HomeMy WebLinkAbout2016 12 12 Regular 500 Review of 2017 Commission Meeting Schedule COMMISSION AGENDA
Informational
Consent
ITEM 500 public Hearings
g
Regular X
December 12, 2016 KS
Regular Meeting City Manager Department
REQUEST:
The City Manager is requesting Commission set the Commission meeting schedule for
calendar year 2017.
SYNOPSIS:
This agenda item is needed to gain Commission input and direction on Commission
Meeting scheduling for calendar year 2017.
CONSIDERATIONS:
Commission meetings are normally scheduled twice per month, on the second and fourth
Monday of each month. Each year, various holidays and other factors may affect this
schedule, resulting in the re-scheduling or cancelation of the affected Commission meeting
(s).
With this in mind, staff is requesting the Commission's input on meeting scheduling for
calendar year 2017. This advance planning will enable all affected parties to better prepare
and schedule for upcoming Commission meetings. As always, should the need arise to
deviate from the schedule (that in ultimately decided upon) the Commission certainly has
the right to and could do so at that time.
Regular 500 PAGE 1 OF 3- December 12,2016
For calendar year 2016, the Commission adopted/utilized the following schedule:
1st Meeting of Month 2nd Meeting of Month
Month (2"d Monday) (4th Monday)
Jan Hold Hold
Feb Hold Hold
Mar Hold Hold
April Hold Hold
May Hold Cancel
June Hold Cancel
July Cancel* Hold
*Cancel in favor of holding a Budget Workshop.
Aug Hold Cancel
Note: 2017 Florida League of Cites Conference
is scheduled for August 17-19 in Orlando.
Sept Hold Hold
Oct Hold Hold
Nov Hold** Cancel
Dec Hold Cancel
"Held on the 3rd Monday in CY 2016 Recommended
to be held on the normal 2nd Monday,for CY 2017.
Staff is requesting the Commission to adopt this schedule for calendar year 2017, or amend
as deemed appropriate.
FISCAL IMPACT:
There is no significant fiscal impact associated with this agenda item. There would be some
savings in Clerk and IT staff time resulting from any meeting cancelation(s).
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
Regular 500 PAGE 2 OF 3- December 12,2016
RECOMMENDATION:
The City Manager recommends that the Commission adopt the calendar year 2017 meeting
schedule presented herein or amended as deemed appropriate.
ATTACHMENTS:
None
Regular 500 PAGE 3 OF 3- December 12,2016