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HomeMy WebLinkAbout2018 11 19 Consent 307 Unapproved Minutes from the October 22, 2018 Regular MeetingCOMMISSION AGENDA ITEM 307 November 19, 2018 Informational Consent X Public Hearings Regular ALLL Regular Meeting City Manager Department REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, October 22, 2018 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and/or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Unapproved Minutes from the Monday, October 22, 2018 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk for Approval by the City Commission. Consent 307 PAGE 1 OF 2 - November 19, 2018 FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, October 22, 2018 City Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, October 22, 2018 City Commission Regular Meeting Minutes (11 pages) Consent 307 PAGE 2 OF 2 - November 19, 2018 Attachment "A" CITY OF WINTER SPRINGS, FLORIDA o �~�Z U G� Incorporated • I959 00 WEI%* � CITY COMMISSION MINUTES REGULAR MEETING MONDAV, OCTOBER 22, 20 Y S - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Geoff Kendrick - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Ken Greenberg - Seat Three Commissioner Jack Hays - Seat Four CITY OF WIN I ER S€'R[NGS, FLORIDA M INUTFS CITY COMMISSION REGULAR MEETING -OCTOBER 22, 20€8 PAGE 2 OF I I CALL TO ORDER The Regular Meeting of Monday, October 22, 2018 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Geoff Kendrick, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, arrived at 5:18 p.m. Commissioner Ken Greenberg, present Commissioner Jack Hays, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo-Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Regarding the Agenda, Mayor Lacey inquired, "May we Adopt the Agenda as proposed?" Commissioner Hovey stated, "Yes." No objections were voiced. Mayor Lacey noted, "Without objection, it stands adopted." AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Not Used .rte. "NO CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -OCTOBER 22.2018 PAGE 3 OF I 1 PUBLIC INPUT Mayor Lacey opened "Public Input ". Commissioner Kevin Cannon arrived at 5:18 p.m. Mayor Lacey recognized fonner Commissioner Joanne M. Krebs. Ms. Joanne M. Krebs, 1002 Taproot Drive, Winter Springs, Florida: referenced the Oak Forest wall and some planters, mentioned the lighting was out at Trotwood and some other locations, noted that some of the plantings on the wall seem to be dying/need watering, some bushes were either gone or needed care, and hoped the City Commission could do something about these issues. Ms. Krebs also mentioned the planters are changed out four (4) times a year and suggested that instead of this being done, to instead follow what is done with the plants at the Tuscawilla wall, which seem to look better and this might also be a more efficient process. With brief comments, Mayor Lacey noted that the City Manager had heard the discussion. Deputy Mayor Geoff Kendrick remarked that he had been in contact with Mr. Brian Fields, F.E., Director, Community Development Department on some problems he has seen with the wall, and pointed out that when exiting Trotwood Boulevard onto Tuskawilla Road, there have been some plants causing line of sight issues and he hoped this would be addressed right away. Mayor Lacey closed "Public Input ". Next, Mayor Lacey announced that former Mayor Paul P. Partyka was in attendance. CONSENT AGENDA CONSENT 300. Finance and Administrative Services Department REQUEST: Finance and Administrative Services requests that the City Commission consider approval of a contract extension with the University of Central Florida Research Foundation, Inc (UCF Incubator) for funding for The UCF Incubator in Winter Springs for FY 19 in an amount not to exceed $75,000. FISCAL IMPACT: The fiscal impact of this request is $75,000 for FY19. The City's current budget (FY19) contains the funding of $75,000. If approved, the funding would come from the City's General Fund Operating Income. CITY OF WINTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -OCTOBER 22, 2018 PAGE 4 OF I 1 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission authorize the City Manager to execute an agreement with the University of Central Florida Research Foundation, Inc. (UCF Incubator) for funding in the amount of $75,000 for FY 19. No discussion. CONSENT 301. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, October 8, 20I8 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MfNUTES CITY COMMISSION REGULAR MEETING - OCTOBER 22, 2018 PAGE 5 OF I l RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, October 8, 2018 City Commission Regular Meeting Minutes. This Agenda Item was not discussed. MOTION TO APPROVE THE CONSENT AGENDA. MAYOR LACEY POINTED OUT, "MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CANNON." DISCUSSION. VOTE: ~`C! COMMISSIONER CANNON: AYE DEPUTY MAYOR KENDRICK: AYE COMMISSIONER GREENBERG: AYE t COMMISSIONER HOVEY: AYE COMMISSIONER HAYS: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Office of the City Attorney REQUEST: At the request of the City Commission, the City Attorney and City Manager recommend that the City Commission consider, at its discretion, passing proposed Ordinance No. 2018-07 on First Reading to amend the start time for regular City Commission meetings to 6:00 p.m. FISCAL IMPACT: There is no direct fiscal impact related to the adoption of the Ordinance other than staff and attorney time to prepare the Ordinance. Any operational cost increase resulting from an appreciable change in the City Commission meeting times will depend upon the following relevant factors: 1) the selected start and end times of the Commission meeting; 2) the quantity of non -salaried employees required to attend the particular Commission meeting; 3) the associated compensation of those employees; and 4) a supervisor's ability (or inability) to flex the participating employee's time of attendance (due to individual and overall work-load/need). Every effort will be made to flex the time of attendance for those employees. Thus, it is anticipated that in most cases, these efforts will cause any additional costs to be nominal or nil. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 22, 2018 PAGE 6 OF l l COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission consider, at its discretion, passing proposed Ordinance No. 2018-07 on First Reading amending the start time for regular City Commission meetings to 6:00 p.m. MOTION TO READ ORDINANCE 2018-07 BY "TITLE" ONLY. MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR KENDRICK. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. City Attorney Anthony A. Garganese read Ordinance 2018-07 by "Title' only. Mayor Lacey opened "Public Input " on this Agenda Item. Mr. Maurice Kaprow, Post Office Box 195233, Winter Springs, Florida: referenced previous City Commission discussions related to having more citizen participation and wondered if the time when Advisory Boards and Committees start, should also be included in this Ordinance so all start times are the same, which would allow more residents the ability to possibly also attend City Board and Committee meetings. Mayor Lacey closed "Public Input " on this Agenda Item. Commissioner Kevin Cannon spoke of the proposed time change and was supportive of at least the Planning and Zoning Board/Local Planning Agency and Code Enforcement Board meeting times being changed and thought Staff could look into this. Regarding if there was any requirement in the Code for this, Attorney Garganese did not think there was, however he suggested the City Commission might want to check with their Advisory Board and Committee Members. CITY OF WINTER SPRIN'CS. FLOR3DA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 22, 2018 PAGE 7 OF I I Mayor Lacey noted that the City Commission would still have an opportunity to look into this after the Readings of Ordinance 2018-07, and could then make any possible changes through a Resolution. Attorney Garganese agreed and added that he would check the Code, suggested the City Commission could impose specific start times for applicable Boards and/or Committees via a Resolution, or this could also be handled administratively. EA City Manager Kevin L. Smith mentioned the Second Reading of Ordinance 2018-07 which most likely would be addressed at the November 19, 2018 City Commission meeting, and if this Ordinance was approved at that City Commission meeting, then the new meeting start time would become effective at ems► the next meeting which would be in December. Discussion followed on the "Effective Date" of this Ordinance to which Attorney Garganese stated would be when approved and signed, unless the City Commission wanted to designate a different "Effective Date". Mayor Lacey noted this could be further considered when the Second Reading came back to the City Commission. Furthen-nore, Mayor Lacey added, "I would suggest Commissioners consider that, and when we come back for Second Reading, think about whether we want to do it in the one December meeting or begin clean in January [20]'19." Commissioner Ken Greenberg thought starting fresh in January of the new year would be less confusing, and recommended that the City Commission consider what Mr. Kaprow brought up as he liked the idea of continuity with all meeting times. Commissioner Greenberg also referenced the Planning and Zoning Board/Local Planning Agency, the Code Enforcement Board, and the Tuscawilla Lighting and Beautification District Advisory Committee. Mayor Lacey mentioned this could be addressed at the next City Commission meeting. Deputy Mayor Kendrick commented about Board/Committee meeting times and whether this could be handled during the Second Reading of the Ordinance. Mayor Lacey confirmed this and added, "It can be done even after that by Resolution." Manager Smith noted such could also be handled administratively if needed. Commissioner Cannon further briefly spoke of the Agenda process for Boards and Committees. Brief remarks continued. Mayor Lacey stated, "I think there are some nuances to what brought us here in the first place; and how that applies to different Boards, that is worthy of some discussion,". "I MAKE A MOTION THAT WE ADOPT ORDINANCE 201807 ON FIRST READING." MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR KENDRICK. DISCUSSION. VOTE: COMMISSIONER GREENBERG: AYE COMMISSIONER CANNON: AYE COMMISSIONER HAYS: AYE DEPUTY MAYOR KENDRICK: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 22, 2018 PAGE 8 OF 1 I REGULAR AGENDA REGULAR 500. Not Used REPORTS REPORTS 600. Office of the City Attorney — Anthony A. Garganese, Esquire No Report. REPORTS 601. Office of the City Manager — Kevin L. Smith Manager Smith spoke of a couple of upcoming November events - the "Hometown Harvest" and the City's Veterans Day event and advised the Mayor and City Commission that they would be receiving more information from Staff shortly. Mayor Lacey pointed out that the "Hometown Harvest" event was scheduled for November Yd, 2018 and the City's Veterans Day event will be held on Veterans Day, November 11, 2018. REPORTS 602. Office of the City Clerk — Andrea Lorenzo-Luaees, MMC City Clerk Andrea Lorenzo-Luaces referenced the upcoming Inauguration Ceremonies and asked if the Mayor and City Commission could advise about their preferences regarding the details. In terms of a starting time on November 19' for the 2018 Inauguration, Commissioner Jean Hovey mentioned that the ceremonies should start a little earlier than past years as four (4) Elected Officials would be sworn in this time; and the time suggested was 4:15 p.m. With further comments and in terms of a possible Consensus, Mayor Lacey asked the City Commission, "Is there any disagreement to 4:15 [p.m.]?" Commissioner Jack Hays stated, "I suggest 4:15 [p.m.]." Commissioner Cannon agreed and said, "Yes." With no objections voiced, Mayor Lacey remarked, "It is the Consensus that we start the Ceremonies at 4:15 [p.m.]." Regarding other details of this event, comments ensued that printed programs were an unrequired expense, how (electronic) invitations/programs had been done well in the past, and further clarification on the date and the calendar. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 22, 2018 PAGE 9 OF I 1 Brief remarks followed on not producing paper invitations/programs and just going with electronic invitations, to which Members of the City Commission noted they were in agreement with this. Mayor Lacey summarized the Consensus, "That is what 1 heard." City Clerk Lorenzo-Luaces then stated, "Everything electronic and we'll do the ceremony and the reception similar to past years." No objections were voiced. REPORTS 603. Office of Commissioner Seat Four — The Honorable Jack Hays No Report was given. REPORTS 604. Office of Commissioner Seat Five/Deputy Mayor - The Honorable Geoff Kendrick Deputy Mayor Kendrick spoke highly of last weekend's "ARTOBERFEST" event and noted he was looking forward to some of the upcoming City events which will be held over the next few weeks. Next, Deputy Mayor Kendrick referenced Florida League of Cities Advocacy Committee meetings that were postponed due to Hurricane Michael. At the Tri -County League of Cities meeting held last week on October 18`h, Deputy Mayor Kendrick mentioned he had been Elected by his peers as the incoming 2 d Vice President. Lastly, Deputy Mayor Kendrick mentioned the current Election Campaigns and hoped that after the upcoming Election, everyone would come together with no bad feelings, would not pursue anything post -Election and accept the will of the citizens. REPORTS 605. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey pointed out that regarding Deputy Mayor Kendrick's Election as 2"d Vice President for the Tri -County League of Cities, that actually meant that Deputy Mayor Kendrick would become President of the Tri -County League of Cities in a couple of years. Mayor Lacey then complimented Deputy Mayor Kendrick for his service. Next, Mayor Lacey thanked the Parks and Recreation Department for their support of the "ARTOBERFEST"/["Festival of the Arts] event and commended some of the people in the community who originally organized this event. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMM ISS EON REGULAR MEETING - OCTOBER 22, 2018 PAGE 10 OF I I REPORTS 606, Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Hovey referenced the upcoming Election and hoped everyone would carefully read the Ballot Amendments before Voting. Secondly, Commissioner Hovey asked about the status of the City's Winter Wonderland float that had �I been discussed at the last City Commission meeting. Mr. Chris Caldwell, Director, Parks and d Recreation Department addressed the City Commission on some of the details Staff was currently working on. t= REPORTS 607. Office of Commissioner Seat Two - The Honorable Kevin Cannon Commissioner Cannon spoke highly of the "ARTOBERFEST'' event held this past weekend, and thanked our Police Department's Chief of Police Kevin Brunelle and Lieutenant Will Maxwell. REPORTS 608. Office of Commissioner Seat Three — The Honorable Ken Greenberg Commissioner Greenberg said that he thought the "ARTOBERFEST" event went well, and that he was looking forward to next month's "Hometown Harvest" event. Continuing his Report, Commissioner Greenberg also spoke of last week's Tri -County League of Cities meeting which involved the Orlando community and sports. Lastly, Commissioner Greenberg referenced the postponement of the Florida League of Cities' Advocacy Committee meetings. PUBLIC INPUT Mayor Lacey opened -Public Inpul ". No one addressed the Mayor and City Commission. Mayor Lacey closed "Public Inpu!" Further brief comments. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR .MEET ING — OCTOBER 22, 2018 PAGE 1 I OF 1 I ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 5:45 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO-LUACES, MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the 2018 City Commission Regular Meeting.