HomeMy WebLinkAboutMSA Cleaning Systems, Inc. 1st Addendum - 2018 03 08ADDENDUM TO CITY OF WINTER SPRINGS
JANITORIAL SERVICES CONTRACT
THIS ADDENDUM TO JANITORIAL SERVICES CONTRACT ("Addendum") is
entered into by and between the City of Winter Springs ("City"), a Florida municipal corporation,
1126 East State Road 434, Winter Springs, Florida 32708 and MSA Cleaning Systems, Inc.
("Contractor"), a foreign profit corporation, 7025 CR 46 A, Suite 1071-367, Lake Mary, FL 32746.
WHEREAS, the City and Contractor previously entered into the City of Winter Springs
Janitorial Services Contract ("Contract") for the purpose of securing Contractor's janitorial services
for the City Hall building and the Public Works Operation Building, all of which are located within
the City; and
WHEREAS, the City and Contractor set forth their mutual understanding of the terms and
conditions of their agreement set forth therein; and
WHEREAS, section 2. b. of the Contract provided that the term (period of performance) of
the Contract may be extended for additional one (1) year terms by mutual agreement of both parties;
and
WHEREAS, City and Contractor mutually desire to extend the term of the Contract for one
(1) year, as set forth herein; and
WHEREAS, City and Contractor desire to secure additional janitorial services of the
Contractor as set forth herein for the Public Works Administration Building, which is located within
the City.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the parties covenant and agree as follows:
1.0 RECITALS. The foregoing recitals are deemed to be true and accurate and are fully
incorporated herein by this reference.
2.0 DESCRIPTION OF SERVICES TO BE PROVIDED. Section 1. of the Contract is
hereby deleted in its entirety and replaced with the following:
1. DESCRIPTION OF SERVICES TO BE PROVIDED: In consideration of the'
compensation received under this contract, the Contractor will provide the janitorial
services for the City Hall building (1126 East State Road 434), the Public Works
Operations Building (150 Hartman Lane), and the Public Works Administration
Building (400 Old Sanford Oviedo Road), described in the "Janitorial Duties
Specifications" attached hereto as Exhibit "A" and incorporated herein by this
reference.
3.0 PERIOD OF PERFORMANCE. The City and Contractor desire to exercise their option,
pursuant to Section 2. b. of the Contract, to extend the Period of Performance for a one (1) -year
Addendum to Contract for Janitorial Services
City of Winter Springs/MSA Cleaning Systems, Inc.
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period as set forth in the Contract. The one-year extension period shall commence on March 1, 2018
and terminate on February 28, 2019.
4.0 COMPENSATION. Section 3. a. of the Contract is hereby deleted in its entirety and
replaced with the following:
a. Amount: In exchange for the services provided pursuant to Section 1 of this contract,
the City shall pay the Contractor $750.00 per month for the cleaning of the City Hall
Building, $360.00 per month for the cleaning of the Public Works Operations Building,
and $220.00 per month for the cleaning of the Public Works Administration Building.
This will be the total compensation paid to the Contractor except for payments, if any,
made under subparagraphs 3.b. and c. below.
5.0 PUBLIC RECORDS. Section 15. m., RECORDS, DOCUMENTS, AND REPORTS, of
the Contract is hereby deleted in its entirety and replaced with the following:
in. PUBLIC RECORDS. Pursuant to Section 119.0701, Florida Statutes and
other applicable public records laws, the Contractor agrees that any records,
documents, transactions, writings, papers, letters, computerized information
and programs, maps, books, audio or video tapes, films, photographs, data
processing software, writings or other material(s), regardless of the physical
form, characteristics, or means of transmission, of the Contractor related,
directly or indirectly, to the services provided to the City under this Contract
and made or received pursuant to law or ordinance or in connection with the
transaction of official business by the City, may be deemed to be a public
record, whether in the possession or control of the City or the Contractor.
Said records, documents, transactions, writings, papers, letters, computerized
information and programs, maps, books, audio or video tapes, films,
photographs, data processing software, writings or other material(s), regardless
of the physical form, characteristics, or means of transmission of the
Contractor are subject to the provisions of Chapter 119, Florida Statutes, and
may not be destroyed without the specific written approval of the City's
designated custodian of public records.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS, THE CITY CLERK, AT (407) 327-5955,
CITYCLERKDEPARTMENTCa7WINTERSPRINGSFL.ORG, 1126
EAST STATE ROAD 434, FLORIDA 32708.
The Contractor is required to and agrees to comply with public records laws.
The Contractor shall keep and maintain all public records required by the City
to perform the services as agreed to herein. The Contractor shall provide the
City, upon request from the City Clerk, copies of the requested records or
allow the records to be inspected or copied within a reasonable time at a cost
Addendum to Contract for Janitorial Services
City of Winter Springs/MSA Cleaning Systems, Inc.
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that does not exceed the cost provided by law. The Contractor shall ensure
that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law
for the duration of the Contract term. Upon completion of the Contract, the
Contractor shall transfer to the City, at no cost, all public records in possession
of the Contractor, provided the transfer is requested in writing by the City
Clerk. Upon such transfer, the Contractor shall destroy any duplicate public
records that are exempt or confidential and exempt from public records
disclosure requirements. However, if the City Clerk does not request that the
public records be transferred, the Contractor shall continue to keep and
maintain the public records upon completion of the Contract and shall meet
all applicable requirements for retaining public records. All records stored
electronically must be provided to the City, upon request from the City Clerk,
in a format that is compatible with the information technology systems of the
City. Should the City not possess public records relating to this Contract which
are requested to be inspected or copied by the City or any other person, the
City shall immediately notify the Contractor of the request and the Contractor
shall then provide such records to the City or allow the records to be inspected
or copied within a reasonable time. If the Contractor does not comply with a
public records request, the City may enforce this Section to the extent
permitted by law. The Contractor acknowledges that if the Contractor does
not provide the public records to the City within a reasonable time, the
Contractor may be subject to penalties under Section 119. 10, Florida Statutes.
The Contractor acknowledges that if a civil action is filed against the
Contractor to compel production of public records relating to this Contract,
the court may assess and award against the Contractor the reasonable costs of
enforcement, including reasonable attorney fees. All public records in
connection with this Contract shall, at any and all reasonable times during the
normal business hours of the Contractor, be open and freely exhibited to the
City for the purpose of examination, audit, or otherwise. Failure by the
Contractor to grant such public access and comply with public records laws
and/or requests shall be grounds for immediate unilateral cancellation of this
Contract by the City upon delivery of a written notice of cancellation. If the
Contractor fails to comply with this Section, and the City must enforce this
Section, or the City suffers a third party award of attorney's fees and/or
damages for violating Chapter 119, Florida Statutes, due to the Contractor's
failure to comply with this Section, the City shall collect from the Contractor
prevailing party attorney's fees and costs, and any damages incurred by the
City, for enforcing this Section against the Contractor. And, if applicable, the
City shall also be entitled to reimbursement of all attorneys' fees and damages
which the City had to pay a third party because of the Contractor's failure to
comply with this Section. The terms and conditions set forth in this Section
shall survive the termination of this Contract."
6.0 EXHIBIT "A". Exhibit "A" of the Contract is hereby deleted in its entirety and replaced
with the "Exhibit "A"" attached hereto.
Addendum to Contract for Janitorial Services
City of Winter Springs/MSA Cleaning Systems, Inc.
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7.0 OTHERS TERMS AND CONDITIONS. Any other term or condition of the Contract
not expressly modified by this Addendum shall remain in full force and effect.
AGREED:
THE CITY OF WINTE NGS:
Kev L. Smi , City Manage
DATE: 3/8/2018
MSA CLEANING SYSTEMS, INC.:
Print Name/Title: ,e
1�
DATE: �"` i a4/
Addendum to Contract for Janitorial Services
City of Winter Springs/MSA Cleaning Systems, Inc.
Page 4 of 8
Exhibit A
JANITORIAL DUTIES SPECIFICATIONS:
In addition to the specific duties set forth below, the City reserves the right to add additional, minor
duties to be performed by Contractor. No additional payment shall be due Contractor for said
additional minor duties unless agreed to in writing by both parties hereto.
CITY HALL
Duties to be performed in Main Lobby: (2 days a week
1. All carpet will be vacuumed each time serviced.
2. All hard surface floors will be swept and mopped each time serviced.
3. Baseboards will be cleaned and maintained.
4. Ledges, door frames, decorative plants, furniture, and AC vents will be dusted weekly.
5. All glass doors must be cleaned each time serviced.
6. All trash cans will be emptied and relined each time serviced.
7. Restrooms in lobby should be cleaned and sanitized each time serviced, to include walls, sinks,
toilets/urinals, mirrors, countertops and fixtures. Stainless steel should be polished, trash
emptied, cans relined and paper products and soap restocked. Floors to be swept , mopped
and sanitized
8. Outside Trashcans/Ashtrays in front and back of lobby will be emptied each time serviced.
Duties to be performed in West Hallway: (2 days a week; preferablyon Tuesday and Friday)
1. All carpet will be vacuumed each time serviced.
2. Baseboards will be cleaned and maintained.
3. All glass doors to be cleaned each time serviced or as needed.
4. All trash cans in common areas will be emptied and relined each time serviced. Individual
office trashcans will be accessible by the employees putting them in the hallways; trashcans in
the hallways should be emptied and relined each time serviced.
5. Break Room: Kitchen counter tops, microwave (inside and outside), stovetop, oven (inside
and outside), outside of cabinets, outside of refrigerator, tables and sinks should be cleaned
and sanitized twice a week. Floor to be swept, mopped and sanitized; baseboards need to be
cleaned and maintained.
6. Two (2) Main Restrooms should be cleaned and sanitized each time serviced, to include walls,
sinks, toilets/urinals, mirrors, countertops and fixtures. Stainless steel should be polished,
trash emptied, cans relined and paper products and soap restocked. Floors to be swept,
mopped, and sanitized.
7. Small Bathroom in City Manager office should be cleaned and sanitized once a week, to
include cleaning and sanitizing walls, sink, toilet, mirror, countertop and fixtures. Trash should
be emptied, can relined and paper products and soap restocked. Floors to be swept, mopped
and sanitized; baseboards need to be cleaned and maintained.
Addendum to Contract for Janitorial Services
City of Winter Springs/MSA Cleaning Systems, Inc.
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8. Conference Room should be cleaned twice a week, to include wiping down the table, dusting
and vacuuming.
9. Copier Room should be cleaned once a week, to include wiping down counters, dusting
copiers and printers, fax machine and vacuuming.
Duties to be performed in East Hallway: (2 days a week, preferably on Tuesday and Frida4
1. All carpet will be vacuumed each time serviced.
2. Baseboards will be maintained clean.
3. All glass doors to be cleaned each time serviced or as needed.
4. All trash cans in common areas will be emptied and relined each time serviced. Individual
office trashcans will be accessible by the employees putting them in the hallways; all trashcans
in the hallways should be emptied and relined each time serviced.
5. Break Room: Kitchen counter tops, microwave (inside and outside), stovetop, oven (inside
and outside), outside of cabinets, outside of refrigerator, tables and sinks should be cleaned
and sanitized twice a week. Floor to be swept, mopped and sanitized; baseboards need to be
cleaned and maintained.
6. Two (2) Main Restrooms should be cleaned and sanitized each time serviced, to include walls,
sinks, toilets/urinals, mirrors, countertops and fixtures. Stainless steel should be polished,
trash emptied, cans relined and paper products and soap restocked. Floors to be swept,
mopped and sanitized.
7. Small Bathroom in Community Development Director's office should be cleaned and
sanitized once a week, to include cleaning and sanitizing walls, sink, toilet, mirror, countertop,
and fixtures. Trash should be emptied, can relined and paper products and soap restocked.
Floors to be swept, mopped, and sanitized; baseboards need to be cleaned and maintained.
8. Conference Room should be cleaned twice a week, to include wiping down the table, dusting
and vacuuming.
9. Copier Room should be cleaned once a week, to include wiping down counters, dusting
copiers and printers, fax machine and vacuuming.
10. Training Room should be cleaned once a week, to include wiping down tables, dusting
computers, and vacuuming.
Duties to be performed in Commission Chambers: (2 days a week, preferably Thursday and Friday)
1. All carpet will be vacuumed each time serviced.
2. Baseboards will be cleaned and maintained.
3. Ledges, door frames, decorative plants, furniture, and AC vents will be dusted weekly.
4. Glass doors should be cleaned each time serviced.
5. All trash cans will be emptied and relined each time serviced.
6. Small kitchen in the back of the chambers: kitchen countertops, outside of cabinets, outside
of refrigerator, tables and sinks should be cleaned and sanitized once a week. Floor should be
vacuumed; baseboards need to be cleaned and maintained.
Addendum to Contract for Janitorial Services
City of Winter Springs/MSA Cleaning Systems, Inc.
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7. Restrooms should be cleaned and sanitized each time serviced, to include walls, sinks, toilets,
mirrors, countertops and fixtures. Trash should be emptied, cans relined and paper products
and soap restocked. Floors to be swept, mopped, and sanitized.
Duties to be performed in Cleaning Closets: (As Needed)
1. Both cleaning closets should be kept clean and organized.
2.Both cleaning closets should be locked up at the end of each service.
Total Cost Per Month: $750.00 (with trash)
The following is a la carte pricing
Buffing/Waxing Floors in Break Rooms — Total of 2: $400.00
Buffing/Waxing Marble Floors in Lobby - $500.00
Buffing/Waxing Floors in Bathrooms — Total of 6 - $1,000.00
Scrubbing Upholstery and Wiping down Chairs in Chambers - $500.00
Cleaning Refrigerators in Break Rooms - $120.00
PUBLIC WORKS OPERATIONS BUILDINGS
Operations Building C wice a Week
1. All hard surface floors will be swept and mopped.
2. Baseboards will be maintained clean.
3. All glass doors to be cleaned each time serviced or as needed.
4. All trash cans will be emptied and relined each time serviced.
5. Kitchen counter tops, microwave and sinks in break rooms to be serviced twice a week.
Organize tables/chairs and wipe down table tops.
6. Men's restrooms should be cleaned and sanitized each time serviced, to include walls, sinks,
mirrors, and fixtures. Stainless steel should be polished, trash emptied, cans relined and paper
products and soap restocked. Floors to be swept and mopped.
Clean and polish water fountains.
Team Leader's Office — Operations Building�Once a Monthl
1. Vacuum carpet and empty trash in control room. This task is to be done TWICE a month.
2. Clean restroom in control room, to include sinks, mirrors and fixtures. Floors to be swept and
mopped.
3. Ladies restrooms should be cleaned and sanitized, to include walls, sinks, mirrors, and fixtures.
Stainless steel should be polished, trash emptied, cans relined and paper products and soap
restocked. Floors to be swept and mopped.
4. High dust lockers, fixtures, and cabinets once a month.
Total Cost Per Month: $360.00 per month
Addendum to Contract for Janitorial Services
City of Winter Springs/MSA Cleaning Systems, Inc.
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PUBLIC WORKS ADMINISTRATION BUILDING
Administration Building (Once a Week
1. All carpet will be vacuumed.
2. All hard surface floors will be swept and mopped.
3. All glass doors to be cleaned each time serviced.
4. Baseboards will be maintained clean.
5. All trash cans will be emptied and relined each time serviced.
6. Water fountains to be cleaned, polished.
7. Kitchen counter tops, microwave and sinks in break room to be serviced cleaned.
8. Dust window sills, ledges, furniture, frames, pics, and AC vents will be dusted monthly.
9. All 3 restrooms to be cleaned and sanitized, to include sinks, mirrors, and fixtures. Stainless
steel should be polished, trash emptied, cans relined and paper products and soap restocked.
Floors to be swept and mopped.
Total Cost Per Month: $220.00 per month
***MSA Cleaning Systems, Inc. will provide equipment, chemicals and trained and qualified personnel
to perform above services. City of Winter Springs will provide all paper products, soap and trash can
liners. ***
Addendum to Contract for Janitorial Services
City of Winter Springs/MSA Cleaning Systems, Inc.
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