HomeMy WebLinkAboutMSA Cleaning Systems, Inc. 2nd Addendum - 2018 11 19SECOND ADDENDUM TO CITY OF WINTER SPRINGS
JANITORIAL SERVICES CONTRACT
THIS SECOND ADDENDUM TO JANITORIAL SERVICES CONTRACT
("Addendum") is entered into by and between the City of Winter Springs ("City,"), a Florida municipal
corporation, 1126 East State Road 434, Winter Springs, Florida 32708 and NSA Cleaning Systems,
Inc. ("Contractor"), a foreign profit corporation registered to do business in Florida, 5401 South
Kirkman Road, Suite 329, Orlando, Florida 32819.
WHEREAS, the City and Contractor previously entered into the City of Winter Springs
Janitorial Services Contract ("Contract") for the purpose of securing Contractor's janitorial services
for the City I lall building and the Public Works Operation Building, all of which are located vshlrin
the City; and
WHEREAS, the Contract was subsequently amended by that Addendum to City of Winter
Springs janitorial Services Contract dated in March 2018 ("Addendum"), pursuant to which the to
of the Contract was extended for an additional year, additional services were added, and the public
records provision of the Contract was replaced; and
WHEREAS, City and Contractor desire to secure additional janitorial services of the
Contractor as set forth herein for the Police Station, which is located within the City.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the parties covenant and agree as follows:
1.0 RECITALS. The foregoing recitals are deemed to be true and accurate and are fully
incorporated herein by this reference,
2.0 RESCRIPTION OF SERVICES T'0"' BE PROVIDED.
ROVIDED. Section 1 of the Contract, as
modified by the Addendum, is hereby deleted in its entire", and replaced with the following:
1. DESCRIPTION OF SERVICES TO BE PROVIDED: In consideration
of the compensation received under this contract, the Contractor will provide the
janitorial services for the City Hall building (1126 East State Road 434), the Public
Works Operations Building {l 50 Hartman Lane), the Public Works Administration
Building (400 Old Sanford Oviedo Road), and the Police Station Building (300 North
Moss Road) described in the 'Janitorial Duties Specifications" attached hereto as
Exhibit "A" and incorporated herein by this reference.
3.0 COMPENSATION. Section 3.a. of the Contract, as modified by the Addendum, is hereby
deleted in its entirety and replaced \,vith the following-.
a. A. . . ....m: In exchange for the services provided pursuant to Section 1 of this
........ . ......... . -ount
contract, the City shall pay the Contractor $750.00 per month for the cleaning of the
City Ho -11 Building, $360.00 per month for the cleaning of the Public Works Operations
Building, $220.00 per mouth for the cleaning of the Public Works Adnihnstration
Building, and $600.00 per month for the cleaning of the Police Station Building, This
Second Addendum to Contract for Janitorial Services
City of Winter Springs/MSA Cleaning Systems, Inc.
Page I of 7
JANITORIAL DUTIES SPECIFICATIONS:
In addition to the specific dudes set forth below, the City reserves the right to add additional, minor
duties to be performed by Contractor. No additional payment shall be due Contractor for said
additional minor duties unless agreed to in writing by both parries hereto.
Duties to1Le.4LqLfSrmed in Main
1. All carpet will be vacuumed each time serviced.
2. All hard surface floors will be swept and mopped each time serviced.
Baseboards will be cleaned and maintained.
4. Ledges, door frames, decorative plants, furniture, and AC vents will be dusted weekly,
5. All glass doors must be cleaned each time serviced.
6. All trash cans will be emptied and relined each time serviced.
7. Restrooms in lobby should be cleaned and sanitized each time serviced, to include walls, sinks,
toilets /urinals, mirrors, countertops and fixtures. Stainless steel should be polished, trash
emptied, cans relined and paper products and soap restocked. Floors to be swept , mopped
and sanitized
8. Outside Trashcans/Ashtrays in front and back of lobby x"-ffl be emptied each time serviced.
Duties to be. erformed in West I lalhva 2 das a week, preferabb,moron , I , viesday and da)mm
I. All carpet will be vacuumed each time serviced.
2. Baseboards will be cleaned and maintained.
1 All glass doors to be cleaned each time serviced or as needed.
4. All trash cans in common areas will be emptied and relined each time serviced. Individual
office trashcans will be accessible by the employees putting the in the hallways; trashcans in
the hallways should be emptied and relined each time serviced.
5. Break Room: Kitchen counter tops, microwave (inside and outside), stovetop, even (inside
and outside.), outside of cabinets, outside of refrigerator, tables and sinks should be cleaned
and sanitized twice a week. Floor to be swept, mopped and sanitized, baseboards need to be
cleaned and maintained.
6. Two (2) Main Restrooms should be cleaned and sanitized each time serviced, to include -"Valls,
sinks, toilets /urinals, mirrors, countertops and fixtures. Stainless steel should be polished,
trash emptied, cans relined and paper products and soap restocked. Floors to be swept,
mopped, and sanitized,
T Small Bathroom in City Manager office should be cleaned and sanitized once a 'Week, to
include cleaning and sanitizing walls, sink, toilet, mirror, countertop and fixtures. Trash should
beemptied, can relined and paper products and soap restocked. Floors to be swept, mopped
and satirized; baseboards need to be cleaned and maintained.
Second Addendum to Contract for Janitorial Services
City of Winter Springs/ MSA Cleaning Systems, Inc,
Page 3 of 7
8. Conference Room should be cleaned twice a week, to include wiping down the table, dusting
and vacuuming,
9. Copier Room should be cleaned once a week, to include wiping down counters, dusting
copiers and printers, fax machine and vacuuming.
Duties to be wrfcrmed in East HaWMMLI_lAay,s a _week- pre&� LqgaLag�ajjd Fr�jdg7C�,
1. All carpet rvill be vacuumed each time serviced.
2. Baseboards will be maintained clean,
3. All glass doors to be cleaned each time serviced or as needed.
4. All trash cans in common areas will be emptied and relined each time serviced. Individual
office trashcans will be accessible by the employees putting the in the hallways; all trashcans
in the hallways should beemptied and relined each time serviced.
5. Break Room: Kitchen counter tops, microwave (inside and outside), stovetop, oven (inside
and outside), outside of cabinets, outside of refrigerator, tables and sinks should be cleaned
and sanitized twice a week. Floor to be swept, mopped and sanitized; baseboards need to be
cleaned and maintained.
6. Two (2) Main Restrooms should be cleaned and sanitized each time serviced, to include walls,
sinks, toilets /urinals, mirrors, countertops and fixtures. Stainless steel should be polished,
trash emptied, cans relined and paper products and soap restocked. Floors to be swept,
mopped and sanitized,
T all Bathroom in Community Development Director's office should be cleaned and
sanitized once, a week, to include cleaning and sanitizing walls, sink, toilet, mirror, countertop,
and fixtures. Trash should be emptied, can relined and paper products and soap restocked.
Floors to be swept, mopped, and sanitized; baseboards need to be cleaned and maintained,
& Conference Room should be cleaned twice a week, to include wiping down the table, dusting
and vacuuming.
9. Copier Room should be cleaned once a week, to include wiping down counters, dusting
copiers and printers, fax machine and vacuuming.
10. Training Room should be cleaned once a week, to include wiping down tables, dusting
computers, and vacuuming.
Duties to be,,perfgjqjL(jin Commission Chambers: (2 dads a week, -id
1, All carpet will be vacuumed each time serviced.
1 Baseboards -ill be cleaned and maintained.
3. Ledges, door frames, decorative plants, furniture, and AC vents will be dusted weekly.
4. Glass doors should be cleaned each time serviced.
5. All trash cans will be emptied and relined each time serviced.
6. Small kitchen in the back of the chambers: kitchen countertops, outside of cabinets, outside
of refrigerator, tables and sinks should be cleaned and satirized once a week. Floor should be.
vacuumed; baseboards need to be cleaned and maintained,
Second Addendum to Contract for Janitorial Services
City of Winter Springs/MSA Cleaning Systems, Inc.
Page 4 of 7
7. Restrooms should be cleaned and sanitized each time serviced, to include walls, sinks, toilets,
mirrors, countertops and fixtures. Trash should be emptied, cans relined and paper products
and soap restocked. Floors to be swept, mopped, and sanitized.
Duties to be performed in Cleaning Closets: (As Needed)
LBoth cleaning closets should be kept clean and organized.
2.Both cleaning closets should be locked up at the end of each service,
Total Cost Per Month: $750.00 (with trash)
The following is a Is carte pricinki:
Buffink/Waxing Floors in Break Rooms — Total of 2: $4ft00
Buffing/Waxing Marble Floors in Lobby - $500.00
Buffing/Waxing Floors in Bathrooms — Total of 6 - $1,000.00
Scrubbing Upholstery and Wiping down Chairs in Chambers - $500.00
Cleaning Refrigerators in Break Rooms - $120.00
Ql.&ratign 1jujidiEW LT -,vie a W
1 . ....c
....... . .. ...... ee
1. 111 hard surface floors will. be swept and mopped.
2. Baseboards will be maintained clean.
3. All glass doors to be cleaned each time serviced or as needed,
4. -All trash cans will beemptied and relined each time serviced.
5. K-itchen counter tops, microwave and sinks in break rooms to be serviced twice a week.
Organize tables/chairs and wipe down table tops,
6. Men's restrooms should be cleaned and saul'tized each time serviced, to include walls, sinks,
mirrors, and fixtures. Stainless steel should be polished, trash emptied, cans relined and paper
products and soap restocked. Floors to be swept and mopped.
T Clean and polish water fountains.
Team Leader's Office — C9 Aerations Bu "din, W
_LOnce a Mont
1. Vacuum carpet and empty trash in control room. This task is to be done TWICE a month.
1 Clean restroom in control room, to include sinks, mirrors and fixtures. Floors to be swept and
mopped.
3. Ladies restrooms should be cleaned and sanitized, to include walls, sinks, mirrors, and fixtures.
Stainless steel should be polished, trash emptied, cans relined and paper products and soap
restocked. Floors to be swept and mopped.
4. high dust lockers, fixtures, and cabinets once a month.
Total Cost Per Month: $360.00
Second Addendum to Contract for Janitorial Services
City of Winter Springs/MSA Cleaning Systems, Inc.
Page 5 of 7
.......... ... . -- --- . ........ . ............. . . . ........ . .. .......... -- - ........... . ...... ........ -- ...
Administration Building ti.Qncc a Week,
1. All carpet will be vacuumed.
2. All hard surface floors will be swept and mopped.
3. All glass doors to be cleaned each time serviced,
4. Baseboards will be maintained clean.
5. All trash cans will be emptied and relined each time serviced.
6. Water fountains to be cleaned, polished.
T Kitchen counter tops, microwave and sinks in break room to be serviced cleaned.
8. Dust window sills, ledges, furniture, frames, pies, and AC vents will be dusted monthly.
9. All 3 restrooms to be cleaned and sanitized, to include sinks, mirrors, and fixtures. Stainless
steel should be polished, trash emptied, cans relined and paper products and soap restocked.
Floors to be swept and mopped.
Total Cost Per Month: $220.00
Common Areas (Lception-hall vas ai in��eas.,J'hree Da�s a Week — Monday. Wednesdg)'&
ELW4
1. Entrance way glass doors to be cleaned inside and out to remove finger prints and smudges.
Special attention around handle areas.
2. Clean all drinking fountains, polish bright work-, and sanitize.
I Damp wipe all obvious dirt from surface of waste collectors.
4. Wipe down all countertops.
5. Vacuum carpeted areas and remove/ treat all spills in carpet weekly. Carpet stains to be treated
but limited to the size of a tennis bell.
6. Empty trash cans and replace soiled liners as needed. Take all trash to designated area as
specified.
C fflg�sr"fonfercnce Ro ��LkiL�L�LDays a Week — M
v�.......... . .. . .. . I . ............. Mril . . ....... . ........ onda —�7cdir �cda� & Eridqrj
1, Vacuum carpeted areas and remcore/treat all spills in carpet weekly. Carpet stains to be treated
but limited to the size of a tennis hall.
2. Straighten out firniturc in conference rooms/training area when used.
3. Wipe down tables in conference room/training area when used,
4. Empty trash cans and replace soiled liners. Take all trash to designated area as specified,
5. Clean all doors leading into offices, exits, etc. of finger prints, smudges, etc.
Offices ZConference RooOnce a Month)
1. All horizontal surfaces eight feet Q under N611 be dusted monthly.
2. Dust all blinds and window coverings and window sills.
Second Addendum to Contract for Janitorial Services
City of Winter Springs/MSA Cleaning Systems, Inc.
Page 6 of 7
3. Dust all door frames and doors and all base boards.
4. Dust wall ornaments, fixtures, and pictures.
5. Dust computers and filing cabinets.
6. Dust all tables and chairs,
Restrooms Three Dar °s a Week — Monrlm, N'Vednesdm & Ftidar
. ..............
1. Clean and disinfect toilets,
I Remove all fingerprints and smudges from all glass and mirrored surfaces,
3. Clean and disinfect sinks and countertops.
4. Clean and disinfect mirrors, bright work, and dispensers.
5. Restock hand towels, toilet tissue, soap, sanitary items, and air fresheners.
6. Trash to be emptied and liners replaced.
T Wet mop floors with a deodorized disinfectant and micro fiber mop.
Break Room (Ffirce Dares a Week — Mo-ndarW'ecLrLes&A'& Fri
1. Clean and sanitize all kitchen counters and tables.
2. Empty trash cans and replace liners. All trash to be removed to designated area as specified.
3. Sweep and wet mop all tile floor surfaces with a neutral disinfectant.
4. Wipe down all chairs to remove food and hand prints. Place all chairs back to tables in an
organized fashion.
5. Wipe down all cabinetry and walls to remove spills, drips, and finger prints.
Total Cost Per Month- $600.00
***MSA Cleaning Systems, Inc. will provide equipment, chemicals and trained and qualified personnel
to perform above services. City of Winter Springs will provide all paper products, soap and trash can
liners. ***
Second Addendum to Contract for Janitorial Services
City of Winter Springs/MSA Cleaning Systems, Inc,
Page 7 of 7
will be the total compensation paid to the Contractor except for payments, if any, made
under subparagraphs 3.b. and c. below.
4.0 'EXHIBIT "A"'. Exhibit "A" of the Contract, as modified by the Addendum, is hereby
deleted in its entirety and replacedwith Exhibit "A" attached hereto.
5.0 OTHER TERMS AND CONDITIONS. Any other term or condition of the Contract
not expressly modified by this Second Addendum shall remain in full force and effect.
Rmt-418:10*1 -
TIIE CITY OF WINTER SPRINGS:
- - - - -------- .. ........... . .. . ....
Kevin'k'S th, .il tanager
DATE: _1%jo\1 IC1,
MSA CLEANING SYSTEMS, INC.:
. . . . . . .... ..
Print Name/Title:��
DATE:.__./_'9'qV.
NOTARY PUBLIC
STATE OF FLORIDA
Comm# FF901822
Expire -s 7/21/20ig
Second Addendum to Contract for Janitorial Services
City of Winter Springs/MSA Cleaning Systems, Inc.
Page 2 of 7