HomeMy WebLinkAbout2016 12 12 Consent 303 Police Air Card Contract ExtensionCOMMISSION AGENDA
ITEM 303
Informational
Consent
X
Public Hearings
Regular
December 12, 2016 KS CD
Regular Meeting City Manager Department
REQUEST:
The Police Department requests Commission authorization to continue utilizing the State of
Florida Department of Management Services contract DMS- 10 /11 -008B for wireless air
card services for laptop computers through January 12, 2022, in an amount not to exceed
$40,700 annually, and to authorize the City Manager and City Attorney to prepare and
execute all required documents.
SYNOPSIS:
The Police Department laptops require wireless communications connectivity to a variety of
criminal justice systems. The DMS contract is available through the State of Florida for
wireless air card services and provides the best monthly rates available at this time. The
Police Department is currently utilizing this contract which expires in January 2017;
however the State has renewed this contract through January 12, 2022. The Police
Department requests Commission authorization to use this contract through January 12,
2022, in an amount not to exceed $40,700 annually, and to authorize the City Manager and
City Attorney to prepare and execute all required documents.
CONSIDERATIONS:
Police Department laptop computers require wireless connectivity with the Police
Department Communications Center, The Florida Department of Law Enforcement
(FDLE), the Department of Highway Safety and Motor Vehicles (DHSMV), and all other
jurisdictions within our region on a 24 hour /7 day a week schedule. Wireless air card
service is required as a recurring expense in the annual amount of approximately $37,000
depending on the number of air cards placed in service at any given time. The service
allows for the dispatching of calls for service, transmission of law enforcement sensitive
Consent 303 PAGE 1 OF 2 - December 12, 2016
information, and day -to -day operations of the Police Department such as report writing and
exchange of information. These expenses and contract DMS- 10/1 1-008B were previously
approved by the Commission on February 8, 2016 (Consent 306); however the contract was
set to expire in January 2017 but has been renewed by the State of Florida and the new
expiration date for this contract is January 12, 2022. The Police Department is requesting
Commission authorization to continue utilizing contract DMS- 10 /11 -008B thru its
expiration date of January 12, 2022 in an annual amount not to exceed $40,700.
FISCAL IMPACT:
The service cost for the current year is $35,073 and is funded in the FY 2017 Police
operational budget. For future years additional funds may be budgeted, subject to
availability and not to exceed $40,700 annually, to account for the possible addition of new
units.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
The Police Department recommends that the City Commission approve the use of State of
Florida contract DMS- 10 /11 -008B for wireless air card services in the amount not to exceed
$40,700 annually, approval to utilize this contract through January 12, 2022, and to
authorize the City Manager and City Attorney to prepare and execute all required
documents.
ATTACHMENTS:
Contract DMS- 10/1 1-008B Amendment 10
Consent 303 PAGE 2 OF 2 - December 12, 2016
CONTRACT BETWEEN
FLORIDA DEPARTMENT OF MANAGEMENT SERVICES
T
SPRINT SOLUTIONS,
CONTRACT tae I1M — 10111—
AMENDMENT 1
DEPARTMENT OF MANAGEMENT SERVICES
SPRINT SOLUTIONS, INC.
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Contract No: DM- 10/11 -CEO
Contract Amendment 10 Page 2 of 2