Agenda, Mayor Lacey asked the City Commission. "May we adopt the Agenda?"
Commissioner Kevin Cannon stated. '-No objection Ii-onT me." Hearing no disagreement. Mayor Charles
Lacey then said, --With no objection, the Agenda stands as Adopted.'
AWARDS AND PRESENTATIONS
%N% kRDS ,Xwu PIZESENI %TIO S
100. Office of the City Manager
REQUEST:
Presentation of Resolution Number 2018-17 recognizing Mr. Geoff Marbes for his years of
dedicated service as an Employee of the Cite of Winter Springs and expressing our Appreciation
on behalf of the Mayor and City Commission, City Manager, Cite Staff, and Citizens of the City of
Winter Springs.
Mr. Geoff Marbes, Public Works Department was presented with Resolution 201 S-17 by Mayor Lacey
in honor of his dedicated service and contributions to the City of Winter Springs.
INFORMATIONAL AGENDA
INVORNIATIONAI.
200. Not l sed
( 111 OF 1%1'� 11 R SPRI\(,S_ I FQRID \ MI'`C'TF.) ( 111 CON IMISSION RFG1:IAR 1IIF I ING - Sf_PII kMER_'T. 20IN PA(E_ 10F 16
PUBLIC INPUT
Afa-vor Locel• oj)ened "Public I qna
,41 . Sheila Banton, 414 C eduri'ood Court, Whiter Springs, Norida: suggested that the City
Commission change the staid time of City Commission meetings. and said that it was not about hOW
many people attend, but thought it gave the public the ability to roicc their concerns.
,Ilui,nr Lucc.v closed ''Public Injnrt
CONSENTAGENDA
CO SENT
300. Community Development Department
REQUEST:
The Community Development Department requests the Cite Commission authorize entering into
an agreement with Sorko Services in the amount of S36,516.00 plus a 10% contingency for aquatic
weed control and maintenance services of Cite -maintained ponds.
FISCAL IMPACT:
The contract amount is $36,516.00 plus a 10% contingency, for a total authorization of
$40,167.60, funded by the Stormwater Utility Fund.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the :Mayor and City Commission, Citv
Manager, Cite Attorney/Staff, and is available on the C'ih's «'ebsite, LaserFiche, and the. C'ih''s
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the CiWs Vl"cbsite, LaserFiche, and the City's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeowner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside City Hall with additional copies available for the General Public, and posted at five
(5) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
RECOMMENDATION:
Staff recommends the Citv Commission authorize entering into an agreement with Sorko Services
in the amount of $36,516.00 plus a 10% contingency for aquatic weed control and maintenance
services of City -maintained ponds, funded by the Stormwater Utility Fund, and authorize the City
Manager and City Attorney to prepare and execute any and all applicable documents.
There was no discussion on this Agenda [tern.
CI OF N� IN I-R SPRIN6, I I ORIDA %11\l TFS ( IT)' C0 \1%11ssio\ RE GI l AR ti111 I I\G - S1 'I LAIBER 24. 2HIX PA(,P 4 OF IN
(ONSE\T
301. Public Works Department
REQUEST:
Public Works Department requests Commission authorization to enter into a contract with USA
Services of Florida, Inc. in the amount of $34,811.94 for citylyide bi-monthly street sweeping
services for one year, piggybacking off Cite of Jacksonville contract #CS-0003-16.
FISCAL IMPACT:
The total cost of street sweeping for one year is $34,811.94, funded by the Stormwater utility
Fund.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and Cite Commission, City
Manager, City Attorney/Staff, and is available on the Cih's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the Citv's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeo►vner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hail,
posted inside Cite Hall with additional copies available for the General Public, and posted at six
(6) different locations around the Cite. Furthermore, this information is also available to any
individual requestors. Cite Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
RECOMMENDATION:
Staff recommends the City Commission approve a contract with USA Services of Florida, Inc. in
the amount of $34,811.94 for cit-vwide bi-monthlystreet sweeping services for one year,
piggybacking off City of Jacksonville contract #CS-0003-16.
NO discussfoll.
(OINSE\T
302. Office of the City Clerk
REQUEST:
The City Clerk is requesting the City Commission Review and Approve the Monday, September
10, 2018 City Commission Regular ;fleeting Minutes.
FISCAL IN]PACT:
There is no fiscal impact related to this Agenda Item.
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COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, Cite Attorney/Staff, and is available on the City's Website, LaserFiche, and the Citv's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective ,fleeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the Cifv's Website, LaserFiche., and the City's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeowner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside Cite Hall,
posted inside Cite Hall with additional copies available for the General Public, and posted at six
(6) different locations around the Citv. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
RECOMMENDATION:
Staff recommends the City Commission review and consider offering their Approval of the
Monday, September 10, 2018 Citv Commission Regular Meeting !'Minutes.
This Agenda Item was not discussed.
Mayor Lacey asked foi- a Motion to approve the Consent Agenda.
"MOTION TO APPROVE." MAYOR LACEY STATED, "MOTION BY COMMISSIONER
GREENBERG. SECONDED BY COMINIISSIONER HAYS." DISCUSSION.
VOTE:
COMMISSIONER HAYS: AYE
COMMISSIONER CANNON: AYE
DEPUTY MAYOR KENDRICK: AYE
COMMISSIONER GREENBERG: AYE
COMMISSIONER HOVEY: AYE
MOTION CARRIED.
PUBLIC HEARINGS AGENDA
Pt RIAC HE XIONGti
400. Finance and Administrative Services Department
REQUEST:
The Cite Manager is requesting that the Cih Commission hold a Public Hearing relative to the
approval of Resolution 2018-20, which establishes the Final Operating Millage Rate and the Final
Voted Debt Service Millage Rate for Fiscal Year 2018-2019 for the Cite of Winter Springs.
FISCAL IMPACT:
The decision to levy an operating millage rate of 2.4300 mills as opposed to the rolled -back rate of
2.2120 mills results in additional ad valorem General Fund revenues of approximately S481,556
(net of statutory discount).
U?IY.)F�1'INILRSPRINGS. I1.ORIDA LIIN[:I ES('IIY('U%INIISSIO\RF.G11.-1R\1E.1-TINO SEPIEMBER ?a,201S PAGE o,OFlo
C0:11MUN]CATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, Cite Attorney/Staff, and is available on the City's Website, LaserFiche, and the CUN's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homeo►► ner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside Cite Hall,
posted inside City Hall with additional copies available for the General Public, and posted at six
(6) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
The Property Appraiser mailed each property owner a TRIM notice prior to the first Public
Hearing. Additionally, the budget calendar has been on the City's website since its approval in
March and notice of the final public hearing was advertised on the Cite Hall electronic sign.
Lastly, the statutorily required advertisements ran in the Orlando Sentinel on September 20,
2018. Upon approval and adoption of Resolution 2018-20, the final millage rates for fiscal year
2018-2019 will be communicated to the Seminole County Property Appraiser and the Seminole
County Tat Collector as the millage rates to be levied by the City of Winter Springs for the 2018
tax year (Fiscal Year 2018-2019).
RECOMMENDATION:
Staff recommends that the Commission adopt Resolution 2018-20 establishing the final operating
millage rate at whatever rate the Commission deems appropriate for fiscal year 2018-2019 (not to
exceed 2.4300 mills), the final voted debt service millage rate at 0.0500 nulls for fiscal year 2018-
2019 and publicly announce the percentage by which the final operating millage rate is more than
the rolled -back rate.
A `sample' motion which includes the necessary elements for statutory compliance follows:
I move to approve Resolution 2018-20 establishing the final operating millage rate at 2.4300 mills,
establishing the voted debt service millage rate at 0.0500 mills and publicly announce that the
final operating millage rate is 9.86% more than the computed rolled -back rate of 2.2120 mills.
Ms, Kelly Balagia, Budget Analyst, Finance and Administrative Services Dcpailment presentcd this
Agenda Item and added. "There have been no changes since the Ventative — which was just two (?)
weeks ago.'
211u1101, Lacey opc ned ''Public lttlml on this .4ge Ida hein.
No one addressed the Mayor and City Commission.
Ma or Luce), closed ''Public h7j) rt on thi.N .11-endu hvin.
(ITY01 WINIERSPRINGS.IIORIDA MINU1LSC'FIl'('OMMISSIONRL(ii11.ARN,111IING SLPIRMBER_-14.20IK PAGE. 7OF16
"I MOVE TO APPROVE RESOLUTION 2018-20 ESTABLISHING THE FINAL OPERATING
!!'TILLAGE RATE AT 2.4300 !HILLS, ESTABLISHING THE VOTED DEBT SERVICE
MILLAGE RATE AT 0.0500 MILLS AND PUBLICLY ANNOUNCE THAT THE FINAL
OPERATING: MILLAGE RATE 1S 9.86% MORE THAN THE COMPUTED ROLLED -BACK
RATE OF 2.2120 MILLS." MOTION BY COMMISSIONER CANNON. SECONDED
BY COMMISSIONER GREENBERG. DISCUSSION.
VOTE:
COMMISSIONER CANNON: AYE
COIt`IMISSIONER HOVEY: AYE
COMMISSIONER HAYS: AYE
DEPUTY MAYOR KENDRICK: AYE
CONIM1SSIONER GREENBERG: AYE
MOTION CARRIED.
Pl $LIC HEARINGS
401. Finance and Administrative Services Department
REQUEST:
The Cite Manager requests that the Cite Commission hold a Public Hearing to consider the
approval of Resolution 2018-21, establishing the Final Budget for Fiscal Year 2018-2019.
FISCAL IMPACT:
The proposed final city -►ride budgets by fund type currently reflect the following appropriations
to (from) fund balance:
General Fund — S1,499
Governmental Funds (exclusive of General Fund) — ($5,528,822)
Enterprise Funds — $117,431
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the 'Mayor and City Commission, CitN-
Manager, City Attorney/Staff, and is available on the City's Wehsite, LaserFiche, and the City
Server. Additionally, portions of this .Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server; has been sent to
applicable City Staff: Media/Press Representatives who have requested Agendas/Agenda Item
information, homeowner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside Cite Hall with additional copies available for the General Public, and posted at six
(6) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with anv interested individuals.
The Property Appraiser mailed each property owner a TRIM notice prior to the first Public
Hearing; notice of the final public hearing was advertised on the City Hall electronic sign, and the
statutorily required advertisements ran in the Orlando Sentinel on September 20, 2018. The
Tentative Budget has been posted on the City's ►website and within two weeks of adoption the
Final Budget (unchanged from the Tentative) will also be published.
( IIY OI 11 IN I I K SPRINGS, FLORIDA MINLTFS ( I I Y CO%I%11SSION KEGI'LAR MEETING SEP1 F%1RI-R 24, _1I11,� PAGE R OF Ir,
RECOMMENDATION:
Staff recommends that the Commission approve the final budget for fiscal year 2018-2019 or
amend it as deemed necessary and adopt Resolution 2018-21 establishing the final budget for
Fiscal Year 2018-2019
A `sample' motion follows:
I move to approve Resolution 2018-21 establishing the final budget for the fiscal year commencing
on October 1, 2018 and ending on September 30, 2019.
Ms. Balagia introduced this Agenda Item and rcmal,ked. "Again. there are no chances Since. the.
Tentative.
Commissioner Jack Hays noted. -"I think it is cxtremely commendable that the tive (5) of the last eight
(8) years we Have had a reduction in the Milla-e Rate — tremendous budoctary control and I want to
compliment all ofyou involved in that."
11avor Lac-cv rq)ened ''Public Ittpul on this _.t endu twin.
NO one spoke.
11a.yor Lace.v closed ''Public Input - on ihi,� 4s;cndu twin.
"1 MOVE TO APPROVE RESOLUTION 2018-21 ESTABLISHING THE FINAL. BUDGET
FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2018 AND ENDING ON
SEPTEMBER 30, 2019." MOTION BY COMMISSIONER CANNON. SECONDED BY
COMMISSIONER HOVEY. DISCUSSION.
VOTE:
COMMISSIONER GREENBERG: AYE
DEPUTY MAYOR KENDRICK: AYE
COMMISSIONER HOVEY: AYE
COMMISSIONER CANNON: AYE
COMMISSIONER HAYS: AYE
MOTION CARRIED.
PUMA( HEARINGS
402. Finance and Administrative Services Department
REQUEST:
Finance and Administrative Services Department requesting the Cite Commission approve first
reading of Ordinance No. 2018-06 updating the City's Purchasing Policies.
FISCAL IMPACT:
This update will result in a material reduction in procurement costs N ithout affecting
the integrity, intent, or competitiveness of said procurement.
( 11 Y 01 WIN -I ER SI'KIMiS. FI_ORIDA UJI J I S CFI1COMMISSION REGI I.AR iNIIJ-I ING SITi Eh1BER'_4. _'O. IN P.AGL If Of 16
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and Cite Commission, Cite
Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's Website, LaserFiche, and the City's Server; has been sent to
applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item
information, Homemi ner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside City Hall with additional copies available for the General Public, and posted at six
(6) different locations around the Cite. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with any interested individuals.
RECOMMENDATION:
Staff recommends the Commission approve first reading of Ordinance No. 2018-06 to update the
City's Purchasing Police to bring them in line with economic conditions and current practices.
COMMISSIONER HOVEY COMMENTED, "DO YOU NEED A MOTION TO READ BY
`TITLE' ONLY — SO MOVED." MOTION BY COMMISSIONER HOVEY. SECONDED BY
COMMISSIONER CANNON. DISCI,SSION.
MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS.
City Attorney Anthony A. Garganese read the Ordinance by "'Title only.
Mr. Shawn Boyle, Director" Finance and Administrative Services Depailment addressed the City
Commission on aspects related to the Agenda item.
Discussion Hollowed on fiduciary control.. other local mul3icipalities, if the requested amount was
enough, emergency situations" big ticket emergency items. and possible eillergrency Commission
Meetings.
Regarding the suggested monetary increase and options. Commissioner Cannon recommended. "'In the
event of'critical city infrastructure that needs immediate action, that �\e \WLIld give you a higher limit.'
Mayor Lacey added. "I think I have seen elsewhere language that says 'in a hona tide emergency'; that
would certainly be less than a declared emergency but an over the weekend kind of'problem."
City Manager Kevin L. Smith said, "Our goal was to make this as simple as possible, to simply increase
the threshold for those puiposes which will accomplish most of what we need to do as a staff. but if
yourself or the Commission were of the mindset to include that in a Motion, we'd certainly affect that
change by Second Reading."'
Commissioner Cannon noted. --That would he my inclination." Commissioner Jean Hovev remarked.
._Yes."
C'IIYOFWIN IFIR SPRINGS.F1ORIDA VIINI�TFS (IIl'CO1'111g1$51(11 RFGI l 4R RSk_I_r]\'Ci SFPi1=A1BER?4_'(111 I'AGF III OF I(,
With further comments including possible dollar amounts. Mayor Lacey looted, "I think x c can approN'e
it on First Reading as is, but I would just look for a Consensus from the Commission that we direct a
Second Reading.: to come back with a 'to he determined number that ,ire will settle at the next meeting
that addresses bona fide emergencies less a declared emergency.
Manager Smith pointed out. 'The l-irst Reading would include directive to add that language with the
number to be added at Second Reading."
Attorney 6arganese stated, "That would he fine the %kay you are you arc couching it Kevin - Motion to
Approve with adding language for the bona fide emergency with a 'to be determined numher', that the
Manager will come hack and propose.."
1lly.vor Lace-v ohc)?ecl ''Public Inpi l - on 11?i.s A(er?cla hem.
No one addressed the Mayor and City Commission at this time.
11avor Lacev clmecl ''Public h7pia - on this .4(,ntla 11cm.
Further brief comments.
"I MAKE A MOTION THAT )NE APPROVE THE FIFTY THOUSAND DOLLAR ($50,Ut)0.00)
ADDITION TO THE STAFF'S SPENDING AUTHORITY WITH THE AGREEMENT OF AN
AMENDMENT OF A SPECIFIC EMERGENCY AMOUNT TO BE DETERMINED AT THE
SECOND MEETING." MOTION 13Y DEPUTY MAYOR KENDRICK. SECONDED,
DISCUSSION.
MANAGER SMITH ADDED, "THAT IS A MOTION TO APPROVE THE FIRST READING
OF THE ORDINANCE AS WELL' DEPUTY MAYOR KENDRICK ADDED, "YES."
MAYOR LACEY POINTED OUT, "YES, THE MOTION IS TO APPROVE FIRST READING
OF ORDINANCE 2018-06 WITH DIRECTION TO BRING BACK BONA FIDE EMERGENCY
LANGUAGE WITH A NUMBER TO BE SETTLED AT THE 1.1EETING; AND I HEARD, A
SECOND FROM COMMISSIONER CANNON."
VOTE:
COMMISSIONER HOVEY- AYE
COMMISSIONER GREENBERG: AYE
COMMISSIONER CANNON: AYE
COMMISSIONER HAYS: AYE
DEPUTY MAYOR KENDRICK: AYE
MOTION CARRIED.
('11 )OF 14INTER SPRINGS. f I ORIDA %iIN('FF5 (IN' COMMISSION Rf_(ill_,-AR MFI:IIN6 SEPTEMBFP ?d. _-loIS PAGE 1 1 OF 1(,
REGULAR AGENDA
REGELAR
504). Office of the City1lanager
REQUEST -
The City Commission has requested to review and discuss the current City Commission meeting
times which currently commence at 5:15 p.m. pursuant to the City Commission Rules of
Procedure (memorialized in Ordinance 2016-09). If the Cih- Commission desires to modify the
meeting times, the City Attorney will have to prepare an Ordinance for the City Commission's
final consideration at a subsequent meeting.
FISCAL IMPACT:
Any cost increase resulting from an appreciable change in the City Commission meeting times
will depend upon the following relevant factors: 1) the selected start and end times of the
Commission meeting; 2) the quantity of non -salaried employees required to attend the particular
Commission meeting; 3) the associated compensation of those employees; and a) a supervisor's
ability (or inability) to flex the participating employee's time of attendance (due to individual and
overall ►vork-load/need). Every effort will he made to flex the time of attendance for those
employees. Thus, it is anticipated that in most cases, these efforts will cause any additional costs
to be nominal or nil.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and Cite Commission, City
Manager, City Attorney/Staff, and is available on the Citv's Website, LaserFiche, and the City's
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City's 1r1-`ebsite, LaserFiche, and the City's Server; has been sent to
applicable City Staff, Nledia/Press Representatives who have requested Agendas/Agenda Item
information, Homeowner's Associations/Representatives on file with the City, and all individuals
who have requested such information. This information has also been posted outside City Hall,
posted inside City Hall with additional copies available for the General Public, and posted at six
(6) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item
with anv interested individuals.
RECOMMENDATION:
The City Commission establishes its own meeting times at its discretion. The Cite Commission
has requested to review and discuss the current City Commission meeting times which currently
commence at 5:15 p.m. pursuant to Ordinance 2016-09. If the City Commission desires to modify
the meeting times, the City Commission should direct the City Attorney to prepare a Ordinance
for the City Commission's final consideration at a subsequent meeting.
Conunissioner Cannon offered his thanks to the City Commission for considering this matter and
mentioned the merits of the suggested change and his support. 4
CI f Y 01 \� 1\ TFR SPRIN(,S. f LORIDA MAU FES CITY C ONI\[ISSION R1 01 'LAR MEE I INO SEPT E\IBVR 24 ?0I s PA(;I I? OF 16
Much discussion followed regarding: that there was not a 111s11 to decide a new start time, costs involved
with a later Commission Meeting commencement time, City Staff productivity, that there seemed to be a
preferred time for younger families and a different time for other citizens to attend City Commission
lneetintias. potential travel times around the Orlando area to get to Winter Springs meetings. that personal
and work schedules of citizens differ greatly, and there was interest by the City Commission to decide
on the -right" time for Citv Commission meetings to begin.
Also addressed was that a sunset provision would he helpful. Cith Staff ilex time and productivity. how
the current end time of Commission Meetings might need to be re -considered if the commencement time
was changed. and would a flexed schedule be possible. An example of a "flexed" schedule was that the
first City Commission nlcetimi each month could begin at one time. and if a second City Commission
meeting was held. then that Commission meeting would commence at a different time. further
discussion followed on transparency. that Members of the City Commission were not opposed to a
chance. however, they wanted any change that was made. to be the best time.
Remarks continued on the different times when other Seminole County cities and Seminole County
meetings commenced. when City Commission meetings Have been held in the past. and that
Commissioner Cannon would prefer 6:30 p.m. for Commission Meetings to begin.
Next, Commissioner Cannon asked Manager Smith if lie needed to further consider any possible
revisions to the Fiscal Impact affiliated with a possible time change. Remarks lollo,,yed and Mayor
Lacey suggested that subparagraph Section -?7.1 (1) not be revised.
Comments ensued on previous City Commission Meetings that ran yen long x6th extensi\e and
modified City Commission Agendas, that there did not seen-i to be a disaoreenlent with chap+iin�vy the
start time. as it «as just a question of what xyas the best time for all involved. trarispareney. and that this
platter could be brought back at the next City Commission Regular Meeting for additional discussion.
"I WILL MAKE A MOTION THAT WE AMEND ORDINANCE 2016-09 AND SPECIFICALLY
SECTION 2-27. (k) TO STRIKE OUT THE COMMENCEMENT TIME OF 5:15 FOR THE
MEETING AND REPLACE IT WITH 6:30 P.M. AS THE COMMENCEMENT TIME FOR
THE COMMISSION MEETINGS." MOTION BY COMMISSIONER CANNON.
MOTION DIED FOR LACK OF A SECOND.
Discussion followed on recent discussions. there was interest from City Commissioners regarding a
change in commencement time, and the concern with what was the best time I'm- City Commission
meetings to begin. that start times could either be 6:00 p.n1.. 6:15 p.m.. 6:30 p.m., 7:00 p.m. etc., and
previous City Commission meetings times.
Next, Commissioner Ilovey said, "Can we give the City Manager direction to come back with six
o'clock, 6:15, 6:30." Regarding more details. Commissioner Hovey suggested. "A range of times.'
Remarks continued as to what would the best time for a change in meeting tine. that this was a resident
issue and not related to staff availability. and that potential City Commission Regular Meeting, start
times could he either 6 p.m., 6:15 p.m., 6:30 p.m., 7:00 p.m.. or other times.
( I I YOF WW I'�TFI2 SPRIGS. I LORIDA \1110 11.!S CITY C O%11115SIO% kI GI L \R \1EFT1\(- Si: P"I LMBFR _1a. 2n14 P-\Gi_ 13 OF If,
FLIrthcr discussion ensued on the City Commission considering other related data if available.
Commissioner Cannon said. "I am just going to urge that we please put it on the Text Commission
A4,,cnda and with an\ further input that our Cit\" Mana�,cr feels \would be beneficial for us."
Mayor Lacey asked if' there was Consensus `-That we ask- for the Agenda for two (?) weeks hence.
October 8"' it'] recall. to include this item for review an([ there seems to be sentiment from everyone that
a change is needed: and we anticipate making a final decision at the meeting in two (2) weeks, so use
will bring this back, pretty much the same Agenda Item with any further comments that the City
Manager feels, based on this conversation to give but not necessarily requiring any further comment
from the City Manager. Do I have Consensus for that?"
Deputy Mayor Geoff Kendrick said. "Agreed." Commissioner Ken Greenberg and Commissioner
llovey nodded in favor. No objections were voiced.
REPORTS
REPORTS
600. Office of the Cite Attornev — Anthony A. Garganese, Esquire
No Report.
REPORTS
60 L Office of the City Manager --Kevin L. Smith
No Report was given.
REPORTS
602. Office of the City Clerk — Andrea Lorenzo-Luaces, N1!11C
No Report.
REPORTS
603. Office of Commissioner Seat Two - The Honorable Kevin Cannon
No Report was given.
CITY0I %\INTFR 5PRHORIDA VItit. ILS SLPTL%I131-R'--1. )I 11AG1 140F I(,
REPO I's
604. Office of Commissioner Seat Three — The Honorable Ken Greenberg
Commissioner Greenberg congratulated Stain, specifically Mr. Boyle, Ms. Balagia and the Finance and
Administrative Services Staff, and added. " 6reat job!..
Secondiv. Commissioner Greenberg noted that lie and ether City representatives attended the Ovation
Awards, hosted by the Oviedo -Winter Springs Regional Chamber of Commerce and referenced a couple
of awards, and also commended tiie Parks and Recreation Department.
REPORIs
605. Office of Commissioner Seat Four — The Honorable Jack Hays
Commissioner Hays also mentioned the same Ovation Awards. and referenced several Winter Springs
businesses who received rec0g111tion. and suggested people spread the \word about patronizing')
businesses in Winter Springs.
Next. Commissioner Hays commented that a State Road 434 Corridor Planning Study meeting, will be
held at 6:00 p.m. at the Foundry Church in Winter Springs on Thursday. October 4`I', 20I S and that lie
planned to attend to garner support for our community and any affected roads.
REPOR I S
606. Office of Commissioner Seat Five/Deputy Mayor - The Honorable Geoff Kendrick
Deputy Mayor Kendrick also spoke of the State Road 434 Corridor Planning Study meeting and said
that Winter Springs residents were encouraged to participate.
Continuing, Deputy Mayor Kendrick recognized his daughter and mother-in-law who were attending
this City Commission Meeting,
Deputy Mayor Kendrick referenced a previous suggestion by Commissioner Hovey that any
Commissioners �00 sel•ve on any of the Florida League of Cities' PolicvCommittees keep the other
Elected Officials informed. To that point, Deputy Mayor Kendrick mentioned that lie currently serves
on the -Transportation & Intergovernmental Relations" Policy Committee and at a recent meeting. they
discussed transpoltatiolt funding. Deputy Mayor Kendrick added that upcoming pending discussions
would address autonomous vehicles, electronic scooters. bicycle sharing, as well as affordable housing.
Next, Deputy Mayor Kendrick noted that another Florida League of Cities Workshop would he held on
the 12"'. and then the Florida League of Cities Legislative Conference was scheduled for mid -
November.
CIi 1 Ul \1IN I FR' PM\(,S. f LORID.-\ %11M TF.S (I I ( ONIMISSIO% RLGI LAR MLL.11\(, SLPTEIIBEH 24. 201K PAGE. 1'� (IF lb
Continuing his Report. Deputy Mayor Kendrick thanked Brian for his quick response regarding some
bricks that had fallen down. and suggested that if any residents see something that 1T�igl�t be broken or a
possible problem, to contact the C'1ty.
Lastly, Deputy Mayor Kendrick said that lie wanted to make an Appointment at this meeting.
MOTION TO NOMINATE MR. JAMES EVANS TO THE PLANNING AND ZONING
BOARD/LOCAL PLANNING AGENCY FOR THE SEAT FIFE POSITION. N10TION BY
DEPUTY MAYOR KENDRICK. SECONDED BY COMMISSIONER HOVEY. DISCUSSION.
llavor Lacey olxCtretl ''Pithlic h7pi t '' on this A-enrla Item.
No one spoke
Ilavor Lace i- clo.%cil "Public Itpul on this . I ue mht Item.
VOTE:
DEPUTY MAYOR KENDRIC:K: AYE
COMMISSIONER CANNON: AYE
COMMISSIONER HONEY: AYE
COMMISSIONER GREENBERG: AYE
COMMISSIONER HAYS: AYE
MOTION CARRIED.
Mavor Lacey offered Congratulations to Mr. E= ans. Deputy Mayor Kendrick spoke in support of Mr.
Evans. who then briefly addressed the City Commission and offered his appreciation.
REPORTS
607. Office of the Mayor - The Honorable Charles Lacey
Mayor Lacey also spoke of the recent Ovation Awards which was held by the Oviedo -Winter Springs
Regional Chamber of Commerce and said host impressive it was that some Winter Springs businesses
Avon, and that it was eery important that Winter Springs businesses be supported.
Manager Smith mentioned that all new businesses are noted each month in the City's Newsletter.
Commissioner Cannon said that on the same night that the Ovation Awards were held. Commissioner
Cannon attended the first Seminole County Sheriffs Foundation fundraiser, and suggested we consider
looking into one for our Police Department, and possibly for all City employees.
Commissioner Ho\ ev noted that setting up a Foundation involved a lot of work.
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141"N)11 I'S
608. Office of Commissioner Seat One - The Honorable .lean Hove'
Next. Commissioner Hovey also referenced the Police Committees mentioned this evening and said that
she had been Appointed to the "Municipal Administration'' Police Committee for the Florida League of
Cities.
Furthermore. Commissioner Ilovey asked if the Clerk could register her (and anyone else interested) for
the mid -November Florida League of Cities Legislative Conference which was being held in the
Orlando area.
Commissioner Cannon said he \i as interested in being registered also.
Regarding other Florida Leaf;Ele of Cities' Policy Committees_ Commissioner Greenberg said he had
been Appointed to the "Land tise & Fconomic Development- Police Committee_ and Mayor Lacey had
been Appointed to the. "Finance. Taxation & Personnel" Polic\' Committee. Commissioner Cannon said
he serves on the ``Utilities. Natural Resources & Public Works" Policv Committee.
PUBLIC INPUT
AIat,or Lacc.v openers "Public• hgmt
No one spoke at this time.
A,IaYor LaccY closed "Pziblic InIna -
ADJOURNMENT
Mayor Lacey adjoul-ned the Regular Meeting at 6:32 p.m.
RF.,�'I'F� ?'F�.'LI Y .SUBMITTED:
l
ANDKE-A LORENZO-LUACE'S_ MMC
CITY CLERK
Af "PRO VED:
,MAYOR CHARLESLACEY
\( ) 11. Thesc \-4ittu(es were aphru�ed at the Octuher 8, 2019 0t}Commission Regular :\iVI: (III a